KOC.ge.034 - Housekeeping Procedure

KOC.GE.034 – KOC.GE.034 – Housekeeping Housekeeping Procedure Page 1 of 13

Housekeeping Procedure Document Number: KOC.GE.034 Document Author:

TL Q&HSE (MP&TS)

Document Coordinator:

Approved by:

KOC HSEMS Procedures Sub-committee

Authorized by:

KOC HSSE Implementation Committee

Original Issue Date:

July 08, 2012

Document Control Tier:

Tier 3

Revision/Review Date:

March 07, 2016

Next Review Date:

March 06, 2019

TL Standards

1.0 Purpose /Scope This procedure and the Walk-through Assessment checklist applies to all locations within KOC offices, laboratories, laboratories, workshops, construction, maintenance and operation sites. This document serves as a guidance procedure to outline the requirements for managing and controlling housekeeping operations at KOC and contractors ’ offices, laboratories, workshops, pantries, canteens, guesthouses, clinics, and construction and operation sites. This is to t o ensure clear understanding of safe work practices, encourage safe behavior, and create a constant safe and healthy work environment at all levels in KOC areas. “Housekeeping “Housekeeping is about a place for everything and everything in its place”.

2.0 Definitions Housekeeping: Housekeeping: keeping work sites and the t he surrounding area: 

Well-organized Well-orga nized and clean of debris.

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Free from clutter with tidied-up tools & tackles.

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Removing and managing wastes and other fire hazard materials.

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Maintaining the site adequately including reducing hazards, ensuring freedom of operational movement, and protection of products and equipment.

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Avoiding trip and slip hazards.

3.0 General Requirements 

KOC HSE Policy

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Guide to KOC HSE Management System 

KOC HSEMS HSEMS Element Element 2 - Expectations: 2, 5 & 10.

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KOC HSEMS HSEMS Element 3 - Expectations: 3, 8. 8.

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KOC HSEMS Element 4 - Expectation: Expectat ion: 7

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KOC HSEMS HSEMS Element 5 - Expectation: 10.

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KOC HSEMS Element 12 - Expectations: Expectati ons: 1, 2,3,4,6 & 8.

Control Tier: 3

Revision Date: March 7, 2016 Uncontrolled Copy if Printed

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4.0 Key Responsibilities 4.1 All Team Leaders 

Overall responsibility responsibil ity to ensure good housekeeping program implemented.

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To ensure ensure that, that, employees employees are provided provided with information information and training/awaren training/awareness ess on good housekeeping.

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Approving the monthly housekeeping housekeeping program Check the incident reports to see if one or more incidents such as slips, trips, falls, or other types of accidents were related in some way to poor housekeeping.

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Periodically evaluating the project contractor ’s HSE performance and programs in accordance with KOC HSE policy.

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To ensure that no gasoline storage or its fueling is allowed allowed in the KOC jurisdiction. jurisdiction.

4.2 Supervisors 

To ensure that toolbox toolbox talk talk topic on housekeeping housekeeping is provided provided to all workforce workforce

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Create a daily/monthly daily/monthly housekeeping housekeeping policy and program.

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Maintaining Records on housekeeping housekeep ing training, maintenance maintenanc e and inspections which include details such as a list of people involved, date, time and results achieved.

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Ensure the availability of the housekeeping checklist, and daily house keeping records. (The checklist provided in appendix – – I can be used / referred for housekeeping inspection).

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Overall responsible for the housekeeping housekeeping of the work work area under his accountability. accountability. Assessing the hazard of un-attended un-attended items/machines/equipment’s items/machines/equipment’s/machineries /machineries etc. and mitigating the same with preventive measures.

4.3 All Employees 

Fully understand the safety, safety, environment environment and health health hazards of poor poor housekeeping. housekeeping.

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Employees are responsible responsible for good housekeeping housekeeping in their respective work areas.

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Employees are responsible for reporting identified hazardous and unsafe conditions prevailing in their work areas that are caused by poor housekeeping.

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Store the items where they are supposed to be. Always adhere to applicable HSEMS Procedures. Procedures.








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To monitor monitor the arrangements arrangements in place for controlling housekeeping. housekeeping.

