D96139GC10_ag

Oracle F in anci als Clou d: Enterprise S tru ctur es w it h General Ledger Imp lementatio n Activity Guide D96139GC10 Edition 1.0 | July 2016 | D96878 Learn more from Oracle University at oracle.com/e ducation/

Copyright © 2016, Oracle and/or its affiliates. All rights reserved. Disclaimer This document contains proprietary information and is protected by copyright and other intellectual property laws. You may copy and print this document solely for your own use in an Oracle training course. The document may not be modified or altered in any way. Except where your use constitutes "fair use" under copyright law, you may not use, share, download, upload, copy, print, display, perform, reproduce, publish, license, post, transmit, or distribute this document in whole or in part without the express authorization of Oracle. The information contained in this document is subject to change without notice. If you find any problems in the document, please report them in writing to: Oracle University, 500 Oracle Parkway, Redwood Shores, California 94065 USA. This document is not warranted to be error-free. Restricted Rights Notice If this documentation is delivered to the United States Government or anyone using the documentation on behalf of the United States Government, the following notice is applicable: U.S. GOVERNMENT RIGHTS The U.S. Government’s rights to use, modify, reproduce, release, perform, display, or disclose these training materials are restricted by the terms of the applicable Oracle license agreement and/or the applicable U.S. Government contract. Trademark Notice Oracle and Java are registered trademarks of Oracle and/or its affiliates. Other names may be trademarks of their respective owners.

Authors Bruce Ingram, Sanjay Mall, Kathryn Wohnoutka

Technical Contributors and Reviewers Brian Aitken, Abhjit Dhakephalkar, Julianna Dodick, Ivy Farren, Rashmi Goyal, Theresa , Hickman, Barbara Kostelec, Carolyn Luk, Bernardine Rogers, Gregory Roth, Deepak Seth, Xin Wang, Linda Wong This book was published using:

Oracle Tutor

Table of Contents Practices for Lesson 1: Introduction to Oracle Fusion Enterprise Structures with General Ledger Implementation .................................................................................................................................................1-1 Practices for Lesson 1....................................................................................................................................1-2 Practices for Lesson 2: Introducing Functional Setup Manager .................................................................2-1 Practices for Lesson 2: Overview ...................................................................................................................2-2 Practice 2-1: Getting Started in Oracle Fusion Applications...........................................................................2-3 Practice 2-2: Exploring Infolets and Infotiles ..................................................................................................2-9 Practices for Lesson 3: Overview of Oracle Fusion Functional Setup 3 .....................................................3-1 Practices for Lesson 3: Introducing Functional Setup Manager .....................................................................3-2 Practice 3-1: Browsing Offerings....................................................................................................................3-3 Practice 3-2: Configure Offerings Demonstration...........................................................................................3-4 Practice 3-3: Creating an Implementation Project ..........................................................................................3-6 Practices for Lesson 4: Overview of Security ...............................................................................................4-1 Practices for Lesson 4: Overview ...................................................................................................................4-2 Practice 4-1: Defining Role Mapping ..............................................................................................................4-3 Practice 4-2: Creating a User .........................................................................................................................4-5 Practice 4-3: Creating an Employee...............................................................................................................4-7 Practice 4-4: Using the Security Console .......................................................................................................4-10 Practices for Lesson 5: Discussing the Vision Story and Common Applications .....................................5-1 Practices for Lesson 5....................................................................................................................................5-2 Practices for Lesson 6: Configuring Enterprise Structures .........................................................................6-1 Practices for Lesson 6: Overview ...................................................................................................................6-2 Practice 6-1: Reviewing Shared Components................................................................................................6-3 Practice 6-2: Entering Data in the Rapid Implementation Spreadsheet .........................................................6-5 Practice 6-3: Uploading the Chart of Accounts File ........................................................................................6-10 Practice 6-4: Verifying Deployment Was Successful Demonstration .............................................................6-11 Practice 6-5: Uploading the Ledger, Legal Entity, and Business Unit File......................................................6-12 Practice 6-6: Reviewing an Existing Legal Jurisdiction ..................................................................................6-13 Practice 6-7: Reviewing Legal Addresses for Legal Entities and Reporting Units ..........................................6-14 Practice 6-8: Creating a Legal Authority.........................................................................................................6-15 Practice 6-9: Searching for Your Legal Entity ................................................................................................6-16 Practice 6-10: Viewing a Legal Reporting Unit ...............................................................................................6-18 Practices for Lesson 7: Configuring General Ledger Components ............................................................7-1 Practices for Lesson 7: Overview ...................................................................................................................7-2 Practice 7-1: Searching for Your Value Sets ..................................................................................................7-3 Practice 7-2: Searching for Your Chart of Accounts Structure and Instance..................................................7-4 Practice 7-3: Deploying a Chart of Accounts Demonstration .........................................................................7-6 Practice 7-4: Creating an Account Shorthand Alias .......................................................................................7-7 Practice 7-5: Entering Values.........................................................................................................................7-8 Practice 7-6: Searching and Completing Your Accounting Hierarchy ............................................................7-9 Practice 7-7: Publishing Accounting Hierarchy...............................................................................................7-11 Practice 7-8: Creating an Account Combination.............................................................................................7-12 Practice 7-9: Defining Cross-Validation Rules ...............................................................................................7-14 Practice 7-10: Verifying Your Calendar ..........................................................................................................7-17 Practice 7-11: Reviewing and Creating Currencies........................................................................................7-18 Practice 7-12: Creating Conversion Rate Types ............................................................................................7-19 Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Oracle Financials Cloud: Enterprise Structures with General Ledger Implementation Table of Contents iii

Practice 7-13: Entering Daily Rates ...............................................................................................................7-20 Practice 7-14: Entering a Currency Conversion Journal ................................................................................7-22 Practices for Lesson 8: Configuring Ledgers................................................................................................8-1 Practices for Lesson 8: Overview ...................................................................................................................8-2 Practice 8-1: Searching for Your Ledger ........................................................................................................8-3 Practice 8-2: Verifying Your Ledger Options ..................................................................................................8-4 Practice 8-3: Verifying Your Legal Entities and Balancing Segments Assignments .......................................8-6 Practice 8-4: Defining Reporting Currencies ..................................................................................................8-7 Practice 8-5: Completing the Ledger Configuration........................................................................................8-9 Practice 8-6: Creating a Ledger Set ...............................................................................................................8-10 Practice 8-7: Reviewing Data Access Set Security ........................................................................................8-11 Practice 8-8: Creating Data Access Set Security ...........................................................................................8-12 Practices for Lesson 9: Configuring Journal Approval ................................................................................9-1 Practices for Lesson 9: Overview ...................................................................................................................9-2 Practice 9-1: Create Journal Approval Rules .................................................................................................9-3 Practices for Lesson 10: Configuring Oracle Fusion Intercompany ...........................................................10-1 Practices for Lesson 10: Overview .................................................................................................................10-2 Practice 10-1: Setting Up a New Rule Demonstration....................................................................................10-3 Practice 10-2: Viewing Intercompany Balancing Rules and Secondary and Clearing Company Balancing Options .......................................................................................................................................................................10-5 Practice 10-3: Creating an Intercompany Batch............................................................................................10-8 Practice 10-4: Submitting and Reviewing Reconciliation Reports ..................................................................10-13 Practices for Lesson 11: Configuring Period Close Components ...............................................................11-1 Practices for Lesson 11: Overview ................................................................................................................11-2 Practice 11-1: Opening the First Accounting Period.......................................................................................11-3 Practice 11-2: Creating and Generating an Allocation Rule ...........................................................................11-4 Practice 11-3: Creating a Revaluation............................................................................................................11-23 Practices for Lesson 12: Configuring Financial Reporting ..........................................................................12-1 Practices for Lesson 12: Overview .................................................................................................................12-2 Practice 12-1: Viewing a Financial Report from the Financial Reporting Center ............................................12-3 Practice 12-2: Creating a Report: Defining a Grid ..........................................................................................12-5 Practice 12-3: Creating a Report: Adding a Formula for Total Expenses.......................................................12-14 Practice 12-4: Creating a Report: Defining a Rolling 12-Period Column ........................................................12-17 Practice 12-5: Creating a Report: Defining the Grid and User Point of View Dimensions ..............................12-26 Practice 12-6: Creating a Report: Setting Properties .....................................................................................12-31 Practice 12-7: Creating a Report: Adding a Logo and Title ............................................................................12-36 Practice 12-8: Reviewing a Report .................................................................................................................12-38 Practice 12-9: Using Infolets Demonstration ..................................................................................................12-41 Practice 12-10: Setting Up the General Accounting Expense Infolet for All Users Demonstration .................12-42 Practice 12-11: Viewing an Account Group from the Financial Reporting Center Demonstration ..................12-46 Practices for Lesson 13: General Ledger Options ........................................................................................13-1 Practices for Lesson 13: Overview .................................................................................................................13-2 Practice 13-1: Creating a Suspense Account.................................................................................................13-3 Practice 13-2: Creating a Statistical Unit of Measure .....................................................................................13-4 Practice 13-3: Creating a Special Journal Source and Category ...................................................................13-5 Practice 13-4: Creating an Accounting Sequence..........................................................................................13-6 Practice 13-5: Creating a Processing Schedule .............................................................................................13-9

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Oracle Financials Cloud: Enterprise Structures with General Ledger Implementation Table of Contents iv

Practices for Lesson 14: Introducing Consolidations ..................................................................................14-1 Practices for Lesson 14: Overview ................................................................................................................14-2 Practice 14-1: Creating a Chart of Accounts Mapping ...................................................................................14-3 Practice 14-2: Submitting the Transfer Ledger Balances Process .................................................................14-5 Practices for Lesson 15: Introducing Budgets ..............................................................................................15-1 Practices for Lesson 15: Overview .................................................................................................................15-2 Practice 15-1: Uploading a Budget Using a Spreadsheet ..............................................................................15-3 Practice 15-2: Creating a Smart View Ad Hoc Analysis .................................................................................15-6 Practices for Appendix A: Common Application Topics ..............................................................................16-1 Practices for Appendix A: Overview ...............................................................................................................16-2 Practice A-1: Managing Oracle Social Network Objects Demonstration ........................................................16-3


Oracle Financials Cloud: Enterprise Structures with General Ledger Implementation Table of Contents v

Practices for Lesson 1: Introduction to Oracle Fusion Enterprise Structures with General Ledger Implementation Chapter 1


Practices for Lesson 1: Introduction to Oracle Fusion Enterprise Structures with General Ledger Implementation Chapter 1 - Page 1

Practices for Lesson 1 There are no practices for this lesson.


Practices for Lesson 1: Introduction to Oracle Fusion Enterprise Structures with General Ledger Implementation Chapter 1 - Page 2

Practices for Lesson 2: Introducing Functional Setup Manager Chapter 2


Practices for Lesson 2: Introducing Functional Setup Manager Chapter 2 - Page 1

Practices for Lesson 2: Overview Practices Overview In these practices, you will be: Getting Started in Oracle Fusion Applications. Exploring the General Accounting Infolets. Use Firefox and the following usernames with the password assigned by OU Operations for all activities unless otherwise specified. Students: FASXX.Student where XX = 01 to 30 Instructors: FASXX.Instructor where XX = 00, 99 • •

• •

If the Navigator does not allow scrolling or closes before you can get to the items that are at the bottom of the box, use the following work around: Use Internet Explorer (IE). Use the F11 function to maximize the screen. Use Control and Scroll Down to minimize the screen. • • •



Practice 2-1: Getting Started in Oracle Fusion Applications Overview In this practice, you are introduced to Oracle Fusion Applications and the basic navigation features.

Assumptions Sign in as your FASXX.Student user, as assigned by the instructor.

Tasks 1.

Select Applications Login for all labs unless otherwise instructed.



2.

Sign in as Your User (as assigned by the instructor).

3.

Click the Sign In button. After you sign in, you start on the Welcome Springboard, which contains one or more icons that allow you to access application pages directly. Click on the Receivables group icon to see the pages available. The global area at the top of the page is always available no matter where you are in Oracle Fusion Applications.

4. 5.



6.

Use the menus, icons, and tabs at the top in the Global Area to access the features relevant to any page in Oracle Fusion Applications.

7.

Use the Accessibility icon to set accessibility preferences. You can also access preferences through the Personalization menu found under your username. 8. Use the Show Help icon to toggle Oracle Fusion Applications Helpon or off. The Help icons appear within pages when toggled on and give you access to page or field-related help topics. 9. The Search icon in the global area lets you run a quick keyword search and, from the search results, navigate to the page that contains what you are looking for. 10. Click in the Search field. A window opens with Recent Items and Recent Searches.



11. Click the Personalize gears in the upper right hand corner of the Search window to open a window where you can narrow your search by groups or categories.

12. Enter Navigate in the search field and click Enter. 13. Review the topics that appear. Open one of the topics. 14. Close the topic and the Search Results window.



15. Select your username to open the Settings and Actions menu > Set Preferences. You can set other preferences such as time zone and language. Also, where available, you can personalize the content and layout of the current page.

16. Click the Applications Help link on the Settings and Actions menu. A new tab opens on the browser. 17. Enter Work Areas in the search box. Click Search. 18. Click on Help Type and deselect everything but Video. 19. Click Apply. 20. Click and watch the video Exploring Work Areas. The video does not run within the Oracle University and some client firewalls. Note the name and search for it on Google on your laptop. 21. Close the page that opened to display help. 22. Click the Navigator icon > General Accounting: Journals. If required, select the US Primary Ledger Data Access Set. The Journals work area appears. Note: A work area contains the complete set of tasks, reports, embedded analytics, searches, or other content that you need to accomplish the tasks associated with a business goal. Work areas consist of many regions. The local area is where you do your work. −

The Tasks icon in the upper right corner opens the Panel on the right where you can select actions, searches, or reports. 23. Check the Data Access Set under the title Journals at the top of the page. −



24. If it is not set to US Primary Ledger, click the Change link next to Data Access Set and select US Primary Ledger. 25. 26. 27. 28. 29. 30.

Click the Tasks panel tab to open the Tasks Panel. Click the Manage Journals link. In the Search region, enter Accounting Period: 01-15. Click the Search button. Click the first Journal link. After the journal loads, click the first journal line.

31. Click the Refresh icon

in the contextual pane on the far right side of the page.

Note: When youarea select record, any contextual thecontextual record is displayed in the contextual on athe right hand side of theinformation work area.for The area content is driven by what you do in the local area.

Note: The Balances pane (contextual area) is displayed and can show additional information specific to the selected journal line. As needed, you can resize or collapse the regional or contextual areato dedicate more space to the local area. 32. Click the Collapse Panebutton in the center of the page on the right. 33. Click the Home icon. 34. Click your username and then the Sign Out link to sign out and end your session of Oracle Fusion Applications.



Practice 2-2: Exploring Infolets and Infotiles Overview In this practice, you will explore infolets and infotiles to help monitor your close and daily activities.

Assumptions Sign in as Casey.Brown with the assigned password.

Tasks 1.

Navigate to: Home page > Page Control dot for General Accounting Infolets.

2.

Hover over the center of the Close Calendar infolet to view the accounting period Start and End Dates. Click the More link in the Open Subledgers infolet to view the status of the general ledger and all associated subledgers. Click Done to close. Click the Back View arrow on the bottom right of the Journals infolet. Click the Expanded View double arrow on the bottom right of the Journals infolet to view more journal details. Example of the Expanded View is shown below.

3. 4. 5. 6.

7. 8. 9. 10.

Click on the Incomplete bar to view the journals. Click on a journal batch name to open the journal. Click Post. Click OK.

11. Click Cancel. 12. Click the Vision logo. 13. Click on the Page Control dot for General Accounting Infolets. Copyright © 2016, Oracle and/or its affiliates. All rights reserved.


14. Click on the AP Reconciliation or AR Reconciliation infolet. A quick click shows a highly graphic visualization in the form of a waterfall chart that bridges the difference between the subledger and the GL balances. For example:

15. 16. 17. 18.

Click the View Report link on the bottom of the chart. Click Done to close all open pages and return to the General Accounting infolet page. Click on the Page Control dot to return to the Welcome Springboard. Click the Payables icon to open the Payables springboard strip.

19. Click on the Invoices icon. 20. Click on the arrow at the bottom of the Holds infotile to see the detailed table information change. 21. Click the Home icon to return to the Welcome Springboard. 22. Select the name Casey.Brown and click Sign Out. 23. Log back in using your FASXX.Student User as assigned by your instructor.



Practices for Lesson 3: Overview of Oracle Fusion Functional Setup 3 Chapter 3


Practices for Lesson 3: Overview of Oracle Fusion Functional Setup 3 Chapter 3 - Page 1

Practices for Lesson 3: Introducing Functional Setup M anager Practices Overview In these practices, you will be: Browsing Offerings. Viewing the Configuring Offerings Demonstration. Creating an Implementation Project. • • •

Use the following usernames with the password assigned by OU Operations for all activities unless otherwise specified. • •

Students: FASXX.Student Instructors: FASXX.Instructor

where XX = 01 to 30 where XX = 00, 99



Practice 3-1: Browsing Offerings Overview In this practice, you will understand the Oracle Fusion Offerings. You are an Implementation manager for your Oracle Fusion Financials implementation. In preparation for implementation, you need to review the Financials offering.

Assumptions Sign in as your FASXX.Student user as assigned by the instructor.

Tasks 1. 2. 3. 4.

