EAPM BP080 TO-BE PROCESS RAILTEL CORPORATION OF INDIA LIMITED
ACCOUNTS PAYABLES
Author:
Amit Modi / Rana Nishant K Singh
Creation Date:
14-Jan-2013
Last Updated:
11-Mar-2013
Document Ref:
RCIL-BP080-AP
Version:
Version 1.0
Disclaimer: This document is a confidential document between Wipro Ltd. and RailTel Corporation Of India Limited. No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, whether electronic, mechanical, photocopying, recording or otherwise, without the written permission of Wipro / RCIL. This document includes confidential information related to Wipro and RCIL and shall not be distributed to any persons other than those mentioned in the distribution list herein. All product names referenced herein are trademarks of their respective companies
ii
Document Control
Change Record 3
Date
Author
Version
Change Reference
14-January-2013
Amit Modi / Rana Nishant Singh Amit Modi / Rana Nishant Singh
0.1
Base Document
1.0
Final Version
11-March-2013
Reviewers Name
Position
Prithwish Chatterjee Swarup Ghosal Chaudhury
Wipro Project Manager Wipro Program Manager
Approver Name
Position
Sh. Rahul Aggrawal
AGM – Finance
Sh. Anuj Kumar
Manager – Finance
Sh. Kumar Bachchan
Sr. Manager – DNM
Sh. A K Sablania
GGM - DNM
Sh. S R Kapoor
Additional GM – Finance
Signature
Distribution Copy No.
Name
Location
1 2 3 4 5
RailTel Project Parivartan Steering Committee RailTel Project Parivartan Core Working Group RailTel Project Parivartan Regional CWG Wipro Onsite Team Wipro Technical Team
Gurgaon Gurgaon New Delhi/Mumbai/Secunderabad/Kolkata Delhi/Mumbai/Secunderabad/Kolkata Gurgaon Gurgaon
Note to Holders: If you receive an electronic copy of this document and print it out, please write your name on the equivalent of the cover page, for document control purposes. If you receive a hard copy of this document, please write your name on the front cover, for document control purposes. The copy numbers referenced above should be writ ten into the Copy Number space on the cover of each distributed copy. If the document is not controlled, you can delete this table, the Note To Holders, and the Copy Number label from the cover page.
iii
Contents
Document Control .....................................................................................................................ii Introduction ............................................................................................................................... 1 About this Document .......................................................................................................... 1 How this document is organized ........................................................................................ 2 Generic Assumptions .......................................................................................................... 3 Payables Business Process ......................................................................................................... 4 AP 01 AP 02 AP 03 AP 04 AP 05 AP 06 AP 07 AP 08 AP 09 AP 10 AP 11
Supplier Creation .................................................................................................. 5 Invoice Creation .................................................................................................... 7 Recurring Invoices ................................................................................................. 9 Advance Payment ............................................................................................... 11 Payment Process ................................................................................................. 13 Creation Debit / Credit Memo ............................................................................ 15 Tax Definition ...................................................................................................... 17 Tax Deduction at Source (TDS) ............................................................................ 18 Work Contract Tax (WCT) ................................................................................... 20 Service Tax .......................................................................................................... 22 Period Close Process ........................................................................................... 24
Open and Closed Issues for this Deliverable ............................................................................ 26 Open Issues ....................................................................................................................... 26 Closed Issues ..................................................................................................................... 26
2
How this document is organized This document forms deliverable of the operation analysis phase of the ERP implementation project for RAILTEL. The purpose of this document is to compile a comprehensive list of requirements against which to map Application features. The scenarios listed in the subsequent sections are reusable templates and are created once for each business process. Each of the following sections consists of the following sub sections:
Assumptions Any assumptions that are specific to the process being detailed are recorded in this sub section.
Process Scenario The Event initiates the corresponding process.
Process Solution: 1.
Complete process flow
2.
Process Id #: process.