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To ensure that their employees and sub-contractors sub-contr actors are provided with information and training / awareness through toolbox talks on good housekeeping. housekeeping.

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To ask employees working working in each area to identify prompt corrective housekeeping actions for their area.

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To provide provide dedicated and identifiable housekeeping housekeeping staff staff at each worksite.

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To maintain housekeeping program including checklist and daily housekeeping records. (The checklist provided in appendix – – I can be used / referred for housekeeping inspection).

4.5 HSE Teams (Asset/Directorate) 

Provide advice to all concerned teams on the correct correct methods of of housekeeping. housekeeping.

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Audit the compliance with all above roles and responsibilities. responsibilit ies.

5.0 Housekeeping Procedure A good housekeeping housekeeping program must include careful planning, a clean-up schedule and policy, effective inspection and continuous supervision and enforcement of housekeeping rules. Housekeeping is the responsibility of all employees; proper housekeeping provides important evidence of management and employee concern for safety and health that occurs on a day-to-day basis. Orderliness in the workplace contributes to a safe working environment environment by minimizing obstacles and potential safety and health threats s uch as spills, slips, tripping over scattered objects on f loors, being struck by falling objects and stairs and platforms hazards, cutting, puncturing or tearing the skin of hands or other body parts by projecting nails, wire or steel strapping and damaged machinery. A clean worksite is a safe worksite, the benefits or positive outcomes of good housekeeping are but not limited to the following: 

Prevents incidents & fires.

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Prevents accidental spills.

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Leads to flexible/convenient flexible/convenient handling of materials.

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Saves time by giving better control to workers.

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Reduces the amount of necessary clean up.








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Increases workers’ workers’ pride for their site.

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Encourages better working habits.

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Helps control property damage.

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Better hygienic conditions leading to improved health.

The walk-through inspection checklist (Appendix I) is a tool to evaluate and control the hazards that may be created by the lack of proper housekeeping. This checklist serves as an effective tool to track performance, and to communicate positive performance and to determine areas requiring additional attention. Note: It is highly recommended that construction activities at site ceases before half hour and that half hour is utilized for area cleaning / housekeeping.

5.1 General Housekeeping Procedure 

Crude Oil/Chemical/Diesel Oil/Chem ical/Diesel oil spills shall be cleaned immediately and contaminated soil shall be disposed of as per KOC HSEMS procedure KOC.EV.007 (Management of Soil and Groundwa G roundwater ter Protection) and KOC.EV.008 (Waste Management). Management).

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Have emergency spill kits and other spill clean-up equipment and materials available in the loading dock area.

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During the course of construction, alteration, or repairs, form and scrap lumber with protruding nails and all other debris, shall be kept cleared from work areas, passageways and stairs, in and around buildings or other structures and kept in an isolated and barricaded area.

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Combustible scrap and debris shall be removed at regular intervals during the course of construction. Safe means shall be provided to facilitate such removal.

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During the course course of construction, construction, signs should should be provided provided and posted posted to demonstrate the hazard condition expected at each site activity.

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Hazardous materials are properly properly marked marked and stored following the manufacturers manufacturers’’ recommendations.

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In accordance with Procedure Procedure KOC.EV.008 (Waste Management): Management): Classified Containers (with specific color) shall be provided for t he collection and separation of waste, trash, oily and used rags, and other refuse. Containers used for garbage and other oily, flammable or hazardous wastes, such as caustics, acids, harmful dusts, etc. shall be equipped with covers and stored in a separated area away from solid combustible waste. Garbage and other waste shall be disposed of at frequent and








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Any receptacle receptac le used for organic, perishable solid or liquid waste or refuse shall be so constructed that it does not leak and may be thoroughly cleaned and maintained in a sanitary condition. Such a receptacle shall be equipped with a solid tight-fitting cover, unless it can be maintained in a sanitary condition without a cover. Vermin control shall be practiced in accordance with Procedure KOC.HE.014 (Pest Control). Every enclosed workplace shall be so constructed, equipped, and maintained, as far as reasonably practicable, as to prevent the entrance or shelter to rodents, insects, and other vermin. A continuing and effective Vermin Control program shall be instituted where their presence is detected.

