Vendor and Contractor Pre Registration

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VENDORS

CONTRACTORS Pre-Qualication Process

The Essential Information Manual

VENDORS & CONTRACTORS CONTRACTORS PRE-QUALIFICA PRE-QUALIFICATION TION PROCESS

Vendors & Contractors Contractors

Pre-Qualification Process


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Vendors & Contractors Contractors

Pre-Qualification Process


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Mission Carryout a superior assessment of suppliers for materials & services, utilizing quality/ecient practices to perform evaluation process in order to produce a list of competent suppliers which KNPC can perform business with in a professional manner.

Vision Establish a partnership culture between KNPC and suppliers to maximize the benets for f or both parties and create loyalty to enforce our relationship. relationship.

Values t

We commit to a cordial relation

t

We commit to mutual respect and understanding

t

We commit to fairness and transparency

t

We commit to continuous improvements

t

We commit to professionalism

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Message From The Desk OfChairman & Managin M anaging g Director Direct or

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VENDORS & CONTRACTORS PRE-QUALIFICATION PROCESS

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e are proud to release this booklet as a guide to Suppliers on Pre-Qualication Process and Performance Evaluation Criteria which will help in developing their business relationship with Kuwait National Petroleum Company. This Booklet is oering a variety of useful information that will continuously updated with many new progressive methods to assist the applicant during Pre-Qualication process. KNPC is committed to a policy of encouraging the continued development of a strong, broad-based local and international Suppliers(Vendors/Contractors) in dierent areas of operation. Such policy stems from a recognition that healthy Suppliers are vital to support KNPC in carrying out its mission. At the same time, this policy is inspired and guided by our Corporate Values based on Fairness and Integrity. As a result, KNPC is interested in enhancing communication with the local and international Suppliers. Its goal is to engage Suppliers in activities aimed at increasing the availability of qualied companies to provide the required material and service . Vendors & Contractors Evaluation Committee is one of the important standing Committee of Kuwait National Petroleum Company. I congratulate the Vendors & Contractors Evaluation Committee for bringing out a thoughtful publication. My best wishes to the Committee as they launch the guidelines and in all their future activities.

Fahed S. Al-Ajmi Chairman & Managing Director 5


MESSAGE F ROM THE DESK OF CHAIRMAN V & CEC

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oO

ur current supplier database comprises of more than 1500 Vendors & 400 contractors and it is constantly increasing as Vendors & Contractors Evaluation Committee approves new Suppliers.

The Vision of Vendors & Contractors Evaluation Committee (V&CEC) is to establish a partnership culture between KNPC and suppliers to maximize the benet for both parties and create loyalty to enforce our relationship. The Committee has produced this booklet which is intended to help suppliers in explaining the steps for pre-qualication process. Involvement of the Vendors & Contractors Evaluation Committee in various tasks related to qualifying manufacturers and contractors, conducting site visits to evaluate facilities and assessing contractor’s /manufacturer’s performance. In this context we would like to announce proudly that the online prequalication process has been established to improve and enhance the evaluation process and optimize the system in all aspects. We are condent that this booklet will be useful to Suppliers who wish to register with KNPC suppliers approved list. We are grateful to our management for their continuous support to the V&CE Committee in achieving our mission and looking forward to reach our vision based on our values.

Ahmad Al Tabtabai Chairman V & CEC 7


Index

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1. Introduction

11

2. About V & CEC Committee

11

3. Product Index

12

4. Service Index

14

5. Vendor Registration

15

6. VEC-PQ Application Online Submittal

17

7. Vendors Performance Report

18

8. Contractor Registration

19

9. CEC-PQ Application Online Submittal

25

10. Contractors Performance Report

26

11. Mandatory documents for PQ Application

27

12. Documents required to update Vendor’s & Contractor’s information 28 13. Vendors / Contractors Poor Performance

31

14. Checklist for receiving Contractor ’s PQ application

34

15. Checklist for receiving Vendor ’s PQ application

35

16. Checklist for receiving Chem. & Cat. PQ application

37

17. Frequently Asked Questions

38

18. Definitions

42

19. Contact Details & Abbreviations

44

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Introduction:

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K K

uwait National Petroleum Company (KNPC) was established in October 1960 as a shareholder company owned by the government and private sector. In 1975 the company became a fully owned by state of Kuwait. Upon the creation of Kuwait Petroleum Corporation (KPC) in 1980, KNPC became as a subsidiary to KPC which is owned by the State of Kuwait. When the Oil Sector was restructured, KNPC was entrusted with the responsibilities of three oil reneries Mina Al-Ahmadi, Mina Abdulla and Shuaiba. In addition to the LPG plant in Mina Al-Ahmadi, as well as the distribution of petroleum products for local market.

About V & CEC Committee

V & CEC Committee was formed in December 1984 in order to carry out the evaluation process for Vendors/Contractors for dirernt type of works and Material/Equipments supply. The Committee consists of six permanent & six alternate members of Team Leader level representing dierent disciplines from the reneries of Mina Al-Ahmadi, Mina Al-Abdulla, Mina Shuaiba, Project Department and Local marketing departments headed by Chairman V & CEC. Registration of Vendors & Contractors is handled by the Vendors & Contractors Evaluation support team, located in KNPC Head oce (Dar Al-Wataniya), Second Floor and all communication related to registration shall be addressed to Chairman, Vendors & Contractors Evaluation Committee.

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Product Index: Class

Description

06

Chemical

07

METALS, BARS, SHEETS Etc.

10

Wire & Woven Wire Products

11

Hose & Hose Fitting

12

Piping & Tubing

14

Tube, Pipe & Heaters Fittings

15

Special Pipe Fitting & Accessories

16

Valves

17

Special Valves

18

Gaskets & Packing

21

Paints And Related Products

22

Insulation & Refractory Material

24

Industrial Air-conditioning & Refrigeration

31

Fasteners

33

Bearing And Oil Seals

35

Mechanical Seals, Coupling and Gears

37

Welding Material, Equipment & Accessories

38

Inspection & Cathodic Protection

40

Special Package Units

42

Pressure Vessels

44

Renery Miscellaneous Equipments

45

Heat Exchangers

46

Instruments

47

Boilers, Fired Heaters

49

Steam and Gas Turbines

54

Compressors and Blowers

56

Pumps

67

Power Generators, Transformers, Rectiers, etc.

12


69

Electric Motors, Starters MCC & Contactors

71

Switch Gears, Circuit Breakers and Control Panel

73

Electric Cables and Accessories

74

Lighting Fixtures, Conduits & Fittings

77

Information Systems(Telecommunications)

78

Information Systems (Hardware, Software & Accessories)

80

Marine Equipment

88

Fire & Safety Equipment

91

Catalyst

92

Filling Stations Equipment

93

Specialized Carwash Systems

94

Depots Equipment

96

Specialized Lubes Plant Equipment

97

Tank Accessories

Note: Provided VEC index revised based on KNPC requirements. Please refer on-line website for latest.

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Service Index: Type of Work

Description

01

Civil Works

02

Tanks for Petroleum Products

03

Piping, Valves and Associated Works

05

Plant Installation & Maintenance

06

Heat, Ventilation, Air Conditioning & Refrigeration

07

Electrical Works

08

Instrumentation Works

10

Heavy Equipment

11

Industrial Cleaning Operations & Services

12

Catering Services

13

Administration

14

Renery Plant Maintenance and Services

15

Information Technology (Telecommunication)

16

Industrial Insulation & Refractory Works

17

Marine Services

18

Fire, Security and Safety

19

Condition Monitoring & Trouble Shooting of Rotating Equipment

20

Catalyst Handling Service

21

Elevators

22

Information Technology

23

Inspection Services

24

Petrol Stations

25

Consultancy Services

26

EPC (Engineering, Procurement & Construction) Work

27

PC (Procurement & Construction) Work

28

Management System Consultancy & Certication

Note: Provided CEC index revised based on KNPC requirements. Please refer on-line website for latest. 14


