Spectramind Systems Technology Incorpor Inco rporated ated
User Manual Version 0.10
Portable TimeKeeper Software v1.22 [compiled August 04,2007]
Created on September 5, 2007 Page 1 of 1
Table of Contents
Installation Installati on................... ........................................ ......................................... ........................................ ........................................ ......................................3 ..................3 Program Start Menu............................... Menu................................................... ........................................ ......................................... ................................3 ...........3 Load Portable Timekeeper Software.................... Software ........................................ ........................................ ......................................3 ..................3 Create Administrator Account ....................................... ........................................................... ........................................ ............................4 ........4 Startup Installation.................................... Installation........................................................ ........................................ ........................................ .........................4 .....4 Admin Menu ....................................... ........................................................... ........................................ ........................................ ...................................6 ...............6 Maintenance ....................................... ........................................................... ........................................ ......................................... ................................7 ...........7 Add New Employees Employees ...................................... .......................................................... ........................................ ...................................7 ...............7 Add New Company............................... Company................................................... ........................................ ........................................ .........................8 .....8 Add New Department Department s.................................... s........................................................ ........................................ ...................................9 ...............9 Data Transfer............................ Transfer................................................ ........................................ ........................................ ........................................11 ....................11 USB Flash Drive ...................................... .......................................................... ........................................ ........................................11 ....................11 Network.................................... Network........................................................ ........................................ ........................................ ....................................13 ................13 IP List ....................................... ........................................................... ........................................ ........................................ ....................................15 ................15 TimeCard ........................................ ............................................................ ........................................ ........................................ .................................17 .............17 Raw Time Time ....................................... ........................................................... ........................................ ......................................... ..............................17 .........17 Processed Time ........................................ ............................................................ ........................................ ........................................18 ....................18 Verify Default Raw time F ile.................................. ile...................................................... ........................................ ..........................20 ......20 Reports ......................................... ............................................................. ........................................ ........................................ ....................................21 ................21 Tool Toolss ...................................... .......................................................... ........................................ ........................................ ........................................ .......................22 ...22 Clear Timecard............................ Timecard................................................ ........................................ ........................................ .................................22 .............22 Clear Device............................. Device................................................. ........................................ ........................................ ....................................24 ................24 Exit.................... Exit ........................................ ........................................ ........................................ ........................................ ........................................ .......................25 ...25 Sign-On Sign-On Screen Scree n ...................................... .......................................................... ........................................ ........................................ ..........................25 ......25
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Installation Program Start Menu To start: Go to Windows Start\All Programs Go to the screen below to run the Portable Timekeeper Software. • •
Load Portable Timekeeper Software Activation of Portable Timekeeper Software screen:
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Create Administrator Account
Startup Installation • • • •
One time Startup Installation. Fill up the necessary details on screen Click to proceed to the next screen. Click to cancel Startup Installation and return to desktop.
Sample screen with values for Startup Installation:
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Admin Menu Once the Startup Installation entry is completed, next screen is the Admin Menu:
Admin Menu consists of the following options: 1. Data Transfer [Transfer data from the device to the Portable Timekeeper Software using the different methods below] a. USB Flash Drive b. Network c. IP List 2. Maintenance [To create/update/delete the following masterfiles] a. Employee b. Company c. Department 3. Timecard [To generate time records in Text or Excel file] a. Raw Time b. Processed Time c. Verify Default Raw Time File 4. Reports [To generate reports for immediate printing or save to a file format available via Crystal report] a. Employee Listing Created on September 5, 2007 Page 6 of 6
b. Department Listing c. Company Listing d. Employee Daily Time Record e. First In/Last Out Time Record f. First/Last Time Record g. Timecard 5. Tools [Utilities for system admin housekeeping] a. Change password b. View log c. Clear log d. Clear Timecard e. Clear Device f. Set DB password g. Compact and Repair h. Setup 6. Exit [To exit Portable Timekeeper Software]
Maintenance From the Admin Menu screen, select Maintenance option. Select Employee to create New Employees as below.
Add New Employees
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Make sure Access Id No. is the same ID# enrolled in the device.
Create/update/delete employees from this screen.
Add New Company
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Create/update/delete companies from this screen.
Add New Departments
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Create/update/delete department per company from this screen.
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Data Transfer This feature allows data transfer from the timekeeping devise to the Portable Timekeeper Software.
USB Flash Drive
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To use transfer data from USB Flash drive: Click the “eye” icon. A new screen will appear to allow you to select your USB Flash drive location. Once selected, click the checked-mark button to upload data from USB Flash Drive to Portable Timekeeper Software. Click crossed-marked button to exit to Admin menu. • •
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Network
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To use transfer data from Network: Input Device ID# (1-255). [Default value is 1]. Input IP Address. [Default value is 192.168.1.201]. Click ‘Connect’ button to display time records on screen. Click ‘Disconnect’ to enter a different Device ID# and IP Address. Click checked-marked button to upload data from network to Portable Timekeeper Software. Click crossed-marked button to exit to Admin menu. • • • • •
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IP List Upon installation of the Portable Timekeeper Software, the system will automatically create a text file named IP_list.txt inside Portabletimekeeper folder. Default content of IP_list.txt as shown below.
Contents are formatted as: X,YYY.YYY.Y.YYY Where X is the Device ID number Y is the IP address. You can edit this file to change the default as required.
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To transfer data using IP List: The screen grid display will get data from the IP_list.txt file. Click the checkbox to check or uncheck from the list. You can check the Select All checkbox to select everything on the list. Click the check-marked button afterwards for upload to Portable Timekeeper Software. Click crossed-marked button to exit to Admin menu. • •
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TimeCard TimeCard option is to generate time records in Text or Excel file.
Raw Time
Sample Raw time output generated text file:
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Processed Time
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Sample Processed time output generated excel file:
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Verify Default Rawtime File
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Reports
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Tools
Clear Timecard
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To clear timecard: Enter Start Date Enter End Date Click “clear” button to start clearing timecard for the defined date range. Click “exit” to exit to Admin menu. • • • •
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Clear Device
To clear device: Enter Device ID (1-255) Enter IP Address Click checked-marked button to clear device. Click crossed-marked button to exit to Admin menu.. • • • •
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Exit
Click exit to go back to Sign-on screen to login as a new user.
Sign-On Screen
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