Chapter 1 Introduction
The used of manual processes in business has decline since the rise of computerized and automated systems. In fact, nowadays, the use of comput computer-b er-based ased busine business ss system system has become become preval prevalent ent all throughout the developed and developing countries around the world due to the increased productivity and eiciency of data processing. In the the case case of Gold Goldilo ilock cks s bake bakesh shop op in m.! m.!" " #ulon #ulong g $u $uha hang ngin in %t %ta. a. &ari &aria, a, $u $ula laca can n they they are are curr curren entl tly y using sing the the manu manual al sale sales s and and invent inventory ory system system wherei wherein n comput computing ing for these these are done done manual manually ly.. 'owever, in dealing with these transactions, accuracy, reliability and speed of human skills in performing these transactions are limited because clerical errors are often inevitable. $ecause of these, they accept accepted ed our propos proposed ed system. system. (ith (ith the Goldil Goldilock ocks s $akesho $akeshop, p, the tracki tracking ng of sales, sales, contro controllin lling g of invent inventory ory,, recordi recording ng of produc products, ts, calculating of numerical data and searching, sorting and )ltering of item will translated into an automated process, which considers speed accuracy, accuracy, orderliness and maintainability of the system.
Project Context The pro*ect entitled Goldilocks $akeshop %ales and Inventory %ystem is automated automated sales and inventory inventory system that deals with recording necessary details on the customer, products purchased, price and date while also upda updati ting ng
inve invent ntor ory y
gene genera rati ting ng rece receip iptt
level levels, s,
calc calcul ulat ating ing
sale sales s
and and
audi auditi ting ng
inve invent ntor ory y,
and
and and repor reports ts of inve invent ntor ory y. The The main main prob proble lem m in the the
manual sales and inventory system is that all the transactions are taking more time. +nother problem is the manual inventory of products and sales. omputerize omputerized d sales and inventory inventory system can used to simultaneously track sales activity and inventory, it can give more reliable monitoring in every day transaction this system provides high level of security for the
data leaking because only the authorized people can use the system. This system provides greater accuracy in stocking and product management. In addition, it reduces time for making inventory reports in terms of their everyday operation. &oreover, they can analyze the best and least selling of their product. This system provides consistency in terms of their business operations. $y using this system, the business owner can ensure that all orders, reports and other documents relating to inventory are accurate and uniform in presentation. Purpose and Description The proponents analyze the )ndings in system evaluation to improve and apply the suggestions of the respondents to the proposed system. Purpose.
An automated sales and inventory system is software that allows companies to better manage their inventory systems.
They increase
companies’ productivity and sales while decreasing their cost and time spent to conduct an inventory count manually. As technology grows and businesses expand it is becoming more and more obvious that having manual processes to perform tasks are no longer to the company’s advantage. elated to this, the researchers aimed to help the company owner and sta to have an idea
that if they want a competitive edge over companies automating is the way to go. Description. The theoretical framework shows the Input-#rocess-/utput of the proposed system. The e0isting system is a manually operated it covers a manual process of transaction such as ordering and purchasing products,
stocks inventory, manual making of daily inventory and sales reports, and printing calculator for generating receipt. In the proposed system, the manual sales and inventory system will be improved by automating the whole system to make it more eicient and reliable. The proponents analyze the )ndings in system evaluation to improve and apply the suggestions of the respondents to the proposed system. In the system design stage, the proponents formulate a systems interface and layout. In system development stage it includes coding and testing of a system and the output is the 1sales and inventory system and that will be evaluated by the respondents.
22+ sales and inventory system is a software-based business solution used to simultaneously track sales activity and inventory. It is developed to maintain details of every stock by the company to reduce time for making inventory reports in terms of everyday operation. The company can be easily make changes of their product 3uality and 3uantity. It is developed in such way that even new users can also operate the system easily, it can add, edit and delete account. The calculations made 3uickly and the records are directly saved into the database that can be maintained for longer period. It can optimize eiciency in recording each factor in the e0change. The system can generate invoice2receipt and report, search a particular item, add, edit and delete items, in the
inventory list and additional feature of this is the low stock indicator for more eicient and accurate output. Objectives $akeshop chains have been using a manual sales and inventory system for the past many years. 4ue to increase number of products, the employee has diiculty in tracking sales activity and making inventory reports. General Objective. The main ob*ective of the system is to develop a sales and inventory system that can help to reduce the time spent in calculating sales and auditing inventory of a bakeshop. Specifc Objectives.
%peci)cally the pro*ect sought to accomplish
the following5 6. To understand how the e0isting 7present8 system operates 9. To determine the problems encountered in the e0isting 7present8 system !. To develop a software application that would be5 a. lessen the expenses of company specically in salaries expense by hiring only a limited number of people. b. quickly respond for the query of a customer and allow them to get accurate and timely information. c. easily view the sales of the product every day. d. simplies the managing of stocks and sales automatically generate e. build a system that computeried reports and receipts. f. !hrough its updated inventory, the company will be able to determine the product needed to be re"ordered
g. give an opportunity for the customer to reduce the time spends in purchasing the products h. automatically output in an easy way i. build a set up con)guration for the user *. build an easy update on the information in the bakeshop k. build a system that will help the users to search a product information in an instant way l. provide easy and fast product inventory m. provide a database that can handle
lots
of
information in the library n. accurately add, delete and update the inventory based on the sale details o. build system that supports 1admin and cashier:
;. To
determine
operationally,
whether scheduled
the
proposed
and
pro*ect
economically
technically, feasible
to
implement and <. To endow with an implementation plan for the proposed software2 system.
%ales and inventory system can improve accuracy and reduce error. It can simplify physical audits by printing detailed reports of inventory and speed up auditing process.