Turn Over Procedure-1

N I R O E L O H W N I

TABLE OF CONTENT

D E S O L C S I D R O D E I P O C E B T O N T . 。 S T 者 U N M E 三 M N E 第 O G I 與 T A A N 授 A M R M 轉 O F 或 F O 印 N N I O 翻 S I I 份 H S S T I 部 . M 或 E R R E 部 U P T T 全 A U N O 中 Y H T 其 R I A 將 T W 得 E D I E 不 R D P I 意 O V R O 同 P R 鼎 A P 中 F H C O I 得 H N W 徵 O I 未 T R O A F ， M 有 R E O S 所 F O N P 權 I R L U 版 A P I ） T E N H 鼎 E T D N 中 I F A （ N H O T 司 C R 公 N E 限 O H I T 有 T O A 份 R R O 股 O F P R D 程 O E 工 C S I U 鼎 C R T O 中 C N 為 S S 皆 N E I I 件 A T T R N A 文 O P 及 C E 料 T I D N S 資 E T M U 及 U O 述 C 所 O O D T 件 T S I R 文 H A T P 本

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PAGE 1.0 PURPOSE .......................... ............................ .......................... .................. ……. 3 2.0 REFERENCE REFERENCE....................... ........................... ......................... ...........................

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3.0 DEFINITIONS ...................... ........................... ......................... ...........................

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4.0 MECHANICAL COMPLETION MILESTONE ............................ ..........................

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5.0 PLANT SPLIT-UP (PRE-COMMISSIONING SYSTEMS) .......................... .........

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6.0 TURNOVER WORKFLOW ....................... ........................ ......................... .........

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7.0 PROJECT COMPLETION SYSTEM (SPF-PCC) ....................... ........................

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8.0 TURNOVER ORGANIZATION ...................... ........................ .......................... ....

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9.0 SYSTEM MECHANICAL COMPLETION BOOK ....................... .........................

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10.0 QUALITY VERIFYING DOCUMENTS ........................ .......................... ..............

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11.0 FORMS TO BE USED FOR TURNOVER ...................... .......................... ..........

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12.0 MECHANICAL COMPLETION CATALOGUE ....................... ............................. 10

ATTACHMENT- 1

SYSTEM MECHANICAL COMPLETION BOOK (SAMPLE)

ATTACHMENT- 2

PUNCH LIST ENTRY FORM

ATTACHMENT- 3

PUNCH LIST REPORT FORMAT

ATTACHMENT- 4

NOTICE OF “MECHANICAL COMPLETION OF SYSTEM” (SAMPLE)

ATTACHMENT- 5

SYSTEM MECHANICAL COMPLETION CERTIFICATE (SAMPLE)

ATTACHMENT - 6

PLANT MECHANICAL COMPLETION CERTIFICATE (SAMPLE)

PR-10-AA-5006 TURNOVER PROCEDURE AND

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PURPOSE This procedure describes the requirements, sequential action steps to be followed by OWNER and CONTRACTOR in order to take the Plant from the Construction Completion stage to Mechanical Completion. The purpose of this procedure is to: 

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Define, in line with the Terms of the Contract, the split of responsibilities between OWNER and CONTRACTOR in executing the work assignments, as the Plant or any system thereof is being completed; Define the protocol forms necessary to communicate to/from OWNER the status of completeness of the Plant or any system thereof; Define the flow of documents and approvals necessary to declare each system of the Plant ready for Turnover to OWNER; Facilitate the recording of any transfer of responsibility from CONTRACTOR CONTRACTOR to OWNER for the care and custody of the Plant or part thereof.

REFERENCE PR-10-AA-5054

Punch List Procedure for Owner 100% Walkthrough

PT-L-CY-PY-0325

System/Subsystem List and Marked Up P&ID

PT-L-CY-PY-0325

Process System/Sub-system Definition

PT-L-CY-PY-0325

Non Process System/Sub-system Definition

Sec 4.1.3 of ITB

Completion and Turnover

Sec 4.5 of ITB

Technical Documentation

Sec 4.9.3 of ITB

Requirements for Mechanical Completion

Sec 5.2 of ITB

Sabic Engineering Standard (SES)

DEFINITIONS

OWNER CONTRACTOR Plant Pre-Commissioning

Mechanical Completion

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Define the required steps and ensure a smooth smooth execution and monitoring monitoring method for the Mechanical Completion up to Pre-Commissioning, and eventually to the Turnover of the Plant;

ARABIAN INDUSTRIAL FIBERS OWNER (IBN RUSHD) CTCI CORPORATION LIMITED Units and facilities to be constructed under Contract and Project Specifications (Part-II A) at Work Site Consist of non-operating tasks undertaken by the CONTRACTOR. Activities such as non-operating adjustments, cold alignment checks, preparations, cleaning, etc… are checked and prepared and is ready for commissioning. As defined in the Agreement Document and as detailed here in. Mechanical Completion means that the Plant or System has reached the Ready for Commissioning stage (i.e. all pre-commissioning activities have been completed).