Sign in as Your User (as assigned by the instructor). Navigate to: Setup and Maintenance. Select the Financials offering icon and notice how the About section becomes About Financials. Click on one of the following links for more details: Offering Content Guidedescribes all processes related to this offering. Associated Featuresshows a list of features and functionality of this offering that can optionally be implemented. Setup Task Lists and Tasksshows a complete list of all setup tasks, including prerequisites that should be performed to make this offering ready for transaction. Related Business Objectsshows a complete list of all setup data, including prerequisites that should be entered for this offering. Related Enterprise Applicationsshows a list of all J2EE applications required to set up this offering. − −

−

−

−



Practice 3-2: Configure Offerings Demonstration Overview In this demonstration, the instructor will be: Reviewing the Configure Offerings page. Expanding the offering to display the Financial options. Reviewing the Setup Tasks page. • • •


Tasks 1.

2.

3. 4. 5.

Navigate to: Setup and Maintenance > Financials offering > Actions > Change Configuration button to make changes to an offering. You must have the Application Implementation Manager or Application Implementation Consultant role to have permission to configure offerings. Select the Financials > Enable for Implementationcheck box option, if not selected, to specify which offerings and options are applicable to your implementation. Your selection affects how Functional Setup Manager generates setup tasks for your implementation. All tasks needed to set up your selection are included in the auto generated task list. Tasks that are not needed by the offerings and options you have selected are excluded. Click the Description icon on the Financials offering to view a description of the offering. The Financials implementationhas been started, so you see a status of In Progress. Click the In Progress option to review the options. Click the Done button.

Expand Offerings 6. Click the the Expand > Financials link to see the modules.

7.

8. 9.

Note: An Oracle Fusion Applications implementation may include all, none, or any combination of modules. Select the Features icon on Expenses to see optional or alternative business processes, which might apply to your Oracle Fusion Applications implementation. Some of the features may have other dependent features. You select progressively for those dependent features. Click Done. You are now ready to generate setup tasks and start implementing the offerings of your choice.

View Setup Tasks 10. 11. 12. 13. 14. 15.

Click the Setup button. Select the Legal Structures functional area. Click Shared to see the other offerings sharing the task. Click Done. Click the drop-down arrow icon to see links to other options. Change the Show list of values to All Tasks to see the required and optional tasks.



16. Optionally, you can set Scope on this page. In this example, the scope value is the legal entity that you create or select to work within for your legal entity setup.



Practice 3-3: Creating an Implementation Project Overview In this practice, you create an implementation project. An implementation project defines the scope of the implementation. You can have the implementation project populated by adding one or more related offerings or task lists. In this example, you will be adding the Financials offering and the required product task lists.


Tasks 1. 2. 3. 4. 5. 6. 7. 8.

Log in as Your User. Navigate to: Setup and Maintenance > Implementation Projects . Click the Create icon on the toolbar in the Search Results region. Change the default name to: XXImplementation Project, replacing XX with the number assigned to you by your instructor. As you press the Tab key to move out of the Name field, the Code and Description fields are populated for you. Leave all default values. Click the Next button. The Create Implementation Project: Select Offerings to Implement page appears. Expand the Financials offering. Select the Include check box for Financials, and all of the nested offerings.

9. Click Save and Open Project. 10. Expand the Financials task list and view the implementation tasks that were included in the Financials offering. 11. Click the Select and Add icon. 12. Enter Name: %Rapid%. 13. Click Search. 14. Select Define Financials Configuration for Rapid Implementation . 15. Click Apply. Copyright © 2016, Oracle and/or its affiliates. All rights reserved.


16. 17. 18. 19. 20.

Click Done. Expand the Financials folder. Click on the Define Hyperion Financial Management Configurationtask list. Click the Delete icon. Click Done to close the Manage Implementation Projectspage.





Practices for Lesson 4: Overview of Security Chapter 4


Practices for Lesson 4: Overview of Security Chapter 4 - Page 1

Practices for Lesson 4: Overview Practices Overview In these practices, you will be: Defining Role Mapping. Creating a User. Creating an Employee. Using the Security Console. Note: If you are a Financials only customer, use the Manage Users page to enter users and employees. This enables approvals because you need to assign a Department, Manager, • • • •

Position, and so on to the user depending on how you want to structure your approval rules. If implementing Financials and HCM, then use the Hire New Person page as we are showing in this practice.



Practice 4-1: Defining Role Mapping Overview In this practice, you will define a role mapping before you create users to automatically assign, reassign, and remove roles from users based on the conditions you specify.


Tasks 1.

Navigate to: Setup and Maintenance > Manage HCM Role Provisioning Rules .

2. 3. 4.

In the Manage Role Mappings page, click the Create icon. Specify a Mapping Name: XXAccounting Manager. Specify the following conditions that apply to automatically assign roles to users as they get hired, change jobs, or change managers. Legal Employer: US1 Legal Entity. Business Unit: US1 Business Unit. Job: Accounting Manager. System Person Type: Employee. User Person Type: Employee. Assignment Status: Active – Payroll Eligible. Note: See the following screenshot for an example. • • • • • •



5. 6.

In Associated Roles, click the Add Row icon. Assign the Role Name: General Accountant US Primary Ledger. For subledger users, the data role should have the business unit context. For GL users, the data role should have the data access set context. 7. If not already selected, select the Autoprovision check box. 8. Click Save and Close. 9. Click OK. 10. Click Done. Note: Run the Autoprovision Roles for All Usersprocess if you want the system to automatically provision this role to all users who do not already have the role assigned. Navigate to: Tools > Schedule Processes > Schedule New Process > search for Auto% > select Autoprovision Roles for All Users > OK > OK > Submit > OK > Close.



Practice 4-2: Creating a User Overview In this practice, you will create a user.


Tasks 1. 2.

Navigate to: Setup and Maintenance > Manage Users. Click the Create icon.

3.

Enter the user details: Last Name: Manager. First Name: XXAccounting. Email: [email protected]. User Name: XXAccounting.Manager where XX is the number assigned by your instructor. Person Type: Employee. • • • •

• • • •

Legal Employer: US1 Legal Entity. Business Unit: US1 Business Unit. Job: Accounting Manager.



4.

Click the Autoprovision Rolesbutton. You should see the Employee and the General Accountant US Primary Ledgerroles as defined.

5. 6.

Click Save and Close. Sign out.



Practice 4-3: Creating an Employee Overview In this practice, you will create employees from HCM’s Hire an Employee page.


Tasks 1. 2.

Navigate to: My Workforce > New Person. Click on the Tasks panel tab and click the Hire an Employee link.

3.

Enter the following required fields: Accept default Hire Date. Accept default Hire Action: Hire. Legal Employer: US1 Legal Entity. Last Name: Employee. First Name: XXUser (where XX is the number assigned by your instructor). • • • • •

4.

Click Next. Note: If you get a Matching records window, click Continue.



5.

Enter Address details: 100 Main Street, Genoa, TX 77034 Harris County. Hint: Type in the street address and then the postal code to have the system complete the rest of the address.

6. 7. 8. 9. 10. 11. 12.

Under E-Mail Details, click Add Row. Click Type: Work E-Mail. Enter E-Mail: [email protected]. Click Next. Select Business Unit: US1 Business Unit. Enter Department: Accounting US. Enter Location: Chicago.

13. Scroll down and expand the Expenses Information. (This is needed for Expense Reporting.) Copyright © 2016, Oracle and/or its affiliates. All rights reserved.


14. Enter the Default Expense Account: 101.10.60501.121.000.000. 15. Expense Check Send-to Address: Home.

16. Click Next. The Employee role is automatically assigned. 17. Click Next. If you get an error message, click OK. 18. 19. 20. 21.

Click Submit. Click Yes. Click OK to proceed. Navigate to: Directory > Directory. Note: If you can’t see the entire Navigator, use Control and Scroll Down to minimize the screen. 22. Click on the Search icon and search for your employee name. Click on your name to see details.



Practice 4-4: Using the Security Console Overview In this practice, you will copy a role.


Tasks 1. 2.

Navigate to: More…Tools > Security Console. Search for the Accounts Payable Manager.

3. 4.

Select the drop-down arrow. Select Copy Role.

5. 6. 7. 8. 9.

Select Copy top role > click Copy Role. Add your XX to the end of the Role Name and the Role Code. Click Next. Click in the box at the end of the first row. Select Remove Data Security Policy.

10. 11. 12. 13.

Click in the box at the end of the second row. Select Edit Data Security Policy. Review the data and click OK without making any changes. Click Next. Copyright © 2016, Oracle and/or its affiliates. All rights reserved.


14. 15. 16. 17. 18. 19. 20. 21.

Review the hierarchy. Click Next. Click Add User: XXUser.Employee. Search for your user. Click Add User to Role. Click OK and Cancel. Click Next. Review the summary report.

22. Click Submit and Close.





Practices for Lesson 5: Discussing the Vision Story and Common Applications Chapter 5


Practices for Lesson 5: Discussing the Vision Story and Common Applications Chapter 5 - Page 1

Practices for Lesson 5 There are no practices for this lesson.


Practices for Lesson 5: Discussing the Vision Story and Common Applications Chapter 5 - Page 2

Practices for Lesson 6: Configuring Enterprise Structures Chapter 6


Practices for Lesson 6: Configuring Enterprise Structures Chapter 6 - Page 1

Practices for Lesson 6: Overview Distribution Job Title*

Practices Overview In these practices, you will be: Reviewing Shared Components. Entering Data in the Rapid Implementation Spreadsheet. Uploading the Chart of Accounts File. • • •

• • • • • • •

Viewing the Verifying Deployment Was Successful Demonstration. Uploading the Ledger, Legal Entity, and Business Unit File. Reviewing an Existing Legal Jurisdiction. Reviewing Legal Addresses for Legal Entities and Reporting Units. Creating a Legal Authority. Searching for Your Legal Entity. Viewing a Legal Reporting Unit.

Instructor Setup: Disable the cross-validation rule. 1. 2. 3. 4. 5. 6.

Navigate to: Setup and Maintenance > Manage Cross-Validation(Hint: Enter “Cross” in the search field.) Select the US Chart of Accounts. Search. Uncheck the Enabled check box. Enter yesterday’s date in the To Date field to end date the Cross-Validation Rules. Click Save and Close.



Practice 6-1: Reviewing Shared Components Overview In this practice, you review the chart of accounts, calendar, and currencies (called the 3 Cs), as well as journal source and category setup that are shared across the ledger and related subledgers by creating a journal entry.


Tasks 1. 2.

Navigate to: General Accounting > Journals. Verify you are in the Data Access Set: US Primary Ledger. The Data Access Set controls the ledger and data you have access to. 3. Click the Create Journals link. 4. Enter a Journal Batch name: XXAdjustment and a Description: Adjustmentto the cash account. 5. What Accounting Period is defaulting? ________________.This is the current open period in the ledger’s calendar. 6. What is the default journal Source? ________________ 7. Enter the same name and description in the Journal region. 8. Click the Currency list icon to see the enabled currencies. 9. Click the Category list icon to see the predefined categories. 10. Select Category: Adjustment.

11. In the Journal Lines region, click the Select: Account icon at the end of the Account field on Line 1 to show the segments and default values of an accounting flexfield. The Account is created by combining segment values from your chart of accounts setup. 12. Select 11200 Cash in the Account segment. 13. Click OK. The account is displayed with a segment separator you can define between each segment value. Copyright © 2016, Oracle and/or its affiliates. All rights reserved.


14. Enter 1000 in the Debit column. This amount is posted to the Cash account when the journal is posted. 15. Tab twice to complete the line. 16. Click the Select: Account icon on Line 2 and select 11101 USBNK Checking Account. 17. Click OK. 18. Enter 1000 in the Credit column. Tab twice to complete the line.

19. Click the Post button to save and post the journal entry. 20. Click OK in the confirmation approval message. 21. Click the Cancel button to exit the page.



Practice 6-2: Entering Data in the Rapid Implementation Spreadsheet Overview In this practice, you will enter data to create your chart of accounts, ledger, legal entity, and calendar, replacing XX with the number assigned by your instructor. Rapid implementation is a way to configure the Oracle Fusion Financial Enterprise and Financial Reporting Structures quickly using sheets in a workbook to upload lists of companies (legal entities), ledgers, business units, chart of account values, and other similar data.


Tasks 1. 2. 3. 4. 5. 6.

Navigate to: Setup and Maintenance > Create Chart of Accounts, Ledger, Legal Entities, and Business Units in Spreadsheet. Click Open. The Instructions tab opens first. It contains instructions on loading the data and uploading the spreadsheet. Click the Options button in the Security Warning immediately under the ribbon menu bar and select the Enable this content option if the option appears. Save the file to the Desktop and name it XXRapidImplementationForGeneralLedger(1).xlsm. Click the COA, Calendar, and Ledgertab on the bottom of the spreadsheet. Enter the following data or select from drop-down lists on available fields. Save often. Field

Value

*Name

XXLedger

*Currency

USD

Period Frequency

Monthly

*Adjusting Periods

Once at year end

*Fiscal Year Start Date

01/01/YYYY where YYYY is the current year

*Segment

Segment Label

*Short Prompt

XXCompany

Primary Balancing Segment

CO

XXDepartment

Cost Center Segment

DEP

3

XXAccount

Natural Account Segment

ACCT

4

XXIntercompany

Intercompany Segment

IC

2



*Display Width 2

7. 8. 9. 10. 11. 12. 13. 14.

Save. Click the Add Segment Sheets to add a worksheet for the cost center segment called XXDepartment. Save. Click the Business Units tab. Enter Name: XXBusiness Unit. Enter Default Legal Entity Name: XXVision Corporate HQ . Save. Click the Companies and Legal Entitiestab and enter: Note: This table has the field names going across and the line data going down. For example, Line 1 is Parent 1:99, Company Description: Total Company. Column

Line 1

Line 2

Line 3

Parent 1

99 00

01

Corporate

Domestic Operations

Legal Entity Name

XXVision Corporate HQ

XXVision America

Legal Entity Identifier

XX-1234568

XX-1234569

Address for first legal entity:

Country: United States Address Line:XX101 Main Street City: Houston State: TX Country: Harris Province: NA Postal Code: XX003

Address for first second entity:

Country: United States Address Line: XX102 Main Street City: Houston State: TX Country: Harris Province: NA Postal Code: XX003

*Legal Entity Registration Number

XX-1234568

XX-1234569

*Legal Reporting Unit

XX-1234568

XX-1234569

*Child Value *Company Description

Total Company

Registration Number



15. Save. 16. Click the Natural Accounts tab and enter: Column

Value

Description

Account Type

Financial Category

Parent 2

9999

Total Parent

Owner’s Equity

Parent 1

1000

Total Assets

Asset

*Child Value

1110

Cash

Asset-Cash

Cash

*Child Value

1210

Accounts Receivable

AssetAccounts Receivable

Accounts receivable

*Child Value

1260

Allowance for Bad Debt

Asset

Accounts receivable

*Child Value

1350

Prepayment

AssetPrepayments

Accounts payable

Parent 1

2000

Total Trade Payables

Liability

*Child Value

2210

Accounts Payable

LiabilityAccounts Payable

Accounts payable

*Child Value

2220

Contracts Payable

Liability

Accounts payable

*Child Value

2230

Expense Accrual Distribution

Liability

Accounts payable

*Child Value

2640

Sales Tax

Liability

Accounts payable

Parent 1

3000

Total Owner’s Equity

Owner’s Equity

*Child Value

3310

Retained Earnings

Owner’s Equity – Retained Earnings

Retained earnings

*Child Value

3500

Translation Adjustment

Owner’s Equity

Other equity related



Column

Value

Description

Account Type

Financial Category

Parent 1

4000

Total Revenue

Revenue

*Child Value

4110

Technology Sales

Revenue

Sales revenue

*Child Value

4120

Financing Contracts

Revenue

Sales revenue

Parent 1

5000

Total Expense

Expense

*Child Value

5105

Salaries

Expense

Sales payroll

*Child Value

5120

Suspense

Expense

Other operating expenses

Other sales expenses

*Child Value

5130

Realized Gain/Loss

Expense Realized Gain/Loss on Foreign Currency Conversions

*Child Value

5610

Freight

Expense – Freight

Freight Expense

*Child Value

5620

Miscellaneous

Expense Miscellaneous Expenses

Miscellaneous operating expenses

*Child Value

7790

Discount Taken

Expense Discount Taken


*Child Value

7890

Conversion Rate Variance Gain/Loss

Expense Conversion Rate Variance Gain/Loss


7990

Rounding Differences

*Child Value

Expense Rounding Difference and Balancing Adjustments

17. Save. Copyright © 2016, Oracle and/or its affiliates. All rights reserved.



18. Click the Financial Sequences tab and enter: Transactions

Restart

Initial Value

Payables Invoices

Annually

1

Receivables Invoices

Annually

1

Receivables Credit Memos

Annually

1

Receivables Adjustment Activities

Annually

1

Subledger Journals

Annually

100

General Ledger Journals

Annually

1

Payments

19. Save. 20. Click the XXDepartment tab and enter:

21. 22. 23. 24. 25. 26. 27. 28. 29.

Column Name

Value

Parent1

999

Child Value

Description Total Departments

*Child Value

000

Balance Sheet

*Child Value

110

Administration

*Child Value

120

Sales

*Child Value

400

Corporate

Save. Return to the COA, Calendar, and Ledgertab. Click Step 1: Validate. Correct any errors and validate again until all errors are fixed. Click the Step 2: Generate Chart of Accounts Filebutton. Save to the Desktop and name the file:XXChartOfAccounts.zip. Click the Step 3: Generate Ledger, LE, and BU File button. Save to the Desktop and name the file: XXFinancialsCommonEntities.zip. Close the spreadsheet.



