01.15.10.10Rev01a+ +Contractor+Safety+Management+System

Qatargas Operating Company Limited

Procedure Effective Date Issue Date Valid Until Revision

01.15.10.10 2007/05/29 2007/09/16 2010/09/16 01a

PROCEDURE:

Contractor Safety Management System Contractor Safety Management System 01.15.10.10Rev01a.doc--05/10/2010

Prepared By: Safety & LPE Sections Issued By: SEQ Department



01.15.10.10 2007/05/29 2007/09/16 2010/09/16 01a

REVISION HISTORY Revn No.

00 00a 01

01a

Issue Date

Amendment Description

(dd/mm/yyyy)

1996/10/31 First issue with title “Contractor Safety Regulations” 2001/01/18 Sections involving involving Safety Audit, Powered Hand Tool and Qatargas EHS&Q Policy updated. 2005/01/15 Complete revision of the document to provide a full picture of Qatargas vs. contractor interface from safety point of view. 2007/09/16 Qatargas Host responsibilities updated. Tracking and

Date Effective Revalidated (dd/mm/yyyy) (dd/mm/yyyy)

1996/11/01 2001/01/18 2005/01/15

2007/05/29

Monitoring Section included. Document updated to the current template for Intranet. Changes marked by [01a] boxes on the right margin.

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01.15.10.10 2007/05/29 2007/09/16 2010/09/16 01a

TABLE OF CONTENTS 1.

INTERNAL CONTROLS ............................................................................................. 1 1.1 1.2 1.3

VALIDATION VALIDATION................................. .................................................. ................................. ................................. .................................. ......................... ........ 1 EMPLOYEE RESPONSIBILITIES ............................................................................ 1 APPROVAL................... ......... ................... .................. ................... ................... .................. ................... ................... ................... ................... ................ ....... 1

2.

PURPOSE ................................................................................................................... 2

3.

SCOPE ........................................................................................................................ 2

4.

PROCEDURE - DEFINITIONS........................... .............. .......................... .......................... .......................... .......................... .................. ..... 2 4.1 4.2 4.3 4.4 4.5 4.6 4.7

QATARGAS QATARGAS HOST: ................................. .................................................. ................................. ................................. ............................... .............. 2 CONTRACTOR CONTRACTOR HOST.............................................. .............................................................. ................................. ............................... .............. 2 SHORT TERM CONTRACT: .................................................................................... 2 MEDIUM TERM CONTRACT: .................................................................................. 2 LONG TERM CONTRACT: ...................................................................................... 2 PROCEDURE-OVERVIEW ...................................................................................... 3 PROCEDURE - DETAILED STEPS ......................................................................... 4 4.7.1 Step 1 (Pre-Qualifying the Contractor) .......................................................... 4 4.7.2 Step 2 (Appointment of QG Host) ................................................................. 4 4.7.3 Step 3 (QG Host to Supply Additional Additional Information to Contractor) .......... ....... 5 4.7.4 Step 4 (Inspection of Contractor Equipment/Facilities) ................................. 6 4.7.5 Step 5 (Contract Supervision by QG Host) ................................................... 7 4.7.6 Step 6 (Contract Completion Documentation).................. ......... ................... ................... .................. ........... 7 4.7.7 Step 7 (Contractor Safety Performance Reporting) ...................................... 8 4.7.8 Step 8 (Archiving Documentation) ................................................................ 8 4.8 DEVIATION.... DEVIATION..................... .................................. ................................. ................................. .................................. .................................. ...................... ..... 8 4.9 TRACKING & MONITORING ................................................................................... 8

5.

APPENDIX ................................................................................................................... I 5.1

5.2 5.3 5.4 5.5 5.6 5.7

5.8 5.9

REFERENCES & DEFINITIONS ............................................................................... I 5.1.1 Qatargas Reference Documents ................................................................... I 5.1.2 Definitio Definitions ns ................................ ................................................ ................................. ................................. .................................. ..................... ... I QATARGAS HOST APPOINTMENT LETTER ......................................................... II LETTER FROM QG HOST TO THE CONTRACTOR .............................................. II QATARGAS CHECKLISTS ..................................................................................... III NOTIFICATION FOR NEW OR REPLACED EQUIPMENT .................................... IV NOTIFICATION FOR NEW OR REPLACED PERSONNEL................... .......... ................... ................. ....... IV ANNUAL SAFETY SAFETY CHECKLIST SPREADSHEET SPREADSHEET.................. ......... ................... ................... .................. ............... ...... V 5.7.1 Current Health & Safety Worksite Condition Checklists ................... ......... ................... ............ ... VI 5.7.2 HSE Risk Assessment Identifying Potential Hazards .................. ......... ................... ................ ...... VII 5.7.3 Nine High Risk Activity Checklists Checklists ................... ......... ................... ................... ................... ................... ............... ..... VIII 5.7.4 Tool Box Talks Notification Form ................................................................. IX CONTRACTOR EXIT INTERVIEW .......................................................................... X CONTRACTOR SAFETY PERFORMANCE & RATING REPORT ............. .............. .......... .... X

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1. INTERNAL CONTROLS 1.1 VALIDATION To assure Management's, Shareholders' and External Agencies' confidence in the Company's policies and practices; Qatargas Internal Audit may verify without notice, compliance with this Procedure. Safety, Environment & Quality Department shall review and re-validate this Procedure at least every 3 years to ensure that t hat it continues to serve the t he purpose intended.

1.2 EMPLOYEE RESPONSIBILITIES All employees and contractors of the Company are required to observe the Company‟s applicable applicable policies and procedures. All applicable Qatargas and Contractor Supervisors shall explain the contents of this Procedure to their staff, if needed, to implement it.

1.3 APPROVAL This Procedure and its significant amendment/revision amendment/revision require the t he following approvals: Position

Signature Here

Date

Head of Safety

Chief SE&Q Officer

Chief Operating Officer - Operations

Chief Operating Officer - Eng. & Ven.

Chief Operating Officer - Administration

Supply Manager

This document has been reviewed by Documents and Standards. It complies with the requirements of Procedure 01.00.01.02, and it is considered ready for issue.

Signed: _________________________________ Date: ______________

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2. PURPOSE The purpose of CSMS (Contractor Safety Management System) is: 

To enable Qatargas to effectively manage the safety performance of its contractors.



To provide a full picture of interface between Qatargas and contractor from safety angle.



To enable contractor supervisors and their employees to use good practices and checklists for Equipment, HSE Worksite Condition, HSE Risk Assessment and High Risk Activities contained in this document.



To encourage Qatargas (QG) employees to benefit from above checklists in their regular activities even where contractors are not involved.

3. SCOPE This Procedure applies to all medium and long-term contractors who will work for Qatargas in any capacity on any of its operating facilities both onshore and offshore. Short-term contractors and all consultants/trainers/similar professionals working only in the office environment are exempted from this Procedure both onshore and offshore. This Procedure also details the appointment and duties of the Qatargas Contractor Host. The full administration and success of this system relies heavily on the how well the Qatargas host performs his duties. The Forms and Checklists contained in this document are available in “word format” on the Intranet under “SEQ Forms”. They can be copied as per individual needs. However, Qatargas holds no responsibilities if these are changed fundamentally, resulting in compromise with safety. The PDF format on P&P Master Index on the Intranet is the reference to check validity of the P&P documents.

4. PROCEDURE - DEFINITIONS 4.1 QATARGAS HOST: The relevant Department Manager will appoint the QG “Host” who is to be the focal point person and responsible for his allotted Contractor ‟s safety performance and full interfacemanagement while the contractor is on QG premises, including completion of scope of work. QG Host is sometimes referred to as Qatargas Representative in other documents.

4.2 CONTRACTOR HOST The main contact person from contractor side whom the Management of the contracting company appoints. He is also referred to as Contractor Representative in other documents.

4.3 SHORT TERM CONTRACT: Duration of the work: 1 to 5 days. This Procedure does not apply to short-term contracts but potentially high-risk jobs involved should be reviewed with Head of Safety.

4.4 MEDIUM TERM CONTRACT: Duration of the work: 6 days to 3 Months.

4.5 LONG TERM CONTRACT: Duration of the work: longer than 3 Months.





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4.6 PROCEDURE-OVERVIEW Contractor Safety Management System Flowchart The following flowchart defines responsible parties and outlines an 8-step process to be followed. Contract work identified

Contractor to submit a Third Party Certification/Audit for Occupational Health & Safety Administration Standard (ISO 18001) or other recognized Safety System e.g. Du - Pont, NSCA, Safety Map, NOSA, ISRS & 5* for review by QG Safety Section to check Contractor‟s Safety Pre-Qualification.

STEP 1: Contractor Pre-Qualification Process (through QG Contracts Section in Supply Dept)

Contractor appoints a Contractor Host

Contract Awarded

STEP 2: Relevant Qatargas Department Manager appoints a QG Host who is the focal point for future interactions between QG and the Contractor Host. Person preparing initial technical scope of work may be the same as QG Host.

