Annexure-4 CHECKLIST FOR THE GENERAL INSPECTION OF INDIAN FLAG VESSELS
Name of Vessel:
Owner / Manager:
Classification Society (s): 1. ______________ 2. ______________
Vessel Type:
IMO Number:
Official Number:
Call Sign:
Gross Tonnage:
Name of Reporting Recognized Organization:
Date of Inspection:
Inspection Started at:
Inspection Ended at:
Port of Inspection:
PART 1 - SHIP CERTIFICATES Original Original certificate certificates s onboard? onboard? Require Required d annual, annual, intermed intermediate iate or Yes periodic surveys completed? 1
All orig origin inal al copy copy of trad trading ing certifi certificat cates es avai availab lable le and and valid valid
2
Regi Regist stry ry Certi Certifi fica cate te with with Cert Certif ific icat ate e of Surv Survey ey
3
Carg Cargo o Ship Ship Saf Safet ety y Cons Constru truct ctio ion n Cert Certif ific icat ate e
4 5 6 7 8 9 10
Cargo Cargo Ship Ship Safe Safety ty Equi Equipme pment nt Cert Certifi ificat cate e with with Form Form E Carg Cargo o Ship Ship Saf Safet ety y Radi Radio o Cert Certif ific icat ate e with with For Form mR Inte Intern rnat atio iona nall Loa Load d Lin Line e Cert Certif ific icat ate e Interna Internatio tiona nall Oil Oil Pol Pollut lution ion Preven Preventio tion n Cert Certifi ificat cate e Interna Internatio tiona nall Sewa Sewage ge Poll Polluti ution on Prev Prevent ention ion Certi Certific ficate ate Interna Internatio tiona nall Air Air Pollu Pollutio tion n Prev Prevent entio ion n Cert Certifi ificat cate e Interna Internatio tiona nall Pollut Pollution ion Preven Preventio tion n Certific Certificate ate for the Carria Carriage ge of Noxious Liquid Substances in Bulk Certi Certifi fica cate te of Fitnes Fitness s Carr Carria iage ge of Dange Dangero rous us Chem Chemic ical als s in Bulk Certificat Certificate e of of Fitnes Fitness s Carria Carriage ge of of Liquef Liquefied ied Gases in Bulk Inte Intern rnat atio iona nall Tonna Tonnage ge Certi Certifi fica cate te SMC Docu Docume ment nt of Comp Compli lian ance ce (cop (copy) y) Interna Internatio tiona nall Shi Ship p Secu Securit rity y Cert Certifi ificat cate e Cont Contin inuo uous us Syno Synops psis is Reco Record rd Civi Civill Liab Liabil ilit ity y Conv Conven enti tion on Radi Radio o Stat Statio ion n Lice Licens nse e Pass Passen enge gerr Ship Ship Saf Safet ety y Cert Certif ific icat ate e
11 12 13 14 15 16 17 18 19 20
PART 2 - MANNING AND AND SEAFARER’S SEAFARER’S CERTIFICATES CERTIFICATES 1
Origi Original nal copy copy of of safe safe manni manning ng docume document nt availa availabl ble e?
2
Ship Ship mann manned ed as as per per its its appro approved ved safe safe manni manning ng cert certifi ificat cate e?
3 4
Ship Ship suffi sufficie cientl ntly y manne manned d for for its its confi configur gurati ation on and and use? use? All officers hold Certi rtific ficates of Compliance and valid Endorsements ? All All crew rewmemb membe ers hold val valid CDCs & WK cert certiific ficates tes as
5
1
Yes
No
No
N/A
N/A
Year of Build:
Remarks
Remarks
required 6 7 8 9 10
GMDSS Electronic Operator or two deck officers with GMDSS General Operator Certificates? All crew in possession of valid medical examination certificates? Crewmembers received familiarization with their duties and safety equipment prior to assuming their duties? Records of seafarer’s work and rest hours? Do they comply with STCW rest hour requirements? D & A Policy implemented on board
PART 3 - NAVIGATION EQUIPMENT Following navigation equipment operating properly? Sighting or checking with Vessels crew 1 3 GHz Radar 2 3 4 5
Yes
No
N/A
9 GHz Radar ARPA and radar plotting facilities Global navigation satellite or terrestrial radio navigation system Magnetic compass Visible from the steering position? Updated calibration table available?