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System /Subsystem


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OWNER 100 % Punch Lists Category “A” Punch List Items Category “B” Punch List Items Category “C” Punch List Items Category “D” Punch List Items

Turnover

NOMC QVD Exception List

4.0

A System relates to a portion of a facility that performs a specified function and can be commissioned, made live and operated A subsystem is used to break larger Systems down into smaller smaller portions of the system in order to efficiently Mechanically Complete the Facility List of outstanding activities to be completed before or during the commissioning phase for the System. Outstanding items which must be completed prior to the start of commissioning work. These items typically affect the safety or functionality of the System/Sub-system. Outstanding items which will not delay or affect the applicable commissioning work. Outstanding items identified as additional scope of work or requirements excluded in ITB. Category C must be agreed as such between CONTRACTOR and OWNER. Outstanding items that require corrective actions, but be deferred at later time if agreed mutually by OWNER and CONTRACTOR. These items are deferred to aid completion of subsequent activities, itemed as preparatory activities for commissioning but must be completed prior to Final Completion. Turnover of a unit is the milestone achieved during the construction installation when all its work activities have been executed in accordance with project approved drawings, specifications, and applicable standards. Notice of Mechanical Completion of System Quality Verified Documents The list of unfinished work which required in ITB 4.1.3, Paragraph 3.1.2.

MECHANICAL COMPLETION MILESTONE 4.1 System Mechanical Completion

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Upon the completion of all pre-commissioning activities pertaining to a given System, CONTRACTOR shall issue the "Notice of Mechanical Completion of System" to OWNER, accompanied by a MCB (Mechanical Completion Book). After OWNER acceptance of the Notice of Mechanical Completion, CONTRACTOR shall arrange joint walkthrough with OWNER as a start of punch listing of the subject system/subsystem. Please refer to PT-L-CY-PY-0325 for system/subsystem definition, and numbering philosophy followed SES D02-D01 Sec 04. OWNER will check the System to ensure that all Category "A" punch list items and most of the Category "B" punch list items raised by OWNER are completed. OWNER will issue the Mechanical Completion Certificate to CONTRACTOR for subject System/Sub-system. CONTRACTOR's Notice of Mechanical Completion shall not be premature; in return, OWNER will not hold the approval/comments for an unreasonable period. 4.2 Mechanical Completion of the Plant Mechanical Completion of the Plant shall mean the certification of all Systems for

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mechanical completion as described above, and the fulfillment of the following:


Plant has been erected, installed, constructed in accordance with OWNER's requirements as described in the applicable project documents, drawings, specifications, applicable codes and Quality Control Plans. 

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All pre-commissioning activities have been completed; all punch items, except some minor ones have been cleared. All loose equipment and materials (portable fire extinguishers, building keys, keys for locked valves, maintenance trolleys, warehouse spares, if any, etc.) are handed over to OWNER. All commissioning and start-up spare parts are handed over to OWNER. All special tools and kits are handed over to OWNER. All final documents are submitted to OWNER. Once all the above activities are completed, OWNER will will provide CONTRACTOR with the Mechanical Completion Certificate or the "Interim Turnover Certificate" of the Plant.

PLANT SPLIT-UP (PRE-COMMISSIONING SYSTEMS) The approach to Plant turnover is the subdivision of the plant into System. A System is a portion of a facility that performs a specified function and can be commissioned, made live and operated. This approach to Plant turn over takes full advantage of the fact that at any given moment in the plant, some areas (i.e System) are under commissioning and therefore are mechanically completed, while others are under pre-commissioning or still under construction. System will be first defined by CONTRACTOR Pre-commissioning Manager on the P&IDs; there are marked up using different colors to show each System and the boundaries between Systems. Each System is then broken down into its component parts that are itemized on the CONTRACTOR Plant System Components List, which indicates: Equipments

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Test Packages/Tie-in Packages Packages

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Instruments (Field, DCS, Interlock)

CONTRACTOR is to propose the breakdown of Systems and Sub-systems for all plant based on ITB section 4.9.3. 6.0

TURNOVER WORKFLOW Contractor will carry out steps below to verify and achieve that the system/Sub-system construction and precommissioning has been completed as per requirement in ITB Section 4.9.1 and 4.9.3. 

