Extension Services in Information Agencies

IMD 308

[EXTENSION SERVICES IN INFORMATION AGENCIES] ACKNOWLEDGEMENT

Assalamualaikum w.b.t, Alhamdulillah and thanks to Allah SWT always be there for us, blessing us, helping us and guide us all the way to complete this proposal. Special thanks to our parents for always pray for us, encourage us and supporting us so we can fulfill this task. Not to forget a big credits are given to our respectful lecturer Madam Salasiah Bt Said, lecturer of this subject IMD 308(Extension Services In Information Agencies) for giving us tutoring and guidance so that we can complete this assignment and not make mistake when preparing this proposal. This acknowledgment also addressed to our friends for helping us and gives us their moral support while we are in the process to complete this proposal. Lastly, we want to say thank you very much to the people who involve in the process of making this assignment whether directly or indirectly. Thank you once again.

Thank you!

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[EXTENSION SERVICES IN INFORMATION AGENCIES]

1.0 Title of extension services 1.0.1

Microsoft Workshop In today, rapid global proliferation of information technology we hope to develop

within the participants a computer literacy skill. We understand that most students from rural area do not have a basic knowledge of technology and that is a shame. Therefore, our group has agreed to conduct a Microsoft Workshop for primary school students as our extension services activity. The complete set of Microsoft Office consists of Word, Outlook, PowerPoint, OneNotes, and Excel but we will only cover two software which are Word, and PowerPoint due to lack of time. Participants will be using Microsoft Office 2010 and Windows 7. Microsoft Word is one of the most common word processing programs available and Microsoft PowerPoint on the other hand is the most common graphic presentation package use nowadays. Hence, it is very important for today “Y” generation to master the use, knowledge, and skills of this software.

1.0.2 Book Mobile Besides the Microsoft Workshop as our main program we also provided Book Mobile as our supplement activity. Book mobile here means that, we bring out library materials from Perpustakaan Awam Merbok and bring it to Sekolah Kebangsaan Semeling. The type of materials that we bring is books and interactive compact disc (CD). The materials are specifically chosen by our group members according to the topic that will interest our target audience. Since our target audience is standard 5 primary school students, we decided to choose folk-tales, storybook, educational, academic, and many more. The reason behind this activity is to attract students to visits Perpustakaan Awam Merbok regularly and make it as their second home. Library is often seen as a quiet and boring place, thus we want to shape this children mind and educate them that the library is an evolving organism. We want to nurture them about the importance of library and make them aware of the materials and services provided by the library.

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2.0 Introduction To fulfill the requirement for the subject IMD 308 (Extension Services in Information Agencies) we have been assigned to hold an activity about extension services in any desired institution. After a consensus discussion, our group members has agreed to choose Perpustakaan Awam Merbok as our information agencies and we also has choose to held the activity at Sekolah Kebangsaan Semeling. Both of the institution is in the nearby area of district region to maximize the use of its resource to the given community. According to Reitz, J.M. (2004) library is a collection or group of collections of books and other printed or non-printed materials organized and maintained for the use of reading, consultation, study, research, etc. There are many different types of library that are available in Malaysia, such as academic library, national library, special library, public library, schools library, and etc. For this task we have choose public library of Perpustakaan Awam Merbok as the information agencies that we going to promote the extension services of. Public library is a

library or library system that provides

unrestricted access to library resources and services free of charge to all the residents of a given community, district, or geographic region, supported wholly or in part by public funds. The reason behind this decision is because in every public library they have many collections of materials and services offered to the population in a given state. We decided to conduct a one-off event based program on “Microsoft Workshop”. Outreach service is a service that reaches out to the community beyond the information agencies wall. There are a number of people who relatively near to library but unable to travel to library because of the distant or other limitation. Hence, it is the information agencies staff responsibilities to reach out to the communities beyond their own premises. Therefore, we have chosen Sekolah Kebangsaan Semeling as the place where we going to hold our program at and the program that we going to hold is a seminar about Microsoft Office software. The complete set Microsoft Office consists of Word, Outlook, PowerPoint, OneNotes, and Excel but we will only be focusing on two software which are Word, and PowerPoint only. The seminar will be conduct by our group member alternately, with the help by other group members to assist the students of SK Semeling.