STEP 3: QG Host to supply checklists & additional information (P&Ps etc as QG Standards) to the Contractor Host. Contractor inspects his equipment/ systems against these, and against his own Standards (where QG Standards not available), and submits inspection results to the QG Host. STEP 4: QG Host does the following: - Request QG Maintenance Dept to check contractor‟s equipment upon arrival on site using the QG checklists. - Ask contractor to replace his faulty or rejected equipment items and organize inspection of new ones. - Request QG Inspection Section to review documentation and inspect lifting equipment. - Ensure all hand tools and PPE are inspected - Arrange all Qatargas-related information, including Trade and SEQD Policies & Procedures to the Contractor Host for safe conduct of the job. - Assign a lay-down area for contractor equipment - Inspect contractor camp facilities prior to start of work and perform monthly inspections thereafter from SHE angle until contract ends.

STEP 5: QG Host to supervise contractor during work on site. Kick off and regular meetings to include SHE on agenda. Contractor to supply QG Host with completed checklist & audit as per the Annual Safety Checklist Spreadsheet ( Planner).

STEP 7: QG Host to complete Contractor Safety Performance Report and forward it to the QG Safety Section.

Contractor submits the following documents and certificates to the QG Host: - List of employee names with (2) photos - Copy of employees‟ drivers licenses - Contractor lifting equipment register (*) - Heavy Equipment Operators Certificates - Lifting Equipment Operators Certificates - Lifting equipment Certificates of fitness - List of mobile equipment road license - Any other professional licenses/certificates required for and supporting the jobs done by employees. (* Per QG Inspection P&P 02.18.20.10)

Contractor must immediately inform the QG Host of - any personnel changes during contract life-time. - any changes, additions or reductions in equipment during contract life-time. - any defective/damaged equpt. during contract life. STEP 6: Upon completion of the contract, QG Host to inspect outgoing equipment with special emphasis on Hazardous Waste and carry out an exit review.

STEP 8: QG Host to file the completed Contractor Safety Management System Document.

LEGEND RED (Step 1) is the responsibility of the CONTRACTS department PINK (Step 2) is the responsibility of the relevant Qatargas Department Manager BLUE (Steps 3 to 8) is the responsibility of the Qatargas Host (QG Host)





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4.7 PROCEDURE - DETAILED STEPS 4.7.1 Step 1 (Pre-Qualifying the Contractor) 1. The Qatargas Contracts Section shall request from the bidding Contractor a Third Party Certification/Audit Documentation for OHSAS (Occupational Health & Safety Administration Standard i.e. ISO 18001) or for a recognized safety system e.g. Du – Pont, NSCA, Safety Map, NOSA, ISRS and 5*. This will be the contractor ‟s prequalification safety documentation requirement. 2. SEQD (Safety Section) is responsible for reviewing and authorizing these submitted audit documents to confirm Contractor‟s Safety Pre-Qualification. Safety Section is also responsible for the database to house all the contractor relevant information, including but not limited to: 

Number assigned to a contractor for his submitted document;



Name of Qatargas Host & Contractor Host



Date of submission of annual audit;



Result of OHSAS System or other recognized Safety System Audit;



Contractors‟ Classification of Active or Hold

3. If qualified, the submitted audit documents of a contractor are valid only for 12 months from the day it is received by Qatargas. The contractor must comply with the requirements of the certifying authority and retain certification throughout the duration of the contract. The contractor must submit the third party (surveillance) audit-documents for their offsites facilities to Qatargas annually. For details, refer to Step 5 (Section 4.7.5) Note: 1) QG Host Department/ Section must provide to the contractors through Contracts Section a minimum of work-related information about Qatargas ( i.e. Policies & Procedures for specific Trades/Disciplines and Safety, Environment & Quality, Standing Instructions, Circulars etc) in technical specification package(s) at the bidding stage so that the contractors get an overview of Qatargas requirements. The current SEQD and Trade/Discipline Policies & Procedures are available on Qatargas Intranet. A sample list of SEQD P&P is provided in Appendix 5.1. 2) Finer details can be provided by QG Host direct to the selected contractor during Step 3 (Additional Information) in Section 4.7.3 once the contract has been awarded.

4.7.2 Step 2 (Appointment of QG Host) Once the contract has been signed by both parties, 1. The Qatargas Host needs to be appointed. The relevant Department Manager is responsible for this appointment. Any Qatargas employee can be appointed as Qatargas Host for the contractor. The person should be a Qatargas employee who has the expertise in the work to be done and who is directly involved with the task to be completed. 2. The appointed QG Host has the defined duties to perform (See Section 4.7.2.1 below). The Qatargas Host or his Assistant QG Host must, at all times, be on site or contactable when his contractor is working. This shall necessitate the appointment of an Assistant QG Host.





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3. It is mandatory to formally appoint (Primary) QG Host by letter. Pro-forma of this letter is enclosed in Appendix 5.2. Departmental Manager may identify the assistant QG Host at the beginning itself, otherwise later during primary QG Host‟s absence. Such later nominations must be recorded through e-mails/minutes of meeting/handover register or any other written communication, and known to the Contractor Host. 4. The QG Host shall also be documented by SEQD (Safety Section) through a Smart Number allotted to each CSMS (Contractor Safety Management System), comprising of the following fields: 

Day, Month,Year / Procedure Distribution Number (starting from 0001)/ Full Name of the QG Host with his staff No/ Name of the contracting company/Contract work to be performed.

4.7.2.1 Qatargas Host Responsibilities: It is the Qatargas Host‟s responsibility to: 1. Ensure this document (i.e. CSMS) is complied with; 2. Ensure that all updates on the CSMS shared drive are made monthly as per Section 4.9.

01a

3. Ensure that all checklists and audits are completed on time and accurately; 4. Represent Qatargas and keep Management informed on all matters of concern arising within the contractor‟s scope of work. 5. Ensure that the contractor takes all reasonably practicable steps in accordance with the relevant Qatari Laws to ensure the health and safety of their employees, their subcontractors, Qatargas employees and third parties that might come into contact with their operations. 6. Make regular site inspections to monitor his contractor‟s compliance with this Procedure. 7. Incorporate contractor health & safety performance as part of all meetings with contractors. 8. Ensure timely correction of safety hazards that have been identified. 9. Complete contract close-out documentation.

4.7.3 Step 3 (QG Host to Supply Additional Information to Contractor) This step is the first operational interaction between the QG Host and the Contract Host on awarding of the contract. The QG Host must send out direct to the Contractor Host all additional Qatargas information (such as Checklists, Policies & Procedures for specific Trades/Crafts and Safety, Environment & Quality, Standing Instructions, Circulars etc) so that the contractor is fully prepared to discharge his contract responsibilities in a safe and professional manner. It will also be the responsibility of Contractor Host to ask QG Host for such additional Qatargas information which shall help him to discharge his contract responsibilities in a safe and professional manner. The intent here is to prepare Contractor to meet Qatargas standards on equipment and human resources. Wherever such requested additional information is not available with QG, the contractor has to satisfy his internal checklists/systems (as per ISO 18001 or QG accepted Standard) and submit these additional documents to the QG Host.





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1. Appendix 5.3 contains a covering letter to be sent by QG Host to the Contractor, along with the above additional Qatargas information. 2. A non-exhaustive list of QG checklists is in Appendix 5.4. QG Host must send these checklists or as applicable to the contractor. He must also ensure that these documents completed by contractor are received by him, including full names and photos of all contractor employees who are to work at Qatargas and including all Lifting Equipment Certification before going to Step 4. Photos are required for H 2S/BA badges and other safety certifications by Qatargas. 3. QG Host must also ensure that the Contractor Host supplies a list of relevant requisite licenses/professional qualifications of contractor employees and copies of these professional documents. 4. By this stage, the contractor must have collected a minimum of SEQD P&Ps which are marked * on a sample list of SEQD P&Ps in Appendix 5.1. Additions are subject to the scope of the contract and mutual agreement between QG Host and the Contractor Host.

4.7.4 Step 4 (Inspection of Contractor Equipment/Facilities) Upon arrival of the contractor at Qatargas: 1. The Qatargas Host will conduct/organize a series of equipment checks with the help of checklists/information used by the contractor in Step 3 (Section 4.7.3). Special checks are to be done by QG Maintenance (e.g. vehicles/Internal Combustion Engine operated equipment, Electrical Equipment or those equipment or tools which can not be checked directly by QG Host or his Section). QG Inspection Section shall be involved with documentation audit/verification for lifting equipment or other services as per Company Inspection Policy. Services of other functional sections should be requested per need. 2. These checks are a confirmation of the checklists filled in and returned by the contractor in Step 3. Step 3 & 4 ensure that all equipment supplied and used by the contractor is in good and safe working conditions. 3. Qatargas Host will ensure that all contractor vehicles/Internal Combustion Engine operated equipment have a QG Garage inspection sticker before permitting the contractor access into Qatargas Plant. Any equipment that does not meet Qatargas requirements must be replaced as soon as practicable and at the cost of the contractor. 4. A Lay down Area also needs to be allotted to the Contractor. Once the contactors‟ personnel & equipment has been permitted on site, the contractor is not permitted to exchange any of the above without filling out a change of personnel or equipment Form. See Appendix 5.5. The changed personnel and equipment of the contractor will go through the same inspection/checking phases before being accepted by QG Host. 5. Contractor Host needs to provide the Qatargas Host with a full list of completed QG Mandatory Safety training. Firewatch‟ for Hot/Open Flame work must be audited and certified by Fire & Rescue Section of Qatargas. Confined Space Holewatch ‟/Standby people must attend training through Qatargas SEQ Training Coordinator.





