SAP MM ERS Functionality

ERS Functionality in SAP MM Overview Evaluated Receipt Settlement is the procedure for settling the Goods receipts automatically. Purchaser  enters enters into into the agreem agreement ent with with the vendor vendor that that the purcha purchaser ser system system posts posts the invoic invoice e docume document nt automatically on the basis of the purchase order and the goods receipts. Main advantage of this process is that this process eliminates the invoice variances and there is no requirement for the vendor invoices.

Purpose The aim of this document is to provide an understanding of the Evaluated Receipt Settlement ERS! ERS! process in S"P Materials Management. Evaluated Receipt Settlement ERS! is particularly suitable for creating settlement documents at regular  intervals. ERS has the following advantages over the #ogistics $nvoice %eri %erification fication done by M$R& ' ' '

Purcha Purchasin sing g tran transac sactio tions ns are closed closed more more quic quic(ly (ly )omm )ommun unic icat atio ion n erro errors rs are are avoi avoide ded d There There are are no price price and quan quantit tity y varian variances ces in $nvo $nvoice ice %er %erifi ificat cation ion

$n test mode* the system can issue a list of goods receipts that can be settled and goods receipts that cannot be settled. The system ma(es no postings+ it only lists the invoices selected. $t is recommended to implement ERS only if a clear agreement e,ists with the vendor on the applicable conditions. The purchase order has to be updated for any price price condition changes and has to be current.

ERS Settings %endor Master $n the vendor master purchasing data* the relevant settings for ERS has to be maintained.

GR-ased $nv %erification/ $ndicator specifying that provision has been made for goods-receipt-based invoice verification for a purchase order item or invoice item.  "uto Eval GR Settlement 0elivery/ specifies that evaluated receipt settlement or the automatic generation of the invoices are allowed in relation to materials supplied or services performed  "uto Eval GR Settlement Return/ Specifies that automatic evaluated receipt settlement of return items is allowed. Purchase $nfo Record Ensure that 12o ERS3 indicator is not chec(ed in the info record for the vendor* Material 4 %endor 4 Plant 4 Purchase organi5ation. This field can be potentially used to disallow the ERS for the specific combination of Material* %endor* and Plant and purchase organi5ation. The indicator GR-ased $% defaults from the %endor Master

The Settings 6! GR-ased $% and ERS are defaulted from %endor Master and Purchase $nfo record. Ensure that the above settings are maintained in the Purchase order. Ta, code must be maintained in the purchase order so that auto settlement considers this ta, code.

ERS Process Evaluated Receipt Settlement ERS! process posts the invoice documents for all open goods receipts without e,pecting the invoice from the vendor. The Process can be run using the transaction code MRR#. The important (ey fields are available for  document selection li(e )ompany code* Plant* %endor* Purchasing 0ocument number etc.

The Simulation is also possible by test run so that the goods receipts which can be posted are listed and also the documents which cannot be posted are also listed. "t this point* the system ma(es no postings and only goods receipt documents are listed.

 "fter simulation run* the transaction can be e,ecuted to settle the documents by unchec(ing the test run indicator. The ac(ground 7ob also can be scheduled for the program RMMR1MRS to settle the documents periodically.

The invoice document is generated for the particular vendor which is specified in the selection screen and is listed. 0uring the ERS settlement* the message is generated. The message can be transmitted to the vendor based on the business requirement.

IMG Settings There is a legal requirement for the companies in 8rance and Spain to have )onsecutive number for  each vendor invoices which can be achieved by the customi5ing setting here. The number range groups are created here and assign this number range group to ta, number 9 field in %endor Master  Record. 0efine the Message type The message type ERS is set up in the path SPR&: $MG:MM:#$%:Message determination : Maintain Message Types

The access sequence is maintained in the message type.

Maintain Message Schemas Maintain the message type ERS! in the message Schemas MR;;;< = ERS Procedure in the following $MG path SPR&: $MG:MM:#$%:Message determination : Maintain Message Schemas (

 "ssign 8orms and Programs  "ssign the forms and programs for the message type ERS in the following $MG path. $n case custom program and form is designed* same has to be assigned to the message type ERS. $f the 8orm is different for different medium of output* the relevant forms have to be assigned to the message type and medium. SPR&: $MG:MM:#$%:Message determination : "ssign 8orms and programs