Remarks
•
Date last adjusted:
•
Compass error regularly checked and recorded? Gyro compass master and repeaters Echo sounding device Course recorder Rate-of turn indicator. Speed and distance indicator Voyage data recorder Examined/tested by an approved servicing facility and copy of facility’s certificate of compliance on board? Fixed installation Float Free installation •
6 7 8 9 10 11
•
• •
12 13
Automatic identification system SART
14
EPIRB
• • •
15 16 17
Capable of floating free Hydrostatic release Annual test conducted
Date of battery:
expiry
of
Date of battery:
expiry
of
Date of battery:
expiry
of
Date last tested:
VHF NAVTEX GMDSS Internal GPS or GNSS interface Navigation lights including duplication and failure alarm •
18
PART 4 - NAUTICAL CHARTS AND PUBLICATIONS 2
Yes
No
N/A
Remarks
1
2 3 4 5
Nautical publications, including sailing directions, lists of lights, tide table. Notices to marines and other publications for intended voyage and current to the notice to mariners? Current chart catalog provided
1
Combined Publication Folder
2 3 4 5 6 7 8 9 10 11 12 13
Articles of Agreement Oil Record Book Cargo Record Book Garbage Management Plan Garbage Record Book Cargo Securing Manual Ballast Management Plan Intact Stability Booklet Damage Control Booklets Bulk Carrier Booklet SOPEP or SMPEP Low Sulphur FO Changeover Completion Record maintained? SOLAS Consolidated (Latest edition) MARPOL 1973/78 (Latest edition) STCW 95 (Latest edition) IMDG Code (Latest edition) Code of Safe Practices for Timber Deck Cargo (Latest edition) International Code of Signals (Latest edition) IAMSAR Manual (Latest edition) Int. Safety Guide for Oil Tankers & Terminals (Latest edition) ICS Tanker Safety (Chemicals) (Latest edition) ICS Tankers Safety Guide (Liquefied Gas) (Latest edition) Procedures & Arrangements manual for Chemical tankers Crude oil washing (COW) manual Oil Discharge Monitor Equipment (ODME) manual Medical Publications: Medical Guide Medical Logbook (Entries made) properly IMDG Supplement (Latest edition) Accident Prevention Code or equivalent
19 20 21 22 23 24 25 26 27
Date of last correction:
If equipment with ECDIS, back up current paper charts provided? Illustrated table of life saving signals posted on the bridge Voyage or passage planning regularly used?
PART 5 - Publications AND MANUALS Are the following publications onboard?
14 15 16 17 18
Date of last correction:
Yes
No
Yes
No
N/A
Remarks
• • • •
PART 6 - SAFETY MANAGEMENT SYSTEM (SMS) 1 2 3 4
SMS manual and SMS documents written in a language understood by the crew Master & senior officers can identify the Designated person ashore (DPA) Master understands and performs his SMS responsibilities Crew familiar with company safety & environmental protection 3
N/A
Remarks
6
policy Procedures in place for contacting the company in an emergency Annual company internal SMS audit conducted
Date:
7
Master has completed a SMS audit review
Date:
8 9
Outstanding or overdue non-conformities or observations All reports of accidents, deficiencies, hazardous occurrences, and non-conformities reported to the company Corrective action taken by the company SMS maintenance procedures are followed & records maintained SMS includes a plan for drills and training Plan being carried out
5
10 11 12 13
1
2
3
4
5
6
PART 7 - DRILLS AND RECORDS Records to be checked Weekly, monthly, quarterly and annual inspections of all safety equipment, survival craft, rescue boats and launching appliances carried out and recorded Weekly, monthly and quarterly maintenance, testing and inspection of fire detection, extinguishing systems and appliances carried out and recorded Portable fire extinguishers been surveyed annually and contents verified (weighted, etc) biennially
Yes
No
N/A
Remarks
Date(s) last surveyed:
Fixed firefighting systems, including the deck, cargo space, pump room and engine room systems, inspected/tested annually and serviced within the required two-year interval Foam analyzed within required intervals? (3 years for new foam concentrates stored onboard: 1 year interval thereafter)
Date last serviced:
Required weekly fire and abandon ship drills conducted and recorded
.1 Date of last fire drill:
Date last foam analysis done:
.2 Date of last abandon ship drill: 7
Each lifeboat launched and maneuvered in the water with its assigned operating crew at least once every 3 months or six months for vessels fitted with free fall lifeboats? The period for free-fall launching may be extended to once every 12 months, provided a simulated free fall launch is conducted every 6 months
Date lifeboats last lowered into water: .1 ____________ .2 ____________ .3 ____________ .4 ____________ (A separate sheet is required to be attached for Passenger ships for furnishing above information with respect to all the lifeboats)
8
9
Radio Log Books properly maintained Required daily, weekly and monthly tests of the GMDSS equipment completed Security drills carried out within required intervals
10 11
Required security alert (SSAS) drills conducted Emergency steering gear and switchover procedures tested 4
Date of last security drill:
Date last tested:
12 13 14