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4.7.5 Step 5 (Contract Supervision by QG Host) The QG Host is now required to: 1.

Follow the Annual Safety Checklist Spreadsheet (Appendix 5.7), which will assist him to effectively supervise his contractors.

2. The above Audit Spreadsheet requires the use of the following: 

Current Health and Safety Site conditions Checklists (Appendix 5.7.1)



HSE Risk Assessment Identifying Potential Hazards (Appendix 5.7.2).



Nine High Risk Activity Checklist (Appendix 5.7.3)



Tool Box Talk Notification Form is referenced in Appendix 5.7.4. An extract from Qatargas Procedure # 01.15.03.04 “Effective Presentation of Tool Box Talks” is in Appendix 5.7.4.1 to assist the contractor in delivering quality Tool Box Talks to his people.

3. QG Host shall take necessary steps to ensure that contractor personnel are functionally aware about Qatargas equipment or facilities/system whenever contractor personnel have to use them. 4. Qatargas EHS Audit Program (# 01.15.11.04) applies to contractor worksite & establishment wherein QG Host, Middle Management and Top Management can carry out Supervisory Self-Audit, Compliance Audit and Corporate Management EHS Tour respectively. Similarly, Contractor establishments are subject to external audit under QMSI (Qatargas Management System for Continuous Improvement), encompassing ISO, PROSPER or other applicable Standards.) 5. In keeping with Qatargas culture of “Incident & Injury Free is up to Me”, Contract personnel under supervision of the Contractor Host and their other applicable supervisors shall: 

Ensure that they take all reasonably practicable steps in accordance with the relevant Qatar Laws to ensure the health and safety of themselves, their subcontractors, Qatargas employees and third parties that might come into contact with their operations.



Follow Qatargas CSMS in full.



Follow all applicable Qatargas Policies and Procedures including training.



Maintain high standard of hygienic and safety conditions both at workplace and the living camp, including respecting the environment.

4.7.6 Step 6 (Contract Completion Documentation) Upon completion of the contract, 1. The Host will carry out an exit interview which includes a number of checks. This will ensure that the contractor departs Qatargas having fulfilled all his contractual obligations and returned all Qatargas property. 2. The checklists to be used for this final check is the checklists the contractor supplied the QG Host at the beginning of the contract including any modifications, exchange & additional equipment 3. An Exit Interview Pro-forma is enclosed in Appendix 5.8.





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4.7.7 Step 7 (Contractor Safety Performance Reporting) The QG Host is to: 1.

Complete the Contractor Safety Performance Report enclosed in Appendix 5.9 and return it to the Head of Safety. This report will rate the contractor ‟s safety performance.

2.

Based on the contractor performance report, the Head of Safety will classify the contractor to be included on the Active List or the Hold List. Contractors with an Active Rating will be first to be offered any future Qatargas work.

4.7.8 Step 8 (Archiving Documentation) 1. The Contractor Safety Management System Document is to be filed and retained by the QG Host. 2. This document must be retained for audit purposes.

4.8 DEVIATION Any deviation from this Procedure shall be subject to the written approval of the Head of Safety.

4.9 TRACKING & MONITORING 01a

1. A system of tracking and monitoring CSMS online is available on Qatargas SEQ network drive located at \\qghqdoc\Technical\seq\A - SEQD SAFETY\CSMS 2007\Checklists Folder. QG Hosts should open the file „CSMS 2007.xls‟ and update the following worksheets therein. a. b. c. d.

QG and Contractor Host information CSMS status sheet Incident and lessons learnt log Contractor Safety Metrics Sheet

The detailed working, utility and current location of this system shall be explained by the designated Plant Safety Officer to the QG Hosts through presentations and/or one-to-one interaction. 2. The designated Plant Safety Officer and SEQ in general shall monitor progress made on CSMS deployment monthly. 3. Each QG Host or his designate shall update individual progress made in each month. 4. A formal audit of this online CSMS Tracking and Monitoring system shall be carried out every six months by the designated Plant Safety Officer and report issued to the defaulting QG Hosts. A copy of the report shall be sent to the Sectional Head and Departmental Manager of the QG Host. A copy of the report shall also be sent to the Chief SEQ officer and Head of Safety.



5. APPENDIX 5.1 REFERENCES & DEFINITIONS 5.1.1 Qatargas Reference Documents

01a

1. A sample list of SEQ Policies & Procedures is attached on the next page. However, please always refer to the Policies and Procedures page on Qatargas Intranet for the latest updates. Those marked * are the minimum which contractors must know, in addition to what QG Host and Contractor Host together decide. 2. All other Policies and Procedures of different departments are also on Qatargas Intranet. 3. The word files can be downloaded on a CD or printed and forwarded to the Contractor Host on his request or as felt necessary by the QG Host for safe and professional performance of the contractor.

5.1.2 Definitions The authoritative definitions listed, when used in this Policy and Procedure, have the meanings ascribed to them here. Must Shall Should May Might

An authoritative word meaning the physical action referred to is mandatory and has to be justified in writing if the action is not carried out. An authoritative word meaning the performance referred to is mandatory. It is generally used in the legal sense. An authoritative word meaning the action referred to is strongly recommended. An authoritative word meaning the action referred to is acceptable and to be considered. Is not an authoritative word when used in this document but means the action could occur.

Appendix 5.1: References & Definitions Appendix Page I

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Procedure Effective Issue Date Valid Until Revision

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NUMBER

POLICY & PROCEDURE TITLE

EFFECTIVE DATE OF REV 00 ( First Issue)

LAST ISSUED REVISION with date

Note: 1) These P&Ps are written for Qatargas Operating Plants. 2) COMMENTS (See Below)

POLICY & MANAGEMENT (Section 1) 00.15.01.01

Safety, Health, Environmental & Quality Policy

May-1999

Rev 03; Feb-05

00.01.15.02

Qatargas Facial Hair Policy

Oct-2001

Rev 00a; Apr-06

01.15.01.04

Management Safety, Health & Environment Committee

Nov-1996

Rev 01b; Feb-07

01.15.01.05

EHS Management of Change

Jan-2000

Rev 00b; Nov-05

01.15.01.05

Refusal to Work due to Safety or Environment Concerns

Mar-2002

Rev 00a; Jun-04

01.15.02.01

SAFETY (Section 2) Rev 00a; Personal Protective Equipment Nov-1996 Oct-04

01.15.02.02

Prescription Safety Glasses

Nov-1996

Rev 01; Sep-06

01.15.02.04

H2S Safety

Nov-1996

Rev 01; Jul-07

01.15.02.10

Permit-to-Work System

Nov-1996

Rev 04; Nov-04

01.15.02.12

Restricted Safe Photography

Nov-1996

Rev 01; Jun-06

01.15.02.17

Isolation, Lock out and Tagging of Energy Sources

Sep-1998

Rev 01a; Oct-06

01.15.02.18

Confined Space Entry

Nov-1996

Rev 01b; Jan-06

01.15.02.26

Portable Compressed & Liquefied Gas Cylinders: Safe Handling, Use & Storage

Nov-1996

Rev 01; Sep-05

01.15.02.27

Vehicle Access, Safe Driving & Road Safety

Sep-1998

01.15.02.28

Hot Tapping

Nov-1996

01.15.02.30

Safety Aspects of Mobile Crane Operations

Nov-1996

Rev 01; Jul-07

01.15.02.32

Safety at Height (Fall Arrest Equipment)

Mar-1997

Rev 01; Nov-04

01.15.02.33

Inspection Plan for Fall Arrest Equipment

Dec-2004

Rev 00

01.15.02.40

Excavation

Nov-1996

Rev 01; Jun-05

02.15.02.52

Filling of SCBA Cylinders using Breathing Air Compressors

Oct-2002

Rev 02; Sep-07

01.15.02.61

Utility Hose Identification, Selection and Use

Dec-2006

Rev 00a; May 07

Rev02c; Dec-04 Rev 00c; Feb-07

Renumbered from 01.15.03.52

TRAINING (Section 3) 01.15.03.01

Safety, Environment & Quality Training

Sep-1998

Rev 02b; Aug-05

01.15.03.02

Safety Environment & Quality Training Passport

Dec-1999

Rev 00

01.15.03.03

Safety Environment & Quality Training Catalog

Jan-1996

Ongoing;

