GST Functional BOE Flow Phase2

Pre-Release Document Oracle Financials for India (OFI) Goods and Services Tax (GST) BOE Functional Flow

Author:

Rama Mohan Derangula Chandra Shekhar

Creation Date: 02-Apr-2016 Last Updated: 02-Mar-2017 Document Ref: Version:

1A

Organization: Oracle India Private Limited.

OFI-GST BOE Functional Flow

1

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Document Control

Change Record

Date

Author

Versio n

Change Reference

02-Mar-17

Rama Mohan Derangula & Chandra Shekhar

1A

Initial document

Reviewers Name

Position

Rajnish Kumar

Director, Tax Development

V S Baburaj

Product Strategy Director

Name

Position

Audience

12.1 & 12.2 Implementation team 12.1 & 12.2 Customers















Table of Contents Pre-Release Document ............................................................................................................................. 1 Document Control .................................................................................................................................. 2 1 – Introduction – Introduction ........................................................................................................................................... 4 1.1

Scope ........................................................................................................................................... 4

2 – Pre-Requisite – Pre-Requisite Setups .......................................................................................................................... 5 3 –Create –Create BOE Invoice (With Reference) .............................................................................................. 6 3.1 Flow Diagram ................................................................................................................................... 6 3.2 Create BOE Invoice ......................................................................................................................... 6 3.3 Update BOE ................................................................................................................................... 17 5.4 Process BOE .................................................................................................................................. 18 4 –Create –Create BOE Invoice (Without Reference) ....................................................................................... 23 4.1 Flow Diagram ................................................................................................................................. 23 4.2 Create BOE Invoice ....................................................................................................................... 23 5 – Apply Receipts Receipts .................................................................................................................................... 30 5.1 Flow Diagram ................................................................................................................................. 30 5.2 Apply BOE to new Receipt ........................................................................................................... 30 5.3 Apply BOE using Add-to-Receipt ................................................................................................ 33 5.4 BOE With Third party Taxes ....................................................................................................... 37 5.5 Applied Receipts Form ................................................................................................................. 41 ......................................................................................................................................... 43 6 –BoE –BoE Writeoff .........................................................................................................................................

7 –BoE –BoE Cancellation ................................................................................................................................ 45 8 –BoE –BoE Accounting ................................................................................................................................... 47















1 – Introduction BOE is a legal document in a prescribed format that needs to be submitted to the Customs Authority by the importer or his authorized agent. BOE contains inform ation of the goods imported to India, value and other relevant details which is required for assessment of Customs duty. We do not provide the document in the prescribed format and also do not capture all the information required for BOE format. Further, calculation of customs duty is rigid. This document will help the users to understand the product capabilities in regards to BOE requirements.

1.1 Scope This document provides the details of Functional flow for ‘Oracle Financials for India’ (OFI) (OFI) Bill of Entry cycle from GST point of view along with accounting entries. Note: The current content has been compiled in reference to the frozen scope of the Phase-2 deliverables (Ref: GST Phase -2 Deliverables.docx)















2 – Pre-Requisite Setups For the BOE cycle to work in the new GST architecture, the below setup needs to be defined 

Regime



Tax types



Tax rates



Tax Categories



Define the Specific Functionality



Item Classification



Claim term definition



First and Third party Registration

Define Defin e the S pecific pecifi c Func tionality tionality Once common above mandatory setups are completed, it is required to capture specific functionality for ‘Bill of Entry’ inorder to consider these taxes as custom taxes. (N)  Oracle Financials for India  Tax Configuration  Define Specific Functionality

The Tax Point Basis should be 'Delivery ‘while defining the tax type otherwise tax type will not show while doing the specific functionality setup for custom tax















3 –Create BOE Invoice (With Reference) Below are the steps to be followed to create BOE Invoice from existing Purchase Order as a reference.

3.1 F low D i agr ag r am Create BOE Header Details

Capture PO Reference BOE Line details

Verify BOE Taxes

Confirm BOE

Payment of BOE Invoice

Create Receipt from BOE

3.2 C reate B OE Invoi In voi c e The BOE Header form used to capture the BOE details and the associated vendor information. It consists of 4 tabs i.e. Import Details, Currency, Shipment and Others. (N)  Oracle Financials for India  Transactions  Enter Bill of Entry

Import Details : In this tab, information related to BOE type, nature of transaction, Port type will be captured. This tab will also show the details of the BOE amounts with respect to Total BOE amount, Amount applied, written off and any amount remaining.

