Practice 6-3: Uploading the Chart of Accounts File Overview In this practice, you upload the Chart of Accounts file created from the rapid implementation spreadsheet.

Assumptions Sign in as your FASXX.Student user as assigned by the instructor. You are uploading the Chart of Accounts file created from your spreadsheet data in the previous activity. The application will use this upload to create the chart of accounts structure, instance, value sets, and values.

Tasks 1. 2. 3. 4. 5. 6. 7. 8. 9.

Navigate to: Setup and Maintenance > Upload Chart of Accounts . Use the Data File: Browse button to find your XXChartOfAccounts.zip file. Click Submit. Click OK. Click Done. Navigator > Tools > Scheduled Processes. Verify that the process was completed without errors or warnings. Status should be Succeeded. If your spreadsheet completes with an error, click the Name of the process. Click the name of the Attachment in the Log and Output region at the bottom of the window that opens under the list of processes.

Common errors are: Parent and child data not entered correctly. Extra spaces after some of the values. Incomplete data. 10. Double check the data and fix any errors in the spreadsheet. 11. Re-create the files and upload again. 12. Click No to the information window question. − − −



Practice 6-4: Verifying Deployment Was Su ccessful Demonstration Overview In this demonstration, the instructor verifies that all charts of accounts key flexfields were deployed successfully. Wait for all the students to finish their chart of accounts. Note: Deployment runs automatically as of Release 11.

Assumptions Sign in as your FASXX.Student user as assigned by the instructor. The deployment process runs automatically and deploys all charts of accounts key flexfields in the instance. If there are errors, fix the errors including completing incomplete chart of accounts. Continue running the process until it completes successfully.

Tasks 1. 2. 3. 4. 5.

Navigate to: Setup and Maintenance > Manage Chart of Accounts Structure Instances > Click Search > Deploy Flexfield. Click the Search button without entering in the search fields. Use the scrollbar to move to the right to look for the column called Deployment Status. Verify that a green check mark appears under the Deployment Status column. If there are errors, fix the errors including completing incomplete chart of accounts. Continue running the process until it completes successfully. Click the Deploy Flexfield button. Monitor Deployment Status. When 100% is reached, click the OK button. Click the Done button. • • •

6.



Practice 6-5: Uploading the Ledger, Legal Entity, and Business Unit File Overview In this practice, you will learn how to upload the Ledger, Legal Entity, and Business Unit file created from the rapid implementation spreadsheet.


Tasks 1.

Navigate to: Setup and Maintenance > Upload Ledger, Legal Entities, and Business Units. 2. Use the Browse button to find your XXFinancialsCommonEntities.zipfile. 3. Click Submit. 4. Click OK in the confirmation message. 5. Click Done to close. 6. Navigator > Tools > Scheduled Processes. 7. Verify that the process completed without errors. Use the refresh button if needed until the process completes. Note: If your spreadsheet completes with an error, perform the following steps: 8. Click the Name of the process. 9. Click the name of the Attachment in the Log and Output region at the bottom of the window that opens under the list of processes. Common errors are: Parent and child data not entered correctly. Extra spaces after some of the values. Incomplete data. 10. Double check the data and fix any errors in the spreadsheet. 11. Re-create the files and upload again. − − −



Practice 6-6: Reviewing an Existing Legal Jurisdiction Overview In this practice, you will review legal jurisdictions. Legal jurisdictions and related legal authorities are defined to support multiple legal entity registrations.


Tasks 1.

Navigate to: Setup and Maintenance > Manage Legal Jurisdictions .

2. 3. 4.

Select Income Tax in the Legislative Categorylist. Click the Search button. Sort ascending the Name column.

5. 6.

Select the link for one of the legal jurisdictions to view the details. View the following fields: Name. Territory. Legislative Category. Hover over the label Legislative Categoryto see the embedded help: This represents the type of law associated with a given registration. Identifying: Yes indicates the first jurisdiction a legal entity must register with to do business in a country. Start Date is optional. You can also add an End Date to indicate a date after which the jurisdiction may no longer be used. Legal Entity Registration Code. Legal Reporting Unit Registration Code. Legal Functions. Optionally, you may enter one of more. Select Cancel. • • •

•

•

• • •

7.



Practice 6-7: Reviewing Legal Addresses for Legal Entities and Reporting Units Overview In this practice, you will review an existing legal address for legal entities and reporting units. A legal address is the address a legal entity or reporting unit uses to register with a legal authority. A legal entity and reporting unit may use different addresses for different authorities and hence, may have more than one registered address. This legal address must be located within the territory entered.


Tasks 1. 2. 3. 4. 5. 6. 7. 8.

Navigate to: Setup and Maintenance >Manage Legal Addresses. Search Country: United States. Select a row header for an address entry. Select Edit. View the Location Update fields. Click Cancel to close the Location Update window. Do not save any updates. Click Cancel to close the Manage Legal Addresseswindow.



Practice 6-8: Creating a Legal Authority Overview In this practice, you will create a legal authority.


Tasks 1. 2.

Navigate to: Setup and Maintenance > Manage Legal Authorities . Click Create.

3.

Enter Name: XXLegal Authority, replacing XX with the number assigned to you by your instructor. Enter Tax Authority Type: Collecting and reporting . In the Address region, select Create. The Site Number is automatically assigned. . Enter Address Line 1, 121 Spear Street, Suite 400 Enter Postal Code: 94105. The remainder of the address fields populate for you.

4. 5. 6. 7. 8.

Optionally, enter Address Purposes Details. 9. 10. 11. 12. 13. 14. 15.

Select Add Row. Select Purpose: Business. The Purpose from Date will default to today's date. Select OK to close the Create Address window. In the Legislative Categoriesregion, select Create. Enter Legislative Category: Local Tax. Select Save and Close.



Practice 6-9: Searching for Your Legal Entity Overview In this practice, you will review and edit your legal entity and legal entity registration that were created when you uploaded your spreadsheet. You define a legal entity for each registered company or other entity recognized in law for which you want to perform intercompany trading, record assets, liabilities, and income, or pay transaction taxes. A legal entity registration is the record of a party's identity related details with the appropriate government or legal authorities for the purpose of claiming and ensuring legal and or commercial rights and responsibilities. A legal entity registration with the same name as that of the legal entity will be created by default.

Assumptions Sign in as your FASXX.Student user as assigned by the instructor. Working within an implementation project is required because you must select a scope value from within the implementation project. In this example, the scope value is the legal entity that you create or select to work within for your legal entity setup.

Tasks 1. 2. 3.

4. 5. 6. 7. 8. 9.

Navigate to: Setup and Maintenance > Define Legal Entities for Financials . In order to review your legal entity, click the hyperlink in the Selected Scope column for the Manage Legal Entity task. The Select Scope window appears.

Select Search Legal Entitiesradio button. Click Apply and Go to Task button. Search Name: XX. You are now on the Manage Legal Entities page. Select your legal entity, XXVision America, and click the Edit icon. If your legal entity needs to be registered to report payroll tax and social insurance, select the Payroll statutory unitcheck box.

10. If your legal entity has employees, select the Legal employer check box. 11. If the legal entity is a legal employer, but not a payroll statutory unit, check the flags accordingly. You will need to select the payroll statutory unit for the attribute that becomes mandatory. Copyright © 2016, Oracle and/or its affiliates. All rights reserved.


12. Click Save and Close. 13. To set the scope to the new legal entity, click the hyperlink in the Selected Scope column for the Manage Legal Entity Registrations. 14. The Select Scope window appears. With the Manage Legal Entity Registrationsoption selected, select Select and Add from the Legal Entity drop-down list. 15. Click the Apply and Go to Task button. 16. Search and select your XXVision America. 17. Click the Save and Close button on the very bottom of the window. 18. The Manage Registrations page opens. If it does not open, perform the following steps: 19. Click Done. Select Manage Legal Entity Registrations.The name of your XXVision America should appear in the page next to the page title. If not, go back and set Scope again. 20. Select the row header for Registered Name: XXVision America. 21. Select Edit to view the Legal Entity Registrationdetails. View the fields. 22. Click Cancel. •

•



Practice 6-10: Viewing a Legal Reporting Unit Overview In this practice, you will learn how to create a reporting unit. When a legal entity is created, a legal reporting unit with the same name as that of the entity is also automatically created.


Tasks Legal Reporting Unit 1. 2. 3. 4.

Navigate to: Setup and Maintenance > Define Legal Reporting Units for Financials . Expand Define Legal Reporting Units for Financials . To set the scope for the legal entity, click the hyperlink in the Selected Scope column for the Manage Legal Reporting Unit. The Select Scope window appears.

5. 6.

Select the Manage Legal Reporting Unitoption. Select Legal Entity: XXVision America.



7. 8.

Select Legal Reporting Unit drop-down box: Select and Add. Click Apply.

9. Select the row header for XXVision America. 10. Click the Save and Close button in the very bottom of the window. The name of your XXLegal Entity should appear in the page next to the page title. If not, go back and set scope again. 11. View the details. 12. Click Cancel.





Practices for Lesson 7: Configuring General Ledger Components Chapter 7


Practices for Lesson 7: Configuring General Ledger Components Chapter 7 - Page 1

Practices for Lesson 7: Overview Practices Overview In these practices, you will be: Searching for Your Value Sets. Searching for Your Chart of Accounts Structure and Instance. Viewing the Deploying a Chart of Accounts Demonstration. Creating an Account Shorthand Alias. Entering Values. Searching and Completing Your Accounting Hierarchy. Publishing Accounting Hierarchy. Creating an Account Combination. Defining Cross-Validation Rules. Verifying Your Calendar. Reviewing and Creating Currencies. Creating Conversion Rate Types. Entering Daily Rates. Entering a Currency Conversion Journal. • • • • • • • • • • • • • •



Practice 7-1: Searching for Your Value Sets Overview In this practice, you will view your three values sets for your chart of accounts: XXCompany, XXDepartment, and XXAccount, replacing XX with your initials. Value sets are created as the first step in the chart of accounts configuration. The value sets are then assigned to the chart of accounts instance. Do not create values until after assigning your values sets in chart of accounts segments because this step is needed to establish which value set attributes should be exposed for setting when defining a value.


Tasks 1. 2. 3. 4. 5. 6. 7.

Navigate to: Setup and Maintenance > Manage Chart of Accounts Value Sets . Search for your value sets. Enter Value Set Code: XX. Click Search. Click the Edit button to look at each value set. Select the Uppercase only check box for each value set. Click the Save and Close button twice. Click the Done button.



Practice 7-2: Searching for Your Chart of Accounts Structure and Instance Overview In this practice, you will search for your chart of accounts structure and structure instance called XXLedger, created from your spreadsheet. The chart of accounts structure defines the framework for one or more chart of accounts instances.


Tasks 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.

Navigate to: Setup and Maintenance >Manage Chart of Accounts Structures . Click the Search button. Select Key Flexfield Name: Accounting Flexfield. Click the Manage Structures button. The Manage Key Flexfield Structurespage opens. Enter Structure Code: XX. Click the Search button to find your structure. Click the Edit icon. Pick a segment and click Edit icon to see the assigned Segment Label. Click the Cancel button twice. Click Done once. Remain on the page.

Search for your chart of accounts instance called XXLedger. 11. 12. 13. 14. 15.

Click the Manage Structure Instancesbutton. Enter Structure Instance Code: XX. Click the Search button to find your structure instance code. Click Edit icon. Add the word Instance to the name of the instance so reads: XXLedger Instance.



16. Select the Shorthand alias enabledcheck box.

17. Pick a Segment Code and click the Edit button to see the assigned structure instance options. 18. Click the Cancel button. 19. Click the Save and Close button. 20. Click the Done button twice.



Practice 7-3: Deploying a Chart of Accounts Demonstration Overview In this demonstration, your instructor deploys all charts of accounts key flexfields if updates have been made to the class charts of accounts instance in the previous lab. Wait for all students to finish updating their chart of accounts instance. Then, run the process. Caution: Only one person has to do this, but if you are not in a classroom setting, run the process to be able to use your updated chart of accounts.


Tasks 1. 2. 3. 4. 5.

Navigate to: Setup and Maintenance > Manage Chart of Accounts Structures . Click the Search button. Use the scroll bar to move to the right. Look for the column called Deployment Status. Click the icon under the heading. Field indicates Edited or Patched which means there has been activity on the Accounting Flexfield. 6. Click the Deploy Flexfield button. 7. Monitor deployment status. 8. When 100% is reached, click the OK button. 9. Verify that a green check mark appears under the Deployment Status column. 10. Click the Done button.



Practice 7-4: Creating an Account Shorthand Alias Overview In this practice, you will create an account shorthand alias to speed up data entry.


Tasks 1. 2.

Tasks Navigate to: Setup and Maintenance> Manage Shorthand Aliases.

3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13.

Select the Chart of Accounts: XX Ledger Instance. Click Search. Click the Add Row icon. Name: Cash. Company: 01. Department: 110. Account: 1110. Intercompany: 00. Description: Alias for Cash Account. Enabled: Yes. Start Date: Today's Date.

14. 15. 16. 17.

Click Save. Click the Export to Excel icon to view your shorthand aliases in Excel. Close the Excel sheet. Click Cancel. The Open Period practice tests your alias.



Practice 7-5: Entering Values Overview In this practice, you will enter the valid values into your value sets. After the value sets have been added to the newly created chart of accounts structure and structure instance, the values can be entered for each value set attached to a segment in the chart of accounts. You are not creating combinations, only the lists of individual values that will appear in the list of values of each segment. Caution: Do not add values to value sets before attaching the value set to the newly created chart of accounts structure and structure instance as your values will be invalid.

Assumptions

Sign in as your FASXX.Student user as assigned by the instructor.

Tasks 1. 2. 3. 4. 5.

6.

7.

Navigate to: Setup and Maintenance > Manage Chart of Accounts Value Sets . Search for your XXAccount XXLedger value set. Click the Manage Values button. Click the Search button to see your values you uploaded with the spreadsheet. Click the Create icon to enter your values. Note: Enter the values carefully because if the cash account is misclassified as Expense instead of Asset and closed to retained earnings at the end of an accounting year, the balance is reduced to zero instead of being carried forward into the next year. Accept the Third Party Control Account default value of No on all values. Note: The Reconciliation Flagis not used as it is out of scope of V1; therefore, the values are set to No by default. Click Save and Close between each value entered and click the Create icon again. Value Description Account Financial Category Type 9110

Headcount (STAT)

Asset

9910

Default Intercompany

Liability

8. Click Save and Close. 9. Click Done. 10. Click Save and Close.



Practice 7-6: Searching and Completing Your Accounting Hierarchy Overview In this practice, you will verify the account hierarchy that your company will use with your cross-validation rules and revaluations.


Tasks Search for Your Treeand Maintenance > Manage Account Hierarchies. 1. Navigate to: Setup Search, create, and edit your account hierarchies . 2. Select your hierarchy that was created from the spreadsheet: XXCompany XXLedger. 3. Click the Edit icon to review the definition of your tree. 4. Click OK in the Update Tree warning message. Use the Manage Account Hierarchies: Specify Definitionpage to define the basic details of the tree. 5. In the Data Source Parameters, click the Expand button to expand the Accounting Flexfield Hierarchy Detail Valuesand Accounting Flexfield Hierarchy Parent Values rows. 6. Review the information in the Bind_ValueSetCode field on both levels: XXCompany XX Ledger. This is the Value Set name and there is no list of values. When entering, you have to type the name in exactly as it is set up in database, or you do not see any values. 7. Click the Next button to navigate through the next two pages. 8. Click the Cancel button to return to the Manage Account Hierarchiespage. Remain on the page. Search for Your Tree Version 9. Select and expand your tree. 10. Select your tree version XXCompany XXLedger Current by clicking the row header at the beginning of the name. The file upload from the spreadsheet created two versions, one called current and the other called base to enforce generation of the fully qualified name and minimization of changes in the future. 11. Click the Edit icon to review your account hierarchy. 12. Click OK in the Update Tree warning message. 13. Click the Next button. 14. Answer Yes if you get a warning message. 15. Expand the parent node 99 to see the children. 16. Click the Cancel button. Complete the Account Hierarchy 17. Highlight your tree version that now says Draft. Copyright © 2016, Oracle and/or its affiliates. All rights reserved.


18. Click the Actions menu > Audit. 19. Use the Audit Results region to start the Audit process. After the audit is performed, the status of the tree version can be set to active. 20. Click the Online Audit button to start the Audit process. 21. Click the OK button to acknowledge the message when the process finishes. 22. Click the Done button. 23. Highlight your tree version again. 24. Click the Actions menu > Flatten menu > Column Flattening. Column flattening optimizes parent-child information for run-time performance by storing an additional column in a table for all parents of a child. 25. Click the Online Flattening button. 26. Select to OK button to acknowledge the message when the process finishes. 27. Click the Done button. 28. Highlight your tree version again. 29. Click the Actions menu > Flatten menu > Row Flattening. Row flattening optimizes parent-child information for run-time performance by storing additional rows in a table. 30. Click the Online Flattening button. 31. Click the OK button to acknowledge the message when the process finishes. 32. Click the Done button. 33. Highlight your tree version. 34. Use the Actions menu > Set Status menu > Active to activate the tree. 35. Click the OK button to acknowledge the message. 36. Verify that your tree version is now set to Active. 37. Click the Done button.



Practice 7-7: Publishing Accounting Hierarchy Overview In this practice, you will publish you accounting hierarchy to update your cross-validation rules and other chart of account changes.


Tasks 1.

Navigate to: Setup and Maintenance > Publish Account Hierarchies .