01.15.03.04

Effective Presentation of Tool Box Talks

Mar-2004

Rev 00a; Mar-07

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It is issued directly by SEQD Ongoing work; It is issued directly by SEQD every qtr. Available on Intranet

03.15.03.50

Lifeboat Exercise/Training Launch & Recovery Procedure

Aug-2000

Rev 03; Sep-06

WORKPLACE HEALTH PROTECTION (Section 4) 01.15.04.50

Radiation Protection Program (Industrial Radiography)

Nov-1996

Rev 01b; Oct-06

ENVIRONMENTAL MANAGEMENT SYSTEM (Section 5) 01.01.15.04

Environmental Management System

Apr-2000

Rev 01b; Apr-06

01.15.05.02

Environmental Monitoring & Reporting (Onshore)

Apr-1999

Rev 00b; Jun-06

01.15.05.03

Environmental Monitoring & Reporting (Offshore)

Oct-1999

Rev 00b; May-06

01.15.05.04

Register of Environmental Aspects and Impacts

Dec-1999

Rev 01b; Jun-06

01.15.05.05

Air Emissions Inventory

Mar-2000

Rev 00b Jun 06

01.15.05.06

Waste Management Plan

Jan-1996

Rev 01a; Jan-05

01.15.05.07

Environmental Compliance Evaluation

Feb-1996

Rev 00; Jun-06

02.15.05.61

Disposal of Effluent Generated from Plant Shutdowns

Mar-2007

Rev 00

Corporate level document

VACANT SLOT (Section 6) HAZARD /RISK ANALYSIS (Section 7) 01.15.07.01

EHS Risk Acceptance Criteria

Mar-2004

Rev 00a; Feb-07

01.15.07.02

Job Safety Analysis

Apr-2002

Rev 00d; Feb-07

EMERGENCY RESPONSE (Section 8) 01.15.08.02

Offshore Emergency Response Plan

Aug-1998

Rev 01e; May-07

01.15.08.07A

Shipping Emergency Response Brochure

Feb-1999

Rev 01c; Sept-03

Issued directly by SEQD for CMT and ERT members

01.15.08.07B

Offshore Emergency Response Brochure

Jun-1999

Rev 01b; Mar-04


01.15.08.07C

Onshore Emergency Response Brochure

Feb-1999

Rev 01b; Oct-03


01.15.08.07D

CMT(Crisis Management Team) Emergency Response Brochure

Feb-1999

Rev 01b; Oct-03


01.15.08.08

Senior Management Crisis Management Team Plan

Dec-1998

Rev 01; Feb-07

01.15.08.09

Shipping Emergency Response Plans

Oct-1998

Rev 02; Sep-07

01.15.08.10

Onshore Emergency Response Plans

Oct-1996

Rev 01f; Feb-07

CMC-Tabletop-Guidebooks

Jun-2004

Rev-00

Issued directly by SEQD only for CMT members

01.15.08.22

Quarterly Emergency Contact Directory

May-2003

Rev 01; Sept-03

Published on SEQ page of Intranet. (Published and Issued directly by SEQD every 3-months)

02.15.08.30

Emergency Evacuation Procedures for Onshore Non-Plant Buildings

Apr-2005

Rev 00

03.15.08.11-18

INCIDENT INVESTIGATION (Section 9) 01.15.09.01

Reporting & Investigation of Incidents/Accidents/Near Misses

Nov-1996

Rev 03e; Aug 05

01.15.10.10Rev01a.doc--05/10/2010

STANDARDS (Section 10) 01.15.10.01

EHS Handbook (Onshore)

Dec-1998

Rev 01; Mar-07

01.15.10.02

EHS Handbook (Offshore)

Jul-1999

Rev 00 e; Sep-06

01.15.10.05

Restricted Smoking

Jul-1998

Rev 02; Oct-04

01.15.10.10

Contractor Safety Management System

Nov-1996

Rev 01a; Sep-07

01.15.10.11

Safe Scaffolds

Nov-1996

Rev 01a; Jul-07

01.15.10.20

Terminal Safety Manual - LNG Berth 1

Jun-1996

Rev 00b; Feb-07

01.15.10.21

Terminal Safety Manual Condensate Berths 2A & 2B

Jul-1996

Rev 01; May-06

01.15.10.22

Terminal Safety Manual - Sulfur Berth

Sep-1997

Rev 00a; Oct-04

REVIEWS (Section 11) 01.15.11.04

EHS Audit Program

Nov-1999

Rev 00c; Aug-06

01.15.11.10

EHS Review of Projects

Nov-1996

Rev 01; Nov-05

PERFORMANCE MEASUREMENT (Section 12)

VACANT SLOT (Section 13) FIRE & RESCUE (Section 14) Rev 00b; Aug-06

02.15.14.01

Fire Protection System: Inspection, Testing and Maintenance Program

03.15.14.02

Fire & Rescue Section: Standing Operating Procedures

Dec-2004

02.15.14.04

Basic Muster Points Requirements

Nov-2006

Rev 07; Mar-07

03.15.14.06

SEQ SMS Alerting Guidelines

Nov-2006

Rev 01; Nov-06

02.15.14.12

Handling of Pressurized Cylinders (Fire Protection System-ITM)

Nov-2003

Rev 00a; Feb-07

Mar-2000

Rev 00

See Fire & Rescue Intranet page

QUALITY (Corporate-Corporate Documents) 01.01.00.XX) 01.01.00.01

Qatargas Management System for Continuous Improvement(QMSI) Manual

Jan-1999

Rev 05b; Feb-07


01.01.00.03

Management Review

Jun-2000

Rev 02a; May-04


01.01.00.05

QMSI Internal Audits

Jun-2000

Rev 02c; Nov-06


01.01.00.07

Improvement Suggestions

Nov-1999

Rev 02; Jun- 04

Corporate level document.

SAMPLE ONLY AS ON 16 SEPTEMBER 2007. SEE LATEST LIST ON QG INTRANET.

01.15.10.10Rev01a.doc--05/10/2010

5.2 QATARGAS HOST APPOINTMENT LETTER PLEASE SEE THE FULL-SIZED LETTER ATTACHED NEXT.

5.3 LETTER FROM QG HOST TO THE CONTRACTOR PLEASE SEE THE FULL-SIZED LETTER ATTACHED NEXT.

Appendix 5.2: QG Host Appointment Letter Appendix 5.3 Letter from QG Host to Contractor Host Appendix Page II 01.15.10.10Rev01a.doc--05/10/2010


01.15.10.10 2007/05/29 2007/09/16 See front page 01a

Qatargas Contractor Safety Management System

Qatargas Host Appointment Letter By accepting this appointment, you will be the QG focal point to the Contracting Company noted below, all its employees and all its subcontractors. This appointment places the job-related safety responsibility of the below-mentioned contractor with you.

Contractor – Company Name: ………………………………………………………………..…………

Contractor Host Name:……………………………………………… Contractor Host Addr ess:………………………………………………………………………………..

It is the Qatargas Host’s responsibility to: 1. Ensure this document is strictly and accurately followed and complied with; 2. Ensure that all checklists and audits are completed on time and accurately; 3. Represent Qatargas and keep Management informed on all matters of concern arising within the contractor‟s scope of work. 4. Ensure that the contractor takes all reasonably practicable steps in accordance with the relevant Qatar Laws to ensure the health and safety of their employees, their subcontractors, Qatargas employees and third parties that might come into contact with their operations. 5. Make regular site inspections to monitor his contractor‟s compliance with this Procedure. 6. Incorporate contractor health & safety performance as part of all meetings with contractors. 7. Ensure timely correction of safety hazards that have been identified.

Note: Though the QG Host can take help of his subordinates by briefing/ training them for effective interaction with contractors, he is primarily responsible for his duties.

……………………………………….

………………………………………….

Appointing Manager Name

Signature Date:…………………………………..

I accept this appointment: Main QG Host Name:

Assistant/Support QG Host Name:

Signature

Signature

Date

Date

01.15.10.10Rev01a.doc--05/10/2010


Qatargas Host Letter to Contractor Host To the Contracting Party (Name):………………………………………………………………………. Address: …………………………………………………………………………………………………. Qatargas Contract Job:…………………………………………………………………………………. Qatargas Contract Number/P.O. Number:…………………………………………………………….. Attention (Contractor Host Name):…………………………………………………………………….. Dear Sir, I am your Qatargas Host for the above contract. I am your focal point and responsible for your contract. All questions, problems, contractual concerns or, in fact, any concern must be addressed to me. 1.

Please find enclosed a number of Qatargas checklists. You as the contractor are required to:



Complete the checklists accurately as soon as practicable;



Notify me if you will be using equipment at Qatargas which is not covered by one of the supplied lists;



Return the completed checklist to me as soon as possible.

2.

Please find enclosed some of additional Policies & Procedures from SEQD and Trade/Discipline so that you are fully prepared to discharge your contract responsibilities in a safe and professional manner.