Unique number for the sub-processes within the main
Description 1.
Process Title & Description: The bold letters gives the process title followed by the detailed description of the process in normal font.
2.
Key Requirements from the above process
Requirement Fulfilment using ERP Approach 1.
Solution Type & Description: Used to designate type of solution. The types mentioned here are Screen, Manual and System. The Screen refers to the type where the data is to be entered in the screen or can be viewed in the screen. Manual type is the manual way of doing the process whether the user would be performing the process in the system or otherwise. The System type of solution is referred to when the system performs the step through automation or sub-automation. The following keys can be used for the process in the system. i.S – Standard ii.W - Workaround iii.C – Extension/Customization
2.
Navigation Path: The path to navigate to the relevant functionality in Applications. The following acronyms have been used for navigation type: i.(T) – Tab ii.(B) – Button iii.(CB) – Check Box iv.(F) – Field
3.
Impact analysis Process Improvements Quality & Customer Service Leading Practices
Note: The texts in grey shade are optional activities.
CompanyConfidential - For internal use only
3
Generic Assumptions Any additional information captured in ERP through external systems will be highly dependent on the external systems. Wipro will not be responsible for the functioning or the implementation of the external systems. Customizations identified in the requirement definition document will be developed subject to the scope defined in the approved project charter.
CompanyConfidential - For internal use only
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Payables Business Process
Enter / Maintain supplier
Receive Invoice from Supplier & Enter.Invoice(in case PO/LOA Invoices will be created automatically)
Validate invoice
Pay invoice
A/P 100,000
60,000 10,000 30,000
Transfer information to general ledger
Create accounting entries
CompanyConfidential - For internal use only
5
AP 01
Supplier Creation
AP01 Supplier Creation
ERP
Manual
Email
Start
Projects & Procurement (Initiator) PO-02- Purchase Requisition Process
Yes
s t n e m t r a p e D r e h t O
Any Department (Initiator) PO-01- Online Purchase Requisition Process
Supplier Is Available or not ?
No Supplier Creation Form will be Prepared & sent to Finance department.
t n e m t r a p e D e c n a n i F
Yes
Verification of Supplier Creation form. Clarification Required ?
No
Supplier is Created by entering necessary information like address , bank details PAN,TAN etc..
CompanyConfidential - For internal use only
Email sent of Supplier Creation Sent to requestor
End
6
RAILTEL Process: Supplier Definition Control Number: AP01
Description:This
Business Function: RAILTEL -Accounts Payable
Date:14-Jan-2013
Mapping Team: Wipro
Process Owner: RAILTELFinance team
process explains the process of defining the supplier in AP module
Process Number: AP01 Event
Description: This process is triggered whenever a new supplier has to be created in the system Source: RAILTELFinance Team
AS IS Process
AS IS Process ID #
Process ID #
None None None
N/A N/A N/A
AP01.01 AP01.02 AP01.03
None
N/A
AP01.04
Description
Mode
Supplier Creation Form will be received from Any Department based on their requirement. Form is verified and if required clarification is taken from respective department. Create Supplier record in the system with appropriate classification, site information of address, contact details. Enter necessary Liability/Prepayment account of the supplier/Employee.Bank account number can be made as a mandatory field by a customization. Enter the Supplier additional information like PAN Number, Vendor Type Etc. Confirmation sent of supplier Creation sent to requestor.
System
CompanyConfidential - For internal use only
System InternalSystem
InternalSystem
Requiremen t Fulfilment using ERP Approach(Y /N) Y Y Y
Y
7
AP 02
Invoice Creation
AP02 – Invoice Creation
ERP
Manual
Email
START
s t n e m t r a p e D r e h t O
Any Department (Initiator) Respective department will sent additional data or clarification on mail to finance dept.