Vendor Registration KNPC procures materials like pipes, pipes ttings, valves, cables, instruments etc, equipments like pumps, compressors, turbines, heat exchangers, pressure vessels, electrical equipments etc, also the installed equipment’s spares that are normally required for oil rening operations from reputed, qualied manufacturers either on single source basis directly with manufacturer or through their authorized local agents/suppliers. KNPC has identied and codied the required material / equipments under dierent ‘Class’ and then into ‘Sub Class’, which are specied in Vendor Product Index, available in KNPC website (https://application.knpc.com/commercial/vecpq/vecpq_login.php). Vendors interested in supplying materials to the reneries requires to obtain approvals from Vendors & Contractors Evaluation Committee.

KNPC has a list of approved vendors for dierent product codes. Whenever a requirement arises, KNPC will oat a limited tender among the approved listed manufacturers.

Applicant can access to KNPC website https://application. knpc.com/commercial/vecpq/vecpq_login.php to register as a Manufacturer.

Manufacturer can submit one PQ application form for more than one product class along with necessary attachments such as original catalogue, copies of certicates/approvals, 15


copies of executed orders to prove their past experience etc.relevant annexures as applicable.

However, application fee for KD 50/- is required for each product subclass.

KNPC shall evaluate PQ applications and a site visit may be required to the applicant’s manufacturing facilities and/ or obtain opinion from the applicant’s clients on the credibility of their products.

KNPC shall request for additional details if the submitted information along with PQ application is inadequate.

The application will be scrutinized and the applicant shall be intimated about the V & CE Committee decision. This approval cycle is 4 to 5 weeks.

Also KNPC shall intimate the reason for rejection of applied products. New application have to be submitted if an approved Vendor wishes to include additional product codes or to include additional manufacturing facility.

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Instruction to Applicants: Vendors and Contractors PQ application can be accessed and submitted via the following link: https://application.knpc. com/commercial/vecpq/vecpq_login.php

Login Screen: Manufacturers need to apply for a user name and password valid for 30 days to be granted permission to access the PQ application.

Data required from Manufacturer: Manufacturer to ll in all the required data and submit the same.

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Confirmation Screen: The applicant will received a conrmation triggered from the system within 24 hours.

Vendors Performance Report: All the registered Vendors are expected to full not limited the following requirements, for Vendor’s Performance measurement: a) Vendor should accept orders if the company declined to accept award or request to cancel or extension of delivery time will aect the Vendor’s Performance rating adversely. b) Manufacturer should supply the ordered material as per the requirements within the committed delivery date. c) Vendor to supply material as per specication, in case discrepancies. The Vendor should rectify the same on urgent basis.

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Contractor Registration KNPC has a scheme of Pre Qualication approval for Contractors in order to execute ‘Specialised Services’ to KNPC requirements such as EPC/PC, Consultancy, Construction Works, Maintenance etc. The Company has classied the required services under dierent ‘Category’, according to contract value and Type of work according to CEC Index available in KNPC website (https://application.knpc.com/commercial/vecpq/vecpq_ login.php).

Applicants whose line of activities falls within the specied services in CEC index, should be approved with KNPC to participate in the tenders. Applicant can access our website https://application.knpc. com/commercial/vecpq/vecpq_login.php to register as a Contractor. Please SELECT the button .

Contractor can submit one application form for more than one Type of Work, along with relevant annexure. However, application fee for KD 50/- is required for each section of CEC Index.

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The applicant should furnish all related information like manpower, organisation & resources , copies of executed contracts to prove their past experience etc along with application.

The application will be evaluated and if necessary the applicant’s facilities will be inspected and/ or opinion from the applicant’s clients will be obtained on their credibility.

KNPC shall request for additional details if the submitted information are inadequate. The application shall be intimated about the V & CEC decision This approval cycle is 4 to 5 weeks.

