Chapter 1 Introduction
Since the beginning, human thought and creativity separate him from his fellow creatures. While beasts have specially developed body parts like sharp claws and tooth to adapt to their environment, man adapts the environment to himself. Man has no sharp claws and teeth but he has the bow and arrow, and spear to hunt. Man has no thick fur to survive in the cold regions of the world but he has utilized the skin of other animals as clothes to warm him from cold, or shade him from heat. Adapting the environment to him using tools is a human ingenuity called technology. Today, the world is overrun by technology. It runs from the average kitchen knife to the towering skyscrapers (skyscrapers are product of technology yet they are technology in themselves for they answer the human need for space) to the complicated algorithms that create systems in the digital world. In spite of the complexity technology has gone through, it remains true to its purpose: to adapt the environment to man or in simpler terms - to make life more convenient. Indeed, technology affects contemporary community life by making commodities convenient and services efficient. In line with this, Information Technology is groundbreaking and has an indispensable role in today’s world . It is “the study, design, development, application, implementation, support or management of computer-based information systems."1 Simply put, Information Technology is the use of computers to effectively manage and organize data. Both the government and private sectors are employing Information Technology to provide efficient services to the people. In
spite
of
the
practical
advantages
of
using
modern
technology, there are still private business establishments that are operating manually. These establishments suffer from the difficulty of accounting the resources and calculating profits. In addition, manual operation provides slow-paced services that undermine business profits. One of the business sectors that are still trapped in manual operation is RACAL Motors.
Background of the Study
The researchers surveyed different government and private sectors in the Municipality of Binalbagan and found out that several of these sectors are still operating manually. They decided to focus on RACAL Motors, a business sector. In the field of business transactions, quality services are of prime importance. This entails accuracy in data transmission (receiving and providing information), like availability of items and their corresponding prices; efficiency in data management (storage and retrieval of information), like keeping the records of previous customers; and alacrity in data manipulation for analysis of capital and profit. All these are hindered by manual operations. Furthermore, the Racal Motors – Binalbagan branch has only a sole employee in charge of the operation. He does all the work in the company including the checking of the monthly income. The system would also lessen the burden of the employee in organizing and providing confidentiality, and security in data flows of Racal Motors. In a greater scheme, this system would also help the community in the Municipality of Binalbagan. This study shows the importance of technology in contemporary community and its effects, especially for quick information traffic and providing accurate information. The researchers will solve the difficulty of manual operations and at the same time show the importance of technology by providing an automated business transaction system for the Racal Motors. While solving the problem of manual operations, the said system would also ensure quality services to the clienteles of the company. In addition, it will also secure the privacy of the customers and provide will serve as a security for the company.
Statement of the Problem
The Racal Motors is a business establishment that is operating manually. Manual operation undermines Racal Motors services to its clienteles. The main problem of this paper is to provide an automated system for the business transactions of Racal Motors. Likewise, it sought to answer the following problems: 1. What programing language is suited for the business operations of Racal Motors? This program should cater the storage and access of records in the most effective manner. 2. What are the prerequisites of the programing language needed to make it efficient? Along this problem, is to ask whether these prerequisites are within the disposal of Racal Motors – Binalbagan branch? 3. In addition, the system the researchers will provide for the Racal Motors will also ensure the security of logging the records, expenses, and profit of the company. 4. Furthermore, the system should have the capability to connect other branches of Racal Motors for an overall assessment of its expenses and profit for the entire company. In line with this, it is ideal for the system to be user friendly in terms of its installation and access. 5. Lastly, how does this automated system will affect the business transactions of Racal motors (in line with the management and in accordance to its services to its customers)?
Objective of the Study
The main objective of the study is to show the importance of Information Technology in the contemporary community especially in the business sector. This study aims also to achieve the following: 1. 2. 3.
to transform the company’s manual operations into an
automated system; to provide a user friendly and easily maintainable automated system. to measure the efficiency of the automated system as experienced by a. the management and, b. the customers.
