PETROLEuM
HEALTH, SAFETY AND ENVIRONMENT MANAGEMENT SY SYSTEM STEM
AuGuST 2009
Zero Zer o Harm Harm OuR COMMITMENT
Zero Harm is achievable and a core BHP Billiton Petrolem vale. We all have an obligation to identiy and redce risks, saegard people and protect the environment and the commnities where we operate. Working together in this way, we can make inormed bsiness decisions and maintain a sae work environment. We can bild on or crrent eorts, learn rom health, saety and environment (HSE) incidents, and continally improve perormance to achieve or goal o Zero Harm by ocsing on three main areas: Or people.
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Or systems.
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Or eipment.
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The implementation o eective HSE controls, visible leadership and application o HSE excellence will trly make or bsiness a sccess.
TABLE OF CONTENTS
BHP Billiton Petroleum HSE Management System, August 2009
INTRODuCTION
2
Backgrond
2
Prpose
3
Scope
3
Application
3
Responsibility
3
PETROLEuM HSE MANAGEMENT SYSTEM
3
Element 1 Leadership and Accontability
4
Element 2 Legal and Other Reirements
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Element 3 Hazards and Risks
6
Element 4 Planning, Goals and Targets
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Element 5 Awareness, Competency and Behavior
8
Element 6 Commnication, Consltation and Participation
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Element 7 Design, Constrction and Commissioning
10
Element 8 Operations and Maintenance
11
Element 9 Docments and Records
12
Element 10 Sppliers, Contractors and Partners
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Element 11 Incidents, Emergencies and Secrity
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Element 12 Management o Change
15
Element 13 Health and Hygiene
16
Element 14 Aviation and Marine Operations and Fatal Risk Controls
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Element 15 Environment
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Element 16 Monitoring, Adits and Reviews
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DEFINITIONS AND REFERENCES
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1
INTRODuCTION
The BHP Billiton Petrolem HSE Management System denes perormance criteria to drive or commitment to Zero Harm. BHP Billiton has established a nmber o mandatory areas o perormance, and the criteria to meet that perormance are noted in the Grop Level Docments (GLDs). Implementation o the BHP Billiton Petrolem HSE Management System will assre compliance with the HSE GLD criteria and other Petrolem specic reirements. The Petrolem HSE Management System docment resides on the Petrolem Portal where links are provided to related additional perormance criteria. Consistent with the principles o continos improvement, the Petrolem HSE Management System and the related additional perormance criteria will be periodically pdated. All Petrolem sites and activities mst maintain p-to-date practices that adhere to the crrent criteria contained in the Petrolem HSE Management System, and personnel mst go abot their work in accordance with these practices. Sccess in or exploration, development and prodction activities is nderpinned by eective HSE management alongside technical excellence, integrity and meeting stakeholder expectations.
J. Michael Yeager Chie Exective, Petrolem
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BHP Billiton Petroleum HSE Management System, August 2009
Prpse
Applatn
BHP Billiton Petrolem activities range rom exploration programs in remote and diverse l ocations, throgh to development o new projects, pstream operations and closre. Or activities are spported by a diverse workorce working in cltrally varied locations worldwide.
The Petrolem HSE Management System applies to Petrolem controlled activities and to Petrolem employees and contractors perorming controlled activities.
Petrolem is committed to implementing systems and practices throghot its bsiness or the activities it can control or have some infence over. These systems aim to maximize prodctivity by adopting sond technical standards and the principles o Zero Harm to people, the environment and the local commnities. The HSE Management System sets the ramework or continal improvement throgh the application o consistent perormance standards across all aspects o Petrolem activities, inclding: •
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Identication o stattory obligations and commitments and the implementation o systems to ensre or license to operate is maintained. Development and implementation o Petrolem risk management processes, inclding the Saety Case reirements. Establishment o competencies or personnel and provision o training to promote expected behaviors and HSE leadership. Control and management o all contractors and sppliers o Petrolem goods and services. Condct o reviews inclding sel assessments, adits and compliance evalations, and the reporting o otcomes rom these reviews.
Spe The scope o the Petrolem HSE Management System covers Petrolem activities that aect or have the potential to aect, benecially or adversely, the health, saety and secrity o people, the physical environment and protection o assets. In particlar, the scope covers systems to manage: •
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It applies to the entire liecycle o Petrolem’s activities, processes and prodcts, inclding exploration and planning, development, operation, closre (decommissioning, remediation and rehabilitation), marketing and acisitions and divestments. Petrolem monitored activities shold have eivalent systems in place that meet the intent o this docment. Partners, sppliers and contractors are encoraged to adopt the intent and natre o the perormance reirements in this docment. Respnsblty unless otherwise stated, managers and spervisors responsible or controlled activities are accontable or the implementation o the perormance reirements otlined in this docment. Personnel mst comply with the letter and spir it o the perormance reirements in the Petrolem HSE Management System inclding associated docmentation. Petrlem HSE Management System This docment denes the elements o the Petrolem HSE Management System and provides direction to related Petrolem docmentation and associated perormance criteria. The Petrolem HSE Portal mst be sed to access the most crrent version o the related docmentation. There are 16 Elements which make p the Petrolem HSE Management System. Each Element contains an overall intent statement and a set o specic expectations. The remainder o this docment describes the intent o each Element and provides a set o corresponding mandatory perormance reirements.
Health – promoting and improving the health o Petrolem’s workorce and host commnities. Saety – ensring that saety vales are not compromised, personnel are protected and a workplace is provided where people are able to work withot being injred. Environment – promoting the ecient se o resorces, redcing and preventing polltion and enhancing biodiversity protection. Commnity – engaging the external commnity, managed throgh the Petrolem External Aairs Fnction. Asset protection – prevention o harm to and protection o personnel, physical and nancial assets, and intellectal property.