Also new application has to be submitted if an approved Contractor wishes to include higher category or additional Type of work. However, for some of the listed below specialised services the applicant has to be qualied by KNPC as well as by the Central Tenders Committee (CTC), the Kuwait Government’s statutory body in order to carry out the following services

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SL.NO

01

TYPE OF WORK

CIVIL WORKS

SECTION

SECTION DESCRIPTION

A1

EARTH AND SOIL MOVING WORKS INCLUDING GRADING, LEVELING, COMPACTION, SOIL REPLACEMENT AND EXCAVATION

B1

BUILDING CONSTRUCTION (CONCRETE / PRE-CAST)

B4

CIVIL MAINTENANCE WORKS INCLUDING BUILDING MAINTENANCE AND MODIFICATIONS

04

ROAD AND DYKE WORKS

A1

ROAD AND DYKES CONSTRUCTION AND MAINTENANCE

06

HEAT, VENTILATION AIR CONDITIONING & REFRIGERATION

A1

SUPPLY, INSTALLATION AND MAINTENANCE OF HVAC

07

ELECTRICAL

C1

LOW TENSION CABLE LAYING, JOINING AND TERMINATION

Contractors are required to select the applicable nancial category base on their previous experience and completed contract values. The 7 nancial categories are as follows:

Contractors Financial Classification Category

Value of Contract approved to participate

1

Above KD 30 Million Up to KD 100 Million

2


3


4

Above KD 500,000 Up to KD 1 Million

5

Above KD 250,000 Up to KD 500,000

6

Above KD 30,000 Up to KD 250,000

7

Above KD 1,000 Up to KD 30,000

Contractor can apply for more than one nancial category, as the tender/project will be issued based on one of the above categories. 21


Pre-Qualification Subcommittee Applicants, whose line of activities falls within the below specied services in CEC index, shall obtain prior approval from KNPC to participate tenders for categories above K.D 1 Million . (Category #1, 2 & 3) the same will be reviewed by ve (5) special sub committees, reporting their evaluation result to V & CEC committee, for the nal decision . Sub Committee: Renery Plant Maint SL.NO

01

05

14

TYPE OF WORK

SECTION

SECTION DESCRIPTION

B4.

CIVIL MAINTENANCE WORKS INCLUDING BUILDING MAINTENANCE AND MODIFICATIONS.

PLANT MAINTENANCE

A2

PLANT MAINTENANCE INCLUDING MECHANICAL, ELECTRICAL & INSTRUMENT WORK.

REFINERY PLANT MAINTENANCE AND SERVICES

A7

MECHANICAL MAINTENANCE SERVICES.

A5

SCAFFOLDING & PAINTING SERVICES

CIVIL WORKS

Sub Committee: Electrical Works SL.NO

TYPE OF WORK

SECTION

SECTION DESCRIPTION

07

ELECTRICAL

C6

ELECTRICAL MAINTENANCE SERVICES

27

PROCUREMENT & CONSTRUCTION

A2

PC ELECTRICAL WORKS

SECTION

SECTION DESCRIPTION

Sub Committee: Tanks for Petroleum Products SL.NO

TYPE OF WORK

02

TANKS FOR PETROLEUM PRODUCTS

A1.

CONSTRUCTION STEEL AND ALLOY TANKS.

27


A1

PC MECHANICAL WORKS

Sub Committee:Instruments Works SL.NO

22

TYPE OF WORK

SECTION

SECTION DESCRIPTION


08

27

A1

MAINTENANCE OF INSTRUMENTATION AND CONTROLS.

A2

MAINTENANCE OF ONLINE AND LABORATORY ANALYZERS.

A3

PC INSTRUMENT WORKS

INSTRUMENTATION


Sub Committee: Catering & Facility Mgmts. (Admin) SL.NO

12

13

TYPE OF WORK

CATERING SERVICES

ADMINISTRATION

SECTION

SECTION DESCRIPTION

A1

CATERING SERVICES AT COMPANY FACILITIES (INCLUDING INSIDE AND OUTSIDE AREAS)

A1

JANITORIAL AND BUILDING CLEANING

A2

CLERICAL AND MAIL HANDLING

A3

HORTICULTURE, GARDENING AND GRASS & SHRUB REMOVAL

A5

GARBAGE COLLECTION AND REMOVAL

A9

FACILITY MANAGEMENT.