and recorded Emergency generator been tested and recorded
Date last tested:
Review the last PSC boarding report. All deficiencies corrected? Overdue conditions of class (Continue remarks in Part Q) PART 8 - GENERAL SAFETY
Yes
No
N/A
Remarks
SOLAS training manuals available in each crew mess and recreation room or in each crew cabin Written in language understood by the crew Legible up to date fire control plans posted n accommodation spaces and stored in weather tight containers outside deckhouse General alarm and engineer’s alarm for unmanned machinery system working properly Escape ways accessible, free of obstructions, properly lighted IMO symbols used for marking escape ways and locations of emergency equipment Pilot ladders and related boarding arrangements clean and in good condition PART 9 - EMERGENCY PREPAREDNESS May be verified either by holding a fire, abandon ship, spill response, security or other drill or query the ship's crew on a specific emergency response scenario such as a pump room or Yes cargo hold confined space entry/rescue to verify crew preparedness. 1 If drill conducted senior officers and staff effectively coordinated drill/response or otherwise were well prepared 2 Crewmembers response in drill or during queries : • Familiar with their emergency response duties & procedures • Knowledgeable in use of ship's safety & response equipment • Able to communicate in a common language • Worked effectively as a team or displayed understanding of team work. • Donned / understood correct personal protective equipment? 3 If an abandon ship drill was held: • Crew familiar with lowering/launching lifeboats, life rafts and rescue boat • Crew demonstrated understanding of the operation of the "on load" release gear • Crew familiar with starting the lifeboat/rescue boat engines PART 10 - SECURITY 1
Vessel operates on at least the security level set by the port?
2
Officers and crew know the ship’s current security level and their own duties for each level Effective system of control of access to the vessel in place Cargo, stores and baggage control procedures in place Sensitive/restricted areas of vessel marked and access restricted Ship-port interface (DOS) well understood and documented
3 4 5 6
PART 11 - LIFESAVING APPLIANCES 1
Red parachute flares stowed on or near the bridge (12) 5
No
N/A
Remarks
Type of drill held:
Yes
No
N/A
Remarks
Yes
No
N/A
Remarks Date of expiry of flares:
2
3
Life buoys with reflective tape, markings, lights and smoke signals on board in required numbers/locations
Date of batteries:
Required numbers of lifejackets with whistles, retro-reflective materials and lights available and in good conditions
expiry
of
Date of expiry smoke signals:
of
Date of batteries:
of
Date lights: 4
of
expiry
expiry
Required number of immersion suits and thermal protective aids available and services per manufacturer’s specifications Muster lists and emergency instructions provided to crewmembers and posted on the bridge, in the engine room and accommodations Operating instructions for lifesaving appliances posted on scene under emergency illumination Lifeboat davits, limit switches, fall, sheaves, winches, brakes and associated equipment in satisfactory condition - no wastage, doublers or fractures. Lifeboat falls turned end for end at intervals of not more than 30 months
Date last turned end for end:
9
Lifeboat falls renewed at intervals not exceeding 5 years
Date last renewed:
10
On-load release gear overhauled and tested at 5 year intervals
Date last tested:
5
6 7
8
Lifeboat hulls, rudders, propellers and other fittings in satisfactory condition 12 Lifeboat and rescue boat engines being tested for satisfactory operation 13 Lifeboat inventory complete and in good condition (spot check) 14 Rescue boats in good condition 15 Life rafts stowed properly and capable of floating free 16 Life raft painters and hydrostatic releases properly connected via a weak link 17 Life rafts and hydrostatic releases serviced within the required 12-month interval 18 Embarkation ladders in good condition Ladders reach water level in light ship condition Embarkation areas properly illuminated 19 Line throwing appliances complete and in good order
of
11
Date last serviced:
• •
PART 12 - FIREFIGHTING EQUIPMENT 1 2
3 4
Fire main piping, couplings and valves free of corrosion, doublers and soft patches Fire stations fitted with required hoses, nozzles and spanners ( Nozzle spray adjustments workable and hoses not deteriorated ) Fire pumps in proper working condition and with adequate delivery of water pressure Emergency fire pump has sufficient suction and water pressure • Crew familiar with starting /operating procedures 6
Date of expiry rockets date:
Yes
No
N/A
Remarks
of
5
6
7 8
9 10 11 12 13 14
Portable fire extinguishers in correct locations and in good condition? • Required number of spares provided Deck, engine room, pump room or cargo space fixed firefighting systems in proper working condition – records in order Paint locker fire extinguishing system in good condition • All paint properly stored in the paint locker Fire dampers and ventilation closing appliances, including gaskets, handles and other mechanical mechanisms in good working condition Fire screen doors self-closing and without hold back hooks Emergency ventilation stops work properly – records in order Fireman outfits properly outfitted and in good condition • Breathing apparatus air bottles filled Emergency Breathing Devices (EEBDs) in good condition International shore connection available Fixed local application fire-extinguishing systems