BHP Billiton Petroleum HSE Management System, August 2009
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ELEMENT 1
LEADERSHIP AND ACCOuNTABILITY iNTENT
Petroleum managers, employees and contractors understand their accountabilities and demonstrate leadership and commitment to sustainable development through eective management. PERoRMANcE REquiREMENTS Vsble Leadershp 1.1 Managers mst complete an Annal HSE Leadership Action Plan. The objectives and deliverables o these plans mst be cascaded throghot their organization to ensre alignment with Petrolem CSG level HSE Objectives and local level HSE goals and targets. 1.2
Assessment o manning levels mst specically address both antity and competency o resorces reired. 1.8
Manning levels and resorces mst be reviewed annally and inclded in the annal bdget.
1.9
All levels o Petrolem mst provide sae and healthy working conditions or all personnel in accordance with local laws. This incldes the provision o personal protective eipment (PPE) in accordance with the Petrolem PPE procedre.
Managers mst: Promote HSE initiatives.
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Condct reent site inspections, reviews and behavioral observations.
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Lead incident investigations.
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Drive the implementation o and compliance with Petrolem HSE Policies, Standards and Procedres.
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Provide methods to identiy and control the risks i n their areas.
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1.3
HSE Management System 1.5 Petrolem sites mst implement and maintain a local level HSE Management System appropriate to the r isk o the controlled activities. The local level HSE Management System mst be aligned to this docment and Petrolem HSE Controls and Procedres. Local level HSE Management Systems or Petrolem sites mst conorm to ISO 14001 and to OHSAS 18001. Petrolem owned and operated prodction acilities mst also obtain certication to ISO14001 within 12 months o commissioning, and maintain certication or the lie o the operation.
Resres 1.7 Petrolem sites mst identiy minimm manning levels and other resorces (e.g. eipment, controls, personal protection eipment, etc.) to manage the HSE risks o these operations, comply with relevant HSE legal and other reirements and maintain the license to operate. 4
1.11
Managers mst conslt with employees to establish relevant individal HSE key perormance indicators each year.
1.12
An assessment o employees’ perormance against the HSE responsibilities dened in the position descriptions and the annal HSE KPIs mst be inclded in their annal perormance evalation process.
1.13
HSE responsibilities or contractors mst be dened and commnicated by the manager responsible or the contractor.
1.14
Personnel are responsible or HSE management as dened in their position description and mst consistently deliver on their HSE accontabilities.
1.15
Personnel mst participate in HSE programs at their locations.
Petrolem HR systems mst inclde HSE leadership and perormance as prereisites or promotion.
Reward, Regntn and Behavr 1.4 HSE reward and recognition processes mst be developed and implemented or each site, and be aligned to Petrolem CSG level HSE Objectives and expected behaviors.
1.6
Rles and Antabltes 1.10 Position descriptions mst be developed or, and commnicated to, all employees. Position descriptions mst be endorsed by managers, and inclde relevant HSE responsibilities and accontabilities commensrate with the reirements o the roles.
Rght t Stp Wrk 1.16 Personnel are obliged to challenge or stop work or an activity where there is concern that contination o the activity may lead to an ncontrolled HSE hazard. 1.17
Where work or an activity has been stopped or this reason, the relevant manager mst veriy the hazard or concern is adeately assessed and controlled beore the work or activity can re-commence.
BHP Billiton Petroleum HSE Management System, August 2009
ELEMENT 2
LEGAL AND OTHER REquIREMENTS iNTENT
Relevant legal and other requirements are identifed, accessible, understood and complied with. Systems are in place to assure compliance through periodic evaluations. PERoRMANcE REquiREMENTS cmplane 2.1 Petrolem sites mst identiy and access applicable HSE legal and other reirements. These reirements inclde relevant local laws, license conditions, permit obligations, consents, reglations, joint ventre commitments, contracts, agreements, environmental and commnity commitments. 2.2
Where there is a confict between local legislation and the reirements in Petrolem HSE Policies, Standards and Procedres, the more stringent reirement prevails, sbject to applicable law.
cmplane and cmmtments Regster 2.3 Identied legal and other reirements mst be smmarized in a Compliance and Commitments Register that is maintained and p to date. 2.4
The Compliance and Commitments Register mst identiy the person(s) accontable or establishing, maintaining and veriying compliance or each specic reirement.
cmmnatn and Respnsbltes 2.5 Managers mst ensre that applicable HSE legal and other reirements are commnicated to and nderstood by aected personnel. Revews 2.6 Compliance with HSE legal and other reirements mst be assessed at least annally, or when new or changed reirements have the potential to impact the license to operate. 2.7
The annal or periodic review mst ensre that any changes in reglations, legislation or other reirements are captred in relevant HSE docmentation and commnicated to aected personnel.
BHP Billiton Petroleum HSE Management System, August 2009
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ELEMENT 3
HAZARDS AND RISKS iNTENT
Hazards are identifed and associated risks assessed and managed.
PERoRMANcE REquiREMENTS Hazard identfatn, Rsk Assessment and Rsk Management 3.1 Hazards and risks associated with Petrolem activities and sites mst be identied, assessed and managed in accordance with the appropriate Petrolem risk management procedres. These inclde procedres relating to: Case to Operate.
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Environmental and Social Impact Assessments.
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Health and Hygiene Management.
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Job Risk Assessments.
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Management o Change.
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Permit to Work.
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Sae Travel Procedres.
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Saety Cases.
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3.2
3.3
Hazard identication and risk assessments mst provide evidence that jstiy commencement o, or contination o operations. The otcome o risk assessments, inclding the identied hazards and controls mst be appropriately docmented and the ality o close-ot o ndings/actions assred.
Rsk Rerdng and Revew 3.4 Divisional, operational and project risks mst be docmented in a controlled risk register that is maintained and p to date. 3.5
Risks mst be reviewed and pdated at least annally or more oten i the natre o the risk reires. Risks mst also be reviewed ollowing a signicant incident, to captre learnings rom incidents or when change occrs.