23


Prequalification for EPC and Consultancy: A dedicated Committee headed by D.M.D. Projects is responsible for the review and evaluation of the following EPC services and consultancy services: SL.NO

TYPE OF WORK

SECTION

SECTION DESCRIPTION

26

ENGINEERING, PROCUREMENT & CONSTRUCTION

A1

EPC MECHANICAL WORKS

A2

EPC ELECTRICAL WORKS

A3

EPC INSTRUMENT WORKS

A4

EPC MARINE WORKS

A3

PROJECT MANAGEMENT

13

MULTIDISCIPLINARY ENGINEERING FOR NEW UNITS / REVAMP OF EXISTING UNITS

20

FEASIBILITY STUDIES & PROCESS CONSULTING

21

FRONT-END ENGINEERING AND DESIGN (FEED)

25

CONSULTANCY

Instruction to Applicants: Vendors and Contractors PQ application can be accessed and submitted via the following link: https://application. knpc.com/commercial/vecpq/vecpq_login.php

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Login Screen: Contractors need to apply for a user name and password valid for 30 days to be granted permission to access the PQ application.

Data required from Manufacturer: Manufacturer to ll in all the required data and submit the same.

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Confirmation Screen: The applicant will received a conrmation triggered from the system within 24 hours.

Contractor’s Performance Report: KNPC monitoring the Contractor’s Performance every six months during the execution of contract with standard evaluation criteria . The below specied elds/ parameters is consider for Maintenance Service Contract:

A . Project Management B. Time Management C. Management of Contractor personnel and Subcontractors and Suppliers D. Contract Administration E. Co-operative relationship 26


F. HSE rules and regulations

EPC/PC Contract A. General B. Engineering C. Procurement D. Construction E. Local Sector Participation F. KNPC HSE rules and regulations G. Performance During Warranty Period

Mandatory Documents / Requirements to Submit PQ Application 1. Minimum three years experience is required for contractors 2. Minimum ve years experience is required for International Manufacturers. 3. Minimum two years experience is required for local Manufacturers. 4. Reneries and petrochemical experience is mandatory to conduct business with KNPC for critical material and services. 5. ISO 9001 Certicate stating that, the applicant has manufacturing facility for the applied commodities (applicable for manufacturers) or to provide documents to substantiate that the applicant has a QA/QC system in place. 6. Latest three years nancial reports contains a. Auditor Report b. Balance Sheet c. Income Statement/ Prot and Loss Statement d. Cash Flow Statements e. Notes of Accounts 7. ISO 9001 Certicate for Contractors or to answer the following questions to substantiate that they have a Quality Management System in place: a) Dene management responsibility? 27


b) Understand basic quality principles? c) Conduct internal quality audits? d) Conduct contract/order reviews? e) Calibrate/control test and measuring equipment? f ) Identify inspection and test status? g) Control non-conforming activities? h) Carry out corrective action? i) Procedures for handling, storage, packing and delivery? j) Maintain records of training/sta selection k) Control purchase/subcontract? l) Maintain records of raw material and its consumption details? 8. Material specication/ Catalogues. 9. Copy of proof of documents, Materials supplied to the Oil & Petrochemical Industries 10. Copy of proof of documents contracts executed in Oil & Petrochemical Industries

Documents required to update Vendor’s & Contractor’s Information The following proof of documents are required to amend the information in KNPC Records Change in Name of the company (International): The following documents are required to change the Foreign Manufacturer’s name in KNPC approved list: 1. Certicate of Incorporation on Change of Name from the Registrar of Companies. OR 2. Ocial Documentation from the respective Government / Statutory Authorities. The above documents to be legalized by respective Arab Chamber of Commerce. 28


If Foreign Company (Principal) has a local agent, below specied documents are required to submit along with above documents 3. Copy of Agency Certicate from the Ministry of Commerce & Industry in the New Name.