Notice of Mechanical Completion

CONTRACTOR will submit the "Notice of Mechanical Completion of System" with corresponding Mechanical Completion Book when system/sub-system is ready for OWNER 100% Punch. After issuance of the Notice of Mecha nical Completion, I f the “make-good” “make- good” work which may required after Mechanical Completion Notice. For example, Insulation of some

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N I R O E L O H W N I D E S O L C S I D R O D E I P O C E B T O N T . 。 S T U N M E M N E O G I T A A N M A R M O F F O N I N O S I I H S T S I . M R E R E U P T T A U N O Y H R T I A T W E I D E R D P I O V R O P R A P H F C O I H N W O I R T O ， A F M R E O S F O P N I R L U A I P T E N H E T D I N F A N H O T C R N E H O I T T O A R R O O F P R D O E C S I U C R T O C N S S N I E I A T T R N A O P C E T D I N S E T M U U O C O O D T T S I R H A T P

particular equipments, piping elb ws, paint, ikes, tank f oundation riings, Trafic signs, Company logos etc. In such inst nces Contr ctor shall promptly make such wo k and complete he task on ime. 

After OW ER receiv s Notice of Mechanical Completion, CONTRA TOR will c nduct joint walkt wa lkthrough with OWNER t ams. OWNER punch list shall be issued officially to CONTRA TOR after ard. 

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Pun h Closing

CONTRA TOR shall complete all punch “ ” and mo t punch “B” and OWNER isciplines t perform punch closing verification. 4

Punch listing and punch categor details could refer to 10-AA-50 4). 

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will notify

unch Listing Procedur (PR-

Syst m / Sub-s stem Mec anical Co pletion

After acc a cc ptance of completed c tegory 'A' punches and most category “B” punches for each system/sub system by OWNER, WNER shall verify and accept f the Mechanic l Completion Book, t e OWNER will issue the Mech nical Com letion Certificate to CONT ACTOR for System/Sub-system. nce receiv d the certification of all Systems for mechanical completion, COMPANY will provid CONTRA TOR with Mechanical Completion Ceri icate of the Plant. Turnover low chart s ows as bel w:

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Join Walkthrough with O NER

After Sys em/sub-sy tem Mech nical Com letion, CO TRACTOR will continue to

PR-10-AA-5006 TURN VER PRO EDURE A D

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close remaining punches/exception list items to declared Mechanical Completion of Plant for Start Up.


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PROJECT COMPLETION SYSTEM (SPF-PCC) 7.1

Introduction

CONTRACTOR will implement a systematic and auditable project completion system to ensure that both OWNER and CONTRACTOR are confident that all appropriate punch items and quality checks have been accomplished prior to a System I Subsystem reaching Mechanical Completion or Final Completion. Smart Plant Foundation Pre-Commissioning Control (hereinafter as SPF-PCC) system, which shall be used for followings: Organize project equipment data (tag number and associated attributes) into Turnover

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Manage / monitor / report status / certify completion of QVD (Quality Verified Documents) required for each System\Sub-system.

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Manage / monitor / report / certify completion of OWNER punch list items.

Shall have “live” read only access to the CONTRACTOR’s Turnover Database enabling OWNER access to current data

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Checklist Matrix of quality verifying documents versus equipment function type

7.2

SPF-PCC General Information

SPF-PCC is a packaged software and services extension of SmartPlant Foundation, exclusively design by CTCI Crop. SmartPlant Foundation is also the backbone for the common architecture that extends across Intergraph’s premier industry software solutions. SmartPlant foundation’s capabilities span the entire data life cycle of the plant asset, from first concept to final decommissioning. SPF-PCC provides a single source of truth, tracks the punch lists and handover between various project phases, disciplines, and authorities. Using SPF-PCC on top of the active engineering database provides a complete, project-wide view, in contrast to traditional but narrower site-specific approaches. It also enables continual visibility of project status, a capability not provided by standalone packages. SPF-PCC also manages the OWNER punch list as a consolidated and aggregated active database. Instead of having numerous, potentially out-of-date, documentbased punch lists, SPF-PCC communicates effective tracking and management if a consolidated punch list with all items raised, cleared, and outstanding visible to all interested parties. CONTRACTOR will arrange a SPF-PCC workshop for OWNER to introduce the SPFPCC and train OWNER’s team.