3.7
The HSE hazard identication and risk assessment process mst involve relevant personnel to provide the knowledge, competency and experience o both risk assessment and the activity/sbject nder review to ensre adeate evalation o risk and eective identication o controls.
Herarhy cntrls 3.8 All HSE risk controls mst be tested against the hierarchy o controls and wherever practicable, the most eective control shold be sed. 3.9
Criteria specied in HSE Controls mst be applied, as appropriate to the assessed risks.
Rsk Tlerablty and cntrl Eetveness 3.10 Residal HSE risk mst be tolerable as dened in the relevant risk management procedres. 3.11 Managers are accontable or ensring that residal HSE risks are tolerable and have been redced to as low as reasonably practicable (ALARP). 3.12 HSE risk controls mst be approved by the responsible line manager and endorsed by the site manager. 3.13 The eectiveness o HSE risk controls mst be veried by the responsible line manager at a reency commensrate with the risk. Where change is reired, a ormal review (e.g. Management o Change or Case to Operate as reired) mst be ndertaken to determine that risks remain at tolerable levels. 3.14 Docmented HSE plans inclding environmental plans and Saety Cases mst provide the clear identication o all critical controls and associated Perormance Standards.
cnsltatn and invlvement 3.6 Hazard identication and HSE risk assessments mst ensre adeate breadth o technical and nctional representation to cover all anticipated risks.
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BHP Billiton Petroleum HSE Management System, August 2009
ELEMENT 4
PLANNING, GOALS AND TARGETS iNTENT
Petroleum goals and targets are established as an integral part o the business planning process and set to drive continual improvement in perormance. PERoRMANcE REquiREMENTS Petrlem Algnment Press 4.1 Petrolem CSG level HSE objectives mst be established by the Petrolem Leadership Team. HSE Gals and Targets 4.2 Petrolem sites mst establish, docment and commnicate HSE goals and targets that are aligned with Petrolem CSG level HSE Objectives. For Prodction Division, this incldes setting process saety goals and targets. 4.3
When establishing HSE goals and targets, leading as well as lagging metrics shold be identied.
4.4
Goals and targets mst be strctred to deliver continal improvement, redce the HSE risk prole and mst contribte to the achievement o Petrolem’s CSG level HSE Objectives.
4.5
Goals, targets and the related leading and lagging metrics mst be developed or each nancial year and inclded in the Petrolem bdget process.
HSE Plans 4.9 Petrolem sites mst establish HSE action plans that contain the means, timerame and assigned responsibilities or achieving HSE goals and targets. 4.10 Plans commensrate with the risk, mst be established as appropriate to achieve compliance with Petrolem HSE Controls. HSE plans inclde: Health Srveillance plans.
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Environmental Management plans.
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Saety Management plans.
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Constrction plans.
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Commissioning plans.
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Closre plans.
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HSE Perrmane 4.6 Petrolem sites mst monitor, track or compliance and ormally record, report and commnicate progress on goals and targets on a monthly basis, in accordance with Petrolem HSE reporting reirements. 4.7
The reslts rom monthly HSE perormance tracking mst be sed to identiy trends and any areas that reire improvement. This incldes an assessment on the sitability o the leading and lagging metrics.
4.8
Where HSE perormance trends indicate that inadeate or ineective HSE risk controls are in pl ace, those risks mst be reported to the relevant manager and be re-assessed and revised controls mst be implemented.
BHP Billiton Petroleum HSE Management System, August 2009
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ELEMENT 5
AWARENESS, COMPETENCY AND BEHAVIOR iNTENT
Employees, contractors and visitors are aware o relevant requirements, hazards, risks and controls, and are competent to conduct their activities and behave in a responsible manner. PERoRMANcE REquiREMENTS HSE Awareness and cmpeteny 5.1 Hazards and controls, expected behaviors, Petrolem Policies, Standards and Procedres, and HSE competencies mst be nderstood by the relevant Petrolem personnel. HSE indtn Press 5.2 HSE indctions mst be condcted or new e mployees, contractors and visitors arriving at any Petrolem location. Indctions mst be appropriate to the natre and risks o the Petrolem location. 5.3
Records o indctees and indction assessments reslts mst be maintained.
5.4
The indction processes mst be reviewed or crrency and relevance at least annally, or in the event o material change to hazards, risks and controls.
5.5
Each site mst determine the reency with which personnel are reired to ndertake reresher indctions. The reency mst be based on the HSE risks and endorsed by the relevant site manager.
5.9
The management o competency assessments inclding expiration dates, records and reslts, mst, as a minimm, be maintained in a local HSE training database.
Behavral-Based observatn System 5.10 Petrolem sites mst adopt the Petrolem Behavioral-Based Observation System or making and reporting observations o sae and nsae conditions and behaviors. 5.11 Detailed inormation rom the Behavioral-Based Observation System mst be recorded in a common database and reported monthly at each site. 5.12 Observations mst be analyzed by appropriately trained personnel to develop trends and identiy ocs areas or HSE improvement initiatives.
cmpeteny Assrane and Tranng 5.6 Role specic HSE competencies mst be established and maintained or all Petrolem positions. 5.7
The HSE competencies mst be sed to condct a training needs analysis or each employee. The otcome o the analysis mst be docmented in a training plan which incldes timerames to develop role specic competencies, certication/re-certication reirements and expected perormance otcomes. These plans mst inclde training in applicable Petrolem HSE competencies.
5.8
Personnel involved with controlled activities at Petrolem sites mst ndertake competency based HSE training and assessment that is relevant and appropriate to their roles. Where applicable, this incldes compliance with the Petrolem Competency Assrance Training reirements.