3.

You are also required at this stage to supply me with a list of all the people with two passportphotographs each, including your sub-contractors who will be working on this contract.

4.

Please send me the copies of all your certification for your lifting equipment and those of professional licenses/certificates of your applicable skilled workers/professionals.

I must receive all the above information before this contract can proceed to the next stage. If you need any further information, please let me know so that you are fully prepared to discharge your contract responsibilities in a safe and professional manner. I am looking forward to assisting you to ensure smooth and safe running of this contract. Please note: 1) Intentional use of substandard or counterfeit equipment and use of unqualified personnel on Qatargas premises is considered a serious violation of safety norms. 2) Working language in Qatargas is English. Under exceptional case when a worker does not understand English, it will be responsibility of his immediate supervisor to assist him to know Qatargas standards. If Qatargas faces any loss due to this, your company will be liable.

Regards

QG Host Signature

QG HOST: PLEASE ATTACH YOUR CARD HERE TO ASSIST THE CONTRACTOR IN CONTACTING YOU

QG Host Name Date:

(Note: This initial letter is a sample. The QG Host is free subsequently to contact the Contractor Host through e-mails to save the time.)

01.15.10.10Rev01a.doc--05/10/2010

5.4 QATARGAS CHECKLISTS

Please see the pages attached next. Though effort has been made to cover as many points as possible, these are non-exhaustive checklists. Not all items may be applicable to you. They are for your guidance. Use your own professional judgement additionally to add to safety. In unlikely event of any mismatch between an item shown here and Qatargas Procedure on the subject, Qatargas Procedure shall be considered binding.

Appendix 5.4: Qatargas Checklists Appendix Page III

01.15.10.10Rev01a.doc--05/10/2010


01.15.10.10 2007/05/29 2007/09/16 See front page 01a


PLEASE PROVIDE A LIST OF ALL YOUR PEOPLE RELEVANT PROFESSIONAL LICENSES/CERTIFICATES INCLUDING A COPY OF EACH These licenses include but are not limited to: Forklift, Crane, truck, tanker. License/Certificate Type

Issued To (Name in Full)

Valid Till/ Date

Date ……………… Write name of relevant Supervisor to ensure the above information is complete, true and correct …………………………………………………… Copy this page, as required, to enable you to provide your QG Host with a full list of relevant licenses

01.15.10.10Rev01a.doc--05/10/2010


PLEASE PROVIDE A LIST OF ALL YOUR JOB SAFETY ANALYSES (JSA’s). ALSO ATTACH AN ELECTRONIC COPY OF ALL THESE JSA’s IN THEIR COMPLETED FORM.

JSA Title and Number

Date JSA Composed

Comments

Date ……………… Write name of relevant Supervisor to ensure the above information is complete, true and correct ………………………………………………… Copy this page as required to enable you to provide your QG Host with a full list of relevant licenses

01.15.10.10Rev01a.doc--05/10/2010


PNEUMATIC POWERED TOOLS

POINTS TO BE INSPECTED

CHECKED



Ensure all pneumatic connections are tight and in good order



Are all handles and grips are in place and in good condition



All machine guards are in place and in good condition Equipment is identified and number visible





Is governor operating effectively and accurately at rated RPM



General cleanliness



Correct operation of selector switch, if fitted



Is RPM clearly marked on machine casing



Any Other

COMMENTS

Date ……………… Write Name of person carrying out this check ……………………..…… Write name of relevant Supervisor to ensure the above checklist has been correctly completed ……………………………………………………

01.15.10.10Rev01a.doc--05/10/2010


CHAIN SLINGS AND ATTACHMENTS


CHECKED



Any twisted or bent links



Nicks or gauges



Cracks in weld areas, shoulders or any other section of link



Corrosion pit marks



Elongation caused by stretching



Distorted or damaged links or attachments (Master and coupling links) Spread in throat opening of hook (Maximum 15%)













 



COMMENTS

Safety latch fitted and closing correctly Maximum load marking clearly indicated/identification number Excessive wear at bearing points or surfaces Sheave block and chain block Is the equipment correctly color coded for this current term Storage Please attach all Loading Equipment Certificates Any Other

Date ……………… Write Name of person carrying out this check …………………………… Write name of relevant Supervisor to ensure the above checklist has been correctly completed …………………………………..…………………

01.15.10.10Rev01a.doc--05/10/2010


FIBRE ROPE, SLINGS AND ATTACHMENTS CHECKLIST


CHECKED



Broken or cut fibers



Worn eyes



Worn or distorted fittings



Splices



Torn or frayed material



Broken stitching



Any kinks



Hook throat spread size (Maximum 15%)



Conditions of safety latch



Maximum load marking clearly indicated/identification number



Sheave block condition



Is the equipment correctly color coded for this current term Storage

 



COMMENTS

Please attach all Loading Equipment Certificates Any Other

Date ……………… Write Name of person carrying out this check …………………………… Write name of relevant Supervisor to ensure the above checklist has been correctly completed ………………………………………………..……

01.15.10.10Rev01a.doc--05/10/2010


WIRE ROPE SLINGS AND ATTACHMENTS POINTS TO BE INSPECTED

CHECKED



Wear or mechanical abuse



Corrosion



Broken wires



Fatigue - indicated by square break of wire



Any kinks



Drying out of lubrication



Splice of ferrule



Condition of ferrule



Spread in hook throat openings (Maximum 15%)



Safety latch



Maximum load marking/identification number





Is the equipment correctly color coded for this current term Hook distortion and signs of cracking



Storage



Any Other

COMMENTS

Date ……………… Write Name of person carrying out this check …………………………… Write name of relevant Supervisor to ensure the above checklist has been correctly completed ………………………………………..……………

01.15.10.10Rev01a.doc--05/10/2010


FIRE EXTINGUISHERS CHECKLIST


CHECKED



Check unit for external rust



Check whether discharge tube is in good condition.



Check that instructions and labelling are in good condition



Check whether a discharge nozzle is clean and unobstructed.



Weigh CO2 extinguishers to ensure that they are full Check pressure gauge arrow indication is in the green shaded area.





Check base of extinguisher from rust or deformity



Check extinguisher has been serviced within the last 6 months (check inspection record card/tag) Any Other



COMMENTS

Note: Fire fighting and rescue equipment brought in by the contractor shall be checked by Qatargas fire & rescue section.

Date ……………… Write Name of person carrying out this check …………………………… Write name of relevant Supervisor to ensure the above checklist has been correctly completed ……………………………………………………

01.15.10.10Rev01a.doc--05/10/2010


FIRST AID FACILITIES CHECKLIST


CHECKED



The First Aid Kit to be supplied will cater for all foreseeable injuries



All first aid kit contents are in date with at least 6 months to expiry



Contents: Is it clean and easy to get to?



Contents Checked against the contents list.



Ensure contents / list contains a minimum of:  Antiseptic  Minor to Trauma bandaging  Gloves  Rescues Mask with one way valve  Eye wash / solution  Register book



Any Other

COMMENTS

Date ……………… Write Name of person carrying out this check …………………………… Write name of relevant Supervisor to ensure the above checklist has been correctly completed ……………………………………..………………

01.15.10.10Rev01a.doc--05/10/2010


HAND OPERATED HOISTS


CHECKED



Hoist casing for cracks or dents



Hoist chains/ropes for cuts, kinks, corrosion, abrasion and elongation



Hammer locks/links for free movement and pins for security



Hook swivels for free movement and wear



Hooks for spreading and damage



Lever for damage



Direction for change lever and easy operation



Chain guides for damage and elongation



Safety latches



Capacity markings and identification correct and clearly visible



Storage



Any Other

COMMENTS

Date ……………… Write Name of person carrying out this check …………………………… Write name of relevant Supervisor to ensure the above checklist has been correctly completed ………………………………..……………………

01.15.10.10Rev01a.doc--05/10/2010


PORTABLE ELECTRICAL EQUIPMENT MUST BE COMPLETED AND TAGGED BY A QUALIFIED ELECTRICIAN


CHECKED



Damaged or frayed flexible cord



Loose connections



Correct polarity



Earth wire continuity



Connections tight and effective



Flexible cord secured at plug entry



Earthing connections to have sufficient slack to prevent accidental pull-out Handle grips, etc. must not be damaged or cracked Using an appliance tester perform the following tests: -Earth Bond Test – Pass / Fail -Insulation Test – Pass / Fail -Load Test – Pass / Fail -Operation Test – Pass / fail











COMMENTS

Switches on machines or equipment must be operable Machine or equipment housing must not be damaged, exposing live connections Any Other (See Electrical Safety Rule # 01.20.41.00 for further details) Note: Qatargas preference is for pneumatically operated equipment or tools wherever possible. When electrically operated equipment/tools are used, the voltage must be as low as possible. Inside confined spaces, electrical equipment must be below ~24 Volts. If not, JSA (Job Safety Analysis) must be countersigned by Qatargas Electrical Section.

