GENERATION BUILDING HAZARD IDENTIFICATION AND RISK ASSESSMENT FORM Title : General Office Activities at all levels Location : All floors
Activities/Equipment Connection of sockets
R/NR* R
Prepared by : ABC Building Verified by : Mr Ahmad Kassim
Doc No. Revision No : a Date : 4.11. 2011
IDENTIFY Hazard Defective plugs, sockets or electrical equipment
Consequences
Current Risk Ctrl
ASSESSMENT Likelihood Severity Risk Rating
DETERMINING CONTROL Type of Ctrl
Electric shock, burns, Electrical equipment are visually checked before electrical fires and each use. death Electrical equipments are switched off and unplugged before making and adjustments or performing any routine maintenance. Electrical equipments are selected with consideration for the working environment and the task being undertaken.
2
3
6
Administration Control
Disruption of electricity supply
NR
Darkness due black out
Psychological Hazard (Stress, shock and anger due to missing data)
Maintenance by JPH Setting auto save for computer working documents regularly.
5
1
5
Administration Control
Performing work at the Display Screen Equipment
R
Prolonged usage of Display Screen Equipment (DSE)
Musculoskeletal disorders, fatigue, stress, eyesight problems, facial dermatitis
Usage of screen filter for older versioned PC Usage of new PC with installed screen filter
3
2
6
Administration Control
poor chair set up
Fatigue, back pain, poor posture, neck strain
Short exercises Walking around Adjustment of chair
3
2
6
Ergonomics hazard
Carpel tunnel syndrom, Musculoskeletal disorders, fatigue, stress,
Rest break
2
2
4
Administration Control
Avaiability of In house dispensary at TNB HQ
3
2
6
Administration Control
3
2
6
Typing
R
First aid treatment
NR
Transfer of germs or virus
Ill health
Manual handling
NR
Poor lifting method of heavy materials (e.g: furniture and boxes)
Cuts and abrasions, Health Awareness Program established and strained muscles, torn conducted once in every 2 years. ligaments/tendons, neck injury, back injury, hernias
Administration Control
Photocopying
Maintenance of photocopy machine by supplier
Maintenance of photocopy machine by staff
R
Noise exposure Hearing problem
Partition for the placement of equipment Periodic maintenance of equipment Purchasing good quality machine
2
2
4
NIL
Radiation
Eye problem
Cover provided at every photostate machine
2
2
4
Administration Control
R
Hot surface
Burn
Maintenance by authorised person
2
2
4
NIL
Electric shock
Maintenance by authorised person
2
2
4
NIL
Lung disease
Maintenance by authorised person
2
2
4
NIL
NR
Electrical hazard Release of carbon dust Hot surface
Burn
Nil
3
2
6
Administration Control
Electrical hazard
Electric shock
Nil
3
4
12
Administration Control
Release of carbon dust
Lung disease
Nil
3
3
9
Administration Control
Sharp blade
Cut
Nil
3
3
9
Administration Control
Paper cutting
R
Shredding
NR
Sharp rotating equipment
Cut
Purchased of effective enginering design shredding machine Precautions adhered to when handling the shredding machine
1
1
1
NIL
Clearing of papers from the shredding machine using nonstandard tool
NR
sharp object from nonstandard tool
Eye injury
Nil
2
3
6
Administration Control
Storage of documents at high cabinet
R
Fall at different sprained ankle, neck level pain
Usage of ladder for high level cabinet Usage of low level cabinet
1
1
1
NIL
Retrieval of files from high cabinet
R
Falling object at Sprained ankle different level
Usage of ladder for high level cabinet Usage of low level cabinet
2
1
2
NIL
Fire
Installation of fire protection system
2
5
10
Smoking at non-designated area R
ill health and death.
Administration Control
Working at the office
R
Poor Ventilation Headaches, Nausea, Fatigue
1
1
1
NIL
4
1
4
Administration Control
Lack of working Increased risk of slips, Proper arragement of working space space trips and falls, stress
2
2
4
NIL
Lack of Storage Increased risk of slips, 5s activity - arrange and sort trips, falls, 5S audit to check on the storage requirement
2
2
4
NIL
Poor room temperature control
Air condition inspection carried out by Jabatan Harta
Headaches, Fatigue, Nil Loss of Concentration
Falling objects
5s activity - arrange and sort 5S audit to check on the storage requirement
2
2
4
NIL
Falls from height.