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BHP Billiton Petroleum HSE Management System, August 2009
ELEMENT 6
COMMuNICATION, CONSuLTATION AND PARTICIPATION iNTENT
Eective, transparent and open communication and consultation is maintained with stakeholders associated with Petroleum’s activities. Stakeholders are encouraged to contribute and participate in perormance improvement initiatives. PERoRMANcE REquiREMENTS Stakehlder Management 6.1 Petrolem sites mst identiy relevant internal and external stakeholders and docment their HSE needs in a stakeholder management plan. 6.2
The stakeholder management plan mst comply with the relevant reirements dened by the Petrolem External Aairs Fnction.
Stakehlder cnsltatn and Partpatn 6.3 Managers responsible or Petrolem sites mst conslt with aected stakeholders and commnicate relevant HSE isses. 6.4
Systems mst be established to acilitate participation o personnel and external stakeholders, as appropriate, in HSE meetings, development o HSE programs and assessment o HSE perormance.
6.5
A record o stakeholder consltations and participation, inclding attendees, isses discssed and otcomes/actions mst be maintained and ormally commnicated to all relevant stakeholders.
Stakehlder cmmnatn Presses 6.6 Petrolem sites mst ensre that HSE inormation commnicated to personnel is accrate and crrent. 6.7
Methods or commnicating HSE inormation mst inclde, as a minimm, indctions, training, Petrolem HSE portal, HSE alerts and reglar HSE meetings.
6.8
Petrolem sites mst docment all commnications with (to and rom) stakeholders and ensre that complaints are managed and ormally closed-ot.
6.9
HSE inormation inclding learnings rom signicant incidents, reviews and adits, mst be shared with appropriate stakeholders in accordance with the Petrolem Inormation Sharing and Commnication Procedre.
BHP Billiton Petroleum HSE Management System, August 2009
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ELEMENT 7
DESIGN, CONSTRuCTION AND COMMISSIONING iNTENT
Management o risks and opportunities is an integral part o all projects through design, approval, procurement, construction and commissioning. PERoRMANcE REquiREMENTS HSE Management 7.1 Development activities or new projects, acilities modications and engineering change mst assre adeacy o HSE design reirements and mst comply with the relevant reirements o the HSE Management System, Saety Case, Central Engineering reirements and other HSE Controls. A project specic HSE plan that describes how these HSE reirements are managed, mst be established and maintained. 7.2
Where activities reire management o specic HSE risks and impacts, these mst be assessed sing risk management procedres to ensre minimm mandatory controls are in place.
HSE and Tehnal crtera 7.3 Projects mst ensre relevant technical and Perormance Standards, inclding all Petrolem HSE Controls, are adopted or the design and selection o plant, eipment and processes. 7.4
The Project Director is accontable or the inclsion o HSE risk and lie o asset assessment processes as part o the design and selection criteria.
7.5
Operating parameters mst be specied dring the design phase and approved by the relevant Petrolem technical athority.
inrpratn HSE Learnngs 7.6 HSE learnings, inclding those rom previos projects and signicant incidents, mst be inclded within the project development processes, tilizing relevant inormation rom First Priority (FPe) and other relevant sorces (e.g. Post Implementation Reviews, etc). Prjet Revew and Tllgatng 7.7 Tollgate peer reviews mst be condcted in accordance with the Independent Peer Review Procedre and inclde, where appropriate, review o projects against Perormance Standards and Central Engineering Reirements. 7.8
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Projects mst be assessed against the reirements dened in Saety Case procedres and commitments identied dring any environmental and social impact assessments in accordance with Environment Controls.
7.9
Central Engineering mst review projects against identied Perormance Standards and Central Engineering Reirements (e.g. Petrolem Maintenance and Integrity Management reirements).
7.10
Pre-startp and post-startp reviews or newly installed and modied plant and eipment mst be condcted.
7.11
Reviews mst involve HSE personnel and assess the adeacy, ality, stats and sitability o HSE reirements and perormance.
7.12
Learnings rom pre-startp and post-startp reviews mst be shared within Petrolem via the Central Engineering department.
crtal Epment, Systems and Predres 7.13 Projects mst dene and docment the criteria or identiying and validating critical eipment, systems and procedres. 7.14
Critical eipment, systems and procedres mst be docmented and inclded in the Development and Design Saety Cases and in relevant environment plans.
cmmssnng Plans 7.15 Commissioning plans mst be established or projects and mst inclde the controls identied in the commissioning HSE risk assessment, and clearly dene the reired competencies and responsibilities o personnel. Handver 7.16 Projects mst plan or timely handover and acceptance o all relevant drawings, manals, procedres and other docmentation or critical eipment and systems prior to commissioning. 7.17
A ormal and docmented handover process between the Project Director and the Prodction unit Manager mst be carried ot pon completion o the project exection, and where relevant, beore the introdction o hydrocarbons. The handover process mst inclde key hold points and an agreed handover date.
7.18
Completion o the handover phase mst be acknowledged by a written agreement between the Project Director and the Prodction unit Manager.
BHP Billiton Petroleum HSE Management System, August 2009
ELEMENT 8
OPERATIONS AND MAINTENANCE iNTENT
All plant and equipment is operated, maintained, inspected and tested using systems and procedures that manage risks. PERoRMANcE REquiREMENTS operatng Systems and Predres 8.1 Procedres or operating and maintenance o critical plant and eipment mst be docmented. Sae Systems Wrk 8.2 Petrolem sae systems o work that comply with relevant aspects o the Global Operations reirements (e.g. Permit to Work, Isolations, etc.), risk management procedres, HSE Controls, and Perormance Standards mst be implemented and maintained. Desgn Data and operatng crtera 8.3 Petrolem design inormation and operating limits mst be inclded in Operations Saety Case docmentation. 8.4
8.5
8.6
Plant and eipment mst be operated and maintained according to design data and operating criteria, Perormance Standards, manactrer and vendor specications, Petrolem HSE Controls and Global Operations reirements. Operating parameters mst be ormally reviewed to ensre that they remain eective, sae and valid, based on operational reirements. This review mst be condcted annally, or in the event o a material change, at a reency commensrate with the identied HSE risk. Deviation rom specied parameters can only be athorized throgh ormal Management o Change process and the Case to Operate process.