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3.0 Goals and objectives of extension services Goals:  The initiative was aimed to exposed students to computer technologies and to inform those who do not use the library services and to attract them to those services.

Objectives:  Attract children of SK Semeling to visits Perpustakaan Awam Merbok regularly and thus increase the number of visitors.  To establish a knowledge, thinking, and creative society through Information Technology (IT).  To inform the SK Semeling students about Perpustakaan Awam Merbok materials and services provided.  To ensure and encourage an IT literacy among the students in SK Semeling for the future use.  Expand awareness on the importance of having an ability to use a computer as a key to unlimited knowledge.  Change their perception towards the typical misconception of library roles and functions.  To master the use, knowledge, and skills of Microsoft Word and Microsoft PowerPoint.  To fully utilize library materials and services.

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4.0 Date, location, and duration Date: 20th February 2014 Time: 14.00pm - 18.00pm Duration: 5 hours Venue: Sekolah Kebangsaan Semeling

The Microsoft Workshop took place in SK Semeling, we choose this school because it is in nearby area of district region as Perpustakaan Awam Merbok. The date that has been chosen is on 20th February 2014, Thursday. The workshop is held on Thursday because it is the only day where the student does not involve in extra curriculum. The workshop starts after the school hours, because we don’t want to interrupt the teaching and learning process. Its start at 14:00 pm and end at 18:00 pm sharp. The duration of this workshop is 5 hours. Compare to other group, our group took the longest duration. This is due to the bundle of matters that need to be taught to the students. During the preliminary plan, we decided to teach three software which are; Word, PowerPoint, and Excel. However, since time is limited we decided to only cover two software which is Word and PowerPoint.

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5.0 Activities Below is our program tentative for the “Microsoft Workshop” activities that have been held by our group:

Time

Event occurrence

14:00pm-14:15pm

Ice-breaking

14:15pm-15:45pm

Microsoft Word

15:45pm-16:00pm

Tea break

16:00pm-17:30pm

Microsoft PowerPoint

17:30pm-18:00pm

Souvenir for participant and teacher

Ice-breaking The programs began with ice-breaking session, each of our group members introduces ourselves to the participant. Greetings were addressed to the teachers and school party for permitting us to conduct extension services at their place and to students who willingly participate. During the ice-breaking session, participants were asked to fill in the survey form that has been prepared by us. The aim of this survey is to obtain information about computer literacy, skills, familiarity, and knowledge on the matter that will be taught. The survey form that has been filled can be refer on appendix page.

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[EXTENSION SERVICES IN INFORMATION AGENCIES] Microsoft Word After the participants finished filling in the survey form, the teaching and learning session begins. Our group started the first lesson with Microsoft Word. Participants were taught about the basic features that are available in the software such as;

 Formatting for size, font, style, and alignment  Cutting, copying, and pasting  Bulleted or numbered lists  Saving documents  Simple table  Insert image  Spelling and Grammar Students were given a task to create their own storybook and since the target audience is standard 5 students, our group members decided to give a gift to students that create the most creative storybook to draw their attention and make sure they become more involves during the teaching and learning process.

Tea break Long-hours

learning

time

can

make

students become bored and sleepy therefore they are given some time-off. Our group also

provided

some

refreshment

for

participants during the recess, each of them received a drink and bread. Since the workshop is carried out after school hours, we think that some time-off might be needed by the participants.

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[EXTENSION SERVICES IN INFORMATION AGENCIES] Microsoft PowerPoint After the tea break, students were asked to enter the computer lab and proceed with the next

matter,

which

is

PowerPoint.

Participants were instructed to create their own slideshow presentation. The basic features that are covered during the teaching and learning process are:  Select a design  Format a slide  How to add a new slide  Use the toolbar to insert, text, images, audio, or video onto a slide  Use the toolbar to create animation with pictures and text for each specific slides Our group members consist of four persons, while two persons teach in-front the other two will assist participants at the back. This method can ensure that the participants receive full attention and also create an environment for participants to ask questions.