PO / RFQ / Reimbursement claim
t n e m t r a p e D e c n a n i F
Any Department (Initiator) PO-01- Online Purchase Requisition Process IE04- Expense Claim Reimbursement
Projects & Procurement (Initiator) PO-02- Purchase Requisition Process
Based on Approval as per SOP Standalone Invoice will be created
No
Yes
The invoice is matched to PO/GRN depending on the level of matching
Clarification communication is sent to respective Department.
The distribution charge account and Tax codes(TDS , WCT etc) will be entered./ Necessary Correction will be done.
No
Default Charge Accounts are verified and Tax codes (TDS, WCT etc..) are entered.
END
Complete Invoice is Verified & Sent for Validation
Accounting Process and Transfer to GL can be run for invoices separately or can be run along with the period closing process . AP11 – Period Close Process
CompanyConfidential - For internal use only
Invoice is verified & Validated & Accounted
Yes
Validation will create two separate invoices. Please Refer AP08 Tax Deduction at Source (TDS)
8
RAILTELProcess: Invoice Creation Control Number: AP02
Date:14-Jan-2013 Process Owner: RAILTELFinance Team
Description: This process covers the creation of Standard invoice for Non Po related items like all expenses related payments. Description: This process is triggered when supplier submits invoices which are PO or Non PO Based. Source: RAILTELFinance Team
Process Number: AP02 Event
AS IS Process
Business Function: RAILTEL -Accounts Payable Mapping Team: Wipro
AS IS Process ID #
Process ID #
FIN_AP_INVOICING
1 – 3
AP02.01
FIN_AP_INVOICING FIN_AP_INVOICING
1 – 3 1 – 3
AP02.02 AP02.03
FIN_AP_INVOICING
1 – 3
AP02.04
FIN_AP_INVOICING
1 – 3
AP02.05
FIN_AP_INVOICING None
1-3 NA
AP02.06 AP02.07
Requirement Fulfilment using ERP Approach(Y/ N)
Description
Mode
Receive the original invoice from any Department (Non PO Based expense ) or from Procurement Department (along with the PO ) or Other Departments (along with Reimbursement Bills) Check whether it PO/RFQ/Employee Claim If Yes Match invoice with PO/bills , verify Default charge accounts & enter Tax (TDS, WCT etc.,) st details and sent for validation i.e. 1 level approver If No Create Standalone invoice Enter charge accounts & Tax (TDS, WCT etc.,) details and sent st for validation i.e. 1 level approver nd Invoice is validated and sent for accounting i.e. 2 level of approving and if not validated then Clarification communication is sent to respective Department. Invoice is Accounted and if not then will be revalidated. Transfer the journal entries to General Ledger
System
Y
System
System
Y Y
System
Y
System
Y
System System
Y Y
CompanyConfidential - For internal use only
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AP 03
Recurring Invoices
AP03 Recurring Invoices
t n e m t r a p e D e c n a n i F
Start
ERP
Define Recurring Template
Define Special Calendar
Define Invoice details like Supplier name , periods etc.