Change in Name of the company (Kuwaiti): The following documents are required to change the Local Manufacturer’s name in KNPC approved list: 1. Article of Memorandum from Ministry of Justice . 2. Company Licence from Ministry of Commerce & Industry. 3. Copy of Kuwait Chamber of Commerce valid Registration Certicate.

Change / Termination of Local Agent Relationship The following documents are required to change the local Agent relationship in KNPC records: 1. Letter from Principal addressed to KNPC indicating the name of new local agent in Kuwait. 2. Copy of Agency Certicate from the Ministry of Commerce & Industry. ( by local agent) 29


3. Copy of KNPC Approval Letter addressed to principal.

The following documents are required to delete the local Agent relationship in KNPC records: 4. Letter from Principal addressed to KNPC requesting to remove the existing local agent OR 5. If expired the certicate issued by the Ministry of Commerce & Industry. Note:

Manufacturer should make a local agency with start date and end date. Unlimited period agency will not be accepted.

Kuwaiti Manufactuers

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Actions Against Poor Performance of Vendors / Contractors KNPC will re-evaluate the existing approved Vendors & Contractors as and when required. However, KNPC monitors performance of approved Vendors/ Contractors to ensure continuing of high performance. V & CE Committee is responsible to take action against any approved Vendor & Contractor in case of poor performance.

KNPC has three kinds of actions against poorly performing Vendors / Contractors (Alert , Warning, or Quarantine).

The responsible End User shall provide performance report to the V & CE Committee and a corrective actions will be initiated against poorly performed Vendors /Contractors which may include Warning, Alert or Quarantine List in addition to implementation of contract terms & conditions. 31


Vendors /Contractors will be advised of their inadequacies in writing by the V & CE Committee and shall be requested to pursue corrective actions within an agreed time frame.

Those Vendors /Contractors failing to properly and positively respond to such requests shall be placed on one of the following lists after obtaining approval of Weekly Leadership Meeting:

Alert List An “Alert List” is dened as a list of Manufacturers/Contractors with whom KNPC has experienced diculties.

Their performances will be closely monitored by KNPC with specied time limit recommended by V & CE Committee. However, KNPC will be continuing business with them.

Warning List A “Warning List” is dened as a list of Manufacturers / Contractors with whom KNPC has experienced major difculties due to various reasons such as nancial instability, poor performance, unethical business practices, etc. These Manufacturers/ Suppliers/ Contractors shall not be allowed to participate in any new Tenders for a specic duration.

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Quarantine List (Black List) A ”Quarantine List” is a listing of Manufacturers /Contractors who failed to rectify their performance inspite of repeated warning status or present a major risk to carry out KNPC requirements.

Those approvals/businesses with them will be terminated without any time limit, unless or otherwise decided by V & CE Committee. 33


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35


36


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List of Frequently Asked Questions (FAQ): 1.

How can I access the Vendors & Contractors PQ application form? https://application.knpc.com/commercial/vecpq/vecpq_login.php

2.

How long is the review cycle?

The review cycle is 30 Days provide that the PQ application is complete and no additional information is requested from the applicant. 3.

What is the dierence between shaded and non-shaded sections in CEC Index?

Non-shaded Sections: The maximum allowable category that a contractor can apply for is category #4 (i.e. up to KD 1 million). Shaded Sections: The maximum allowable category that a contractor can apply for is category #1 (i.e. up to KD 100 million). 4.

Is the Financial Section mandatory for all contractors and vendors?

Yes, all vendors and contractors are required to submit their latest 3 years audited nancial statements. 5.

Is HSE Section mandatory for all contractors?

Yes, HSE Section is mandatory. 6.

How can I submit my PQ application?

You can submit your request on-line (https://www.knpc.com/commercial/ vecpq/vecpq_login.php) for obtaining Username and Password. Upon receiving the User name & Password you can submit the application along with all required documents online.

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7.

How much is the PQ fees?

For vendors its KD 50 per product Subclass. For contractors its KD 50 per section 8.

Are you accepting Cheque or Demand Draft?