Date ……………… Write Name of person carrying out this check …………………………… Write name of relevant Supervisor to ensure the above checklist has been correctly completed ……………………………………………………

01.15.10.10Rev01a.doc--05/10/2010


PPE CHECKLIST The contractor is required to check all his employees PPE (including all subcontractors) and replace PPE if it does not meet the following standard. This checklist must be returned to your QG Host PPE Equipment

PPE Required Standard





Nomex Delta C Coveralls Yellow in color Nomex Delta C Cold weather jacket Yellow in color

Replace when unserviceable due to damage or fair wear and tear






Wet weather gear as per BS 4170






Safety Helmet with chin strap or tightening ratchet ANSI Z89.1





Helmet shade brim or neck flap – optional



Replace three years from the date of issue or if Deformed, crushed, struck by a force, dropped from height, painted written on with a permanent marker or the inside webbing is stretched Replace when unserviceable due to damage or fair wear and tear



Safety Footwear as per BS 1870









Results of PPE inspection

Replace when unserviceable due to damage or fair wear and tear Replace if the heel area is smooth Replace when unserviceable, lost or damaged



Safety Glasses both dark and clear as per BS 5240





Ear plugs & Muffs as per BS 6344






Working Gloves as per BS 5240






Any Other ( See # 01.15.02.01 for further details)

Date ……………… Write Name of person carrying out this check …………………………… Write name of relevant Supervisor to ensure the above checklist has been correctly completed..……………………………………………………

01.15.10.10Rev01a.doc--05/10/2010


SUBSTANCE REVIEW & CONTROL SHEET DATE: NOTE: A copy of this control sheet must accompany your initial checklist to your QG Host accompanied by a copy of your Spill Containment Procedure

TRADE NAME

PRINCIPAL USE

HAZARDOUS Volume on site at any YES / NO one time

MSDS Supplied

Date ……………… Write Name of person carrying out this check …………………………… Write name of relevant Supervisor to ensure the above checklist has been correctly completed ………………………………….…………………

01.15.10.10Rev01a.doc--05/10/2010


Contractor Passenger Vehicle Checklist This Checklist should determine the suitability for a Passenger Vehicle to be all owed to enter Process Areas, as long as it is covered by an Authorized Vehicle Entry Permit. This Checklist should be retained by the Maintenance Services Inspector for Follow -Up Inspection of Equipment. Date of Inspection: _____ / _________________ /200___ Time of Inspection: ________ hours VEHICLE MANUFACTURER:

REGISTRATION:

Make: __________________________________

Number: _______________________

Model: __________________________________

Expiry Date _______________________

INSPECTOR TO COMPLETE THIS SECTION*

Tick



the appropriate box

1.

Is the documentation for the Passenger Vehicle correct? (Current Qatar Traffic registration and Insurance.)

2.

Is an audible back-up (reversing) warning device fitted to the Vehicle? (If the rear window is obscured)

3.

Is an exhaust flashback arrestor fitted to the static diesel engine?

4.

Are crankcase doors fitted, with flame arrestors, to the static diesel engine?

5.

Is an induction shut-off valve fitted to the static diesel engine?

6.

Is an over-speed trip fitted to the static diesel engine?

7.

Are fuel lines of the braided steel type?

8.

Are there any fuel leaks?

9.

Are there any coolant leaks?

10.

Are there any pneumatic leaks?

11.

Are there any oil leaks?

12.

Are all engine hoses in good condition?

YES

13. Are the engine radiator‟s fins clear and not blocked? 14.

Are alternator fan belts of the spark resistant type?

15.

Is the battery in good condition and terminals clean?

16.

Is electrical system well insulated and with no exposed terminals.

17.

Are tyres in good condition? (Tread depth should be 2 mm. minimum.)

18. Are vehicle‟s brakes effective? 19.

Is a full and in-date fire extinguisher fitted in the passenger area?

20.

Are all internal and external lights, horn and indicators working correctly?

21.

Are emergency lights fitted to the vehicle, or is torch carried in the glove compartment?

22.

Are passenger seat belts fitted?

23.

Confirm there is no home made or damaged equipment fitted.

24.

Are the general housekeeping conditions of the Vehicle satisfactory?

25. 26. 27. 28. 29. * This is non exhaustive checklist. The inspector must add e xtra items, if applicable, as p er his professional judgement. Failure to comply with any of above requirements will restrict entry into Plant Areas.

Date ……………… Write Name of person carrying out this check …………………………… Write name of relevant Supervisor to ensure the above checklist has been correctly completed ………………………………………………….…

01.15.10.10Rev01a.doc--05/10/2010


Contractor Forklift Truck Checklist This Checklist should determine the suitability for a Fork Truck to be allowed to enter Process Areas, as l ong as it is covered by an Authorized Vehicle Entry Permit. This Checklist should be retained by the Maintenance Services Inspector for Follow -Up Inspection of Equipment. Date of Inspection: _____ / _________________ /200___ Time of Inspection: ________ hours VEHICLE MANUFACTURER:

REGISTRATION:

Make: __________________________________

Number: _______________________

Model: _________________________________

Expiry Date _______________________


Tick



the appropriate box

1.

Is the documentation for Fork Truck correct? (Current Qatar Traffic registration and Insurance.)

2.

Is equipment in good condition and within its valid Load Test date?

3.

Is the rated SWL(s) of the Fork Truck clearly legible?

4.

Is an audible back-up (reversing) warning device fitted?

5.


6.


7.


8.


9.


10.


11.


12.


13.


14.


YES



17.


18.

Is electrical system well insulated and with no exposed terminals?

19. Are vehicle‟s brakes effective? 20.


21.

Is a full and in-dated fire extinguisher fitted in the Operator‟s Cab?

22.


23. Are emergency lights fitted, or a torch carried in the Operator‟s Cab, if used outside? 24.

Confirm there is on home made or damaged equipment fitted.

25.

Are the general housekeeping conditions of the Vehicle/Machine satisfactory?

26.

Rotating flashing amber light fitted on the roof and visible in all directions?

27. 28. 29. 30. * This is non exhaustive checklist. The inspector must add extra items, if applicable, as per his professional judgement. Failure to comply with any of above requirements will restrict entry into Plant Areas.

Date ……………… Write Name of person carrying out this check …………………………… Write name of relevant Supervisor to ensure the above checklist has been correctly completed ………………………………………………….…

01.15.10.10Rev01a.doc--05/10/2010


Contractors Checklist for Generators/Compressors& Welding Machines This Checklist should determine the suitability for a Generator/Compressor/Welding Machine to be allowed to enter Process Areas, as long as it is covered by an Authorized Vehicle Entry Permit. This Checklist should be retained by the Maintenance Services Inspector for Follow -Up Inspection of Equipment. Date of Inspection: _____ / _________________ /200___ Time of Inspection: ________ hours VEHICLE MANUFACTURER:

REGISTRATION:

Make: __________________________________

Number: _______________________

Model: _________________________________

Expiry Date _______________________


Tick



the appropriate box

1.

Is the static part of the vehicle ICE diesel powered?

2.


3.


4.


5.


6.


7.

Are guards fitted to moving parts?

8.


9.


10.


11.


12.


YES



15.


16.


17.

Are control and power cables in good physical condition?

18.

Are circuit breakers and protection devices in good physical condition?

19.

Are wire terminations tight properly?

20.

Are the tyres in good condition? (Tread depth should be 2 mm. minimum.)

21.

Are the brakes effective if fitted on a towing trailer?

22.

Is a full and In-date fire extinguisher fitted to the equipment?

23.

Confirm there is no home made or damaged equipment fitted?

24.

Is the general house keeping conditions of the Vehicle/Machine satisfactory?

25. 26. 27. 28. 29. 30. * This is non exhaustive checklist. The inspector must add e xtra items, if applicable, as per his professional judgement. Failure to comply with any of above requirements will restrict entry into Plant Areas.

Date ………………

Write Name of person carrying out this check …………………………… Write name of relevant Supervisor to ensure the above checklist has been correctly completed ………………………………………………….…

01.15.10.10Rev01a.doc--05/10/2010


Hazardous Material Transport Vehicle This Checklist should determine the suitability for a Hazardous Material Transporting Vehicle to be allowed to enter Process Areas, as long as it is covered by an Authorized Vehicle Entry Permit. This Checklist should be retained by the Maintenance Services Inspector for Follow-Up Inspection of Equipment. Date of Inspection: _____ / _________________ /200___ Time of Inspection: ________ hours VEHICLE MANUFACTURER:

REGISTRATION:

Make: __________________________________

Number: _______________________

Model: _________________________________

Expiry Date _______________________


Tick



the appropriate box

1.

Is the documentation for the Transporting Vehicle correct? (Traffic Regn., Insur., MSDS, Emergency Proc.)

2.


3.

Is an audible back-up (reversing) warning device fitted?

4.

Are crankcase doors fitted, with flame arresters, to the static diesel engine?

5.


6.


7.