CompanyConfidential - For internal use only
Manual
Create the Invoices for various periods
Email
Please Refer AP02.04 Invoice Creation Process
10
RAILTEL Process: Recurring Invoices Control Number: AP03
Process Number: AP03 Event
Business Function: RAILTEL -Accounts Payable
Date:14-Jan-2013
Mapping Team: Wipro
Process Owner: RAILTEL Finance Team
Description: This process covers the process flow for creation of Recurring InvoicesE.g. Rent, electricity payment. Description: This process is triggered for creating Recurring Invoices Source: RAILTELFinance Team
AS IS Process
AS IS Process ID #
Process ID #
None None
NA NA
AP03.01 AP03.02
None None
NA NA
AP03.03 AP03.04
Description
Mode
Enter Monthly recurring invoice template of recurring payments. Enter details like supplier name, supplier site, payment method, recurrence rule, amount per recurring period and other details. Invoices are created periodically as per the requirement. Follow Invoice Creation Process AP02.04
System
CompanyConfidential - For internal use only
System System System
Requirement Fulfilment using ERP Approach(Y/N) Y Y Y Y
11
AP 04
Advance Payment
AP04 Advance Payment t n e m t r a p e D r e h t O
t n e m t r a p e D e c n a n i F
ERP
Manual
Any Department (Initiator) PO-01- Online Purchase Requisition Process IE04- Expense Claim Reimbursement
Projects & Procurement (Initiator) PO-02- Purchase Requisition Process
Request for Advance payment is received from Other Department
Email
Advance Payment details are recorded as a Prepayment Invoice. Tax information (TDS,WCT etc.) are entered with other details
The invoice is validated & Accounted
The Advance payment is paid to the Supplier’s Account
Start The paid Prepayment Invoice is adjusted with the forthcoming invoices
End
Accounting Process and Transfer to GL can be run for invoices separately or can be run along with the period closing process . AP11 – Period Close Process
CompanyConfidential - For internal use only
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RAILTEL Process: Advance Payment Control Number: AP04
Process Number: AP04
Date:14-Jan-2013
Mapping Team: Wipro
Process Owner: RAILTEL Finance Team
Description: This
process covers the process flow for creation of prepayments, which are treated as advance payment to Suppliers/ employees. Description: This process is triggered when an authorization received from Purchase department/HR/Line managers to Make advance payment to the suppliers. Source: RAILTELFinance Team
Event
AS IS PROCESS
Business Function: RAILTEL-Accounts Payable
AS IS Process ID #
Process ID #
FIN_AP_INVOICING
5
AP04.01
FIN_AP_INVOICING
5
AP04.02
FIN_AP_INVOICING FIN_AP_INVOICING FIN_AP_INVOICING FIN_AP_INVOICING
5 5 5 5
AP04.03 AP04.04 AP04.05 AP04.06
Requirement Fulfilment using ERP Approach(Y/N)
Description
Mode
Finance department receive a copy of Approved purchase orders with office memo requesting finance to make the advance payment from other departments. Create Prepayment invoice. Enter details like supplier, supplier site, Purchase Order Number, pre-payment invoice number, invoice date, amount, distribution etc. Approve &Validate the Advance Invoice The Advance is paid to the Supplier’s Account The Invoice is adjusted against the Advance Invoice. Accounting Process and Transfer to GL can be run for invoices separately or can be run along
Manual
Y
System
Y
System
Y Y Y Y
with the period closing process. AP12 – Period Close Process.
CompanyConfidential - For internal use only
System System System
13
AP 05
Payment Process
AP 05 – Payment Process
All Typ e of In voice s wer e ide ntified for Pa ymen t. Credit Memo against respective are Selected & adjusted in Payment
Start
t n e m t r a p e D e c n a n i F
ERP
Yes
The details required for the payment processing is provided
Email
The invoices to be paid are chosen manually or by the batch payment logic
Once the details are provided the payment is processed and confirmed
Print the cheque/ DD and send it to the supplier Payment advice needs to be sent for the successful payments
Is the payment done by cheque?
No
The Payments are done either individually or in batches
Manual
In case of TDS Payments, the payment deposit date, challan number and branch of deposit details should be captured once the payment is done.