2. 3. 4. 5. 6. 7. 8. 9.

Use the Publish Account Hierarchiespage to search for and publish account hierarchies. Click the Chart of Accounts field. Select XXLedger Instance from the list. Click the Search button. Expand the XXCompany XXLedger row. Click on the XXAccount XXLedger Current and Basetree versions rows. Scroll across and verify that the Publish check box is selected for each tree versions. If not, click the Publish button. Note: It may take a minute or two to see the change. 10. Click the Save and Close button.



Practice 7-8: Creating an Account Combination Overview In this practice, you will create an account using a spreadsheet for your sales cost center and salaries account in your chart of accounts. Account combinations contain a completed set of segment values that uniquely identifies an account in the chart of accounts.


Tasks 1. 2. 3. 4. 5. 6.

Navigate to: Setup and Maintenance > Manage Account Combinations . Select your chart of accounts from the Chart of Accounts list. Click Search. Select the Create in Spreadsheetbutton. Select Open. Answer Yes to the question: Do you want to connect?

7.

Sign in with your FASXX.student and password. If you get a message saying the versions are not the same, select OK and proceed. This message has no effect on the success of the spreadsheet upload.



8. Enter 01-120-5105-00 in the appropriate cells. 9. Click the Submit button. 10. Accept the default and click OK.

11. If successful, the Row Status shows Row inserted successfully.

12. Return to the Manage Account Combinationspage and Search. 13. Your new account should appear in the list.



Practice 7-9: Defining Cross-Validation Rules Overview In this practice, you will enter a new cross-validation rule using a spreadsheet to prevent your XXLedger from using cost center 120 with any account except revenue account 4110 in an account combination. Cross-validation rules prevent specific combinations of segment values in your account combinations. For example, preventing a particular cost center from being combined with a specific company value. Cross-validation rules only affect the creation of new account combinations.


Tasks 1. 2. 3.

4.

Navigate to: Setup and Maintenance >Create Cross Validation Rules inSpreadsheet. (Hint: Type “Cross” in the search f ield.) Select Open. Answer Yes to the question: Do you want to connect?

Sign in with your FASXX.student and password. If you get a message saying the versions are not the same, select OK and proceed. This message has no effect on the success of the spreadsheet upload.



5. 6. 7.

8. 9.

Select XXLedger Instance chart of accounts. Enter Name: XXCVR and an optional Description: Revenue Rule. Enter Error Message: XXAccount: For Department 120, only use account 4110 . When the rule is evaluated, an account combination must contain 4110 for department 120 or the account combination is not created. Enter Condition Filter Segment:XXDepartment. Enter Condition Filter Values: 120. The cross-validation rule evaluates if Department 120 was entered and if it is the defined value, then, the validation process continues to evaluate the rule. Note: If you do not specify any statement in the condition filter, then the rule is always evaluated.

10. Enter the Validation Filter Segment: XXAccount. 11. Enter Validation Filter Values: 4110.

12. Tab out of the entry rows. 13. Click the Submit button. 14. Accept the default setting and click OK.

15. If successful, the Row Status shows Row inserted successfully.

16. Navigate to: Setup and Maintenance > Manage Cross-Validation Rules. 17. Select your Chart of Account: XXLedger Instance. 18. Review your rule and its filters by clicking on the View Filter icon. 19. Click Save and Close.



Test Cross-Validation Rule: 20. 21. 22. 23. 24. 25. 26.

Navigate to: Setup and Maintenance > Manage Account Combinations . Select your XXLedger Instance. Click the Add Row icon. Enter 00-120-2220-00. Save. Your error message appears. Click OK to dismiss the message. Click Cancel to exit the Manage Account Combinationspage.



Practice 7-10: Verifying Your Calendar Overview In this practice, you will verify that your accounting calendar starts on January 1, 2013 and ends on December 31, with one adjusting period at the end of the year.


Tasks 1.

Navigate to: Setup and Maintenance > Manage Accounting Calendars .

2. 3. 4. 5.

Use the Manage Accounting Calendarspage to create and edit calendars. Select your XXLedger calendar. Click Edit to review what has been created by spreadsheet. Click the Cancel button. Click the Done button.



Practice 7-11: Reviewing and Creating Currencies Overview In this practice, you will verify that USD, GBP, and CAD are enabled. Your company, Vision Corporation, has a ledger currency of United States dollars (USD), and is doing business with suppliers in: Canada in Canadian dollars (CAD). Ultraland, a new country which uses Ultraland dollars (ULD). You also have intercompany transactions with your Vision UK Banking, Ltd entity, which uses Great Britain pounds sterling (GBP). • •


Tasks Reviewing Currencies 1. 2. 3. 4. 5.

Navigate to: Setup and Maintenance > Manage Currencies. Enter USD currency in the Currency Code. Click Search button. Click Expand icon to see details. Repeat for CAD and GBP.

Creating Currencies 6. 7.

Click the New icon or use Action > New. Enter Currency Code: XXULD.

8. 9. 10. 11. 12. 13. 14. 15.

Enter Currency Name: XXUltraland Dollars. Enter Description: Currency for Ultraland. Click the Enabled check box to start using the currency, if not checked. Enter the first day of the current month in the Start Date. Click the Save button. Click the Expand icon and accepted defaults. Click the Save and Close button. After all the students have completed creating their currencies; the instructor does the following steps: Navigate to: Tools > Scheduled Processes. Search for and run: Create Currency Dimension Members. • •



Practice 7-12: Creating Conversion Rate T ypes Overview In this practice, you will create a new conversion rate type for your payables transactions called XXSPCORP. Your company, Vision Corporation, has a ledger currency of United States dollars (USD), and needs different conversion rate types for your payables and receivables transactions with Ultraland, which uses Ultraland dollars (ULD). For receivables, use your corporate conversion rate types. For payables, use a special corporate conversion rate type. • •

Assumptions

Sign in as your FASXX.Student user as assigned by the instructor.

Tasks 1. 2. 3. 4. 5. 6. 7. 8.

Navigate to: Setup and Maintenance > Manage Conversion Rate Types . Click the Add row icon. Enter XXSPCORP in the Name field. Enable Enforce Inverse Relationshipand Enable Cross Rates. Enter your currency XXULD as the Cross Rate Pivot Currency. Add USD and CAD as the contra currencies by clicking the Add Row button in the Contra Currencies region. Click Save and Close. Click Done.



Practice 7-13: Entering Daily Rates Overview In this practice, you will enter and view your daily rates. Your company, Vision Corporation, has a ledger currency of United States dollars (USD), and is doing business with Ultraland, which uses Ultraland dollars (ULD).

Assumptions Sign in as your FASXX.Student user as assigned by the instructor. To use the Daily Rates spreadsheet, ADF Desktop Integrator (DI) must be installed first. Note: In the classroom, ADFdi is already installed so skip to step 5. 1. In the application, navigate to: Tools > Download ADF Desktop Integrator.

2.

Click on the file that opens.

3.

Click setup.exe.



4.

Follow the prompts.

Tasks 5. 6. 7. 8. 9. 10.

Navigate to: Setup and Maintenance> Manage Daily Rates or General Accounting: Period Close > Manage Currency Rates. Click the Daily Rates tab. Open a spreadsheet template using the Create in Spreadsheetbutton. Answer OK in the box that opens. Answer Yes to the second box. Sign in with your instance User Name and Password. Enter the following daily rates data: *From Currency: USD. *To Currency: XXULD. *Conversion Rate: XXSPCORP. *From Conversion: 1st day of the current month. *To Conversion Date: Last Day of the current month. *Conversion Rate: 56. Click the Submit icon to submit the spreadsheet. Click the OK button in the Submission box and the options box that follows. Verify that the Record Status shows that the rows inserted successfully. Click OK to the submission confirmation message. Close the spreadsheet and return to the Oracle Fusion environment. When asked if you want to save the spreadsheet, click No. • • • • • •

11. 12. 13. 14. 15. 16.

View Your Rates in the Currency Rates Manager Note: The Currency Rates Manager is also used to define period end, period average, and historical rates for the Translation process. 17. Click the Daily Rates tab. 18. Enter From Currency: USD. 19. Enter To Currency: XXULD. 20. Enter Rate Date: Current accounting period beginning and ending dates. 21. Click Search. 22. Review your rates. 23. Click Done. Note: The instructor or one student must turn off Journal Approval before the practice is performed. 1. Navigate to: Setup and Maintenance > Search for Journal Sources . 2. Select the Go to Task icon on the Manage Journal Sources. 3. Uncheck the Require Journal Approvalcheck box.



Practice 7-14: Entering a Currency Conversion Journal Overview In this practice, you create and post a foreign currency journal. Your company, Vision Corporation, has a ledger currency of United States dollars (USD), and is doing business with a new country has been created in Eastern Europe, Ultraland, which uses Ultraland dollars (ULD) as it national currency. You need to create a journal entry for a payables transaction that was booked to the wrong account.


Tasks 1. 2. 3. 4. 5. 6. 7.

Navigate to: General Accounting: Journals. Select the US Primary Ledger data access set. Click on Create Journal. Create a journal batch named XX_AP Correction for the latest open period. Name the journal entry XX_AP Correction and enter Accrual for the Category. Choose the XXULD currency defined in a previous activity. Enter today’s date as the Conversion Date and the Conversion Rate Type: XXSPCORP. Enter the following journal lines: Account

Debit

Credit

101.10.22100.000.000.000 10,567.00 101.10.59410.110.000.000 8.

Description Correction of department for payables transaction.

10,567.00 Correction of department for payables transaction.

Post the journal batch. The XXULD amount is converted to the ledger currency USD amount automatically in the Accounted fields.



Practices for Lesson 8: Configuring Ledgers Chapter 8


Practices for Lesson 8: Configuring Ledgers Chapter 8 - Page 1

Practices for Lesson 8: Overview Practices Overview In these practices, you will be: Searching for Your Ledger. Verifying Your Ledger Options. Verifying Your Legal Entities and Balancing Segments Assignments. Defining Reporting Currencies. Completing the Ledger Configuration. Creating a Ledger Set. Reviewing Data Access Set Security. Creating Data Access Set Security. • • • • • • • •



Practice 8-1: Searching for Your Ledger Overview In this practice, you will search for your primary ledger. The primary ledger is the main record keeping ledger and consists of the chart of accounts, calendar, currency, and accounting method.


Tasks 1. 2. 3.

Navigate to: Setup and Maintenance > Manage Primary Ledgers . Note the name of your primary ledger, chart of accounts, calendar, and currency. Click Done.



Practice 8-2: Verifying Your Ledger Options Overview In this practice, you will enter the settings list below for your ledger's options. Setting ledger options is one of the most important tasks in configuring your ledgers.


Tasks 1.

Navigate to: Setup and Maintenance > Define Accounting Configurations .

2. 3. 4. 5. 6. 7.

Click Select in the Specify Ledger Options:Selected Scope column. Select the Specify Ledger Optionsoption. In the Specify Ledger Optionsfield, select Select and Add. Click the Apply and Go to Task button. Select your XXLedger US from the list. Scroll to the bottom and click the Save and Close button.

Setting Accounting Calendar Region Options 8. 9. 10. 11. 12. 13.

Review the Accounting Calendar that defaults from your ledger. Note that Jan-XX is the First Open Period for your ledger. Enter 3 for the Number of Future Enterable Periods. Selecting the Subledger Accounting Region Options Accept the default Accounting Method from your ledger. Select US American English as your Journal Language.

14. Completing the Period Close Region Options 15. Verify your Retained Earnings Account: 00-000-3310-00. Note: If the field is not populated, enter the account. 16. Enter Cumulative Translation Adjustment Account: 00-000-3500-00.

Specifying the Journal Processing Region Options Specify the Balance options: 17. 18. 19. 20. 21. 22.

Click to enable Suspense: General Ledger. Click to enable Suspense: Subledger Accounting. Enter Default Suspense Account: 00-400-5120-00. Enter Rounding Account: 00-400-7990-00. Enter Entered Currency Balancing Account: 00-400-7990-00 . Enter Balancing Threshold Percent: 0.

Enable all of the following Entry options: 23. Notify when prior period journal is entered. 24. Allow mixed statistical and monetary journals. 25. Validate reference date. Copyright © 2016, Oracle and/or its affiliates. All rights reserved.


26. Separate journals byaccounting date during journal import.

For Intercompany options: 27. Select Enable intercompany accounting. 28. Click OK to close the confirmation window.

For Reversal options: 29. Leave the Journal Reversal Criteria Setblank. You can select any predefined criteria set from the list of values in the Journal Reversal Criteria Setat any time. 30. Deselect the Run AutoReverse after open periodcheck box. You can return to this page and enable this option later. 31. Enable Leave the Reversalsreverse between and Secondary Ledger deselected: thisSynchronize option to automatically the Primary corresponding journal in the secondary ledger when a journal in the primary ledger is manually reversed.

For Sequencing options: 32. Leave the default of Sequencing By of No sequencing to not use sequencing. 33. Leave Enforce Document Sequencingset to None. 34. Select No for Enforce chronological order on document dateif you don’t require chronological sequences. 35. Click Save and Close to go back to your implementation project.



Practice 8-3: Verifying Your Legal Entities and Balancing Segments Assignments Overview In this practice, you will review your ledger configuration to verify which legal entities and balancing segments have been assigned when your spreadsheet was uploaded. Assign your legal entities to your ledgers to limit your ledger transactions to just those legal entities. Assign your balancing segment values to your legal entities. After assignment, all balancing segment values are available for journal and transaction processing. •

•


Tasks 1.

2. 3. 4. 5. 6.

Navigate to: Setup and Maintenance > Define Accounting Configurations . Note: Scope should be set to your XXLedger US during the Verify Your Ledger options activity. If not, then set the scope: Click Assign Legal Entities. In the Primary Ledger field, select Select and Add. Click the Apply and Go to Task button. Select your XXVision America from the list. Scroll to the bottom and click the Save and Close button.

Verify Your Legal Entity and Balancing Segment Assignments 7.

Click Assign Legal Entities.

8. 9. 10. 11.

Verify your legal entities XXVision Corporate HQ and XXVision Americaare assigned. Click the Cancel button. Click Assign Balancing Segment Values to Legal Entities. Verify your balancing segments are assigned automatically: 00: XXVision Corporate HQ 01: XXVision America 12. Click the Cancel button.



Practice 8-4: Defining Reporting Currencies Overview In this practice, you will set up reporting currencies tied to your XXPrimary Ledger. A reporting currency is linked to a primary or secondary ledger, and is maintained at one of three data conversion levels.

Assumptions Sign in as your FASXX.Student user as assigned by the instructor. Tasks 1. Set up reporting currencies tied to your XXPrimary Ledger. 2. Navigate to: Setup and Maintenance > Define Ledgers > Manage Reporting Currencies. 3. Click the Create icon. 4. Name: Enter XXReporting Currencies. 5. Currency Conversion Level: Select Journal. 6. Currency: Enter GBP. 7. In the Ledger Options region, specify the following options. 8. First Open Period: Enter Jan-XX where XX equals the current year. 9. Rounding Account: Accept default of 00-110-7990-00. 10. Revaluation Basis: Accept the default of Entered currency. 11. Enable journal approval:Do not select.

In the Currency Translation Options region: 12. 13. 14. 15. 16.

Default ConversionRate Rate Type: Type: Yes. Corporate. Retain Transaction In the Error Handling region, specify the following: Missing Conversion Rate:Click Use last rate. Number of Days to Find Last Rate: 30.

In the Journal Conversion Rules region, view the default settings: 17. 18. 19. 20.

Retain Journal Creator from Source Ledger:Yes. Journal Source: Other. Journal Category: Other. Convert Journals to this Reporting Currency:Yes.

Data Conversion 21. First Future Period to Convert Journals:Select the first period in the list of values. 22. Historical Conversion: Retain Original Conversion Rate Type:Select Yes to use the rate type entered on the srcinal transaction to convert the transaction to the reporting currency.



Sequencing 23. Sequencing By: No sequencing. 24. Enforce Document Sequencing:None. 25. Click Save and Close twice.



Practice 8-5: Completing the Ledger Configuration Overview In this practice, you will complete your ledger configuration by running Review and Submit Accounting Configuration. Submit the Review and Submit Accounting Configurationto complete your ledger configuration. A new standard balances cube is created when an accounting configuration is submitted for a primary or secondary ledger that uses a new unique combination of chart of accounts and calendar. Note: This process runs by primary ledger and processes related secondary ledgers, reporting currencies, and legal entities.

Assumptions Sign in as your FASXX.Student user as assigned by the instructor. Tasks 1. Navigate to: Setup and Maintenance > Review and Submit Accounting Configuration . 2. Select your ledger XXLedger US. 3. Click the Submit button. 4. Click OK to close the Confirmation window.



Practice 8-6: Creating a Ledger Set Overview In this practice, you will create a ledger set using your XXPrimary Ledger and XXReporting Currencies. Ledger Sets enable you to group multiple ledgers that share the same chart of accounts and calendar combination.


Tasks 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12.

Navigate to: Setup and Maintenance > Manage Ledger Sets . Click the Create icon. Name and Description: XXSet. Select your Chart of Accounts: XXLedger Instance. Select your Accounting Calendar: XXLedger. Default Ledger: XXLedger US. Click the Add Row icon. Select Ledger or Ledger Set: XXLedger US. Click Save. Click OK to accept the Confirmation window. Click the Add Row icon. Select Ledger or Ledger Set: XXReporting Currencies. Click the Save button.