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Portable drinking drinking water dispensers dispensers shall shall be designed, constructed and serviced serviced so that sanitary conditions are maintained. They should be capable of closing easily and should be equipped with a tap and disposable cups and a nearby bin to dispose used cups.

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Outlets for non-potable water, such as water used for industrial, landscaping or firefighting purposes shall be posted or otherwise marked in a manner that will indicate clearly that the water is unsafe and is not to be used for drinking.

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Sanitary storage storage - No food or beverages shall be stored in toilet rooms or in an area exposed to toxic materials.

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An adequate adequate number number of toilets need need to be available available at at worksites and kept in tidy and and hygienic conditions with proper water supply and sundries such as soap, hand dryers or disposable tissue. All elements should be kept in a sanitary and good working order.

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Keep rest rooms and lunchrooms as clean and neat as possible. Put all garbage into garbage cans, not beside them. Do not put paper towels in the toilets.

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Pick up any scrap scrap metals or other metal debris and temporarily store in labeled containers.

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Structural steel, poles, pipes, rebar’s rebar’s stock and other cylindrical materials, unless racked shall be stacked and secured so as to prevent scattering or tilting.

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Keep machines and surrounding areas clean after use.

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Return all all hand tools to their proper proper places places after after use or at end of of shifts.

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Organize workstations as neatly neatly and and efficiently efficiently as possible. Avoid clutter in workplace.

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Repair damages to doors and windows.

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Keep all walkways, walkways, aisles, roadways roadways and areas areas in front of firefighting equipment equipment such








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All the emergency exit doors in the office/living cabins shall be free from obstruction obstruct ion on both sides.

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The area around the rotary table on the rig floor shall be kept clean and free from obstacles, tools, materials and any accumulation of oil, grease, water, or circulating fluids.

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All the tools tools on the rig rig floor shall shall be properly properly secured and stacked, unwanted tools shall be returned to their storage areas.

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The area area around all the BOP (Blowout preventer) controls shall be free from materials to allow unobstructed access.

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The area around cellar pit shall be free from obstructions and slippery surfaces. Any water accumulation shall be cleaned immediately.

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Drill cuttings, cutting s, washings from the shale shaker etc. etc. shall be collected in the specific waste pits or skips provided for the purpose.

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Proper drainage to the waste pits shall be provided at the Rig site to avoid spillages, cross contamination etc. and to avoid overflow of the waste pits

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Adequate lighting should be provided to assure good visibility for work work activities during day and night and to reveal dirt, obstructions and poor housekeeping housekeeping conditions.

5.2 Storage Areas A place place is is to be considered considered in good good order order when there is a place for everything everything and and everything is in its place. Materials should be stored securely by piling or arranging in an orderly manner. Storage areas shall be kept free from accumulation of materials that constitute hazards of tripping, fire, explosion and falling objects leading to personal injuries and property damage.

5.2.1 Open Yard Storage Area 

Combustible materials must be piled with with due regard to the stability of piles and in no case higher than 20 feet (6.1 meters) as per OSHA, Subpart Title :Fire Protection and Prevention, Standard Number:1926.151 Number:1926.151,, 1926.151(c)(1). 1926.151(c)(1).

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Driveways between and around combustible storage piles piles must be at least 15 feet (4.57 meters) wide and maintained free from accumulation accumulation of rubbish, equipment, equipment, or other articles or materials. Driveways must be so spaced that a maximum grid system unit of 50 feet by 150 feet (15.24 meters by 45.72 meters) is produced.










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When there is a danger of an underground fire in any basement, the surrounding area/land must not be used for f or combustible or flammable material storage.

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Method of piling must be solid and orderly wherever possible. No combustible material may be stored outdoors within 10 feet (3.048 meters) of a building or structure.

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Proper standard racks and pallets are used depending on the type and configuration config uration of the stored materials. There should be enough space for people and equipment to store or retrieve materials.

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Overhanging or protruding protruding storage storage should should be eliminated. eliminated.

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Never leave hooks or hangers on the floor always put them in their proper place.