5s activity - arrange and sort 5S audit to check on the storage requirement
2
2
4
NIL
5s activity - arrange and sort
2
2
4
NIL
2
2
4
NIL
Trailing wires, Slips, trips, falls and boxes in falling objects walkways, slippery surfaces and poor storage of materials. Lack of drinking Dehydration and lack water of concentration.
Sufficient drinking facility provided
Fire
Serious bodily injury or fatality
-Fire fighting and prevention system installed and maintained by Jabatan Harta '-Evacuation drill conducted - Fire extinguisher training conducted - Floor marshall training conducted -ERP for Generation Building established
1
4
4
NIL
Sexual harassement
Absent from work
TNB Code of Sexual Harresment available and implemented TNB Whistle blowing policy and proper communication channel available
2
2
4
Administration Control
Lifting of drinking water bottle
NR
Poor lifting method
Cuts and abrasions, Health Awareness Program established and strained muscles, torn conducted once in every 2 years. ligaments/tendons, neck injury, back injury, hernias
3
2
6
Administration Control
Walking around the office area
R
Inadequate lighting
Increased risk of slips, Sufficient exterior lighting trips and falls and Monitoring and Maintenance of lighting by JPH hitting stationary items
2
2
4
Administration Control
Usage of toilet
Working alone after office hours
Meeting
R
NR
R
Blockage of exit Increased risk of slips, Signage and exit light door trips and falls and hitting especially during emergency occurance
2
2
4
NIL
Poorly maintained walkways
2
2
4
NIL
Increased risk of slips, -Walkways are maintained by JPH trips and falls
Poor Ill health effects maintenance of sanitary services
-Disposal of sanitary disposal is available '-Routine cleaning by cleaners
2
2
4
Administration Control
Slippery floor
Trip and fall at same level
-Routine mopping by cleaners '-Warning sign during cleaning placed during cleaning work
2
1
2
NIL
Violence
Injury, medical conditions.
-Daily inspection on the number of personnel by Security working after office hours -The door to the office is locked from the inside when working out of hours (after 17:00pm and before 08:00am)
2
2
4
NIL
Fire
Serious bodily injury or fatality
-Fire fighting and prevention system installed and maintained by Jabatan Harta '-Daily inspection on the number of personnel by Security working after office hours -ERP established
1
4
4
NIL
Sexual harassement
Absent from work
TNB Code of Sexual Harresment available and implemented TNB Whistle blowing policy and proper communication channel available
2
2
4
Administration Control
Ergonomics
Back pain
nil
2
2
4
Administration Control
Stress
Stroke, heart problem Refreshment provided
2
2
4
NIL
Eating at the pantry
NR
Biological ill health (food hazard poisoning) (Contamination of food, insects, rats)
Food stored inside the proper containers/fridge Regular removal of domestic waste
1
2
2
NIL
Usage of electrical equipment at the pantry
NR
Electrical hazard
Fatality
nil
2
4
8
Administration Control
Microwave radiation Accident
ill health
Follow instruction manual
2
2
4
NIL
Injury or fatality
Motorcycle Safe Riding training Usage of helmet by despatch workers Rest break
2
4
8
Administration Control
General despatch work using motorcycle
R
General despatch work using motorcycle
R
Inhalation of Ill health fumes and dust
Reception work
Frequent opening of fire doors
R
R
2
2
4
NIL
Exposure to Heat stroke, injury, ill Rest break bad weather health (hot, rain) Ergonomic hazarstress, ill health Rest break for the receptionist
2
2
4
NIL
2
2
4
Administration Control
Sexual harassement
Absent from work
TNB Code of Sexual Harresment available and implemented TNB Whistle blowing policy and proper communication channel available
2
2
4
Administration Control
Damaged fire doors - unable to contain fire
Suffocation due to fire Walkabout inspection of the fire doors by floor spread into the marshalls escape route Site inspection by HSC Members
2
5
10
Engineering Control
Back pain
Rest break
5
2
10
Administration Control
Injuries from falling items & tripping
Implementation of 5S
4
1
4
Injuries & fear
NIL
3
2
6
Injuries or deaths
Plastered
2
5
10
Office work activity