PART 13 - CREW ACCOMMODATIONS, HOSPITAL AND MEDICINE CHEST 1 Sufficient food for the intended voyage to the next port 2 3 4 5 6 7 8 9
All ships
2 3 4
5 6 7 8 9 10
No
N/A
Remarks
Yes
No
N/A
Remarks
Food storage adequate Galley and food storage spaces free from vermin Galley range hood and grease traps clean and free of grease Accommodation spaces clean and in habitable condition? Ventilation and air conditioning / heating in accommodation spaces adequate lighting adequate Sanitary facilities, including sinks, toilets and showers, clean and in acceptable condition If provided, is the hospital clean, properly equipped and not used for storage of non-medical items? Medical chest fully stocked and inventory current? PART 14 - HULL
1
Yes
Plimsoll mark properly marked and painted, corresponding to the load-line certificate Draft marks properly marked and painted on bow and stern Any shell plating damage If applicable • Structure of bow/stern doors sound and gaskets satisfactory • Cleats and closing appliance satisfactory • Alarms including remote locations in good working order Structure of side shell doors sound and gaskets satisfactory • Cleats and closing appliance satisfactory • Alarms including remote locations in good working order Deck plating general impression ie not damaged, pitted or heavily corroded Guardrails/ bulwarks and their supports in good condition All deckhouses, superstructure & closing appliances satisfactory Small hatches and closing arrangements in good condition Deck scupper pipes free of obstructions and in good condition Air pipes/closing appliances in acceptable condition & 7
11 12 13
14
15 16 17 18 19
20
21
22 23 24 25 26
27
operable • Flame screen fitted in oil tank air pipes Ventilation trunks in satisfactory condition Closing appliances, covers and fire dampers satisfactory Watertight doors/rubber gaskets in satisfactory condition • Cleats in place and in suitable condition • Doors watertight Windows and portholes/side scuttles acceptable • Glass and closing appliances in a satisfactory condition • Deadlights in place or available Anchors and chain in good condition • Windlass in good operable condition Mooring winches in good operable condition • Sufficient mooring ropes and in good condition Hydraulic systems on weather decks in operable condition • Hydraulic systems and lines free of leakages Maintenance of masts, cranes and rigging satisfactory • Cargo gear register available and signed off Electrical systems and cables on deck in acceptable condition • Cables protected and tied up properly • Equipment protected and in acceptable condition All Bulk Carriers Cargo hatch coamings satisfactory • Coaming corners and deck plating free of fractures • Supports in acceptable condition • Impression bars in acceptable condition Cargo holds hatch covers and closing appliances satisfactory • Hatch covers free of thinned areas or holes • Condition of rubber gaskets acceptable • Cleats in place & condition of cleats and fastenings acceptable All Tankers : Fore and aft walkways and gangways in acceptable condition Cargo & ballast deck lines in good condition & free of leakages PV valves free of leakages, working and in acceptable condition Emergency towing arrangement fitted & in acceptable condition Pump room clean and in satisfactory condition • Pump room safety equipment in good condition • No cargo pump leaks Cargo control room equipment in good workable condition Gauges operable and giving the proper indications
PART 15 - MACHINERY AND ELECTRICAL All ships: 1
2
3
All main and emergency lights in good working order and safety covers fitted where required • Emergency lights marked Electrical equipment cable resistant measurements taken of cabling & equipment • Readings found acceptable • Cables properly fastened no broken fittings & no cables with bare ends and in good condition Main generators and control equipment in good condition • Auxiliary generator engines in good operable condition 8
Yes
No
N/A
Remarks
4 5
6 7
8 9
10. 11 12 13
14 15 16 17 18 19 20
21
22
23