13. Click OK accept 14. Save . the Confirmation window. andtoClose 15. Click Done.



Practice 8-7: Reviewing Data Access Set Security Overview In this practice, you will review your Data Access Set created for your ledger set. Data Access Sets are created to control access to specific ledgers, ledgers sets, or primary balancing segments.

Assumptions Sign in as your FASXX.Student user as assigned by the instructor. Tasks 1. Navigate to: Setup and Maintenance > Define Ledgers > Manage Data Access Sets . 2. Select the Name of your data access set XXSet. 3. Click the Edit icon. 4. Verify that your Privilege is set to Read and Write. 5. Click the Cancel button. 6. Click the Done button. Note: The Access Set Type on your data access set is to Full Ledger, which is the default created by the application when the spreadsheet upload is processed.



Practice 8-8: Creating Data Access Set Security Overview In this practice, you will create and attach a Data Access Set for your ledger. Data Access Sets are created to control access to specific ledgers, ledgers sets, or primary balancing segments.


Tasks 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14.

Navigate to: Setup and Maintenance > Define Ledgers > Manage Data Access Sets . Click the Create icon. Enter unique Name and Description: XXData Access Set. Select the Access Set Type: Primary Balancing Segment Value. Select your Chart of Accounts: XXLedger Instance. Select the Accounting Calendar: XXLedger. Select the Default Ledger: XXLedger US. Click the Add Row icon in the Access Set Assignments. Enter a Ledger or Ledger Set: XXSet. Deselect All Values. Select Specific Value: Single Value. Enter Segment Value of 01. Select Privilege: Read and Write. Save and Close .

15. Click OK to accept the Confirmation message. 16. Click the Done button.

Attach a Data Access Set to your role. 17. 18. 19. 20. 21. 22. 23. 24. 25.

Navigate to: Setup and Maintenance > Provision Roles to Implementation Users . Click the Administration link located in the upper-right corner. Enter your username: FASXX.Student in the Search box. Click the Search Arrow icon. Select the username. Click the Roles tab. Click the Assign Roles icon. Search for the role by entering General%XX% in the Display Name field. Select the General Accountant and the General Accounting Manager,both with XXData Access Set. 26. Click Add. 27. Exit Oracle Identify Manager. 28. Sign Out of the Oracle applications. 29. Sign in as your user: FASXX.student. Copyright © 2016, Oracle and/or its affiliates. All rights reserved.


30. Navigate to the General Accounting > Journalswork area to verify that your Data Access Set is available in the Change link.

Optional Troubleshooting If You Don't Find Your Data Role 31. Navigate to: Setup and Maintenance> Type in the task field the following: Manage Role Templates. 32. Click the Search button. 33. Click Manage Role Templates. 34. Locate Search-Role Templatesin the Search and Create panel (located on the right side, about 2/3 down the page). 35. Click Search to search for all roles. 36. Locate the General Ledger Template for Ledger(GL data access role) and highlight the name. 37. Click the Open icon. 38. Click the Summary tab. 39. Click the Generate Roles button. 40. Wait for about 5 minutes. 41. Go back to step 17 and follow the steps again to assign the data access set to your role.





Practices for Lesson 9: Configuring Journal Approval Chapter 9


Practices for Lesson 9: Configuring Journal Approval Chapter 9 - Page 1

Practices for Lesson 9: Overview Practices Overview In these practices, you will create three journal approval rules.



Practice 9-1: Create Journal Approval Rules Overview In this practice, you will create three journal approval rules that either automatically approve a journal batch or route the batch for approval based on the ledger and journal amounts. The rules are: Rule 1: Approves between $500 and $10,000. One approver required. Rule 2: Approves $10,000 or more. Two approvers required. Rule 3: $500 or less is automatically approved. No approver required. • • •


Tasks Rule 1: Approves between $500 and $10,000. One approver required. 1.

Navigate to: Notifications > More Details > Financials.

2. 3.

Click the down arrow next to your user name to open the BPM Worklist > Administration. Select Task Configuration.



4.

5. 6.

7. 8. 9. 10. 11. 12.

Scroll down in the Tasks to be configuredpane and click the FinGlJournalApprovaltask or search using FinGl*. The task will open on the right. Click the Edit task icon in the Tasks to be configuredtoolbar. Click the Assignees tab. The Assignees page shows the participant tree. A participant is a user or set of users in the approval assignment and routing definition. The journal approval task has 17 predefined participants. Typically use only 1 or 2 participants. Click the down arrow on the Supervisory Journal Approverparticipant. Click Go to Rule. Click the Next arrow to move to the bottom of the list. Click the Add Rule icon. Rule 1 with the name Rule 1XX 500 to 10000. Click the Expand icon. Each rule defines the conditions for when the journal batch should be approved and by whom. The IF component evaluates the journal based on batch, journal, or journal line-level attributes. The THEN component determines who the approval should be routed to. Click the Left Value icon to open the Condition Browser window. Click the Expand icon on the Maximum Amount Journalfolder. Click the Name attribute > OK. The Name attribute represents the ledger name. Click in the Right Value field and enter “XX Ledger”. Include the quotation marks. This first condition uses the “is” operator and compares the value on the left with the value −

−

13. 14. 15. 16.

on the right. 17. Move the cursor to the right of the magnifying glass until the cursor changes from a pointer to a hand, then click to open a drop-down list. 18. Select simple test from the drop-down list to add another condition. 19. Click the Left Value icon to open the Condition Browser window. 20. Click the Expand icon on the MaxJournalAmt folder to see the attributes. 21. Select the MaxJournalAmtCr attribute > OK. This attribute stores the maximum accounted credit amount across all journals in the batch. 22. Click the down arrow in the Operator field to open the drop-down list. 23. Select between from the drop-down list. 24. Click the Right Value icon. 25. Enter 500 in the Operand1 field.



26. Enter 10000 in the Operand2 field.

. Click OK. Click the down arrow in the THEN section to add an action. Hover over Add Approver to see the submenu. Select Supervisory from the menu. Enter 1 in the Number of levels field to route the journal batch for one level of supervisory approval. 32. Click the Search icon on the Starting Participant field to open the Add Hierarchy Participant window. 27. 28. 29. 30. 31.

The Get Manager is selected by default. 33. Enter Task.creator in the Reference User field > OK. 34. Click the Search icon on the Top Participant field to open the Add Hierarchy Participant window. The Top Participant is the last user in the approval hierarchy. 35. Click the Get User radio button. 36. Enter “Casey.Brown” in the Reference User field. Include the quotation marks. 37. Click OK. 38. Click Save in the Tasks to be configuredtoolbar > OK twice.

Rule 2: Approves $10,000 or more. Two approvers required. 39. 40. 41. 42. 43. 44. 45.

Select the Rule1XX Between 500 and 10000rule. Click the down arrow next to the Cut icon to open the drop-down list. Select Copy from the drop-down list. Click the down arrow next to the Cut icon to open the drop-down list again. Select Paste. Click the Collapse icon on the first rule so that you can see the second rule. Click in the Rule Name field for the second rule and enter Rule2XX Greater than 1000. Copyright © 2016, Oracle and/or its affiliates. All rights reserved.


46. 47. 48. 49. 50. 51. 52.

If the rule isn’t already open, click the Expand icon to open it. Click the down arrow icon on the Operator field in the second condition. Select same or more than from the drop-down list. Click in the Right Value field and change the amount from 500 to 10000. Click in the Number of levels field. Enter 2 in the Number of levels field. Collapse the second rule.

Rule 3: $500 or less is automatically approved. No approver required. 53. 54. 55. 56.

57. 58. 59. 60.

Select your first rule. Click the down arrow on the Cut icon to open the drop-down list. Select Copy from the drop-down list. Select Paste from the drop-down list. Note: You may need to click the Next button to see your new rule. The third rule will be inserted between the first and second, which is fine. Click in the Rule Name field for the middle rule and enter Rule3XX Less than 500. Select both conditions. Click the down arrow next to the Gear icon to open the drop-down list. Select Surround from the drop-down list.

61. Click the down arrow in the Operator field of the second condition to open the drop-down list. 62. Select same or less than from the drop-down list. 63. Click the down arrow to the right of the second condition, outside of the closing parentheses. 64. Select simple test from the drop-down list. 65. Click the word and to change the condition to or. 66. Click the Right Value icon to open the Condition Browser window. 67. Click on the Expand icon to open the MaxJournalAmount folder. 68. Click on the Name attribute > OK. 69. Click the down arrow on the Operator field to open the drop-down list. 70. Select isn’t. 71. Enter “XX Ledger” in the Right Value field. Include the quotation mark s. 72. Hide Rule Name field. Copyright © 2016, Oracle and/or its affiliates. All rights reserved.


73. Click the down arrow on the Auto Action Enabled field to open the drop-down list. The Supervisory List builder has two par ameters that override the supervisory approval and return a preconfigured approval action. 74. Select True. 75. Enter “APPROVE” in the Auto Action field. Include the quotation marks. 76. Collapse the third rule. 77. Click Commit on the Tasks to be configuredtoolbar. 78. Click OK twice. 79. Click on the corner of the Supervisory_JournalApprovalRuleSetparticipant. 80. Click Go to Rule. 81. Collapse Pane to see all three rules. After journal approval is enabled, journal batches being posted are submitted for approval based on these rules.





Practices for Lesson 10: Configuring Oracle Fusion Intercompany Chapter 10


Practices for Lesson 10: Configuring Oracle Fusion Intercompany Chapter 10 - Page 1

Practices for Lesson 10: Overview Practices Overview In these practices, you will be: Viewing the Setting Up a New Rule Demonstration. Viewing Intercompany Balancing Rules and Secondary and Clearing Company Balancing Options. Creating an Intercompany Batch. Submitting and Reviewing Reconciliation Reports. • •

• •



Practice 10-1: Setting Up a New Rule Demonstration Overview In this demonstration, the instructor will create a new intercompany balancing rule.


Tasks 1.

Navigate to: Setup and Maintenance > Implementation Projects > XXImplementation Project > Financials.

2. 3. 4. 5. 6.

Expand Define and Maintain Intercompany Processing Rules . Select Go to Task for Manage Intercompany Balancing Rules. In the Search Results region, select the Primary Segment Rules tab. Click the Create icon to create a new rule. Complete the fields on the Create Primary Segment Balancing Rules page as shown in the following table:

7.

Field

Value

Source

Other

Category

Other

Transaction Type

None

From Ledger

US Primary Ledger

To Ledger

US Primary Ledger

From Legal Entity

US1 Legal Entity

To Legal Entity

Leave blank (All others are default later).

From Primary Segment Value

101

To Primary Segment Value

All Other

Receivables Account

101.10.12300.000.000.000

Payables Account

101.10.22270.000.000.000

Start Date

Date prior to today’s date, for ex. 1/1/2014

End Date

Null

Click Save and Close. Turn off journal approval for the Manual source if it was not done earlier.



8.

Navigate to: Setup and Maintenance > Search for Manage Journal Sources > Go to Task. 9. Search Name: Manual. 10. Set Require Journal Approvalunchecked for the journal source option Manual. 11. Click Save and Close.



Practice 10-2: Viewing Intercompany Balancing Rules and Secondary and Clearing Company Balancing Options Overview In this practice, you will view intercompany balancing rules and secondary and clearing company balancing options, and enter and post three journals showing different balancing scenarios.


Tasks 1.

Navigate to Setup and Maintenance > Implementation Projects> XXImplementation Project > Financials >Define and Maintain Intercompany Processing Rules> Manage Intercompany Balancing Rules> Go to Task. 2. Select From Ledger: US Primary Ledger. 3. Click Search. 4. In the Search Results region, click the Legal Entity Rules tab. 5. View the existing balancing rules. 6. Hover over the account number in the Receivables Account column and the Payables Account column to view the description of the segment values on one of the rules. 7. Click the Chart of Accounts Rulestab. 8. View the existing balancing rules. 9. Click Cancel. 10. Select Go to Task for Manage Secondary and Clearing Company Balancing Options . 11. Review the rules. 12. Click Cancel. Enter and Post a GL Journal with Mixed Balancing Segment Value Assignments 13. Navigate to: General Accounting > Journals. 14. Select Create Journal task. 15. Enter Journal Batch: XX1 Intercompany. 16. Select Accounting Period: Current period. 17. Enter Journal Name: XX1 Intercompany. 18. Enter Category: Adjustment. 19. Enter the following journal lines. 101 is assigned to a legal entity and 203 is assigned to the ledger. Journal lines

Debit

203.10.59110.000.000.000

Credit

1,000.00

101.10.42000.000.000.000

1,000.00

20. Click Save. (Hint: Tab out of the last line of the journal before clicking Save.) 21. Click Post and note the request ID. Copyright © 2016, Oracle and/or its affiliates. All rights reserved.


22. Click Manage Journals in the Tasks pane. Search for your journal batch using your XX1%. 23. Click the Journal Name to drill down to view your posted journal. 24. View journal lines. Notes Intercompany balancing lines are generated to balance the journal between primary balancing segment values 101 and 203 and the appropriate trading partner value is populated into the intercompany segment of the balancing lines. When balancing in this journal, the Primary Segment Rule is used for both lines. 25. Click Cancel. −

−

Perform the following tasks to enter and post a GL journal with balancing segment values assigned directly to a ledger: 26. Select the Create Journal task. 27. Enter Journal Batch and Journal Name: XX2 Intercompany with Category: Adjustment. 28. Select Accounting Period: Current period. 29. Enter the following journal lines. 204 and 251 are assigned to the ledger but not to any legal entities. Journal lines

Debit

204.10.59210.000.000.000

1,000.00

251.90.42000.000.000.000

Credit 1,000.00

30. Click Save. 31. Click Post and note the request ID. 32. Click Manage Journals in the Tasks pane. Search for your journal batch using your XX2%. 33. Click the Journal Name to drill down to view your posted journal. 34. View journal lines. Note: The ledger balancing lines are generated using the Chart of Accounts Rule to balance the journal between primary balancing segment values 204 and 251. −

Balancing segment 2 was also balanced between 10 and 90, while balancing the primary balancing segment values. 35. Click Cancel. −

Perform the following tasks to enter and post a GL journal that balances by primary balancing segment but not by balancing segment 2: 36. Select Create Journal task. 37. Enter Journal Batch and Journal Name: XX3 Intercompany with Category: Adjustment. 38. Select Accounting Period: Current period. 39. Enter the following journal lines. Journal lines 101.30.59110.000.000.000

Debit 1,000.00

101.10.42000.000.000.000

Credit 1,000.00



40. 41. 42. 43. 44.

Click Save. Click Post and note the request ID. Click Manage Journals in the Tasks pane. Search for your journal batch using your XX3%. Click the Journal Name to drill down to view your posted journal. View journal lines. As the journal balances by primary balancing segment balancing lines are generated to balance the journal between balancing segment 2 values 30 and 10. Secondary and Clearing Company Balancing Optionsfor US Primary Ledger are used to build the accounts. The intercompany segment for the balancing lines is not populated with the trading partner for balancing segment 2. 45. Click Cancel. −

−



Practice 10-3: Creating an Intercompany Batch Overview In this practice, you will: Create an Intercompany Batch. Review the Intercompany Balancing Rules. • •

Assumptions Instructor: Make sure that you create a balancing rule with the I/C Adjustment transaction type with the following details: Field

Value

From Ledger

US Primary Ledger

From Legal Entity

US1 Legal Entity

To Legal Entity

US2 Legal Entity

Transaction Type

I/C Adjustment

Receivable Account

000.10.18800.000.000.000

Payables Account

000.10.29900.000.000.000

Student: Sign in as your FASXX.Student user as assigned by the instructor. Each student should only use the batch date assigned to them by the instructor.

Tasks 1. Navigate to: Intercompany Accounting > Transactions > Tasks Panel Tab > Create 2. 3. 4. 5. 6.

7.

Transactions. Select Provider: US1 I/C Org. Enter Transaction Type Name:I/C Adjustment. Accept the Batch Date and Accounting Date as today’s date. From the Transactions section, click the Add Row icon. Enter the following details: Field

Value

Receiver

US2 I/C Org

Debit (USD)

100

From the Transactions: Distributions section, click the Provider tab.



8.

Click the Add Row icon and enter the following details: Field

Value

Account

101.10.41000.000.000.000

Credit (USD)

100

9. Click the Receiver tab. 10. Click the Add Row icon and enter the following details:

Field Account

Value 102.10.60110.000.000.000

Debit (USD)

100

11. Click Submit. 12. Click OK. Review the Transaction 13. Navigate to: Tasks Panel Tab > Manage Intercompany Inbound Transactions . 14. Enter your batch number and click Search. 15. Click the resultant row to display the View Inbound Transactionpage. Note: The transaction status is approved because the transaction type, I/C Adjustment, does not require a manual approval. 16. Click the Receiver tab and review the details. Note: An additional row is automatically added to the receiver distributions. This is the intercompany payables account that was generated based on the intercompany balancing rules. 17. Click the Provider tab and review the details. Note: An additional row is automatically added to the provider distributions. This is the intercompany receivables account that was generated based on the intercompany balancing rules. 18. Click Cancel. Review the Intercompany Balancing Rules 19. Navigate to: Setup and Maintenance > Define and Maintain Intercompany Processing . Rules > Manage Intercompany Balancing Rules 20. Select the following fields: Field

Value

From Ledger From Legal Entity

US Primary Ledger US1 Legal Entity



21. Click Search. 22. Click the Legal Entity Rules tab.

23. Click the row with the following details: Field

Value

From Ledger

US Primary Ledger

From Legal Entity

US1 Legal Entity

To Legal Entity

US2 Legal Entity

Transaction Type

I/C Adjustment

24. Review the balancing rule and note the receivables account. This is used to generate the provider intercompany receivables line. 25. Click Cancel. 26. Select the following fields: Field

Value

From Ledger

US Primary Ledger

From Legal Entity

US2 Legal Entity

27. Click Search.



28. Click the Legal Entity Rules tab.

29. Click the row with the following details: Field

Value

From Ledger

US Primary Ledger

From Legal Entity

US2 Legal Entity

To Legal Entity

US1 Legal Entity

Transaction Type

All Other

30. Review the balancing rule and note the payables account. This is used to generate the receiver intercompany payables line. Transfer the Intercompany Transaction to General Ledger 31. Navigate to: Intercompany Accounting > Transactions >Transfer to General Ledger . 32. Enter the following details: Field

Value

From Accounting Date

Your assigned batch date

To Accounting Date


From Intercompany Organization

US1 I/C Org

To Intercompany Organization

US1 I/C Org

33. Click Submit. 34. Note the Request ID. 35. Click OK.



Review and Post the Journal to the General Ledger 36. Navigate to: General Accounting > Journal > Journals > Manage Journals . 37. Enter your journal batch number and click Search. 38. Select the row and click the journal batch number. Note: The journal contains only the accounting for the provider as the transfer was executed for just that intercompany organization. 39. Click Post to post the journal and note the request ID. 40. Click Cancel. 41. Click Search and verify that your batch status is posted.