Scope and Limitation
The focus of this study is on the efficiency of the automated system in business transactions. Meanwhile, it includes the recording of the weekly and monthly income of the company, also the flow of transaction of the Racal Motors. The time frame of the study is three months before the implementation of the automated system and three months after its execution. On the contrary, this study is limited only on Racal MotorsBinalbagan Branch and its customers. The study will not cover reported income outside the company. On this study, it only focuses on the overall income of the company. Both customer and the company will gain more of this proposed system. Not only that, it will also assist them in doing their job but also they can rely to it if they want their work to be performed well, easy, and fast.
Significance of the Study
This will automate the transaction of the company and the transaction process will be feaster and efficient. The proposed Racal Motors Automated System will benefits the following: Owner/Manager – the result of the study will help the owner or manager to know the overall income of the company. Citizen – the proposed system will benefit the citizens for they can apply to buy a motor in a fastest way. Researcher – the study will help the researcher to gain more knowledge about database management. Likewise will improve their skills in researching and designing systems with care beneficiary to the society. The Cashier – this study will do an operation in field of receipt and payments for the customers. These will benefits by all members of the company.
Chapter 2
Review Related Literature and Technology
Foreign Related Literature Inventory Control System (Barcode Incorporation at Chicago)
Inventory Control System are employed in a wide variety of applications, but they all revolve around tracking delivery of goods to customers. Inventory Control is crucial in retail stores, especially those with a large number or variety of merchandise items for sale. Inventory Control is also used in warehouses to rack orders and shipments, and for automated order processing. Other important applications of inventory control systems are in manufacturing shipping and receiving. Automated Inventory Control System work for scanning a barcode either on the item. A barcode scanner is used to read the barcode and the information encoded by the barcode is read by the machine. This information is then tracked by a central computer system. The inventory control system can serve a variety of function in this case. It can help a worker locate the items on the order list in the warehouse, it can encode shipping information like tracking numbers and delivery addresses, and it can remove the purchase items from the inventory tally to accurate count of instock items. All of this data works in tandem to provide business with real-time inventory tracking information. Inventory control system make it simple to locate and analyze inventory in real-time with a simple database search. Inventory Management Software (ASAP system)
Inventory Management Software, helps the business improve profitability by eliminating manual data entry, proper files and by automating records and other important documents. It uses barcode technology, quickly scan and enter inventory data. Minimize the risk of employees, mistyping data or entering incorrect information, share inventory reports, status and updates with employees, mangers, and vendors.
Inventory Management System makes your life easy by providing a complete inventory tracking solution. Automated software with hardware such as barcode scanners. Software improves the business inventory control by completely automating inventory management. Inventory management Software, meets the real world requirements, allowing to track and mange different types of inventory including, standard inventory that track by location, number and quantity. Batch-lot inventory, track for expiration-dated inventory. Batch lot inventory tracking enables to track date codes, lot codes and expiration dates. And serialized Inventory, the individual tagged items using an ID or serial number. Serialized inventory also allows for the contents of the item to be quantified. Worlds End Motorcycles System World's End Motorcycles was formed in 1978 to cater for the servicing needs of the London motorcycle courier industry and was originally based in the World's End area of Chelsea, south west London. The company relocated to Hammersmith in 1994 and started importing Japanese 'Home Market' motorcycles (grey imports) like the Honda Bros, CB-1 and the Yamaha Serow. At the turn of the Millennium the traditional motorcycle retail sector started to change and World's End was no exception, we started to focus more on spare parts, initially just for grey imports but quickly expanding into other models as the demand for low price, quality replacement parts grew. The Internet became our primary focus and we soon developed a massive range of easy to buy spare parts for an unprecedented range of motorcycles, and the decision was made to relocate to more pleasant surroundings by the sea, and Hove in East Sussex became our home.