8.

Are guards fitted to moving parts?

9.


10.


11.


12.


13.


YES



16.


17.

Is electrical system well insulated and with no exposed terminals.

18.


19.

Are vehicle brakes effective?

20.

Is a full and in-date fire extinguisher fitted in the Driver‟s Cab?

21.


22. Are emergency lights fitted, or a torch carried in the Driver‟s Cab? 23.

Does the vehicle have Product Signs displayed on both sides and back of vehicle?

24.

Does the vehicle have Warning Signs displayed on both sides and back of vehicle?

25.

Does the vehicle have Emergency Communication details on both sides and back of vehicle?

26.

Does the vehicle carry portable warning signs and barrier tape?

27.

Confirm there is no home made or damaged equipment fitted?

28.

Is the general house keeping conditions of the Vehicle/Machine satisfactory?

29. 30. 31. * This is non exhaustive checklist. The inspector must add extra items, if applicable, as per hi s professional judg ement. Failure to comply with any of above requirements will restrict entry into Plant Areas.


01.15.10.10Rev01a.doc--05/10/2010


Contractors Work Platforms- Man-riding This Checklist should determine the suitability for a Mobile Manriding Platform to be allowed to enter Process Areas, as long as it is covered by an Authorized Vehicle Entry Permit. This Checklist should be retained by the Maintenance Services Inspector for Follow-Up Inspection of Equipment. Date of Inspection: _____ / _________________ /200___ Time of Inspection: ________ hours VEHICLE MANUFACTURER:

REGISTRATION:

Make: __________________________________

Number: _______________________

Model: _________________________________

Expiry Date _______________________


Tick



the a

ro riate box

1.

Is the documentation for the Mobile Manriding Platform correct? (Current Qatar Traffic registration,

2.


3.

Is the rated SWL of the platform clearly legible from the ground?

4.

Is equipment in good condition and within its valid Load Test date?

5.

Is an audible warning device fitted to the vehicle with a power travelling mechanism?

6.

Can the person on the platform control the platform movements?

7.

Is an inclinometer fitted?

8.

Is the equipment marked as „Certified for Manriding‟?

9.


10.


11.


12.


13.


14.


15.


16.


17.


18.


YES

Insurance, Third Party Load Test Certificate and Inspection Certificate.)



21.


22.


23.


24.

Are tyres in good condition and a tyre pressure plate fitted? (Tread depth should be 2 mm. minimum.)

25.

Is a full and in-dated fire extinguisher fitted on the Platform and in the Driver‟s Cab?

26.


27. Are emergency lights fitted, or a torch carried on the Platform and in the Driver‟s Cab? 28.


29.

Are Platform safety belts in good condition?

30.


31. 32. * This is non exhaustive checklist. The inspector must add extra items, if applicable, as per hi s professional judgement. Failure to comply with any of above re quirements will restrict e ntry into Plant Areas.

Write Name of person carrying out this check …………………………… Write name of relevant Supervisor to ensure the above checklist has been correctly completed ………………………………………………….… 01.15.10.10Rev01a.doc--05/10/2010


Contractor Mobile Crane Checklist This Checklist should determine the suitability for a Mobile Crane to be allowed to ente r Process Areas, as long as it is covered by an Authorized Vehicle Entry Permit. This Checklist should be retained by the Maintenance Services Inspector for Follow -Up Inspection of Equipment. Date of Inspection: _____ / _________________ /200___ Time of Inspection: ________ hours VEHICLE MANUFACTURER:

REGISTRATION:

Make: _________________________________

Number: _______________________

Model: ________________________________

Expiry Date _______________________

INSPECTOR TO COMPLETE THIS SECTION* 1.

Tick



the appropriate box

YES

Is the documentation for the Mobile Crane correct? (Traffic Regn., Insurance, Third Party Certificates for load test, repair, associated lifting devices including Load Radius Indicator and Safe Load Indicator)

2.


3.

Is the rated SWL indicator fitted and working?

4.

Is/are the rated SWL(s) of the crane block(s) clearly legible from the ground?

5.

Is an audible warning device fitted to a mobile crane with a power travelling mechanism?

6.

Is/are crane hooks fitted with safety latches?

7.

Is/are crane blocks conspicuously marked (bright colour)?

8.


9.


10.


11.


12.


13.

Are guards flitted to moving parts?

14.


15.


16.


17.


18.




21.


22.


23.

Are tyres in good condition?

24.


25.

Is a full and in-date fire extinguisher fitted on the Power House and the Operator‟s Cab?

26.


27. Are emergency lights fitted, or a torch carried in the Operator‟s Cab? 28.

Is ancillary lifting equipment in good condition and within its test date?

29.


30.


31. 32. * This is non exhaustive checklist. The inspector must add extra items, if appli cable, as per his p rofessional judgement. Failure to comply with any of above requirements will restrict entry into Plant Areas.

Write Name of person carrying out this check …………………………… Write name of relevant Supervisor to ensure the above checklist has been correctly completed ………………………………………………….… 01.15.10.10Rev01a.doc--05/10/2010


Contractors Pick-Up Vehicle Checklist This Checklist should determine the suitability for a Pick-up and Delivery Areas, as long as it is covered by an Authorized Vehicle Entry Permit.

vehicle to be allowed to enter Process

This Checklist should be retained by the Maintenance Services Inspector for Follow -Up Inspection of Equipment. Date of Inspection: _____ / _________________ /200___ Time of Inspection: ________ hours VEHICLE MANUFACTURER:

REGISTRATION:

Make: __________________________________

Number: _______________________

Model: _________________________________

Expiry Date _______________________


Tick



the appropriate box

1.

Is the documentation for the Pick-up and Delivery Vehicle correct? (Traffic registration & Insurance.)

2.

Is an audible back-up (reversing) warning device fitted to the vehicle?

3.


4.


5.


6.


7.


8.


9.


10.


11.


12.


YES



15.


16.


17.

Are the tyres in good condition? (Tread depth should be 2 mm. minimum.)

18.

Are the vehicle brakes effective?

19.

Is a full and In-date fire extinguisher fitted in the passenger area?

20.


21.

Are emergency lights fitted to the vehicle or is torch carried in the glove compartment?

22.


23.

Are passenger seats belt fitted?

24.

Is the general house keeping condition of the Vehicle satisfactory?

25. 26. 27. 28. 29. 30. * This is non exhaustive checklist. The inspector must add extra items, if applicable, as per his professional judgement. Failure to comply with any of above requirements will restrict entry into Plant Areas.


01.15.10.10Rev01a.doc--05/10/2010


Contractors Fall Arresting Harness Checklist TAG Number:

Owner (Section):

Received By:

Harness Type:

Date of Manufacture:

Date Received:

PASS

FAIL

COMMENTS

General Condition Webbing Sewing/Stitching Dorsal D-ring Hardware Buckles & Adjusters RECOMMENDATION:


01.15.10.10Rev01a.doc--05/10/2010


Contractors Lanyard Checklist TAG Number:

Owner (Section):

Received By:

Lanyard Type: Rope ( ) Web ( ) W/Rope ( )


Date Received:

PASS

FAIL

COMMENTS

General Condition Webbing/Rope/ Wire Thimbles Snap hooks Energy Absorber RECOMMENDATION:


01.15.10.10Rev01a.doc--05/10/2010


Contractors Retractable Lanyard Checklist TAG Number:

Owner (Section):

Received By:

Retractor Type: Web ( ) Wire Rope ( )


Date Received:

PASS

FAIL

COMMENTS

General Condition Housing Anchor Hole Webbing / Wire Rope Sewing/Stitching Thimbles Snap hooks RECOMMENDATION:


01.15.10.10Rev01a.doc--05/10/2010

5.5 NOTIFICATION FOR NEW OR REPLACED EQUIPMENT SEE ATTACHED NEXT

5.6 NOTIFICATION FOR NEW OR REPLACED PERSONNEL

SEE ATTACHED NEXT

Appendices 5.5 & 5.6: Notifications for New or Replaced Equipment and Personnel Appendix Page IV 01.15.10.10Rev01a.doc--05/10/2010


01.15.10.10 2007/05/29 2007/09/16 See front page 01a


New or Replaced Equipment Notification Form Contract Number:………………………………… Contract Name: …………………………………… QG Host Name : ………………………….…QG Host Section & Dept: ……………………………… The following equipment had been replaced: Equipment:…………………………………………………………………………………………………… 

Replaced with: ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ………………………………………………………………………………………………………………



Please explain why: ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ………………………………………………………………………………………………………………

Equipment:…………………………………………………………………………………………………… 

Replaced with: ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ………………………………………………………………………………………………………………




Equipment:…………………………………………………………………………………………………… 

Replaced with: ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ………………………………………………………………………………………………………………




Equipment:…………………………………………………………………………………………………… 

Replaced with: ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ………………………………………………………………………………………………………………




I undertake that I have taken initiative to get the new/replaced equipment to be checked by Qatargas for fitness as per CSMS before allowing them to be used. Completed and authorized by Contractor Host (Name): ………………………………………… Signature: ………………………………. … Date:……………………