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TURNOVER ORGANIZATION The CONTRACTOR's Turnover Organization, shows as below:

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Project Manager Manager


Site it e Safet Safet y Manager

PMT Turno ver Manager

Turnover Manager Site Quality Quality Manager Manager

MCB/ QV Q VD Co nt roll er

Wal kt hro ugh Le ade r

Punc h Co nt ro l le r

Punch Kill ing Team Team

The principle responsibilities of CONTRACTOR Turnover organization shall include as: 

Develop schedules for achieving Mechanical Completion and the subsequent Final Completion of the systems and sub systems

Receive, duplicate, and issue punch list from OWNER to construction team, Subcontractors and OWNER.

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Manage, complete and compile the required Quality Verified Documents for each System/ Sub-system's MCB

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Develop, assemble a nd issue for appro val the planned work process p rocess for Mechanical Completion and Final Completion. Receive, review, sort, issue and manage resolution of the punch list with involved parties. Provide Sub-system Sub- system and System status of remaining work, outstanding outsta nding documentation, statistics, and action items for achieving the Mechanical Completion and Final Completion milestones. Provide status of Mechanical Completion and Final Completion process.

Coordinate with other discipline managers such as Construction Manager, QC Manager, Pre-commissioning Manager, regarding Turn Over by System / Subsystem.

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SYSTEM MECHANICAL COMPLETION BOOK (MCB) CTCI will provide Systems Dossiers for Mechnical Completion, It shall be duly indexed and organized in order to ensure the traceability of the records to the System. The System Dossier shall be recognized to cover entirely each unit of the plant for the CONTRACTOR's application for Mechanical Completion. The content of “System/Sub-system Mechanical Completion Book” is described as below. 1. General

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1.1 Notice Of Mechanical Completion 1.2 Mechanical Completion Certificate


2. System/ Sub-system Definition and Scope 2.1 System/ Sub-system Description 2.2 System/ Sub-system Definition Drawings 2.3 Component List 3. Punch List 3.1 Punch List Status Report 3.2 Cleared Punch List 3.3 Uncleared Punch List 4. Quality Verification Documents 4.1 QVD Status Report Summary 4.2 Discipline Critical QVD 5. Exception List 10.0

QUALITY VERIFIED DOCUMENTS Quality verified documents are an important part of Turnover process. Their purpose is to document that each item, System or Sub-system that makes up the all Facility has been constructed, Pre-commissioned, and certified ready for Commissioning. CONTRACTOR will use SPF-PCC system to manage/monitor/report status/certify completion of the quality verifying documents.

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CONTRACTOR will included copies of these Critical QVD's in the Subsystem Mechanical Completion Books as per approved letter (PT-L-PY-CY-0448) classification of critical and normal QVD’s. Examples of Critical QVD's of this type would include: hydro test signoff records, loop check signoffs, motor run tests, precommissioning and cleanliness signoffs, reinstatement records, and final inspection checkouts for equipment box-up. CONTRACTOR's quality process and identified documentation, including all critical QVD's, from the quality process shall be aligned directly with the Turnover Database such as SPF-PCC system. CONTRACTOR's critical QVD forms shall be approved by OWNER.

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FORMS TO BE USED FOR TURNOVER 

System Mechanical Completion Book– ATTACHMENT-1

The document is to inform OWNER to a workable method to execute precommissioning of some plant System while others are still under construction and reach the Mechanical Completion of the plant on a system-by-system basis and in a systematic and controlled manner. 

Punch List Entry Form – ATTACHMENT-2

The document is to collect punch items in an orderly way from OWNER provision of OWNER 100% Punch List.

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The form are prepared and numbered as per punch list numbering by CONTRACTOR Field Supervision and are attached, duly up-dated, to form A, B, C, D as applicable.


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SPF-PCC Punch List Report – ATTACHMENT-3.

The purpose of this form is to collect daily OWNER 100% punch list status report to OWNER for each system/Sub-system. 