By July 2007 we had outgrown our maze of mews units and transferred our headquarters, main storage and trade counter to our present location four miles along the coast to the west in Southwick, West Sussex near to the entrance of Shorham Harbour. At the start of 2009 we took on our second warehouse on Grange Road Industrial Estate, to make room for further stock and to house the WMD office, the 'trade only', and sister company of Wemoto, the retail part of the organization. As of Autumn 2009 we hold over 25,000 stock lines, a total of 136,000 replacement hard parts with over 375,000 applications and a value of nearly one million pounds, an investment necessitated by our desire to service our customers’ requirements quicker and more
efficiently than anyone else, the proof being that over 80% of our orders are from returning customers. We are currently adding about 1000 new parts to our database every day to give you more choice at the best possible prices.
In addition to our impressive portfolio of products we feel our customer services are second to none in the motorcycle industry, we have carefully assembled a 30 strong team of the best, most knowledgeable and enthusiastic staff we can find, all of whom are eager to make sure we supply the best value service, with the minimum of fuss in the quickest possible time, always striving to pull out all the stops so that your beloved machine is off the road for as little time as possible. Wemoto © Worlds End Motorcycles 2001-13. http://www.wemoto.com Viper Motorcycle Company System (VMCS)
John Silseth founded the Viper Motorcycle Company in 2002. It was John’s belief that the motorcycle industry was missing something.
That something was a high-performance motorcycle with innovative styling, one off looks, great handling and the dependability of an OEM manufacture. After 8 years of R&D development and a lot of blood, sweat, and tears that belief has come to fruition. Beginning with our Ilmor Engineering partnership in 2009, when Ilmor took our design, made improvements and they are now producing the world’s most powerful production V -Twin engines. Followed by our relocation in 2011 to a custom built 63,000 square foot World Headquarters in Auburn, AL, where we are currently hand-crafting and marketing the finest Supercruiser Motorcycles in the world. The Viper Motorcycle Company intends to prove to the world that products designed, engineered, and American Made are once again something special and built to the highest quality and standards. Viper Supercruiser’s are the definition of extreme performance;
their finish and levels of refinement are more than any other motorcycle being built today. Those who have never ridden a Viper can scarcely understand or appreciate that unbelievable rush of performance, which brings it to an entirely new level. Over 80 percent of a Viper motorcycle is our own proprietary design and most component parts are CNC machined from aircraft quality billet aluminum, incorporating distinctive patented technology born from our racing heritage. ©2012 Viper Motorcycle Company. http://vipermotorcycle.com Automated Direct Payment System
ADPS is the most efficient mode to electronically effect payments because it has been enhance to enable foreign payments and this is made possible by the connectivity to the SWIFT network. ADPS not only guarantees corporate customers swift payments but it is prevents errors and checks associated with generating
manual checks. Detailed view of transaction processing stages and time. This includes transaction initiation, approval and transfer time. ADPS also comes complete backup solution that ensure smooth audit trail.
Local Related Literature
SMS-Based Automatic Billing System
SMS-Based Automatic Billing System of household’s power consumption based on the active experts messaging. The study about SMS-Based Automatic Billing System of power Consumption aimed to change the conventional way the power utility provider gathers and handlers billing data. The system is composed of two basic parts such as the remote site and the based-station. The former calculates and sends power consumption while the latter retrieves meter readings. Calculates billing charges and processes payment of the costumer.
Spoil Marketing Automated Inventory System
This system that is to develop helps to make the process of data management become more efficient and easier. It is a solution designed with an optimized and systematic automated inventory system that has a user friendly as well as a systematic and automated approach for easier handling and improvement of the Data Management System Spoiler marketing gave as the necessary data to start managing the data efficiently and effectively. The daily input of the data is really vast but the main problem only is encoding the total price of each product because we need to add the E.V.A.T first then compute for the total price of each product which is very sensitive and meticulous. Also human trends, to make some typographical error in storing data. This project demonstrates the efficient and effective data and inventory management. It use less of time for the accessing of data of information about the client and the same time makes the process of business.