Souvenir for participants and teachers After we cover all the matters, our group member continues the program with the presentation of gifts and souvenirs to teachers and participants. Besides that, we also took some time for photography session. Workshop ended on 18:00pm and participants dismissed.

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[EXTENSION SERVICES IN INFORMATION AGENCIES] Book mobile The books and interactive CD were place on the right corner of the computer lab, it is the most prominent place in the room. The library materials from Perpustakaan Awam Merbok are open for participants to read during tea break and they had been

told about the existence of the materials during the ice-breaking session. There was no further activity carried out for the book rather than being an exhibition. This is because as stated earlier, book mobile is just a supplementary activity. Our group would like to focus more on the Microsoft Workshop.

6.0 Target audience Extension work is defined as those activities which are undertaken with the objective of reaching the group of people who might otherwise be unaware of the library services and materials. Target audience means particular group of people, identified as the intended recipient of an advertisement or message, which were also called as target population. We have decided to approach a specific group of children in the age around eleven to twelve to participate in the activity that is organized by our group. During the preliminary plan, we wanted to teach standard 6 students but because they are exam candidates for UPSR, the schools party doesn’t allowed us to teach them. Hence, our target audience is Sekolah Kebangsaan Semeling standard 5 students. Children and people in rural area are both users of extension services, hence he reason why our group chooses these target audience is because we think they are the group of people who needed this services. Apart from that, we are living in the world where everything is at your fingertips. Therefore, we wanted to educate SK Semeling students about the importance of computer literacy and thus increase their level of competencies with urban area students.

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7.0 Expected outcome In our opinion, expected outcome is a statement of what the organizer expect the participants to know, understand and/or be able to demonstrate after completion of the activity. For our group, the end product that we expect from the participants is to receive the information that we convey.

At the end of the talk students should be able to: 1.

Master and familiar with the use of software that has been taught. By the

end of the lesson students should be able to create their own slideshow that will be fill with their personal information by using PowerPoint, build their daily schedule or timetable by using Excel, and create a newsletter by using word.

2.

To inform the students of all the facilities offered by Perpustakaan Awam

Merbok that is available for public used. This group of young children come from a different family background, not all of them can afford to have a computer complete with internet connection and printer in their home. So this is where we are needed, we want the students to be well informed that the Perpustakaan Awam Merbok provided their user with IT materials such as computers, printers, scanners and etc.

3.

Inform the children who do not used the library services and to attract

them to those services. Library is an expanding organism of information agencies that is very essential and crucial in providing information and services for free of charge to all the resident of a given community. Therefore, it is very important for these children to know about the benefits of library and hoping that they will make a regular visit to these information agencies.

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8.0 Cost implications The table below shows the net budget used to ensure the success of this program: Items

Quantity

Total

Drinking water

RM 1.00 x 40

RM 40.00

Bread

RM 0.70 x 40

RM 28.00

Stationary

RM 3.00 x 36

RM 108.00

Gifts

RM 5.00 x 6

RM 30.00

Plaque

RM 15.00 x 1

RM 15.00 Total:

RM 221.00

9.0 Conclusion It is very important to reach a user’s who are distant from the library or who may be relatively near to it but unable to travel to it because everyone should be able to access knowledge to upgrade and improve their life and fill themselves with something that interest them. Hence, extension services are created for this specific group of people. However library has to make these people aware of such services by conducting various activities and events. It is our responsibilities as a student of Information Management to hold an activity to inform society about the extension services. Apart from being directly educative and recreational these activities also lead to publicity as an important secondary product. Besides that, extension services are an effort of a library to increase the number of its users to maximize the use of its resource. In a nutshell, our group had managed to execute all the activities according to the preliminary plan and we think the Microsoft Workshop had been a success. In addition, our group members hope that the Microsoft workshop that held by us can inform the children about the importance of computer and in the same times increase the number of visitors for Perpustakaan Awam Merbok.

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References

Barman, Badan (2011). Library extension services. Retrieved from: http://www.netugc.com/library-extension-services

SK Seberang Jaya (2008). Sekolah Kebangsaan Seberang Jaya. Retrieved from: http://skseberangjaya.blogspot.com/

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APPENDIX

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Extension Services in Information Agencies

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