operatng Parameters and Relablty crtera 8.7 Petrolem sites mst ensre that relevant operating parameters, eipment perormance and reliability criteria are established, docmented and monitored in accordance with reirements detailed in the acility’s Saety Case, Perormance Standards and local level maintenance systems. The reency o monitoring, testing and verication mst be dened in the local level maintenance systems. 8.8
Epment integrty and Mantenane crtera 8.9 Petrolem sites mst assess the integrity o eipment and acilities in accordance with the Petrolem Maintenance and Integrity Management reirements. 8.10 Records o integrity adits, reglatory inspections and eipment certication mst be recorded, maintained and reported to the site manager by the appointed system cstodian. crtal Systems and Predres 8.11 Operating procedres and Perormance Standards or critical eipment and systems mst be established, assessed and veried in accordance with the reirements o the Saety Case and applicable reglatory reirements. Smltanes operatns crtera 8.12 Petrolem sites mst implement and maintain systems that dene the approval and control processes necessary or simltaneos operations. 8.13 Simltaneos operations risks mst be managed in accordance with the risk perormance reirement in Element 3 o this docment. 8.14 HSE risk controls associated with simltaneos operations mst be tested against the hierarchy o controls. 8.15 Bridging docmentation that denes the interaces or simltaneos operations involving concrrent activities on a controlled site mst be developed, as reired. Bridging docmentation mst be ormally approved by the site manager and issed to all parties prior to commencement o simltaneos operations.
Inormation on excrsions otside dened operating parameters, eipment perormance and eipment reliability mst be recorded and reported to the relevant manager.
BHP Billiton Petroleum HSE Management System, August 2009
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ELEMENT 9
DOCuMENTS AND RECORDS iNTENT
An eective HSE document control system is in place and records are properly managed.
PERoRMANcE REquiREMENTS Dment cntrl 9.1 HSE docments mst be readily available and nderstood. 9.2
The Petrolem HSE Management System mst provide a centralized process or the control and management o Petrolem HSE docmentation, inclding Polices, Standards, Procedres, Gidelines, orms, training materials and templates.
9.3
The initiation, development, athorization, control and review cycle or Petrolem CSG level HSE docments mst be in accordance with the Petrolem HSE Docment and Records Management Procedre.
9.4
Petrolem sites mst implement a process that ses Docmentm or controlling HSE related local level docmentation. This process mst ensre that controlled docments are crrent, traceable to the activities involved, can be located, niely identied, periodically reviewed and athorized. The process mst also speciy the method or the prompt removal o obsolete versions.
9.5
Docments rom external sorces necessary or the planning and operation o Petrolem activities mst be maintained on a register and crrent.
HSE Management System Dmentatn 9.9 Petrolem sites mst describe their local level HSE Management System, inclding reerences and directions to related docments and records, in a controlled manal. This manal mst also describe the interrelation between the local level HSE Management System and the Petrolem HSE Management System docment.
Rerds Management 9.6 HSE records mst be managed sing Docmentm as appropriate, to ensre their identication, maintenance, sae storage, retrieval and disposal complies with the reirements o the HSE Docment and Records Management Procedre. 9.7
Retention times mst be established and all HSE records managed in accordance with the HSE Docment and Records Management Procedre.
9.8
Access to records mst be controlled to ensre athorized access, secrity o inormation and relevant levels o condentiality.
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BHP Billiton Petroleum HSE Management System, August 2009
E L E M E N T 10
SuPPLIERS, CONTRACTORS AND PARTNERS iNTENT
The contracting o services, the purchase, hire or lease o equipment and materials, and activities with partners, are carried out so as to minimize any adverse HSE consequences. PERoRMANcE REquiREMENTS Rsk Assessment Gds and Serves 10.1 Contract owners mst identiy and assess the level o HSE risk associated with services, contracts, agreements or partnerships.
10.9 Where there is a confict between the Petrolem HSE Management System Perormance Reirements and those normally sed by contractors or sppliers, the higher level perormance reirements mst be applied and implemented.
10.2 HSE risks mst be assessed and ranked in accordance with the reirements o the Petrolem risk management procedres and the Contractor and Spplier HSE Management Procedre.
10.10 Contractor activities mst be monitored and inspected to ensre compliance with relevant Petrolem HSE Policies, Standards, Procedres and agreed HSE perormance reirements. The contract sponsor mst ensre that appropriate personnel carry ot contractor monitoring and inspection activities.
Evalatn Spplers, cntratrs and Partners 10.3 As part o the broader Petrolem spplier engagement process, an HSE evalation o sppliers, partners and contractors mst be condcted in accordance with the Petrolem Contractor and Spplier HSE Management Procedre. The HSE evalation mst be condcted prior to approval or award o a new contract or agreement. 10.4 The selection and evalation process mst inclde representation rom HSE, the reesting grop and Petrolem Spply nction. 10.5 The evalation mst inclde a review o the sppliers’, partners’ or contractors’ management systems against Petrolem HSE Management System reirements, identication o controls to ensre alignment with Petrolem HSE reirements and previos HSE perormance. HSE cntratal Rerements 10.6 Petrolem contracts and agreements mst contain relevant HSE obligations and reirements, inclding, bt not limited to, the reirement to comply with Petrolem Policies, Standards, Procedres and relevant legislation, and or the disclosre o inormation relating to hazards, previos HSE perormance and learnings rom sch perormance. cntrat ownershp 10.7 All contracts and agreements mst have a single designated contract sponsor who is accontable or ensring compliance with the HSE reirements o the contract. HSE Management Presses and interang 10.8 Bridging docmentation commensrate with the natre o the contract mst be established, approved, in place and ormally commnicated to relevant parties prior to exection o the services in the contract.