SAP Inventory System
By: Fasttack Solution Inc. SAP is an ERP system that helps businesses, manufacturers and retailers in managing their supply chain. SAP provides you and your supplier’s fast access and real time information. SAP creates a transparent system that implements efficient collaboration for a better and responsive supply network. Every business, companies, manufacturers and retailers are particular with their inventory. It is important not to have an excessive inventory to avoid overhead expenses. Manufacturers and Retailers need to ensure that they have enough number of a given item in stock depending on its trends of sales. The SAP inventory system software provides real time assessment of items in stock. As each item is sold, the inventory database is automatically updated. When the inventory level is at its minimum, it automatically creates a purchase order sent to the supplier. As soon as the order has arrived, the inventory database is automatically updated and the system will issue a notification to the accounting department for the supplier’s invoice and purchase order copy.
CHAPTER 3 Design and Methodology
Technical Background This part of the paper consist of various related literature and studies about transaction process. This research study cited books, articles and laws, which are relevant to the present to the present transaction in the company. It is composed of related literature and studies, both local and foreign, which contains facts and information on the research problem at hand. It also provides explanation and logical connections between previous researches and present work. Hardware
Base on the research this are the following devices that re going to use printer, camera, and laptop or desktop computer. Printer is used for printing the information of the applicants that is stored in the system and inventory of the company and especially the total income of the company. Camera it is used for taking pictures of the applicants and taking pictures of the items that the costumer that would like to buy. Laptop or desktop computer is the server computer that a user can manipulate the system.
SPECIFICATION
Printer: Canon Pixma IP2770 Features: High Quality Printing Quality Comes Faster Environmental Friendly Printer Specifications: Resolution: (DPI)*2 4800 x 1200dpi (max) Cartridge type PG-810, CL-811(PG-810 XL, CL811 XL optional) Camera: canon 12 megapixel
System Unit RAM: 150 MB available hard drive
Operating system: Windows XP, Vista, Windows 7 and Windows 8 Processor: 1.2 GHz processor Motherboard: Asus P8H61-M PRO B3 Revision Peripherals: keyboard, mouse and speaker
Software
The proposed system transaction require an operating system at least Windows XP or windows 7, heidiSQL as a database connector and MySQL database server as front and end of the automated and it serves as the brain of the system were all the data is stored . The system also uses net beans IDE 6.9 making a program or code to run the system or the life of the system.
Carlos Hilado Memorial State College Binalbagan campus Enclaro, Binalbagan Negros Occidental
Proponent: Gelvosa, Kerr Ian Ritz Responte, Ma. Catherine Espares, Jean Lorie Title: Racal Motors Automated System Description: This system consist of various data, since the overall motors system is manually done, as a researchers we proposed an automated system of Racal Motors. The Said system could aid in updating and investigating quickly the profit, expenses and overall income of the said company. With the help of proposed system the update reports of overall income, profit, and expenses are easily log in a computer and easily accessed by the owner or a manager. Methodologies: As a researcher we conduct interview and get information about the flow of the transaction in the Racal motors-Binalbagan branch. We already research about the things needed before this project. We used Java as its IDE or Frontend and it represents the life of the system, MYSQL database for storing information, camera for taking pictures and printer for printing purposes. Features: The objective of the study is to create an efficient computerized system. It aims to improve the current manual system of Racal Motor’s in Binalbagan. And provide the system that easy to access
the records of all income of the company. To make system that is able to update and search the record in a fastest way. To make a system that provides an accessible yet secured way of logging the expenses, profit of the motors. And also the staff must know what the updates income of the said company. The slowest form of transaction will be quickest and fastest through to our new proposed
system, through this the process of the said transactions will be more efficient than the manual. Advantages: This system is for the benefits of all staff, supervisor, manager, and owner of the company. And if this project must be implementing, it is expected that the performance of all staff of the company will improved, through this project the management and the employees including the owner will merged. Helpful in any transaction and less paper consumed. Scope and Limitation: This study focus on recording of the reported monthly income and yearly income within the company; record of the expenses, profit, and staff involved in this study. Reported income outside of the company is not covered by the said system. On this study we only focus on the monthly expenses, profit of the company. Racal Motor’s
Binalbagan Branch can only use the system.