R
Unergonomic workstation ergonomic hazard
Storage of Stationery at level 6
R
High level of stacking
Watering of plants at all levels
R
Cracked beam (L7)
R
slippery floor due to water leak Hazard of building collapse
Rest break
nil
LIKELIHOOD Definition Most Likely Possible (4) Conceivable (3) Remote (2) Inconceivable (1) RISK = LIKELIHOOD X SEVERITY *R-Routine, NR - Non Routine
Rating 5 4 3 2 1
Criteria Description The most likely result of the hazard/ event being realized (more than once per year) in the Generation HQ Building Has a good chance of occuring and is not unusual (At least once a year) Might occur at sometime in the future (At least once in every 5 years) Has not been known to occur after many years (At least once in every 10 yrs) Is practically impossible and has never occurred 15 - 25 : HIGH RISK
Elimination Administration Control
SEVERITY Definition
Rating
Catastropic Fatal Serious Minor Negligible 5-12 MEDIUM
5 4 3 2 1
Criteria Description
Numerous fatalities, irrecoverable property damage and productivity Approximately one single fatality major property damage if hazard is realized Non-fatal injury, permanent disability, medical leave > 4 days (reportable to DOSH as per NADOOPOD Regulation 2004) Disabling but notbruises, permanent or type 1-4 days MCno medical Minor abrasions, cut,injury first aid injury, leave 1 - 4 : LOW RISK
DETERMINING CONTROL Futher Action / Ctrl
PIC (Due Date)
Periodic check of the electrical Jabatan Harta installation
Electricity Awareness training and email to all staff - (OHS MP)
Training Unit, ABC Department
Thorough inspection on the root Jabatan cause of tripping - To report to Perkhidmatan Jabatan Perkhidmatan Harta Hartabenda
Develop list of Technical Unit Person In Charge and communicate the list to all employees via email/notice board - (OSH MP)
JKK ABC Building
Conduct Ergonomic Survey (OSH MP)
JKK ABC Building
Conduct Ergonomic Survey (OSH MP)
ABC Building
Arrange training for first aiders - JKK ABC Building (OSH MP) Provide sufficient first aid kit box - (OSH MP)
JKK ABC Building
Conduct Ergonomic Survey (OSH MP)
GRMU and JKK Generation Building
NIL
NIL
SOP on the correct use of photocopy machine - (OSH MP)
5S PIC
NIL
NIL
NIL
NIL
NIL
NIL
SOP on the correct use of 5S PIC photocopy machine (OSH MP)
SOP on the correct use of photocopy machine - (OSH MP)
5S PIC
SOP on the correct use of photocopy machine - (OSH MP)
5S PIC
SOP on the correct use of cutting machine - (OSH MP)
5S PIC
NIL
NIL
SOP on the correct use of shredding machine (e.g: max papers of 5) - (OSH MP)
5S PIC
NIL
NIL
NIL
NIL
Assign smoking area - (OSH MP) Awareness program on danger of smoking to human health. (OSH MP)
ABC Building
Placement of fire extinguisher near the smoking area - (OSH MP)
Jabatan Perkhidmatan HartaBENDA
HRA ABC
NIL
NIL
To conduct air ventilation survey - To report to JPH
Jabatan Perkhidmatan HartaBENDA
NIL
NIL
NIL
NIL
NIL
NIL
NIL
NIL
NIL
NIL
NIL
NIL
NIL
NIL
Awareness on the code of practice - (OHS MP)
HRA ABC
Conduct Ergonomic Survey (OSH MP)
ABC Building
Conduct lighting intensity survey - (OSH MP)
GRMU
NIL
NIL
NIL
NIL
Periodic sanitary service and disposal to be implemented
Jabatan Perkhidmatan Harta
NIL
NIL
NIL
NIL
NIL
NIL
Awareness on the code of practice - (OHS MP)
HRA Generation
Conduct Ergonomic Survey (OSH MP)
ABC Building
NIL
NIL
NIL
NIL
Inspection of electrical equipment - (OSH MP)
5S PIC and Cafeteria Committee
NIL
NIL
Continual safety awareness on road safety - (OSH MP)
HRA Generation
NIL
NIL
NIL
NIL
Conduct Ergonomic Survey (OSH MP)
GRMU and JKK Generation Building
Awareness on the code of practice - (OHS MP)
ABC Generation
To conduct periodic inspection check to all fire doors- to report to JPH
Jabatan Perkhidmatan HartaBENDA
Conduct Ergonomic Survey (OSH MP)
GRMU and JKK Generation Building
nil
nil
Relocation of flower pots
ABC Generation
Periodic monitoring of crack - to Jabatan report to JPH Perkhidmatan HartaBENDA
ITY
Criteria Description
rrecoverable property damage and ngle fatality major property damage if manent disability, medical leave > 4 days as per NADOOPOD Regulation 2004) manent or type 1-4 days MCno medical ses, cut,injury first aid injury,