Notice of “Mechanical Completion of System” – ATTACHMENT-4 ATTACHMENT-4

This document has the purpose of notifying that the System reached the stage of Mechanical Completion. Notice of Mechanical Completion shall include as attachment the System Dossier and a comprehensive list, named "punch list', of activities which remain to be completed which however do not interfere with commissioning activities (Category "B" Precommissioning Punch List). 

System Mechanical Completion Certificate – ATTACHMENT-5

When a single system reaches "Ready for Commissioning" conditions, OWNER will issue the final "System Mechanical Completion" Certificate, for the individual system. 

Plant Mechanical Completion Certificate – ATTACHMENT-6

When all the Systems reach "Ready for Start Up" conditions, OWNER will issue the final "Plant Mechanical Completion" Certificate, for the whole Plant.

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COMPILATION OF MECHANICAL CATALOGUE Scope This guideline outlines requirements for Mechanical Catalog to be furnished by Contractor as a ready reference for COMPANY’ s personnel in running and maintaining the plant. The mechanical catalog is a compilation of As-built drawings and data intended to assist COMPANY’s personnel in running and maintaining the plant in safe engineering wise manner. It also provided information necessary for future check of equipment performance for planning facility expansion etc. Commissioning and StartUp manual shall be available in advance to be used during start-up. Time Schedule Contractors shall submit Deliverables as per the following time schedule: Deliverables

Time Schedule

1.0 Master List of Deliverables

Two (2) months prior to Mechanical Completion Within two (2) months after Mechanical Completion

2.0 Electronic Documents/Data 3.0 Mechanical Catalogue 2.1 Part I – Engineering Manual 2.2 Part II – Vendor Manual 2.3 Part III – Equipment Installation Operating and Maintenance Manual 2.4 Part IV – Construction Manual 2.5 Part V – Project Management

Within two (2) months after Mechanical Completion


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Documents Manuals 2.6 Part VI – Pre-Commissioning & Commissioning Manual 2.7 Part VII – Training Manual

Two (2) months prior to Pre-Commissioning

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Electronic Format – Two (2) sets of portable external hard disk

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Hard Copies of Mechanical Catalogue in binders – Two (2) sets


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ATTACHMENT - 1


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SYSTEM MECHANICAL COMPLETION BOOK

CTCI Arabia LTD

IBN RUSHD II PTA DBN D BN Project System System M echanical Completion Com pletion Book

18-P001 CTA Solid Drain System

OWNER:

Arabian Industrial Fibers Co. (IBN RUSHD)

PROJECT NAME:

Ibn Rushd II PTA DBN Project

LOCATION:

Yanbu Industrial City, Kingdom of Saudi Arabia

CONTRACTOR:

CTCI Arabia Ltd.

Volume 1 of 1 Date: 14- Apr- 12


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IBN R USHD II PTA PTA DBN Proj Project ect System Mechanical Completion Book


CTCI Arabia LTD

SYSTEM 18-P001 CTA Solid Drain System Section No. No .

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GENERAL 1.1. Notice Of Mechanical Completion of System

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1.2. System Mechanical Mechanical Compl C ompletion etion Certif Cer tificate icate

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SYSTEM D EFINITION EFINITION 2.1. System Description

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2.2. System Definition Drawings

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2.3. Component List

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2.4. Construction Changes (Marked up drawings if any)

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PUNCH LIST 3.1. Punch List Status Report

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3.2. Cleared Punch List

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3.3. Uncleared Punch List

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CRITICAL QUALITY QUALITY VERIFYING DOC UMENT 4.1. QVD Status Report Summary

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4.2. CIVIL Critical QVDs

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4.3. STEEL STRUCTURE Critical QVDs

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TABLE TABLE OF CONTE NTS

4.4. EQUIPMENT Critical QVDs

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4.5. PIPING Critical QVDs

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4.6. ELECTRICAL Critical QVDs

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4.7. INSTRUMENT Critical QVDs

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4.8. INSULATION INSULATION & FIREPROOFING Critical Critical QVDs

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EXCEPTION LIST

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ATTACHMENT - 2

PUNCH LIST ENTRY FORM


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ATTACHMENT - 3

SPF-PCC Punch List Summary Report


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ATTACHMENT - 4 NOTICE OF “MECHANICAL COMPLETION OF SYSTEM”


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ATTACHMENT - 5 SYSTEM MECHANICAL COMPLETION CERTIFICATE


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ATTACHMENT - 6 PLANT MECHANICAL COMPLETION COMPLETION CERTIFICATE


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Turn Over Procedure-1

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