All Ac coun ting a re cr eate d & transferred to General ledger GL06 – Sub Ledger Enteries
A flat file havin g pa ymen t information will be uploaded to bank Site End
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RAILTEL Process: Payment Process Control Number: AP05
Business Function: RAILTEL -Accounts Payable
Date:14-Jan-2013
Mapping Team: Wipro
Process Owner: RAILTEL Finance Team
Process Number: AP05 Event
Description: This process covers the process flow for Bank Debit and Check payment process Description: This process is triggered for making payments to suppliers/Employees Source: RAILTELFinance Team
AS IS PROCESS
AS IS Process ID#
Process ID #
FIN_AP_PAYMENT PROCESSING
1 -2
AP05.01
FIN_AP_PAYMENT PROCESSING FIN_AP_PAYMENT PROCESSING FIN_AP_PAYMENT PROCESSING
1 -2 1 -2 1 -2
AP05.02 AP05.03 AP05.04
FIN_AP_PAYMENT PROCESSING FIN_AP_PAYMENT PROCESSING
1 -2 1 -2
AP05.05 AP05.06
FIN_AP_PAYMENT PROCESSING
1 -2
AP05.07
None
N/A
AP05.08
Description
Mode
Requirement Fulfilment using ERP Approach(Y/N)
Payments are done through cheques/ Demand Drafts or through electronic payments Payments are done either individually or in batches Selection of invoices for payment Scheduled batch for payment through online bank service to suppliers as per the payment term Confirm payment batch. If the payment is done by Cheque, the Cheque is printed and issued to the supplier. In case of online payments, the payment information is uploaded in the bank website and approved in the bank website as per Schedule of Power. A Payment advice needs to be sent to the payments successfully processed. In case of TDS Payments, the challan number, deposit date and branch information needs to be captured in the payment additional information once the payment is done. All Accounting is created & Transferred to general ledger.
System
Y
System
Y Y Y
CompanyConfidential - For internal use only
System System System System
Y Y
System
Y
System
Y
15
AP 06
Creation Debit / Credit Memo ERP
Manual
Email
AP06 Creation Debit / Credit Memo
t n e m t r a p e D t n e m e r u c o r P
Receive the material from the supplier
Stored in “Damages” -Sub Inventory
Yes
Return to the vendor and Reverse the Cenvat credit
No
Issued to the respective Location.
Material Found Faulty
Material returned to Inventory
Yes
Start
No For Liquated Damages Work Confirmation of Service.
t n e m t r a p e D e c n a n i F
C O N
Physical damage found?
As per Agreement or not?
No Material continue to exist in the respective locaiton
Invoice Matched with PO (material accepted)
Yes
Purchase Order Will be Updated Accordingly for generating Debit memo / Credit Mem
Debit Memo will be created and will be adjusted against Original Invoice During Payment. Please Refer AP05 Payment Process
Please Refer AP02 – Invoice creation Process
SR will be raised when Service is Down
When service is restored SR will be closed
All Necessary Information will sent to Finance for charging Penalty to Supplier
CompanyConfidential - For internal use only
End
16
RAILTEL Process: Debit Memo Control Number: AP06
Business Function: RAILTEL-Accounts Payable
Date:14-Jan-2013
Mapping Team: Wipro
Process Owner: RAILTEL.
Description: This process covers the process of Debit memo transactions Description: Debit Memos which will actually reduces supplier balances this is for returns and to cover additional charge on Invoices. Source: RAILTELFinance Team
Process Number: AP06 Event
AS IS Process
AS IS Process ID#
Process ID #
None None None None
N/A N/A N/A N/A
AP06.01 AP06.02 AP06.03 AP06.04
Description
Mode
Return material to supplier using a Return To Vendor Transaction. Debit Memo is raised against the supplier. Reverse the Cenvat credit obtained. Adjust the Debit memo with the payments.
System
CompanyConfidential - For internal use only
System System System
Requirement Fulfilment using ERP Approach(Y/N)
Y Y Y Y
17
AP 07
Tax Definition
RAILTEL Process: Tax Definition Control Number: AP07
Process Number: AP07 Event
Business Function: RAILTEL -Accounts Payable
Date:14-Jan-2013
Mapping Team: Wipro
Process Owner: RAILTEL.