BHP Billiton Petroleum HSE Management System, August 2009
Stablty and Apprval Epment and Materals 10.11 Eipment and materials sed in Petrolem activities mst be t or prpose, inspected and approved or se by technically competent personnel and compliant with HSE reirements. Inspections and approvals mst be docmented (e.g. adits and inspection reports) and completed prior to prchase or lease, as appropriate. Lal Spplers and cntratrs 10.12 Petrolem contract specialists mst coordinate the identication and assessment o local providers to conrm capability o providing the reisite eipment, spplies or services and meeting Petrolem HSE reirements or inclsion on Sppliers, Contractor and Tender Listings. Approved local providers mst be inclded in the tendering process. Mntred Atvtes and Jnt Ventre Partners 10.13 Where a JVOA (Joint Ventre Operating Agreement) is to be agreed, appropriate HSE expectations mst be inclded within the agreement. 10.14 This docment and other applicable Petrolem docments mst be made available to the operator o monitored activities and where Petrolem has an eity stake bt does not have operational responsibility. 10.15 Managers responsible or monitored activities or a joint ventre mst encorage the operator to establish and maintain comparable management systems consistent with the Petrolem HSE Management System.
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E L E M E N T 11
INCIDENTS, EMERGENCIES AND SECuRITY iNTENT
HSE incidents, emergencies and security risks are reported, investigated and analyzed. Corrective actions are taken and learnings shared. Procedures and resources are in place to eectively respond to crisis and emergency situations. PERoRMANcE REquiREMENTS indent Reprtng and investgatn 11.1 Petrolem sites mst respond to, report and investigate incidents according to the Petrolem HSE Incident Management and Reporting procedres. Bsness cntnty, crss and Emergeny Management 11.2 Petrolem sites mst develop and implement a Bsiness Continity Plan. This plan mst be consistent with the Petrolem CSG Bsiness Continity Plan. 11.3 Petrolem sites mst develop and implement a Cri sis and Emergency Plan or oreseeable scenarios in accordance with the reirements o the Petrolem Crisis and Emergency Management Procedre. This plan mst inclde the resorces, response tasks and mitigation controls or each scenario. 11.4 These plans mst be aligned with the Petrolem HSE Incident Management and Reporting procedres. Serty 11.5 A secrity threat risk assessment mst be completed annally or each site or acility. The assessment mst be reviewed ollowing “any” signicant secrity incident.
cmmnatn 11.10 Inormation rom incidents and emergencies mst be analyzed to identiy trends and learnings. 11.11 Learnings mst be commnicated to aected personnel and shared, where deemed applicable within Petrolem. 11.12 Inormation rom exercises, drills and emergencies mst be assessed and commnicated to accontable personnel according to the reirements o the Petrolem Crisis and Emergency Management Procedre. Sgnfant indents and Emergenes 11.13 When a signicant incident or emergency occrs at any Petrolem site, aected work mst cease and not re-start ntil sch time as the work areas aected have been risk assessed and the relevant manager has veried that eective controls, to prevent recrrence, are in place. 11.14 Managers mst ensre that inormation received abot a signicant incident or an emergency is reviewed, and learnings are applied as appropriate, to prevent a recrrence at their site.
11.6 Secrity Controls mst be in place to manage identied secrity risks at Petrolem sites and acilities in accordance with the Petrolem Secrity Controls and spporting procedres. crretve and Preventve Atn Management 11.8 First Priority (FPe) mst be sed to track, and manage to closre, all corrective and preventive actions arising rom incidents and emergencies. 11.9 Once corrective and preventive actions arising rom incidents and emergencies have been implemented, their eectiveness mst be veried and recorded by the responsible manager.
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BHP Billiton Petroleum HSE Management System, August 2009
E L E M E N T 12
MANAGEMENT OF CHANGE iNTENT
Planned and unplanned changes are identifed and managed.
PERoRMANcE REquiREMENTS change Management 12.1 Where change occrs to eipment, operating processes, procedres or personnel, or where the potential or HSE impact rom change exists, assessment o the change mst be condcted tilizing the Petrolem management o change procedres, inclding ormal approval o the change and implementation o eective change management controls. 12.2 A register mst be sed to record all engineering changes. The register mst be maintained, crrent and be available to the Central Engineering nction. 12.3 A risk assessment mst be condcted where a change aects the design basis, operating parameters and controls, to veriy that the change does not compromise the site’s license to operate. 12.4 Managers mst ensre that risks rom a proposed change have been ormally assessed and reviewed by competent technical and operational personnel. 12.5 Change reires ormal approval by the responsible line manager, HSE, technically competent person(s), operationally competent person(s) and/or the Site Manager.
Management change Presses 12.10 The management o change procedres mst be sed to assess changes inclding change to eipment, operations, personnel or bsiness processes, and to identiy controls reired to manage the change, prior to approval. change Management Dmentatn 12.11 All changes mst be docmented in accordance with the reirements o the Petrolem management o change procedres and the site’s docment control procedres (see Element 9). 12.12 Managers mst ensre that docments, plans and records are pdated to refect changes, and that changes to these docments, plans and records are clearly identied and ormally commnicated to all aected grops and stakeholders. 12.13 Where ormal docmentation changes have not been completed prior to implementation o a change, a record o the change (sch as a red-line drawing) mst be in place at the aected location, ntil the pdated docmentation is in place, to ensre accracy and crrency o docmentation. Docmentation (sch as a red line drawing) mst be pdated beore close ot o the change record.