DEPB amount field is provided where the user need to punch the amount of DEPB credit they are going to utilize for this import. The DEPB credit value captured , it will be reduced from the total BOE amount at AP invoice workbench in the form of negative distributions once the BOE invoice gets generated.

Tab - Import Details Field Name

Nature

Description

Query/Enabled

Operating Unit

Required

The Operating Unit where this import is going to be accounted.

NA

Inventory Organization

Required

The user defined inventory organization need to be picked up from LOV where this import

NA

















Supplier Number

Required

Select Supplier Number from LOV, This is used for ensuring PO Number, Releases and ASBN are restricted based on Supplier selected

Yes

Supplier Name

Display Only

Supplier Name is displayed based Supplier Number selected

No

Supplier Site

Required

Select Supplier Site from LOV, This is used for ensuring PO Number, Releases and and ASBN are restricted based on Supplier selected

Yes

Port code / Type

Required

Select the Port Type like Sea, Air and Land from the LOV.

Yes

Import Dept Sl No.

Optional

The user can enter the Serial Number allotted by the Import Dept.

Yes

Import Dept Sl Date

Optional

The user can enter the BOE date as specified in the Physical BOE Document.

Yes

BOE Amounts

Display

This block will show Details of Original Amount computed Tax wise along with Applied Amount, Written off amount and Remaining Amount.

NA

BOE without reference Flag

Optional

You can use this option to create an Item Independent BOE. You can define a BOE for a Dummy Item and this can be used to match the customs liability on any Item.

No

Agent Code

Optional

Enter the Agent Code who is dealing this particular Import Shipment

No

Customs

Required

Select the respective Customs Authority

Yes

















User can either Setup the ‘Custom Notified Exchange Rate’ in system (based on what is provided by Customs Authority) using the base feature of recording Exchange rates in system or enter the value manually while carrying out BOE Entry. Feature is provided to capture the Custom Notified Exchange Rate on the BOE that is being matched to PO or release or ASBN so that the Assessable Value is determined using the Custom Notified Exchange rate.

Tab - Currency

















Rate

Display / Required

This is to determine the Currency Rate that needs to be used for Determining the Custom Notified Exchange Rate when the Currency Rate Type is used as 'USER', else this field would be grayed out. On query of entered record, this field will show the actual Currency Rate used for the Transaction.

Shipment:

Tab – Tab – Shipment Shipment

No

















Bill of Lading Date

Required

The user can enter the Bill of Lading date

Yes

Number of Packages

Required

The user can enter the Number of Packages for Reference

No

Gross Weight

Required

The user can enter the Gross Weight for Reference

No

Others:



















Tab – Tab – Others Others Field Name

Nature

Description

Query/Enabled

License Number

Required

The user can enter the License Number for Reference

No

IGM Number

Optional

The user can enter the IGM Number for Reference

No

IGM Date

Optional

The user can enter the IGM Date for Reference

No

MAWB Number

Optional

The user can enter the MAWB Number for Reference

No

MAWB Date

Optional

The user can enter the MAWB Date for Reference

No

HAWB Number

Optional

The user can enter the HAWB Number for Reference

No

HAWB Date

Optional

The user can enter the HAWB Date for Reference

No



















Select the Purchase Order reference

Once user picks the source document type and number, the following form will get opened for selecting the items:



















Click on “Save” Save” button to default the Source document item details and taxes. Enter the Customs Tariff code , Customer tariff heading details. This information would be derived from the Item classification setup.



















Tax Override at BOE level: There level: There can be a requirement to override the source document taxes. In that case user can navigate to Tax Category field and select tax category. User also has the option of defaulting on all the lines or lines with no tax category. They can even apply individual taxes here by clicking on the tax tab. Screen shot showing overriding the document taxes:















































































Find below the screen shot showing status of the BOE as “Confirmed”: “Confirmed”:









































Format of BOE invoice BOE/Invoice/Org_Id/ BOE_Id























User can then raise the payment for the BOE Invoice. Post the payment of the BOE invoice, the status of the BOE will become “Available for Receipt Application”.





















4 –Create BOE Invoice (Without Reference) 4.1 Flow Diag ram





























































Click on Yes to default the taxes to the BOE lines



















































































































































































































































































GST Functional BOE Flow Phase2

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