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On the rig site, mud chemical bags, containers, containers, bundles, bundles, drilling tools, tools, drill pipe, etc., etc., stored in tiers shall be stacked and limited in height so they are stable and secure against sliding or collapse.

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At the rig site, combustible materials, such as oily rags, waste oil and other hazardous waste, shall be stored in approved covered metal container and disposed of as hazardous waste

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Empty sacks, bags and containers, container s, from mixing mud, shall be stacked neatly and disposed off appropriately as soon as mixing is complete at the hopper area to keep the area clear at all times.

5.2.2 Indoor Storage Area: 

Storage shall not obstruct or adversely affect means means of exit. exit.

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All materials shall be stored, handled, and piled with due regard to their fire characteristics.

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Racks, shelves shelves and lockers should should be maintained for tools, personal personal protective equipment and personal items.

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Non-compatible Non-compatible materials/chemicals materials/chemicals shall be segregated in storage. Non-compatible Non-compatible materials, materials, which which may may create create a fire / explosion / reaction hazard, must








space shall be maintained to safely accommodate the widest vehicle that may be used within the building for firefighting purposes. 

Clearance of at least 36 inches (0.9144 meter) must be maintained between the top level of the stored material and the sprinkler deflectors.

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Clearance must be maintained around lights and and heating heating units units to prevent prevent ignition ignition of combustible materials.

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A clearance clearance of 24 inches inches (0.635 meter) must be maintained maintained around the path of travel of fire doors unless a barricade is provided, in which case no clearance is needed. Material must not be stored within 36 inches (0.9144 meter) of a fire door opening.

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Leaks from hoses, pipelines and valves should be repaired immediately.

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Electric rooms rooms and computer server rooms rooms are not to be be used as storage storage rooms for materials of any kind.

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Adequate ventilation must be provided to ensure ensure right right temperature temperature is kept at storage sites and to avoid the accumulation of vapors, gases or dusts due to the inherent condition of the stored materials or due to incidental spills or exposure of stored materials.

5.3 Aisles, Walkways, and Floors 

Clearly mark to distinguish walkways walkways from areas not for pedestrian traffic.

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Physical obstruction must be removed from aisles, aisles, walkways walkways and roadways.

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Keep aisles at least 3 feet (0.9144 meter) wide where necessary to make space available for access to doors, windows or standpipe connections.

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Keep stairs clean, dry, and free of waste, well lit, and provided with adequate handrails and treads that are in good condition. The area around the base of all ladders/ stairways shall be kept clear to provide free access/ egress to the ladder.

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Keep floors clean clean and as dry as possible, slip-resistant and free of waste, waste, unnecessary material, oil and grease, protruding nails, splinters, holes or loose








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Passageways shall be kept clear and in good repair to provide free and safe movement of material handling equipment or employees.

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All walking walking and working surfaces at the rig including rig floor shall free from spilled oil, mud, and other potentially slippery material

5.4 Outside the Facility/Building 

Keep the parts of buildings that are visible to public roads cleaned by washing them at regular intervals.

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Clean the windows regularly to maintain visibility.

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Maintain aisles and passageways appropriately appropriat ely marked.

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Provide any stairs or platforms adjacent to or leading into the buildings with adequate rails, adequate treads to climb and maintain the area clean and free of materials.

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Keep grounds neat and orderly, free of refuse and unnecessary materials.

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Materials should be stored outdoors only in designated areas.

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Provide designated designat ed walkways through grounds preferably paved, and kept clear of nails, materials or any other physical obstructions.

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Provide a lighting system that is adequate to allow employees to navigate around the grounds as necessary at dusk and after dark.

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Maintain a neat landscaping landscaping appearance appearance - trim lawn, lawn, trees and shrubs shrubs in such a way as to minimize any possible safety/fire hazards.

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Trim trees and and bushes to prevent them from blocking blocking doors, windows and and road visibility.

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Uprooting of dry plants/vegetation plants/v egetation on periodical basis to prevent fire hazards inside and outside facilities.

5.5 Inside the Facility/Building 

Dusty floors shall shall be cleaned as soon soon as possible after dust dust storms.








they use. They also need to know how to protect other workers such as by posting signs and reporting any unsafe conditions. A good housekeeping housekeeping program program identifies and assigns responsibilities responsibilities for the following: 

Clean up during the shift.