12.6 Where the potential exists or Petrolem-wide change reirements, the VP Engineering mst approve sch change. Temprary change Extensn and clse ot 12.7 Where extension to approved drations or a temporary change is reired, a ormal review mst be ndertaken and approval obtained in accordance with the Petrolem management o change procedres. 12.8 Close ot o a temporary change mst be carried ot in accordance with the Petrolem management o change procedres. change Athrty Levels 12.9 Petrolem sites mst establish and docment approval athority levels commensrate with the HSE risk o the change.
BHP Billiton Petroleum HSE Management System, August 2009
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E L E M E N T 13
HEALTH AND HYGIENE iNTENT
Employees and contractors are assessed or their ftness to work and are protected rom health hazards associated with Petroleum activities. PERoRMANcE REquiREMENTS qaltatve Expsre Assessment 13.1 Assessment o employees mst be condcted by a competent occpational hygiene proessional and be completed in accordance with Petrolem Health and Hygiene Procedres. The assessment mst inclde potential exposre to Similar Exposre Grops (SEGs).
13.11 Where respiratory hazard exposre cannot be adeately controlled by elimination at sorce, PPE mst be sed and a respiratory protection program implemented.
13.2 Assessments mst consider the work, environment, processes, tools, eipment and all credible occpational exposres or each SEG.
atge Management 13.12 Fatige management risk assessments mst be condcted or all Petrolem controlled sites in accordance with Petrolem Fatige Management Procedre. The risk assessment mst be docmented and reviewed at a minimm every ve years or when schedles are changed.
13.3 Exposre types mst be ranked to prioritize the highest risks to the workorce, and be reviewed as a minimm every ve years, or when change potentially aects the level o exposre.
13.13 Spervisors responsible or creating and implementing work/shit schedles mst review and adjst schedles, and track/review overtime hors to ensre compliance with the Petrolem Fatige Management Procedre.
qanttatve Expsre Assessment 13.4 A monitoring strategy based on the exposre proles created dring the alitative assessment mst be developed in accordance with Petrolem Health and Hygiene Procedres.
13.14 Fatige management reirements mst be considered where company travel is reired.
13.5 Monitoring mst be spervised by a competent hygiene proessional. Samples mst be obtained sing appropriately calibrated eipment and sent to a certied laboratory. 13.6 Monitoring data mst be statistically analyzed to antiy the prole o all exposre grops. Expsre cntrl Plan 13.7 When exposres exceed 50% o specied exposre limits, controls to mitigate exposre mst be assessed or eectiveness, docmented and actions assigned tilizing the reirements o the Petrolem Health and Hygiene Procedres.
13.15 Risk controls or mitigating atige mst be applied sing the hierarchy o controls. 13.16 Training mst be provided to assist employees in recognizing and managing atige. This training mst also assist spervisors in recognizing and managing atige risks with their personnel. Drg and Alhl Prgram 13.17 Petrolem controlled locations and activities mst implement a drg and alcohol testing program in accordance with the Petrolem Drg and Alcohol Procedre. 13.18 The program mst provide awareness o the Employee Assistance Program (EAP) which can be sed to provide spport and rehabilitation or employees with drg and/or alcohol problems.
Health Srvellane 13.8 Medical assessments mst be ndertaken or all Petrolem and contractor personnel in accordance with Petrolem Health Srveillance Procedres.
Reprtng and Management Revew 13.19 Reslts o monitoring and srveillance mst be available to participating individals.
13.9 Biological monitoring mst be implemented where exposres exceed 50% o limits.
13.20 Management review o all occpational health and hygiene programs, incidents and opportnities or improvement mst be condcted annally.
13.10 Where noise exposre cannot be adeately controlled by elimination at sorce, PPE mst be sed and a hearing conservation program, inclding adiometry implemented.
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BHP Billiton Petroleum HSE Management System, August 2009
E L E M E N T 14
AVIATION AND MARINE OPERATIONS AND FATAL RISK CONTROLS iNTENT
Controls are identifed and in place to manage occupational hazards arising rom behaviors, procedures/practices, plant, equipment, workplace conditions and transportation. PERoRMANcE REquiREMENTS Avatn operatns 14.1 Aviation activities mst be condcted in accordance with the Petrolem Aviation Operations Controls. The Aviation Controls inclde reirements or: Establishing a local level aviation management procedre.
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Dening roles, responsibilities and athority levels or aviation activities.
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Compliance with aviation reglatory and other reirements.
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Reirements to condct aviation risk assessment, and the implementation o controls inclding a Jorney Management Plan and Search and Resce Plan.
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Formal evalation and approval o sppliers o chartered aviation operators and related services, and ormat or written agreements with chartered aircrat operators.
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Chartered aircrat operating reirements inclding pilot alications and experience.
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14.2 The Aviation Controls docment mst be reviewed at least annally against applicable international standards and reglations. Marne operatns 14.3 Marine operations mst be condcted in accordance with the Petrolem Marine Operations Controls. The Marine Operations Controls inclde reirements or: Establishing a local level marine operations management procedre.
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Dening roles, responsibilities and athority levels or marine operations.
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Compliance with marine operations reglatory and other reirements.
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Reirements to condct marine operations risk assessment, and the implementation o controls.
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Formal evalation and approval o sppliers o marine contractors, marine vessels and related services, and ormat or written agreements with marine operators.
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14.4 The Marine Operations Controls docment mst be reviewed at least annally against applicable international standards and reglations. atal Rsk cntrls 14.5 Sites mst implement the relevant reirements dened in the Petrolem Fatal Risk Controls to manage activities associated with: Company light vehicles sed or transportation o personnel.
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use o mobile eipment on Petrolem sites inclding inspection and maintenance programs.
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Handling, processing and loss o containment o process materials.
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Working with pressre, hydrogen slphide (H2S), explosives and other hazardos materials.
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Implementation o process saety controls sch as isolation and permit to work, inclding the managing risks associated with conned spaces.