No, fee should be deposited in the below account Account Name: Kuwait National Petroleum Company Bank Name: National Bank of Kuwait Branch: Head Oce Swift Code: NBOKKWKW IBAN Account Number . KW69NBOK0000000000001000007909

9.

Can someone preliminary review my application before submission?

Yes, V & CEC helpdesk is available from 9 a.m. to 12 p.m. Sunday to Thursday to preliminary check PQ applications prior to submission. 10. How many years experience does a vendor / contractor need prior to submitting a PQ application? For Manufacturers: 5 years experience is mandatory for international manufacturers. 2 years experience is mandatory for local manufacturers. For Contractors: 3 years experience is mandatory. 11. Is local agent must to submit PQ application for International Suppliers? Local agent is not mandatory to submit PQ application for review & approval.

39


12. Are you conducting site visit to the applied companies? For Contractors: Yes, New Local Manufacturers and Contractors who submitted PQ application for approval will be subject to site visit. For international contractors it will be based on the criticality of the works. For Manufacturers: Yes, for Critical Items manufacturer’s facilities approval will be subject to site visit. 13. Are you approving Stockiest or Distributors? No. we are not approving Stockiest or Distributors, however they could apply for inclusion in commercial directory. 14. What is dierence between approved vendor & non approved vendor? Approved Vendors can participate KNPC limited tenders and they can supply materials to EPC/PC contractors for KNPC Projects. Non approved vendor can participate KNPC general inquiries only. 15. How can we register as a supplier to participate KNPC general inquiries? CWP helpdesk is available from 7.00am to 3.00pm to help you to register as a supplier. Contact Tel : 2320 7792 ,2320 7794 email id: [email protected] 16. We have manufacturing facilities in multiple location on the same country. Can we submit separate PQ application for each facilities? Not required, one PQ application is enough with Registered Oce name. 17. We have manufacturing facilities worldwide. How can we register our facilities? Separate PQ application along with all necessary documents(country wise) is required for each facilities. 18. We are in the KNPC approved manufacturers list. However, we have a sales oce in middle east nearest to Kuwait to provide better service 40


to our clients. Can we register our sales oce? Of course, we need an

authorization letter from the approved

manufacturer, stating that,” our middle east oce will participate KNPC tenders on behalf of us” this letter should be addressed to Chairman V & CEC . 19. We are in the KNPC approved manufacturers list. However, we are busy with manufacturing process as per requirements received from our authorized distributors/stockiest .Hence, not interested to participate KNPC tenders? Can we register our nearest distributor to participate KNPC tenders for our products? Yes, we can make a relationship with your distributor. But, authorization letter is required from the approved manufacturer addressed to Chairman V & CEC stating that,” our distributor M/s.________ will participate KNPC tenders on behalf of us” , the same should be attested by the respective country Arab Chamber Of Commerce/ Kuwait embassy . 20. If we are rejected for a product code / type of work due to a specic reason, when can we reapply again? You can request a re-review immediately provide that you rectied the areas of concern raised in our rejection fax. 21. How long is our approval letter valid for? For Contractors: 5 years For Manufacturers: 3 years 22. If KNPC conducted a site visit to assess our manufacturing facility and rejected the same, when can we reapply in order to be scheduled for a site visit? The manufacturer can reapply after 5 years in order to be rescheduled for a site visit. The same is not applicable for local manufacturers. 41