Practice 10-4: Submitting and Reviewing Reconciliation Reports Overview In this practice, you will: Submit the Prepare Intercompany Reconciliation Reporting Informationprocess. Review the Intercompany Reconciliationreport. • •


Tasks Submit the Prepare Intercompany Reconciliation Reporting Information Process Note: The instructor should perform steps 1 to 8. 1. Navigate to: Intercompany Accounting > Reconciliation. 2. Click Actions > Run. 3. Enter Provider Ledger: US Primary Ledger. 4. Enter Provider Accounting Period: Current period. Leave all other fields blank. 5. Click Submit. 6. Note the Process ID. 7. Click OK. 8. Click Refresh. Review the Intercompany Reconciliation Reports 9. Navigate to: Intercompany Accounting > Reconciliation. 10. If required, navigate to Actions > History and select the Instructor Request ID to view the report. 11. The Period Summary Reportdisplays summary reconciliation data. Note: The Receiver LE is displayed as UNASSIGNED if the primary balancing segment value on the balancing line is not assigned to a legal entity. 12. Click the Entered Amount Difference in Transaction Currencyamount. 13. Review the Source by Summary Report. 14. Click the Amount in the Intercompany Receivables GL Balance. 15. Review the Journal Lines Report. 16. Click the Journal Name. 17. Review the journal lines and note that the provider side was posted. The difference is because the receiver side is not posted. 18. Click Done to return to the Journal Lines Report. Transfer Intercompany Transaction to General Ledger 19. Navigate to: Intercompany Accounting > Transactions > Transfer to General Ledger .



20. Enter the following details: Field

Value

From Accounting Date


To Accounting Date


From Intercompany Organization

US2 I/C Org

To Intercompany Organization

US2 I/C Org

21. Click Submit. 22. Note the Request ID. 23. Click OK.

Review and Post the Journal in GL 24. Navigate to: General Accounting > Journal > Journals > Manage Journals . 25. Enter your journal batch number and click Search. 26. Select the resultant row and click the journal batch number. Note: The journal contains only the accounting for the receiver as the transfer was executed for just that intercompany organization. 27. Click Post to post the journal and note the Request ID. 28. Click Cancel. 29. Click Search and verify that your batch status is posted. Submit the Prepare Intercompany Reconciliation Reporting Information Process Note: The instructor should perform steps 30 to 36. 30. 31. 32. 33. 34. 35. 36.

Navigate to: Intercompany Accounting > Reconciliation. Click Actions > Run. Enter Provider Ledger: US Primary Ledger. Enter Provider Accounting Period: Current period. Leave all other fields blank. Click Submit and note the Process ID. Click OK. Click Refresh.

Review the Intercompany Reconciliation Reports 37. Navigate to: Intercompany Accounting > Reconciliation. 38. If required, navigate to Actions > History and select the instructor Request ID to view the report. 39. The Period Summary Report displays summary reconciliation data. Verify if there is still a difference in the amount entered. 40. If there are remaining rows on the report, review and drill down to see the details.



Practices for Lesson 11: Configuring Period Close Components Chapter 11


Practices for Lesson 11: Configuring Period Close Components Chapter 11 - Page 1

Practices for Lesson 11: Overview Practices Overview In these practices, you will be: Opening the First Accounting Period. Creating and Generating an Allocation Rule. Creating a Revaluation. • • •



Practice 11-1: Opening the First Accounting Period Overview In this practice, you will open the first period in your general ledger. Open the accounting period in both your ledger and reporting currencies before you create or import journals for the period. Converted journals are only generated in your reporting currency if the period is open or future enterable.

Tasks 1. 2.

Navigate to: General Accounting > Period Close. Select your Change link for the Data Access Set at the top of the Tasks pane.

3. 4. 5. 6. 7. 8. 9.

Select your Data Access Set: XXSet. Click on the Manage Accounting Periodlink. Select your Ledger Name link. Answer Yes to the question: Open First Period? Select your Reporting Ledger Name from the List of Values then click the OK button. Answer Yes to the question: Open First Period? Click the Done button.

For Subsequent Periods 10. 11. 12. 13.

Click on your ledger name. Go to Actions > Open Target Periodand select the current period. Click OK to close the window. Repeat for your reporting Ledger.



Practice 11-2: Creating and Generating an Allocation Rule Overview In this practice, you will distribute the communication cost of 55,000 US dollars across six cost centers based on headcount. The Accounting Period dimension will be a runtime prompt, so that when the rule is run, you are prompted for the accounting period. Runtime prompt variables make rules dynamic and reusable. Note to Instructor: You may want to open the periods for the Vision US Primary Ledger and the Vision IFRS Secondary ledger to the current period. Use the current period in the Allocation. Also turn off journal approval for the Manual Source. If you use Firefox, add the correct URL into the Remote XUL manager. 1. Go to D://Downloads and drag the remote_XUL_manager into Firefox. Tip: Click on the link and hold the mouse button down to drag it over to the Firefox icon. Let it go and it will ask if you want to install it.

2.

Click the Install Now button.



3.

Go to Firefox menu > Web Developer > Remote XUL Manager.

4.

Click Add to allow the following URL to be used. For example: https://adc-fap5006-bi.oracledemos.com, where fap5006 would be the instance that you are using.


Tasks Create a New Value in the Corporate LoB Value Set 5. 6.

Navigate to: Setup and Maintenance > Manage Chart of Accounts Value Sets. Enter the Value Set Code: Corporate LoB.

7. 8. 9.

Click the Search Highlight the row button. with Corporate LoB and click the Manage Values button. Click the Create icon. Copyright © 2016, Oracle and/or its affiliates. All rights reserved.


10. Enter Value: FL where F is your first initial and L is your last initial and Description: XXLoB. Check that no other student has the same initials. 11. Accept all the defaults. 12. Click the Save and Close button. 13. Click the Done button twice. Note to the Instructor: Run the Update Balances Cube Chart of Accounts Dimension Members process for the Corporate LoB segment.

Creating Two Journals to Load the Source and the Basis 14. Navigator > General Accounting: Journals. 15. Select the US Primary Ledger data access set. 16. 17. 18. 19. 20.

Click Create Journal from the Tasks pane Enter Journal Batch Name: XXSource. Enter Journal: XXSource. Enter Category: Adjustment. Enter the following lines (where FL are your initials): Lines

Account

DR

1

101.FL.11200.000.000.000

55,000.00

2

101.FL.64510.000.000.000

CR 55,000.00

21. Click the Save button. 22. Click the Post button. Note: If you can’t post journals due to inability to connect to the cube, do the following: All process run from Navigator > More… > Tools > Scheduled Processes . After creating new currencies, run the following process: Create Currency Dimension Members. After creating new segment values: Publish Chart of Accounts Dimension Members and Hierarchies manually for both the LoB value set and the Company value set (they have to be run separately).

• •

•

Creating the Second Journal Entry 23. Enter Journal Batch Name: XXBasis. 24. Enter Journal Name: XXBasis. 25. Currency: STAT- Statistical. 26. Select the Addition category from the Category list. 27. Enter the following lines: Lines

Account

1

101.FL.91000.710.000.000

DR 22.00

2

101.FL.91000.720.000.000

7.00

CR



28. 29. 30. 31.

3

101.FL.91000.721.000.000

5.00

4

101.FL.91000.722.000.000

122.00

5

101.FL.91000.723.000.000

105.00

6

101.FL.91000.730.000.000

46.00

Click the Save button. Click the Post button. Click Cancel > Done. Remain in the journal Overview page.

Creating an Allocation Rule 32. Click the Tasks panel > Create Allocation Ruleslink. This will open the Enterprise Performance Management System Workspacewindow. 33. Navigate to: Administer > Calculation Manager. 34. Expand Essbase. 35. Under the System View tab, expand the USChartofAccounts. 36. Expand db. 37. Highlight Rules and then right-click > New. 38. Enter the following or accept the defaults: Field

Value

Name

XXAllocation

Application Type

Essbase

Application

USChart of Accounts

Database

db



39. Click OK. 40. Under the Rule Palette, drag the Point of View Object over to the Rule Designer area between the Begin and End.



The flow should have two new components called Member Range. In the block below the Rule Designer there is a tab called Point of View with a list of Dimensions.

41. 42. 43. 44. 45. 46. 47. 48. 49. 50. 51. 52.

Click in the Value field for the AccountingPeriod row to see the Actions icon. Click and hold in the Actions icon to open the menu. Move the mouse over the Variable list item until it says Insert a Value and let go. The Select Variable window opens. Click the Category dropdown list. Select Database. Select the Accounting_Period row. Click OK. Click the Member Selector icon. Select Ledger from the Dimensions drop-down list. Expand the All Ledgers node. Select US Primary Ledger.



53. Click the right arrow to move the ledger to the Selections panel on the right.

54. Continue to select the rest of the dimension values in the Member Selector. Value Dimension Company

101

Line of Business

FL (your initials)

Product

000

Intercompany

000

Currency Currency Type

USD Total

55. Click OK. 56. Click Save.



57. Leave all other Dimensions blank.

58. Drag the Allocation Object from the Rule Palette between the two POV circles. The Allocate Wizard box should appear. 59. Leave the Dimensions on this first window blank.

Enter the Source 60. Click the Next button. You see at the top of the wizard Point of View > Source. 61. Click the Member Selector. 62. Fill in the values for the following Dimensions. Dimensions

Value

Account

64510

Cost Center

000

Scenario

Actual

Balance Amount

Period Activity

Amount Type

PTD



63. Click Save.

64. Click OK. 65. Click the Next button.

Define Allocation Range 66. Click the Member Selector. 67. Select the following values: Dimensions

Value

Account

Leave blank

Cost Center

700




Enter Target Account 70. Click the Member Selector.



71. Select Account: 64510.


Enter the Offset 74. Click the Member Selector. 75. Select the following values: Dimensions

Value

Account

64510

Cost Center

000






78. Do not enter cost center values in the Exclude criteria.

79. Click the Next button.

Enter Allocation Basis 80. Click the Member Selector. 81. Select the following values: Dimensions

Value

Company

101

Line of Business

FL (your initials)

Account

91000

Intercompany

000

Scenario

Actual

Balance Amount

Period Activity

Amount Type

PTD

Currency

STAT

Currency

Total Copyright © 2016, Oracle and/or its affiliates. All rights reserved.


82. Click OK. 83. Click the Next button. Accept the default Basis – Options.



84. Click the Next button.



85. Enter 2 in the number of decimal places.

86. Click Save. 87. Click Finish. 88. Click Exit.



89. Click Validate.

90. Correct errors and validate again if necessary. 91. Click OK.



92. Click Validate and Deploy.

93. Click Yes. 94. Click OK.

95. Navigate to: File > Log Off.

Generating an Allocation 96. Navigate to: General Accounting: Journals> Tasks > Generate General Ledger Allocations link. 97. Click the Rule or Rule Set list. 98. Click the XXAllocation Rule list item. 99. Add the current period in the Specify Accounting Period field.



100.Use the Post Allocations option to have allocations posted automatically.

101.Click the Submit button. 102.Click the OK button. 103.You have successfully generated allocations. 104.Navigate to: Tools > Scheduled Processesto see that the process finished.

Reviewing Your Journal 105.Navigate to: Journals > Manage Journals. 106. Enter Accounting Period: Period used for the journal. 107. Enter Source: Allocations. 108. Enter Batch Status: Posted. 109.Click Search. 110.Scroll down to see the journal lines.



Practice 11-3: Creating a Revaluation Overview In this practice, you will define a revaluation. Revalue your foreign currency balances that are still pending, such as loan invoices from your third-party systems that have not been paid but are entered in a foreign currency.

Tasks Changing a Rate Using the Currency Rates Manager 1.

Navigator > General Accounting > Period Closework area.

2. 3. 4. 5. 6.

Click on Manage Currency Rates > Daily Rates. Enter From Currency: USD and To Currency: XXULD. Enter both Rate Dates of the last day of the current open accounting period. Click Search. Change the Rate to .75.

7. 8. 9. 10. 11. 12.

Save > Done. Click the Revalue Balances link. Use the Manage Revaluations page to generate reevaluations. Click the Create icon. Enter a Name and Description: XXRevaluation. Select Chart of Accounts: US Chart of Accounts.

13. 14. 15. 16.

Select your Currency: XXULD. Select your Conversion Rate Type: XXSPCORP. Enter 10 Day to Roll Forward. Enter 101.10.78630.000.000.000in both the Unrealized Gain and Loss Accounts. Copyright © 2016, Oracle and/or its affiliates. All rights reserved.


17. 18. 19. 20. 21. 22.

Leave PTD default on the Income Statement Accounts Basis. Check the Post Automatically. In the Revaluation Accounts, click the Add Row icon. Click on the filter Conditions icon. Click the Add Field button. Add Account equals 22100 Accounts Payable. Note: Each row of the revaluation account table should include however many COA segment filters that are required to define the given account combination(s) that should be revalued. Such related segment filters should not be singly listed on separate account rows on the revaluation definition as each row is taken independently as a complete filter to identify which account combinations are to be revalued.

23. 24. 25. 26. 27.

Click the Save button. Click the Generate button. Enter your Ledger: US Primary Ledger. Select Ledger or Ledger Set = US Primary Ledger. Enter the latest Accounting Period (Same Period used in the Currency Conversion journal). 28. Enter the Rate Date: Last day of the current period. 29. Click Submit.

Verify the Journal Entry 30. 31. 32. 33. 34. 35. 36.

Navigator > More… > Tools > Scheduled Processes . Refresh until it finishes successfully. Click on the Revalue Balances process name. Click on (1 more….) in Log and Output attachment. Click on XXXXXX.txt and verify a journal was created. Query the journal in the Manage Journal work area. Open the journal and review the revaluation amounts.



Practices for Lesson 12: Configuring Financial Reporting Chapter 12


Practices for Lesson 12: Configuring Financial Reporting Chapter 12 - Page 1

Practices for Lesson 12: Overview Practices Overview In these practices, you will be: Viewing a Financial Report from the Financial Reporting Center. Creating a report with the Financial Reporting Studio: Defining a grid. Creating a report: Adding a formula for total expenses. Creating a report: Defining a rolling 12-period column. Creating a report: Defining the grid point of views for the dimensions. Creating a report: Setting properties. Creating a report: Adding a logo, title, and chart. Reviewing a report. Viewing the Using Infolets Demonstration. Viewing the Setting Up the General Accounting Expense Infolet for All Users Demonstration. • • • • • • • • • •



Practice 12-1: Viewing a Financial Report from the Financial Reporting Center Overview In this practice, you will review the Balance Sheet report in HTML and Excel formats from the Financial Reporting Center.


Tasks 1. 2. 3. 4.

Navigate to Financial Reporting Center. Click on the Search icon. Enter Balance Sheet and click on the Search icon. Select the Balance Sheet that is a Financial Report not a Dashboard.

5. 6.

Click the Go to Member Selectionicon. Expand Company > All Company Values.



7.

Select [All Company Values].[102]and move it to the Selected area by using the Arrow icon.

8.

Click OK twice. Note: By default the report opens in HTML Preview. Next to Page: 101-US 1 LE 1 BU 1, click on the drop-down to choose either Company or 102-LE US 1 LE 2. Note: The data refreshes automatically. Click on the List of Values next to HTML Preview and select Export to Excel. Select Open with and then click OK. Note: Each Company opens in a separate sheet. Close Excel once you have viewed the report. Back in Fusion, click Done.

9.

10. 11. 12. 13.



Practice 12-2: Creating a Report: Defining a Grid Overview In this practice, you will perform the basic tasks to begin creating your report grid in Oracle Hyperion Financial Reporting Studio. Your company, Vision America Inc., requires a rolling twelve-month income statement report to show revenue and expenses for both of its companies.


Tasks. 1. 2. 3. 4.

Navigate to: Financial Reporting Center. Click on the Tasks panel tab icon at the far right of the page and then click the Open Workspace for Financial Reportinglink. In the Workspace URL, remove /workspace/index.jsp. Copy the URL that remains, for instance: https://adc-fapXXXX-bi.oracledemos.com, where XXXX is the Instance unique for your class. Note: You will use this in the Server URL when you log in to the Financials Reporting Studio in step 7 that follows.

Tasks Accessing the Financial Reporting Studio on your desktop. 5. 6.