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Day-to-day cleanup.

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Proper waste segregation.

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Elimination of unused, unrelated, and unsafe materials.

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Daily inspection inspectio n to ensure housekeeping program is implemented at site.

Inspections/Audits are the correct means to check for deficiencies in the programs so that improvements can be made. Walk-through inspection checklists (Appendix I) provide a general guide to follow.

6.0 Key Documents/Tools/References KOC.EV.008 – KOC.EV.008 – Waste Waste Management Management Procedure

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KOC.GE.045 – KOC.GE.045 – HSE HSE Records Management Procedure

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KOC.HE.008 – KOC.HE.008 – Chemical Chemical Hazard Management and Communication Procedure

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Appendix 1 - Housekeeping Housekeeping Inspection Walk-through Checklist

General Industry Regulations (OSHA) 

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29 CFR 1910 Subpart D – Walking – Walking and Working W orking Surfaces 29 CFR 1910.22 General Requirements – – discusses general housekeeping requirements, requirements, the storage of waste and debris, protection around the storage areas. 29 CFR 1910.141 – – General Environmental Controls – OSHA’s guidelines for sanitation – sanitation – primarily primarily in toilet f acilities and other wet areas.

Construction Industry Regulations 

29 CFR 1926 Subpart C – General – General Safety and Health Provisions

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29 CFR 1926.25 – – Housekeeping – – discusses the control of hazards related to








8.0 HSE Records (Retention period) 

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Housekeeping Housekeeping Inspection / Audit reports ( As per “HSE Audit, Inspection and Self Assessment Procedure Procedure””, Doc. No. KOC.GE.016). Training records (5 Years).

Review and Revision Log Review/ Revision Date April 8, 2012 July 8, 2012

Revision Details Draft procedure circulated circulated to the HSEMS HSEMS Implementation Implementation Committee for review Approved by HSEMS Implementation Committee and issued for implementation Maintenance sites included with the scope of the procedure. procedure. Requirements of D&T added in the relevant clauses 5.1, 5.2.1 & 5.3. L.C. directives on gasoline storage added in clause 4.1. Recommendation note on cleaning after end of the day’s work added in clause 5.0. Appendix I, Housekeeping Inspection Inspecti on walk-through Checklist amended to reflect the above changes.

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March 07, 2016

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Appendix I Housekeeping Inspection Walk-through Checklist Worksite/Facility

Contractor

Sub-Contractor

Activity Controlling Team

Date/Time Inspector

Contract No. Designation

Sr. No.

1

2 3 4

5 6

Compliance Housekeeping Yes Workers are maintaining a tidy workplace, which is free from obstructions during the performance of work. Electrical cords, cables and hoses do not present tripping hazards. Unused tools and equipment are stored properly. Flammable materials are stored in a closed container adequately away from sources of heat/ignition. Trash & debris are properly disposed of through identifiable trash bins specific to the type of waste. Walkways, stairs, and ladders are clearly visible and free from obstructions. Emergency escape routes, assembly locations are clearly marked and clear

No

Not Applicable

Status Open

In Progress

Closed








15

16 17 18

19

20

21

22

23

Chemical containers are labeled with Product name, Hazard sign, Manufacturers name, Manufacture date & Expiry date, action in case of leak/personal exposure etc. Updated copies of MSDSs (not older than 3 years) are available for all chemicals used and unused. All chemicals are kept in closed containers when not in use. Classified containers are provided for the collection and separation of waste, trash, oily and used rags, and other refuse. All materials stored, handled, and piled with due regard to their fire characteristics. Space under the porta cabin floors and grounds should be protected by wire mesh from all sides to prevent rodents from hiding, and accumulation of garbage and disposals under it, in order to make the place free from the menace of insects and rodents. Signs posted to demonstrate the hazardous conditions expected from each site’s activities. Portable drinking water dispensers capable of being closed, and equipped with a tap. Outlets for non-potable water are posted or otherwise marked in a manner that will indicate clearly that the water is unsafe

KOC.ge.034 - Housekeeping Procedure

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