Description: This process covers the process of Taxes Definition Description: This process is triggered when the Taxes are to be defined. Source: RAILTELFinance Team
AS IS Process
AS IS Process ID#
Process ID #
None None None
N/A N/A N/A
AP07.01 AP07.02 AP07.03
None None
N/A N/A
AP07.04 AP07.05
Description
Mode
Define the Vendor Types, TDS Section types, TDS Section codes used for deductions Define the Tax codes. TDS Exemption needs to be captured as separate tax codes with separate Threshold setups. Define the TDS Thresholds. Define Tax categories
CompanyConfidential - For internal use only
System System System System System
Requirement Fulfilment using ERP Approach(Y/N) Y Y Y Y Y
18
AP 08
Tax Deduction at Source (TDS) ERP
AP08 Tax Deduction at Source (TDS)
Manual
Email
Start
PO Invoice
Invoice information will be entered.& Verified. TDS rate will be captured
e c n a n i F
Non PO Invoice
Credit Memo against Original Invoice/Supplier will be Created.
During Payment Credit Memo will be adjusted against Original Invoice. Please refer AP05 Payment Process
1
After Validat ion of O riginal Invoice in AP02 Invoice Creation two Separate Invoices will be Generated.
Account ing wil l be do ne and a ll jour nals wi ll be transferred to GL during Period Close Process. Please refer AP11 Period Close Process
2 Standard Invoice against TDS Author ity will be Create d
Invoice will be Validated and will be ready for payment
Payment will be done as per scheduled date. Please refer AP05 Payment Process
End
CompanyConfidential - For internal use only
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RAILTEL Process: Tax Deduction at Source (TDS) Control Number: AP08
Process Number: AP08 Event
AS IS Process
Business Function: RAILTEL-Accounts Payable
Date:14-Jan-2013
Mapping Team: Wipro
Process Owner: RAILTEL.
Description: This process covers the creation of Standard invoice with TDS Description:creation of Standard invoice with TDS Source: RAILTELFinance Team. AS IS Process ID #
Process ID #
FIN_AP_PAYMENT PROCESSING
5 5 4
FIN_AP_INVOICING
5
FIN_AP_INVOICING FIN_AP_INVOICING
Requirement Fulfilment using ERP Approach(Y/N )
Description
Mode
AP08.01 AP08.02 AP08.03
Based on the nature of Payment & vendor type TDS tax rate is defined. The TDS attached to the invoice. TDS is deducted on every invoice that is paid. The TDS deducted is paid to the Income Tax Authority on a monthly basis.
System System
Y Y Y
AP08.04
TDS Certificates are processed and issued.
System
Y
CompanyConfidential - For internal use only
Manual
20
AP 09
Work Contract Tax (WCT) ERP
AP09 Work Contracts Tax (WCT)
Manual
Email
Start
PO Invoice
Invoice information will be entered.& Verified. WCT will be captured e c n a n i
F
Non PO Invoice
Credit Memo against Original Invoice/Supplier will be Created.
After Validation of Original Invoice in AP02 Invoice Creation two Separate Invoices will be Generated.
Standard Invoice against WCT Authority will be Created
During Payment Credit Memo will be adjusted against Original Invoice. Please refer AP05 Payment Process
Accounting will be done and all journals will be transferred to GL during Period Close Process. Please refer AP11 Period Close Process
Invoice will be Validated and will be ready for payment
Payment will be done as per scheduled date. Please refer AP05 Payment Process
End
CompanyConfidential - For internal use only
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RAILTEL Process: Work Contract Tax (WCT) Control Number: AP09
Process Number: AP10 Event
AS IS Process
FIN_AP_INVOICING FIN_AP_INVOICING
Business Function: RAILTEL -Accounts Payable
Date:14-Jan-2013
Mapping Team: Wipro
Process Owner: RAILTEL.
Description: This process covers the Generation of Work Contract Tax Description: This process is triggered when the Work Contract Tax is recorded in the system Source: RAILTELFinance Team AS IS Process ID#
Process ID #
5 5
AP09.01 AP09.02
Requirement Fulfilment using ERP Approach(Y/N)
Description
Mode
System System
Y Y
System
Y
System
Y
FIN_AP_PAYMENT PROCESSING
4
AP09.03
Based on the state of registration the WCT tax rate is defined The WCT tax attached to the invoice. WCT Tax is deducted on every invoice that is paid. The WCT Tax deducted is paid to the state government on a monthly basis.