DEFINITIONS

Registration: The process of registering a Supplier for participating public tenders, without assessment. Pre-qualication: The process of assessing a Supplier, for a product or a service, in order to ensure that the Supplier Resources & capabilities are in line with the KNPC’s requirements. Shortlisting: The process of assessing an already pre-qualied Supplier or not pre-qualied Supplier, for a specic tender. Supplier: This generic term covers: Contractor, Vendor, Manufacturer, Associate, Principal, Stockiest, and local agents. Contractor: Provide services to KNPC . These services cover: consultancy and engineering ,construction, operations and maintenance ,Plants maintenance , manpower supply, EPC/ PC Works etc . (listed in CEC Index) Stockiest: A Vendor that is stocking materials, which are relevant to KNPC’s requirements. Manufacturer: Location-specic plant (local or overseas) that produces or fabricates equipment or materials that are required by KNPC . Principal: A local or an overseas Supplier that can supply products to KNPC through a Local Agent. Associate: A Supplier that can provide support services to KNPC for their products. Parent Supplier: The mother/holding company that owns a group of companies (The companies are managed centrally by a head oce, while the individual companies work independently). Owner(s): The natural person(s) or legal entities whose names are mentioned in the Supplier licenses. Sponsor: The natural person or legal entity that sponsors the Supplier. Local Agent: A Vendor who represents a Principal, a Manufacturer, or an Associate. Agency Certicate: An agency certicate issued by the Kuwait Ministry of Commerce &Industry (Exclusive/ Sole agent). Representation: A letter of appointment for product representation and distribution. Commercial Directory: A computerized database of KNPC’s Suppliers. Site Visit: The process of conducting a site visit to the Supplier’s premises in 42


order to verify their capabilities. Site Visit Questionnaire: A set of questions, which the Supplier shall complete and submit to the Site visit team prior to conducting a site survey. End User: The party which is primarily concerned with the Product or Service to be provided. Under Assessment OR Under review: The product or service oered by a Supplier is currently being assessed through the pre-qualication process. Not Recommended: The product or service oered by a Supplier is not suitable to KNPC’s requirements. Recommended: The product or service oered by a Supplier is technically acceptable and to be included in KNPC approved list. Reviewer/ Expert: The technical sta involved in the assessment of the applicant information for pre-qualication. Submitted: Supplier submitted application for pre-qualication. Incomplete: Missing documents from supplier application / documents. Review: Under review by End User(s) and (Quality, HSE, Finance). Assessed: Assessment done by End User, Safety and Finance departments. Resubmit: Vendors & Contractors Evaluation Committee requires additional clarication on the Application for prequalication.

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Contacts:

Chairman, V& CEC Chairman, V& CEC Mr. Ahmed Al-Tabtabai Mr. Ahmed Al-Tabtabai Tel:+965 +9652 2 3209203 Tel: 3209203 Fax:+965 +9652 3986144 2 3986144 Fax: Email: Email: [email protected]

Senior Engineer, V & CEC Mr. Khaleel Jafar Tel: +965 2 3209229 Fax: +965 2 3986170 Email: [email protected]

Engineer, V & CEC Mr. Narayanan Rajendran

Engineer, V & CEC Mr. Ahmed Ibrahim

Engineer, V & CEC Mr. Amir Mohammad

Tel: +965 2 3207226 Email: [email protected]



V & CEC SUPPORT

Mr. Khurshid Alam

Mr. Mumtaz Khan

Tel: +965 2 3207279 Email:

Tel: +965 2 3207217 Email:

Ms. Sukhla Bose Tel: +965 2 3207219 Email: [email protected]

Mr. Mohd Al-Nahas Tel: +965 2 3209216 Email:

Help Desk: +965 2320 7639 Postal Address: Kuwait National Petroleum Company Commercial Department, V & CEC Section nd Head Office, 2 Floor, Ahmadi P.O. Box:70, Safat 13001, KUWAIT

Abbreviations

KPC

Kuwait Petroleum Corporation

KNPC

Kuwait National Petroleum Company

V & CEC

Vendors and Contractors Evaluation Committee

CEC Index

Identified/ Listed critical services for V& CEC Committee approval to provide services

VEC Index

Identified/Listed critical products for V& CEC Committee approval to supply materials

CTC

Central Tendering Committee

LPG

Liquefied Petroleum Gas

PDF MOCI CONTRACTOR

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Portable Document Format Ministry of Commerce & Industry The word Contractor used in the document denotes both Contractors and Consultants

NOTES:

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NOTES:

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VENDORS & CONTRACTORS PRE-QUALIFICATION PROCESS NOTES:

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NOTES:

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Vendor and Contractor Pre Registration

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