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Saegarding o personnel rom hazards relating to plant and eipment.
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Identication, assessment and management o risks rom liting operations, work at height and risks rom dropped objects.
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Diving operations and activities.
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14.6 The Fatal Risk Controls mst be reviewed at least annally. This review mst incorporate: Learnings rom HSE perormance and incidents.
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Emerging indstry trends.
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Relevance and sitability o specications or plant and eipment.
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Reirement or docmented procedres.
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Otcomes o risk assessments.
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Training to manage hazards and eliminate at-risk behaviors.
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Reirements or marine operation eipment and services inclding alications and experience.
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E L E M E N T 15
ENVIRONMENT iNTENT
The environmental impacts associated with activities, resources, materials, processes and products are identifed, minimized and managed. PERoRMANcE REquiREMENTS impats Assessment 15.1 Petrolem sites inclding development activities mst assess the environmental impacts or the ollowing relevant aspects: Air emissions rom combstion, faring, venting, and gitive gases.
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Management Plans 15.4 Sites and development activities mst develop and implement docmented management plans or the relevant environmental aspects listed in Element 15.1. Management plans mst comply with the relevant reirements detailed in the Environment Controls, and be kept p to date.
Greenhose gas emissions.
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Energy eciency and consmption.
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Protection o biodiversity vales and sensitive areas.
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Discharges o drilling md and cttings and prodced ormation water.
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Distrbance o land, reshwater and marine areas, inclding acilities, storage tanks and pipelines.
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Water sage and impacts to srace and grond water.
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Waste generated rom Petrolem operations.
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Noise and vibration.
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The environmental impacts associated with Petrolem prodcts.
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Envrnmental cntrls 15.2 Sites and development activities mst implement the relevant reirements dened in the Petrolem Environment Controls to manage environmental aspects o its activities. 15.3 The Environment Controls docment mst be reviewed at least annally against applicable international standards and reglations.
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BHP Billiton Petroleum HSE Management System, August 2009
E L E M E N T 16
MONITORING, AuDITS AND REVIEWS iNTENT
HSE perormance and systems are monitored, audited and reviewed to identiy trends, measure progress, assess compliance and drive continual improvement. PERoRMANcE REquiREMENTS HSE Reprtng 16.1 HSE perormance is reported in accordance with the Petrolem HSE Reporting Procedre. HSE Perrmane Data Reprtng 16.2 Each site mst have systems or the collection, storage and retrieval and verication o HSE perormance data sed or internal and external reporting. These systems mst inclde processes to ensre HSE data is accrate and aditable back to sorce. Eipment sed or measring HSE data mst be calibrated in accordance with the manactrer’s specications and records o calibration mst be retained. All HSE data sed or reporting prposes mst be athorized by the site manager prior to release. 16.3 HSE perormance, inclding progress against HSE Objectives, goals, compliance with reirements in the Compliance and Commitments Register and stats o HSE KPIs, mst be reglarly measred, monitored and recorded. 16.4 HSE perormance reslts mst be analyzed and trends developed and commnicated. HSE inspetns and Adts 16.5 HSE system adits and HSE inspections mst be condcted or each Petrolem site at reencies commensrate with the HSE risks. 16.6 An adit and inspection schedle mst be developed by all sites. The schedle mst inclde: Sel assessment against the Petrolem HSE Management System.
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Sel assessment against Petrolem HSE Controls.
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Reviews to evalate compliance with the legal and other reirements in the Compliance and Commitments Register.
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HSE Sel Assessments 16.7 Annal sel-assessment against the Petrolem HSE Management System and Petrolem HSE Controls and Procedres, mst be condcted in accordance with the adit and inspection schedle. 16.8 Adit/assessment teams mst inclde relevant technical expertise and external (to the operation) participants as reired. Team members mst be independent rom the area being adited. Approval or the team strctre mst be commensrate with the natre o adit/assessment. crretve and Preventve Atn Management 16.9 First Priority (FPe) mst be sed to report and manage noncompliances, actions and improvement plans reslting rom adits and inspections. 16.10 Progress against actions and improvement plans mst be monitored and reported to the Site Manager monthly. 16.11 Once corrective and preventive actions have been implemented, their eectiveness mst be veried by the responsible line manager and endorsed by the Site Manager. ownershp, Antablty and Management Revew 16.12 Site Managers with accontability or sites mst condct a ormal annal management review to veriy the implementation, adeacy and eectiveness o the HSE Management system. Inormation to be reviewed incldes reslts o inspections, adits and sel-assessments, incident reports, HSE perormance, stats o corrective and preventive actions and views o relevant stakeholders. 16.13 Management reviews inclding observations and recommended actions mst be docmented and implemented.
ISO14001 and OHSAS 18001 compliance.
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A Petrolem tri-annal external (to the operation) compliance assessment.
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DEFINITIONS AND REFERENCES Defntns For general terms and denitions, reer to Glossary o BHP Billiton Terms and the Petrolem Glossary. Terms in the electronic version o HSE Management System available on the Petrolem HSE Portal, have hyperlinks to the denitions in either the Glossary o BHP Billiton Terms or the Petrolem Glossary. Reerenes For a complete and p-to-date list o the most crrent version o spporting reerences, reer to the electronic version o this docment located on the Petrolem Portal. Spporting reerence docmentation may inclde: •
Petrolem HSE Controls (Environment Controls, Health and Hygiene Controls, Fatal Risk Controls, Aviation Controls and Marine Controls).
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Petrolem HSE Management System docmentation (via the Petrolem HSE Portal).
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Other Petrolem Docments (via the Petrolem Portal).
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External docments sch as ISO14001 and OHSAS 18001.
BHP Billiton Petrolem spporting docmentation will be made available to relevant external stakeholders sch as sppliers, contractors and visitors as reired and on a case-by-case basis.
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BHP Billiton Petroleum HSE Management System, August 2009