Navigate to Start menu > Programs > Oracle > Financial Reporting Studio> Financial Reporting Studio. Enter your FASXX.Student name and password.



7.

Paste the copied URL into the Server URL, https://adc-fap-bi.oracledemos.com. For example, https://adc-fapXXXX-bi.oracledemos.com.

8.

Click OK.

Defining a new report and grid. 9. 10. 11. 12.

Click the New Report button (first icon on the tool bar) or File menu > New > Report. From the top menu, click on View > deselect Guidelines. Click the New Grid button (first icon in the second set on the tool bar). Draw a box on the pallet to create the grid for your report.



13. Click the Database Connectionlist. Select USChartofAccounts.

14. Click OK. Note: The Dimension Layout window opens to arrange your dimensions in one of the three report levels: pages, columns, and rows.

Selecting the Point of View Dimensions for the Grid. 15. Drag and drop the following dimensions to the following grid sections: Tip: Click the icon in front of the name to select for dragging. − − −

Accounting Period > Columns Account > Rows Company > Pages





16. Click OK.

Selecting the Account Dimension Members. 17. Double-click Account. Note: This opens the Select Members window. You will be selecting revenue accounts and expense accounts.



18. In the Selected box on the right, click on Account and then click the Remove icon.

19. In the Available box, expand Account > All Corporate Accounts - V1 > [Account]@[T] > 95001.



20. Select 95011-Revenue. 21. Click the Add icon.

22. Click OK.

Saving your report. 23. 24. 25. 26.

Click File > Save As. Double-click on My Folders. Enter the name for the report: XXVision Income Statement. Click Save. Warning: Save often.



Inserting a blank row and a data row for expenses. 27. Select the last row in the grid by clicking on the row header.

28. 29. 30. 31. 32. 33.

From the menu bar, select Insert > Row > Text. Right-click the row header on the row below row 2. Select Insert > Row > Data. Double-click account 95011 in line 3. Remove the selected account 95011. Expand Account > All Corporate Accounts - V1 > [Account]@[T] > 95001 >95021 Expenses. 34. Select all three accounts: 50000, 60000, and 70000. 35. Click the Add icon.



36. Select the Place selections into separate rowscheck box at the bottom of the Selected window.

37. Click OK. 38. Save. Leave the report open for the next practice.



Practice 12-3: Creating a Report: Adding a Formula for Total Expenses Overview In this practice, you will add a formula for total expenses.

Prerequisite: Complete the following practice before beginning this one: 12-2: Creating a Report with the Financial Reporting Studio: Defining a Grid. −


Tasks 1. 2. 3. 4.

Right-click the row header of the last row. Select Insert > Row > Formula. Click in the blank cell on row 6. In the Row 6 Properties sheet, select the Custom Heading radio button.

5. 6.

In the white box, type Total Expenses. Click in the formula cell at row 6 and column A.



7.

Click the Sum() button. The formula Sum() is entered into the Edit box.

8.

Click between the brackets () and enter [3:5]. Note: If the rows are not contiguous (2 subtotal rows), then you can enter a formula like this: Sum([1],[6]).



9.

Click the Accept button (green check mark in front of the Edit box). Note: This action validates the syntax of the formula. The Reporting Studio does not give you a confirmation. You will only get an error window when the syntax does not validate.

10. Save. Leave the report open for the next practice.



Practice 12-4: Creating a Report: Defining a Rolling 12-Period Column Overview In this practice, you will create a rolling 12-period column using the range function.

Prerequisite: Complete the following practice before beginning this one: 12-3: Creating a Report with the Financial Reporting Studio: Adding a Formula for Total Expenses. −


Tasks 1. 2. 3. 4.

Double-click the AccountingPeriod cell (below Column A). In the Selected box on the right, click on AccountingPeriod and then click the Remove icon. Click the Functions tab. Select Range.



5.

6. 7. 8.

Click the Add icon. Note: The Edit Range Function window opens to add the range function start and end members. If not selected, select the StartMember row. Click in the Value field. Click the Lookup button.

9.

Select the Functions tab.



10. Select RelativeMember.

11. Click the Add icon. 12. If not selected, select the Member row. 13. Click in the Value field.



14. Click the Lookup button.

15. Select Current Point of View.



16. Click the Add icon.

17. Click OK. 18. Select the Offset row. Note: The Offset value determines how many periods to include from the current point of view. This will be a rolling 12-period report going 12 periods back from the last column.



19. Enter -11 in the Value field.

20. Click OK twice. 21. In the Edit Range Function window, select the EndMember row. 22. Click in the Value field.



23. Click the Lookup icon.

24. Select Current Point of View.



25. Click the Add icon.



26. Click OK three times until you return to your report grid. Note: Column A should now be replaced by Range from Relative to Current Point of View offset by -12 to Current Point of View for AccountingPeriod.

27. Save. Leave the report open for the next practice.



Practice 12-5: Creating a Report: Defining the Grid and User Point of View Dimensions Overview In this practice, you will define the points of view for the report dimensions.

Prerequisite: Complete the following practice before beginning this one: 12-4: Creating a Report with the Financial Reporting Studio: Defining a Rolling 12Period Column. −


Tasks Defining the Grid Point of View Dimension Values. 1.

Click the Grid object (the intersection of rows and columns on the left margin). Note: This activates the grid and opens the Grid Properties sheet.

2.

Right-click the Grid object.

3.

Select Grid Point of View.



4.

Click the Ledger: User Point of View for Ledgerbutton.

5.

Expand Ledger > All Ledgers > select US Primary Ledger.

6. 7. 8. 9.

Select the Scenario tab. Expand Scenario > select Actual. Select the Balance Amount tab. Expand Balance Amount > select Period Activity. Copyright © 2016, Oracle and/or its affiliates. All rights reserved.


10. Select the Currency tab. 11. Expand Currency > select USD. 12. Click OK.

Setting up the Grid Point of View. 13. 14. 15. 16.

Right-click the Grid object. Select Grid Point of View Setup. Scroll down to find the Balance Amount dimension. In the Report Viewers May Selectcolumn, select Nothing, Lock Member Selection.

17. Click OK.

Setting up a Prompt for a Point of View Dimension. 18. In the grid, double-click on the word Pages.



19. Remove Company from the Selected box. 20. In the Available box, select Prompt for Company. 21. Click the Add icon.

22. Click OK.



23. In the Define Prompts window, replace the Enter Company title with Please select a Company.

24. 25. 26. 27. 28. 29. 30. 31.

Click on the Default Member field, and click the Lookup button. Remove Company from the Selected box. In the Available box, expand Company > All Company Values. Select 101 -US 1 LE 1 BU 1 and 102-US 1 LE 2. Click the Add icon. Click OK. Click the Member Labels in Prompt Selection Dialoglist button. Select Alias.

32. Click OK.



Practice 12-6: Creating a Report: Setting Properties Overview In this practice, you will set the grid, page, and heading row properties.

Prerequisite: Complete the following practice before beginning this one: 12-5: Creating a Report with the Financial Reporting Studio: Defining the Grid and User Point of View Dimensions. −


Tasks Setting the Grid Properties. 1.

Click the Grid object (the intersection of rows and columns on the left margin). Note: This activates the grid and opens the Grid Properties sheet.

2.

On the Grid Properties sheet, select Suppression.



3.

In the Zero Values field, enter 0.

4.

On the Grid Properties sheet, select General.



5.

Select the Drill Through option. (Drag out the window to see the drill-through check box on the very bottom of the window.)

Setting the Page Properties. 6.

Click on the word Pages on the Grid. Note: This opens the Page Properties sheet on the right side of the window. If it does not open, click View > Property Sheet.



7.

Select the Alias: Default radio button.

Setting the Heading Row Properties. 8. 9.

Click on the first cell on Row 1 on the Grid. Note: This opens the Heading Row Propertiessheet on the right side of the window. Select the Alias: Default radio button.



10. Select the Allow Expansion radio button.

11. Repeat the Alias: Default and Allow Expansion settings for rows 3,4, and 5. 12. Save. Leave the report open for the next activity.



Practice 12-7: Creating a Report: Adding a Logo and Title Overview In this practice, you will perform the tasks to add your company logo and a title to your report in Oracle Hyperion Financial Reporting Studio.

Prerequisite: Complete the following practice before beginning this one: 12-6: Creating a Report with the Financial Reporting Studio: Setting Properties. −

Assumptions Sign in as the FASXX.Student user assigned to you by the instructor.

Tasks Inserting a logo into the report header: 1. Click the Image button (third icon in the second set of icons on the tool bar).

2. Using your cursor, draw a box in the report pallet’s Header region to determine the length and width of the image. 3. Search in D:\labs\Fin_Reporting in classroom or C:labs\Fin_Reporting on virtual machines and select the Vision_logo.jpg. 4. Click the Open button.



5. Use your curser to size the image above the grid.

6. Save.

Using the Text button to insert text in the report. 7.

Click the Text button (second icon in the second set of icons on the tool bar).

8.

Using your cursor, draw a box in the report pallet’s Header region to determine the length and width of the text box. 9. Enter Rolling 12 Month Income Statement. 10. Use the Format menu > Font to apply formatting options to the text. Select Bold as the Font Style and 14 as the Font Size. 11. Center the text with the Center Text icon on the tool bar. 12. Use the File menu > Page Setup option to set page setup options. 13. Select the Landscape option. 14. Click the OK button. 15. Save. 16. Save. Leave the report open for the next activity.



Practice 12-8: Reviewing a Report Overview In this practice, you will preview the report in Oracle Hyperion Financial Reporting Studio and make edits that are necessary. Then, you will open the report in Workspace and drill down to detail balances. You need to review your company Vision America Inc.'s rolling twelve-month income statement report to verify that it was created correctly.

Prerequisite: Complete the following practice before beginning this one: −

12-7: Creating a Report with the Financial Reporting Studio: Adding a Logo, Table and Chart.


Previewing the report in Financial Reporting Studio. 1. 2. 3.

4. 5. 6. 7. 8.

Ensure that the AccountingPeriod POV is set to 12-14. If not, click the AccountingPeriod POV. Expand AccountingPeriod > 12-14 > Qtr4-14 select 12-14 (or the period assigned by your instructor). Click OK.

Click File > PDF Preview. Accept the default Companies in the prompt window. Click OK. Use the Next Page button to see all the columns. Go back to your definition and adjust anything that does not look correct. Note: Some of the values may show “Missing,” which is not an error but rather a lack of data due to the limited data in our database.

Opening the report from Workspace. 9. Sign in to the application. 10. Navigate to: Financial Reporting Center. 11. Click on the Tasks panel tabReports icon at. the far right of the Overview page and then click Open Workspace for Financial Note: This opens a new web page entitled Enterprise Performance Management System Workspace, Fusion Edition. Copyright © 2016, Oracle and/or its affiliates. All rights reserved.


12. Click on Navigate > Applications > BI Catalog. 13. Click on My Folders. Your XXVision Income Statementshould be visible.

14. 15. 16. 17.

Click Open. Accept the default Companies in the prompt window. Click OK. Click on the Revenue amount in column 2-14. Note: The amounts on the screenshot may be different than yours due to changing data.



18. Select Drill to Detail Balances.

Note: You can drill down further by clicking on any amount in the Period Activity (USD) column. 19. Close the webpage tab that the drilldown opened. 20. Close the XXVision Income Statementtab.



Practice 12-9: Using Infolets Demonstration Overview In this demonstration, your instructor will explore Infolets that help monitor your close and daily activities.

Assumptions Sign in as Casey.Brown with the assigned password.

Tasks 1.

Navigate to: Home page > Page Control dot for General Accounting Infolets.

2.

Click the center of the Close Calendar infolet to view the accounting period that needs to be closed. Click the More link in the Open Subledgers infolet to view the status of the general ledger and all associated subledgers. Click Done to close. Click the Back View arrow on the bottom right of the Journals infolet. Click the Expanded View double arrow on the bottom right of the Journals infolet to view more journal details. An example of the Expanded View is shown below.

3. 4. 5. 6.

7. 8. 9. 10.

Click on the Incomplete blue bar. Click on the Arrow to the right of one of the Journals to take action. Click Done. Click on the Page Control dot to return to the Welcome Springboard.



Practice 12-10: Setting Up the General Accounting Expense Infolet for All Users Demonstration Overview In this practice, your instructor will set up a public account group with two accounts that all users will see on the General Accounting Expenses infolet. In the next practice, the students will set up their own private account group to override the instructor’s infolet.


Tasks 1. 2.

Navigate to: Home page > Page Control dot for General Accounting Infolets. Review the title on the Expenses infolet.

3. 4. 5.

Navigate to: General Accounting > General Accounting Dashboard . Ensure that the Data Access Set is US Primary Ledger. In the Account Monitor area, click the View menu.

6. 7.

Select Account Group. Select Create. Copyright © 2016, Oracle and/or its affiliates. All rights reserved.


8.

Enter: Field

Value

Name

XXTravel Expenses

Description

For tracking airfare and meals

Display In

Expenses

Set as Default

Select

Time Option

Accounting Period

Comparison Option

Prior Year PTD

Access

Public

9. In the Accounts area, click the Add Row button. 10. Enter: Field

Value

Name

XXAirfare

Ledger

US Primary Ledger

Co

101

LoB Acc

10 60512

CC

400

Prod

000

IC

000

Change

Always Display

11. In the Accounts area, click the Add Row button. 12. Enter: Field

Value

Name

XXMeals

Ledger

US Primary Ledger

Co

101

LoB Acc

10 60521

CC

400 Copyright © 2016, Oracle and/or its affiliates. All rights reserved.


Field

Value

Prod

000

IC

000

Change

Always Display

13. Select the Save drop-down list. 14. Click Save and Close. 15. Click OK.

Viewing the Expense Infolet Note: The account group may not show on the infolet immediately. Wait a few minutes before moving on. If the infolet does not work after 5 minutes, log out and then log back in. 16. Click the Home icon. 17. If this does not bring you back to the infolets page, click on the General Accounting Infolets Page Control dot.



18. Click on the Expanded View icon.

19. Hover over the status bar graph to see the details. Note: Infolets use the current open period as the basis for the comparison option so there may not be any values to hover over.



Practice 12-11: Viewing an Account Group from the Financial Reporting Center Demonstration Overview In this demonstration, your instructor will be: Viewing your account group from the Financial Reporting Center. Editing an account group. Reviewing an account group in the Sunburst tool. • • •

Assumptions Sign in as the FASXX.Student user assigned to you by the instructor.

Tasks

1. 2. 3.

Note to Instructors: You will need to edit your account group and make it private before you can view your account group from the Financial Reporting Center. Navigate to: Financial Reporting Center. Click the Search icon and enter XXT. Click the Search icon.

4. 5.

Select your XXTravel Expense Sunburst. From the Account Group drop down, select XXTravel Expenses.

Editing Account Group Segments. 6. 7. 8. 9.

Change the period to 09-14. The balances will be automatically updated. Click the Show/Hide Segments button. On the Account segment, select Value and Description. For the Product and Intercompany segments, deselect Value.



10. Click Done.

Reviewing an Account Group as a Sunburst. 11. Select View as Sunburst. 12. Click Show Description.

13. Hover over each ring to see the details of the changes.



14. Select any segment in the middle ring (cost center) and press the Move Ring Toward Center arrow button. Note: You can also use the Segments section to the right of the sunburst to move the rings away or towards the center. 15. Select another color for the rings. 16. Select Done.



Practices for Lesson 13: General Ledger Options Chapter 13


Practices for Lesson 13: General Ledger Options Chapter 13 - Page 1

Practices for Lesson 13: Overview Practices Overview In these practices, you will be: Creating a Suspense Account. Creating a Statistical Unit of Measure. Creating a Special Journal Source and Category. Creating an Accounting Sequence. Creating a Processing Schedule. • • • • •



Practice 13-1: Creating a Suspense Account Overview In this practice, you create a suspense account for your XXLedger US. Use suspense accounts to post balancing amounts for out-of-balance journal entries.


Tasks 1.

2. 3. 4. 5. 6. 7.

Navigate to: Setup and Maintenance > Implementation Projects > XXImplementation Project > Fusion Accounting Hub > Define Common Applications Configuration for Fusion Accounting Hub > Define Ledgers > Define General Ledger Options > Manage Suspense Accounts > Go to Task. Select Chart of Accounts: XXLedger Instance. Click the Add Row icon to create a new suspense account. Select a Ledger: XXLedger US. Enter Source: Payables and Category: Other. Enter Account: 00-110-5120-00. Click the Save and Close button. This is the default suspense account and will be used for all suspense journals unless a specific source and category combination is created. The Source and Category of Other was been created during the Ledger setup. Selecting Other for the journal source and journal category enables suspense posting for all journal entries.



Practice 13-2: Creating a Statistical Unit of Measure Overview In this practice, you create a statistical unit to record statistical amounts. Associate statistical amounts with monetary amounts by using statistical units of measure.


Tasks 1.

Navigate to: Setup and Maintenance > Implementation Projects > XXImplementation

2. 3. 4. 5. 6. 7.

Project > Fusion Accounting Hub > Define Common Applications Configuration for Fusion Accounting Hub > Define Ledgers > Define General Ledger Options > Manage Statistical Units of Measure > Go to Task. Select your Chart of Accounts: XXLedger Instance. Click the Add icon to create a new statistical account. Enter an Account: 9110. Enter Unit of Measure: Headcount. Enter Unit of Measure Description: Department's Employees . Click the Save and Close button. In the Create Journals page, add the Statistical Quantityand Unit of Measure columns to enter statistical amounts.