• Generator engines free of water and oil leakages • Double walled fuel pipes fitted and in good condition • Exhaust system lagging in good condition Bilge and ballast pumps in good operable condition • Pumps, valves and piping free of patches and leakages Oily Water Separation (OWS) System, including all piping and solenoid valve arrangements in good operable condition • 15-ppm alarm and automatic closing system working properly • Free of leakages • No illegal pipinq and/or hoses Incinerator and piping free of leakages • Incinerator in qood operable condition Engine room firefighting equipment in satisfactory condition • Fire hoses in good condition and connected to hydrants • Piping and hydrants in good condition and free of leakages • Portable and non-portable extinguishers charged and in acceptable condition • Engine room bilges and other machinery areas free of oil, debris and other fire hazards Emergency generator has been tested and load supplied – records available • Starting arrangement working properly • Ventilation and air supply system working properly • Emergency switchboard in satisfactory condition • Starting batteries and charging arrangements, where fitted, checked and charger operating correctly Loading Computer in good operable condition (tank vessels/bulk carriers only) Main and auxiliary control panels in acceptable condition Switchboard meters /gauges in good working condition • Generator controls in acceptable condition Sea and fresh water cooling pumps, piping and valves in good operable condition • Pumps, valves and piping free of leakages and patches Fresh water coolers free of leakages • Coolers in satisfactory condition Air compressors and piping, valves in satisfactory condition Lube oil piping and valves free of leakages Fuel transfer pumps in satisfactory operable condition • Fuel oil pipes and valves free of leakages Quick closing devices for remote tank shut-off and emergency stops for pumps working properly Condition of purifiers and purifier spaces satisfactory – clean and free of fire hazards Main engine appearance clean - free of oil and water leakages • Exhaust qas system lagging in good condition • Fuel piping double walled Boilers , controls, safety valves and related equipment, including exhaust gas economizers in good working order • Boiler steam piping , feed water piping and other piping and valves free of leakages’? Exhaust manifold and exhaust lines in satisfactory condition • All necessary lagginq in place and in satisfactory condition All tanker vessels: Maintenance plan for inert gas system, deck foam system, fire safety arrangements in cargo pump room and flammable gas detectors in place and maintenance being carried out 9
24 25
26
Cargo pumps and their prime movers in satisfactory condition? Inert gas system working properly • Oxygen indication and control working properly • Deck-seal in satisfactory condition • ODM device in operable condition, including indicators?
PART 16 - STEERING Type: Piston Rotary Vane 1 Full movement of rudder verified (35 port to 30 starboard) 2 3 4 5 6 7 8
1
Is Environmental Policy available on board.
2 3
Are environmental aspects identified during regular activities Is Environmental Management Program available for aspects which can have significant impact on the environment, Anti fouling paints containing tributylin compounds are not used on board vessel, Are ship crew provided with on board / ashore training on Environmental Management Is record of such training maintained Are persons working on behalf of the company, explained the, environmental impact of their activities MARPOL 73/78 Annex I (Oil pollution) Oil record book available and correct entries made up to date Oil water separator / filtering equipment certificate available, system in good operating condition, no illegal by-pass 15 ppm alarm arrangements, in operating condition and auto-stop in order Oil retention of on board, Sludge tanks capacity, arrangement / delivery to shore facilities available MARPOL 73/78 Annex II (Nox. Pollution) Cargo record book updated P&A Manual Residue discharge system MARPOL 73/78 Annex III (Harmful substances) Adequate packaging Marking & labeling Proper stowage MARPOL 73/78 Annex IV (Sewage) Approved sewage treatment plant Sewage comminuting system
5
6
7 8 9 10
11 12 13 14 15 16 17 18
Yes
No
N/A
Remarks
Yes
No
N/A
Remarks
Steering linkage in satisfactory condition and operating properly Hydraulic oil leaks Means of communication between the navigation bridge and the steering compartment satisfactory Changeover procedure diagrams posted Officers familiar with changeover procedures Hand emergency steering system operating properly Heading information displayed visually at emergency steering position (Required onboard vessels built after 1 February 1992)
PART 17 – ENVIRONMENTAL MANAGEMENT
4
Date of last calibration:
10
19 20 21 22 23
Sewage discharge connection MARPOL 73/78 Annex V (Garbage) Garbage management plan Garbage record book MARPOL 73/78 Annex VI (Air pollution) Required documentation Crew familiar with operating procedures
PART 18 - GENERAL COMMENTS General remarks regarding overall condition of the vessel and the competence of the officers and crew. In addition, place observations and / or recommendations in this block. Deficiencies should be listed on page 11 of the report.
11
Surveyor
Master (or Representative)
GENERAL INSPECTION - DEFICIENCY LIST Name of Vessel
Port
Date
To Master: The following deficiencies were noted during the inspection. All items should be rectified at the earliest opportunity and the results reported to the company DPA. An official copy of this report will also be forwarded 12
Check if rectified during the inspection
to the DPA. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
Master’s Comments:
__________________________
_________________________
Surveyor
Master
13