FIN_AP_INVOICING
5
AP09.04
WCT Certificates are processed and issued.
CompanyConfidential - For internal use only
22
AP 10
Service Tax
AP10 Service Tax
t n e m e r u c o r P
PO will be Created. Service tax information will be as per the Item.
Material Received from Supplier
PO Invoice
) s e l b e a y c a n P a t s n n i u F c o c A (
Start
PO Invoice or Non PO Invoice ?
Non PO
Invoice Created / Matched with PO Please Refer AP02 Invoice Creation
Payment from Supplier refer AP05 Payment Process
End
) r e
e g c d e L n l a a r n e i n F e
Service Tax Recovery Will be Debited
G (
CompanyConfidential - For internal use only
Service Tax Interim Recovery Will be Debited
23
RailTel Process: Service Tax Control Number: AP10
Process Number: AP10 Event
AS IS Process
FIN_AP_INVOICING FIN_AP_INVOICING
Business Function: RAILTEL -Accounts Payable Mapping Team: Wipro
Date:14-Jan-2013 Process Owner: RAILTEL.
Description: This process covers the Generation & Settlement of Service Tax Description: This process is triggered when the Work Contract Tax is recorded in the system Source: RAILTEL Finance Team AS IS Process ID #
Process ID #
5 5
AP10.01 AP10.02
FIN_AP_PAYMENT PROCESSING
4
AP10.03
FIN_AP_INVOICING
5
AP10.03
Requirement Fulfilment using ERP Approach(Y/ N)
Description
Mode
Service tax rate will be defined System as per Current Tax Rate by Law. The Service tax attached to the PO invoice / Non PO Invoice. Service Tax is captured at PO / Invoice Level. CENVAT information is capture at this level as per new guidelines. The Service Tax deducted is paid to the state government.
System System
Y Y
System
Y
After Settlement Process If CENVAT is available it is claimed and if payable then Invoice will be created in the system for the same and will be paid.
System
Y
CompanyConfidential - For internal use only
24
AP 11
Period Close Process
AP11 Pe riod Close Process
ERP
Start
No
Finance Department to initiate the closing process
t n e m t r a p e D e c n a n i F
Invoices and payment entries complete?
Close the Payables Accoun ting Period
Manual
Email
Complete the details (Validate & Accoun t)
AP Data is Transfered to GL
Yes
Preparation of Monthly reports
End
CompanyConfidential - For internal use only
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RAILTEL Process: Period Close Process Control Number: AP11
Business Function: RAILTEL-Accounts Payable
Date:14-Jan-2013
Mapping Team: Wipro
Process Owner: RAILTEL
Process Number: AP11
Description: This
process covers month end process of Accounts Payables.
Event
Description: This process is triggered to make month end process. Source: RAILTEL Finance Team.
AS IS Process
AS IS Process ID#
Process ID #
Description
Mode
Requirement Fulfilment using ERP Approach(Y/N)
None
N/A
AP11.01
Check & verify the completeness of all Transaction(Invoice & Payment)
System
Y
None None
N/A N/A
AP11.02 AP11.03
System
Y Y
None None
N/A N/A
AP11.04 AP11.05
After Verified Completeness, Correction will be Validated & accounted All the transactions i.e. invoice and payments are transferred to Main Ledger(General ledger). Preparation of Reports from Payables Close the period.
CompanyConfidential - For internal use only
System System System
Y Y
26
Open and Closed Issues for this Deliverable Open Issues
ID
Issue
Resolution
Responsibility
Target Date
Impact Date
Resolution
Responsibility
Target Date
Impact Date
Closed Issues
ID
Issue
CompanyConfidential - For internal use only