Practice 13-3: Creating a Special Journal Source and Category Overview In this practice, you create a special journal source and category that can be used to identify your journal entries. Use journal entry sources and categories to differentiate journal entries and to enhance your audit trail. Select predefined sources and categories or define your own as demonstrated below.


Tasks Journal Sources 1.

2. 3. 4. 5. 6. 7.

Navigate to: Setup and Maintenance > Implementation Projects > XXImplementation Project > Fusion Accounting Hub > Define Common Applications Configuration for Fusion Accounting Hub > Define Ledgers > Define General Ledger Options > Manage Journal Sources > Go to Task. Click the Add Row icon. Enter a unique Name and Source Key, which is used a unique identifier for the source across products: XXSource. Enter a Description: My Special Source. Select No in the Freeze Journals to allow changes to the unposted journal. Select Roll Date for the Accounting Date Rulewhich will roll forward to the next available accounting date for average balance processing. Do not check Import Journal Referencesto import references used to drill down from imported journals.

8. 9.

Check Require Journal Approval. Do not check Import Using Key to allow journal import to import journals by using the Source Key instead of the Source Name. 10. Select the Save and Close button.

Journal Categories 11. Navigate to the Manage Journal Categoriespage from the Setup and Maintenancework area or your implementation project. 12. Click the Add Row icon. Enter a unique Name and Category Key, which is used a unique identifier for the category across products: XXCategory. 13. Enter a Description: My Special Category. 14. Select the Save and Close button. Both Manage Journal Sources and Manage Journal Categoriespages have expand icons at the line level. This is for future functionality.



Practice 13-4: Creating an Accounting Sequence Overview In this practice, you create an automatic accounting sequence to track your journal entries and then test your sequencing by entering a journal entry. Accounting and reporting sequences are used to provide unique identification on journal entries.


Tasks Enable Sequencing for Your Ledger 1. 2. 3. 4.

Navigate to: Setup and Maintenance > Financials offering > Setups > General Ledger > Specify Ledger Options.If this task is not scoped for your ledger, then do so. Scroll down to the Sequencing section. Enable Sequencing by: Ledger. Click Save and Close.

Creating an Account Sequence 5.

Navigate to: Setup and Maintenance > Implementation Projects > XXImplementation Project > Fusion Accounting Hub > Define Common Applications Configuration for Fusion Accounting Hub > Define Ledgers > Define General Ledger Options > Manage Accounting and Reporting Sequences > Go to Task .

Sequences Tab 6.

Click the Create icon.

7.

Enter a unique Name and Description: XXUS Accounting Sequences.

Sequence Versions Region 8. Enter a unique Name: XXUS Accounting Sequences. 9. Accept the default Effective Start Date. Record the date: _________ 10. Enter Effective End Date one month from default Effective Start Date. Record the date: _________ 11. Enter initial number: 1. 12. Click Save and Close.

Sequencing Assignments Tab 13. 14. 15. 16.

Click the Create icon. Select a Ledger: XXLedger US. Accept the defaults for the Journal entry: General Ledger. Accept the default for the Sequencing Event: Posting. The other option is Period Close, which is used for reporting sequences.



17. Accept the default of Accounting Date for both the Sequence Validation Dateand Journal Sorting Date. • •

•

Leave Require assignment for all journals checked. When posting a journal in GL, or completing the accounting of a journal in a subledger, the application processing ensures that the involved journal attributes are covered by the corresponding sequencing assignment. The journal fails to post or complete if one or more of its attributes, such as journal source or journal category, are not assigned to one of the sequencing associations, exceptions, or exclusions.

Sequences Region In the Association associations of journal a sequence with aMultiple set of sequencing attributes, such as Folder, balanceestablish type, journal source, or category. associationscontrol may exist per sequencing assignment, and each may have several exceptions and exclusions. 18. Select your sequence in the Name field. 19. Enter the same date from step 5 for the Start Date. 20. Leave the End Date blank. 21. In the Journal Source, select: All. 22. In the Journal Category, select: All. 23. Click on the Add Exception button. 24. Select your sequence in the Name field. 25. Enter the same date as step 15 for the Start Date. 26. Leave the End Date blank. 27. Enter Expenses in the Journal Source. 28. Save and Close.

•

•

Exclusion: Create exclusions to exclude specific journal sources, journal categories, accounting event types, or accounting entity types. For example, you want to exclude journal sources and categories containing management or statistical accounts that do not impact financial results. Exception: When you create an exception, the priority value is always one more than the highest number in the Priority field. Use exceptions to assign different sequences to certain journal sources, journal categories, accounting event types, or accounting entity types. For example, you want to include all journal sources, but assign a different sequence for your Expense journals..



•

For the Subledger sequencing event, the following control attributes must be specified: a. Balance Type b. Journal Source c. Journal Category d. Document Category e. Accounting Event Type f. Accounting Entry Type

Create a Journal to Test Your Sequence 29. 30. 31. 32. 33. 34. 35. 36. 37.

Navigator > General Accounting: Journals. Select the data access set. XXLedger Click Create Journal. US Enter Batch Name: XXPayables Adjustment. Verify that the Accounting Period includes the Effective Start Date you select for your sequence. Enter Journal: XXPayables Adjustment. Verify that the Accounting Date in the Journal region is within the Effective Start and End Date you selected for your sequence. Enter Category: Adjustment. Enter the following lines: Lines

Account

1

01-120-5105-00

2

01-000-2210-00

DR

CR

100.00 100.00

38. 39. 40. 41. 42. 43. 44.

Click the Save button. Click the Post button. Navigator > Journals > Manage Journals. Enter XXPayables in Journal field. Click Search. Click on your journal name. Click on Show More next to the Journal name. Note: It changes to Show Less. 45. Click on the Sequencing tab.



Practice 13-5: Creating a Processing Schedule Overview In this practice, you create a schedule to add to your reports. Create Oracle Fusion Accounting Hub processing schedules based on different calendars.


Tasks 1.

2. 3. 4. 5. 6. 7. 8. 9.

Navigate to: Setup and Maintenance > Manage Implementation Projects > XXImplementation Project > Fusion Accounting Hub > Define Common Applications Configuration for Fusion Accounting Hub > Define Ledgers > Define General Ledger Options > Manage Processing Schedules > Go to Task . Click the Add Row icon to begin. Enter a unique Name: XXSchedule. Select your Accounting Calendar: XXLedger. Select the Run Day: 15. Select the Run Time: 08:00:00. Verify that the Enabled box is checked. Click Save. Click Cancel.

Add your schedule to a report in the Scheduled Processes page. 10. Navigate to: More > Tools > Scheduled Processes. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23.

Click the Schedule New Process button. Click on the drop-down arrow in the Schedule New Processwindow. Click on the Search... link at the bottom of the list. Search on General%. Select the General Ledger Account Details Report. Click OK twice. Select your XXSet and XXLedger US. Click the Advanced button on the Process Details page after entering the report parameters. Select the Schedule tab. Click the Using a schedule radio button. In the Frequency field, select the Use a Saved Schedulelist item. Select Schedule Name: XXSchedule. Click the Submit button. Note: Your schedule may not show in the list. A patch is available to fix the problem but may not be applied to the instance you are using.





Practices for Lesson 14: Introducing Consolidations Chapter 14


Practices for Lesson 14: Introducing Consolidations Chapter 14 - Page 1

Practices for Lesson 14: Overview Practices Overview In these practices, you will be: Creating a Chart of Accounts Mapping. Submitting the Transfer Ledger Balances process. • •



Practice 14-1: Creating a Chart of Accounts Mapping Overview In this practice, you create a chart of accounts mapping between your chart of accounts and the US chart of accounts.


Tasks 1.

Navigate to: Setup and Maintenance >Select the Financials offering > Setup > Financial

2. 3.

Reporting Structures > Show: All Tasks > Manage Chart of Accounts Mappings . Click Create. Enter:

4.

Field

Value

Name

XXLedger to US Chart of Accounts

Target Chart of Accounts

US Chart of Accounts

Source Chart of Accounts

XXLedger

On the Segment Rules tab, enter: Target Segment

Mapping Method

Target Segment Value

Company

Assign single value

999

Line of Business

Assign single value

90

Account

Use rollup rules

XXAccount

Cost Center

Copy value from sources

XXDepartment

Product

Assign single value

000

Intercompany

Assign single value

000



Source Segment

5. 6.

7. 8.

Click on the Account row. In the Account: Rollup Rulessection, click Add Row. Target Value

Condition

From Value

To Value

11200

Between

1000

1ZZZ

22100

Between

2000

2ZZZ

33100

Between

3000

3ZZZ

41000

Between

4000

4ZZZ

51100

Between

5000

8ZZZ

Note: Chart of Accounts Mapping rollup rules support using hierarchical operator/parent values from the source account. Click Save and Close. Click Done.



Practice 14-2: Submitting the Transfer Ledger Balances Process Overview In this practice, you will submit the Transfer Ledger Balances process to transfer the balances in your ledger to the US Primary Ledger.


Tasks 1.

Navigate to: More…Tools > Scheduled Processes.

2. 3. 4. 5.

Click Schedule New Process. Search for Transfer Ledger Balances. Click OK. Enter: Field

Value

Source Ledger

XXLedger US

Target Ledger

US Primary Ledger

Chart of Accounts Mapping

XXLedger to US Chart of Accounts

Amount Type

PTD Period to date balance type

Source Ledger Period

Current Period

Target Ledger Period

Current Period

Run Journal Import

Select

Create Summary Journals

No

Run Automatic Posting

No



6. 7. 8. 9. 10. 11. 12. 13. 14. 15.

Click Submit. Click OK. Click Close. Click Refresh until both processes have the Status of Succeeded. Click on the Transfer Ledger Balancesrow. Scroll down to the Log and Output section. Click the (1 more…) link. Click the XXXXXXX.txt link and open using Notepad. Close the Notepad. Click OK.

Viewing the Consolidation Journal in the US Primary Ledger. 16. Navigate to: General Accounting > Journals >Click on the Tasks panel tab > Journals > Manage Journals. 17. Change the Data Access Set to US Primary Ledger.



18. Search by: Field

Value

Accounting Period

Current Period

Source

Balance Transfer

Source Chart of Accounts

XXLedger

19. Select the Journal link with your XXLedger in the name. 20. Click Post. 21. Click OK. 22. Click Cancel. 23. Click Done.





Practices for Lesson 15: Introducing Budgets Chapter 15


Practices for Lesson 15: Introducing Budgets Chapter 15 - Page 1

Practices for Lesson 15: Overview Practices Overview In these practices, you will be: Uploading a Budget Using a Spreadsheet. Creating a Smart View Ad Hoc Analysis. • •



Practice 15-1: Uploading a Budget Using a Spreadsheet Overview In this practice, you will upload a budget from a Smart View spreadsheet.


Tasks Creating a Budget Scenario Dimension Member. 1. 2. 3. 4. 5. 6.

Navigate Setup and Maintenance >SelectChart the Financials offering > Click Financialto: Reporting Structures > Manage of Accounts Value Sets . Setup > Search for Value Set Code: Accounting Scenario. Click Manage Values. Click Create. In the Value field, enter: XXBudget. Click Save and Close three times.

Submitting the Create Scenario Dimension Members Program Demonstration. 7. 8.

Note: Your instructor will perform these tasks. Navigate to: More…Tools > Scheduled Processes. Search for and submit the Create Scenario Dimension Membersprogram.

Verifying the Profile Option for Uploading from Smart View is Enabled. Note: Your instructor will perform these tasks. 9.

Navigate Ledger to: Setup Maintenance >SelectProfile the Financials General > and Manage General Ledger Options.offering > Click Setup > 10. Search in the Profile Option Code field for GL_BUDGET_UPLOAD_SV_OPTION.



11. Ensure it is Enabled at the Site level.

12. Click Save and Close.

Uploading a Budget from a Spreadsheet. 13. Navigate to: General Accounting > General Accounting Dashboard . 14. Ensure that the Data Access Set is XXLedger US. 15. Click on the Tasks panel tab > Planning and Budgeting > Create Budgets in Spreadsheet. 16. Select Open with: Microsoft Office Excel (default). 17. Click OK. 18. Click Yes. 19. Sign in as your FASXX.Student user as assigned by the instructor. 20. Click OK in all message windows. 21. Enter in the Header: Field

Value

Run Name

XXBudget Load

Budget Name

XXBudget

22. Enter in the Budget Lines: Field

Value

Ledger

XXLedger US

Accounting Period

Jan-YY (YY = this year.)

XXCO

01

XXDepartment

110

XXAccount

5105

XXIntercompany Currency

01 USD

Budget Amount

You choose Copyright © 2016, Oracle and/or its affiliates. All rights reserved.


23. Repeat for Accounting Periods Feb-YY and Mar-YY.

24. Click Submit. 25. Click OK. Note: Row Status should be Row inserted successfully.



Practice 15-2: Creating a Smart View Ad Hoc Analysis Overview In this practice, you create a Smart View ad hoc analysis to see your budget numbers.


Tasks Copying a URL to use for a Smart View Connection 1. 2. 3. 4.

Navigate to: Financial Reporting Center. Click on the Tasks panel tab icon at the far right of the page and then click the Open Workspace for Financial Reportinglink. Click in the Workspace URL, remove /index.jsp. Copy the URL that remains, for instance: https://adc-fapXXXX-bi.oracledemos.com, where XXXX is the Instance unique for your class.

Pasting the Copied URL into Smart View 5. 6. 7.

Open Excel using Start > Programs > Microsoft Office > Microsoft Excel 2007. Navigate to the Smart View ribbon > Options > Advanced. In the Shared Connections URLfield, replace everything before workspace/SmartViewProviderswith the copied URL. Note: The Shared Connections URLshould now be: https://adc-fapXXXXbi.oracledemos.com/workspace/SmartViewProviders.

8.

Click the OK button.

Creating an Ad Hoc Analysis. 9. Go to the Smart View ribbon > Panel.



10. Click Shared Connections.

11. 12. 13. 14. 15. 16. 17. 18.

Sign in with your FASXX.Student username and password credentials. Click the Select Server to proceeddrop-down list. Select Oracle @ Essbase from the list of shared connections. Expand the Essbase_FA_Cluster list of cubes. Expand the XXLedger cube. Highlight db (do not expand db). A list of functions appears on the bottom of the panel. Double-click on Connect. Click Ad hoc Analysis. − −

−

− −

−

An additional window may appear. This Point of View (POV) window enables you to select values for your data dimensions, so you can pinpoint the information that you want in your Excel analysis. This window can be floating or docked at the top or side of the screen. Drag the title bar to move or dock the window. If the POV window does not open, go to the Essbase ribbon > POV. To move a member from the POV to the Grid, right-click the member drop down and drag it to the row or column. To move a member from the Grid to the POV, right-click the name and drag it to the POV.



19. Move the Account dimension from the POV to the rows and the AccountingPeriod to the columns.

20. On the POV window, open each dimension by clicking the drop-down arrow and selecting the ... link. Remove the default selection using the Remove icon in the center of the window. Select the following values using the Add button in the center of the window: Dimension

Value

Company

01

Department

110

Intercompany

01

Scenario

XXBudget

Balance Amount

Period Activity DR

Amount Type

Base

Currency

USD

Currency Type

Total

21. Click on the XXAccount Member in column A row 4.



22. On the Essbase ribbon, click Member Selection.

23. Expand All XXAccount Values. 24. Remove the XXAccount from the selected area and select and add 5105. 25. Click AccountingPeriod in column B row 2. 26. 27. 28. 29. 30. 31. 32. 33. 34.

On the Essbase ribbon, click Member Selection. Expand year 20YY (where YY is this year). Select and add QTR1-YY. Click OK. Select QTR1-YY and click the Zoom In icon. Click on the Ledger on Row 3 column A. On the Essbase ribbon, click Member Selection. Expand All Ledgers. Select and add XXLedger US.



35. Click OK.

36. Double-click on Qtr1-YY to Zoom In.



Practices for Appendix A: Common Application Topics Chapter 16


Practices for Appendix A: Common Application Topics Chapter 16 - Page 1

Practices for Appendix A: Overview Practices Overview In this practice, you will perform the following activity: Managing Oracle Social Network Objects Demonstration. •



Practice A-1: Managing Oracle Social Network Objects Demonstration Overview In this practice, you will demonstrate enabling Oracle Social Network objects on the Manage Oracle Social Network Objects page.


Tasks Enabling 1. SearchObjects for the Manage Oracle Social Network Objects for Financialstask in the Setup and Maintenance work area. 2. Expand General Ledger. 3. Verify that the Journal Batch and Period Status are Enabled with automatic and Status has a green check. 4. Click the Journal Batch to see the attributes in the Journal Batch: Attributesregion. 5. Highlight the Period Status row to see the attributes in the Period Status: Attributes region. The Status column in the Business Objects table visually indicates which enabled business objects do not yet have an enabled attribute assigned. When you enable a business object (automatic or manual), depending on whether the business object has an enable attribute assigned, the Status column of the business object displays: A check mark indicating that you have configured attributes for an enabled business object. A warning sign indicating that you have not configured any attributes for an enabled −

−

business object.

Enabling Business Object Attributes 6. 7. 8. 9. 10. 11. 12. 13. 14.

In the Period Status: Attributessection, click Add to display the Select Attributes dialog box where you can select attributes to add to the table. Select an attribute name in the table, and select the Enabled check box to enable the attribute. Click OK. Click the Save button to save your changes. In the Attributes table, you can also do the following actions: Click View to view a list of all attributes that are enabled. Click Remove to remove attributes from the table. Click the Save button to save your changes. Click the Enabled check box on top of the window to select all attributes.





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