01.15.10.10Rev01a.doc--05/10/2010


New or Replaced Personnel Notification Form Contract Number:………………………………… Contract Name: …………………………………… QG Host Name : ………………………….…QG Host Section & Dept: ……………………………… The following Personnel have been replaced:

Name in Full

Reason for replacement

The following Personnel are the new ones:

Name in Full

2 Photos supplied (Y/N)

Professional Certificate supplied (Y/N)

Comments

I undertake that I have taken initiative to get the new personnel undergo mandatory Qatargas training as per CSMS before allowing them to work on Qatargas premises. Completed and authorized by Contractor Host (Name): ………………………………………… Signature: ………………………………. … Date:……………………

01.15.10.10Rev01a.doc--05/10/2010

5.7 ANNUAL SAFETY CHECKLIST SPREADSHEET PLEASE SEE NEXT PAGE FOR FULL-SIZED SPREAD SHEET

Appendix 5.7: Annual Safety Checklist Spreadsheet Appendix Page V 01.15.10.10Rev01a.doc--05/10/2010


01.15.10.10 2007/05/29 2007/09/16 See front page 01a

ANNUAL SAFETY CHECKLIST SPREADSHEET (CSMS) Name of Contracting Co: …………………………… Contract Title………….…….………………..Sta rting Date ………………….. Appointed Contractor Host …………………….…………… Appoint ed Qatargas Host ………………… +

BLUE *: Required annually.*

+

RED : Only required initially .

Location Workplace: No.

WH&S Program Activities

=

#

Green : Required for monthly

#

@

Checklists.

Black : Required for weekly

Contracting Company: Frequency Annually

1

OH&S Third Party Annually* Audit has been provided (against ISO 18001 or as accepted)

2

Have all Annually* Qatargas Mandatory Safety STOP Courses been Training completed Once Only including STOP training? Initially Only

3

Contractor has pre-checked all equipment & returned checklists to QG Host including Names of employees, photos, Lifting Certificates & all relevant licenses (Step 3) QG Maintenance + to check contractors equipment upon first arrival at QG using the contractor completed checklists (Step 4) including hand tools and all PPE.

Initially Only

4

=

Pink : Required when changes are made on the job.

Jan Target

Actual

Feb Target

Actual

Mar Target

Actual

Checklists

Year:

Apr Target

@

Actual

May Target

Actual

Jun Target

Actual

Jul Target

Aug Actual

Target

Actual

Sept Target

Actual

Oct Target

Actual

Nov Target

Dec

Actual

+

+

Industrial Hygienist to check Contractor + camps initially .

5

QG Host to be informed of any = new or change of people or equip. (Step 4)

Only Required when/if = changes are made

SEQ-CL-026/ # 01.15.10.10 (CSMS)

Two Pages

Jan 2005

Target

Actual

ANNUAL SAFETY CHECKLIST SPREADSHEET (CSMS) Location Workplace: No.

WH&S Program Activities

Contracting Company: Frequency Annually

Jan Target

Actual

Feb Target

Actual

Mar Target

Actual

Year:

Apr Target

Actual

May Target

Actual

Jun Target

Actual

Jul Target

Aug Actual

Target

Actual

Sept Target

Actual

Oct Target

Actual

Nov Target

Dec

Actual

Current Health & Safety Worksite Audit Checklist:

6

Short Term: 1 to 5 working days

Not Required

Medium term: 6 working days to 3 months

Monthly

#

Long Term: Longer then 3 months

Monthly

#

Health & Safety Risk Assessment to identify People and Plant Potential Hazards:

7


Not Required


Monthly

#


Monthly

#

Nine High Risk activity Checklists

8


Not Required


Monthly

#


Monthly

#

Contractors monthly Safety meetings

9


Not Required


Monthly

#


Monthly

#

Inspection of Contractor camps by Industrial Hygienist.

10

11


Not Required


Monthly

#


Monthly

#

Weekly Tool Box Talks (TBT)

Weekly

@

This signed Annual Spreadsheet has to be filed by the Qatargas Host in his contract-related file on annual basis and produced to Head of Safety or his representative when requested. Qatargas Host (Name): Signature: Date:

SEQ-CL-026/ # 01.15.10.10 (CSMS)

Two Pages

Jan 2005

Target

Actual

5.7.1 Current Health & Safety Worksite Condition Checklists

PLEASE SEE THE ATTACHMENT NEXT.

Appendix 5.7.1: Current Health & Safety Worksite Conditions Checklists Appendix Page VI 01.15.10.10Rev01a.doc--05/10/2010


01.15.10.10 2007/05/29 2007/09/16 See front page 01a


Contractor Worksite Audit (Current Health & Safety Worksite Condition Checklists) Some of the following checklist areas might not be applicable to your worksite. Please complete all relevant areas and return this worksite audit monthly to your QG host. Though effort has been made to cover as many points as possible, these are non-exhaustive checklists. Use your own professional judgement additionally to add to safety. In unlikely case of any mismatch, QG procedures shall be final.

General Health and Safety Worksite Audit Contracting Company: ……………………………………….. QG Host:………………………………….. Reporting Period: From …………..…To ………………

Contractor Host: …………………………

Worksite Location/s: ……………………………………………………………..…………………………….. Contractor’s Authorized Persons Completing Inspection: ……………………………………………… Indicate in the following manner: A = Acceptable

X = Not Acceptable

N/A = Not Applicable A - X – N/A

1.

Comments

Health and Safety Systems

1.1 OH&S Policy displayed 1.2 Accident, incident, first aid report book filled in and up to date 1.3 Induction records available 1.4 Rehabilitation policy available 1.5 Workplace inspection records available 1.6 Emergency Procedures available 1.7 Training Records available 1.8 Documented safe work procedures available 1.9 Protective clothing & equipment r ecords available 1.10 MSDS available 1.11 Health & safety systems manual available 1.12 H&S representatives appointed 1.13 Management Safety Representative appointed. 1.14 Contract risk assessments available 1.15 Contract health & saf ety plan available 2. Housekeeping 2.1 Work areas free from rubbish & Obstructions 2.2 Working and walking surfaces unobstructed and suitable 2.3 Work area free from slip/trip hazards 2.4 Floor openings covered with hard barriers 2.5 Stock/material stored safely 2.6 Unobstructed and clearly defined Lay down Area 2.7 Adequate lighting for both day and night 2.8 Vision at corners not hindered 2.9 Walkways Wide enough 3. Electrical (See QG P&P # 01.20.41.00 & 01.20.43.00) 3.1 No broken plugs, sockets, switches

SEQ-CL-027/ # 01.15.10.10 (CSMS)

Six Pages

Jan 2005


3.2 No frayed or defective leads 3.3 Power tools in good condition-no cracks on covers. 3.4 No work near exposed live electrical equipment 3.5 Tools and leads inspected and tagged 3.6 No strained leads 3.7 No cable-trip hazards 3.8 Switches/circuits identified & labeled 3.9 Lock-Out & Tag-Out procedures/danger tags and locks in place 3.10 Residual Current Devices (RCD‟s) used 3.11 Start/stop switches clearly identified 3.12 Switchboards secured 3.13 Appropriate fire fighting equipment is available 4. Mobile Plant and Equipment (See QG P&P#01.15.02.27) 4.1 Plant and equipment in good condition 4.2 Daily safety inspection procedures/checklists 4.3 Fault reporting/rectification system used 4.4 Operators trained and licensed 4.5 Warning and instructions displayed 4.6 Warning lights operational 4.7 Reversing alarms operational 4.8 Operating practices follow all ticketing and/or licensing rules and or practices 4.9 Fire extinguisher checked as required 4.10 Tyres in good serviceable condition 4.11 SWL of lifting or carrying equipment displayed 5. Machinery and Workbenches 5.1 Adequate work space 5.2 Clean and tidy 5.3 Free from excess oil and grease 5.4 Adequately guarded 5.5 Warnings and instructions displayed 5.6 Emergency stops appropriately placed and clearly identifiable 5.7 Operated safely and correctly Workbenches 5.8 Clear of rubbish 5.9 Tools in proper place 5.10 Duckboards or floor mats provided 6. Hazardous Substances 6.1 Stored appropriately as per MSDS requirements 6.2 Containers labeled correctly as per MSDS 6.3 Adequate ventilation / exhaust systems as per MSDS 6.4 Protective clothing / equipment available / used as per MSDS

SEQ-CL-027/ # 01.15.10.10 (CSMS)

Six Pages

Jan 2005


6.5 Personal hygiene – dermatitis control as per MSDS 6.6 Waste disposal procedures as per MSDS 6.7 Material safety data sheets available at all k ey chemical use and storage locations 6.8 Chemical handling procedures followed as per MSDS 6.9 Chemical register developed as per chemicals used on site and updated monthly 6.10 Appropriate emergency / first aid equipment – shower, eye bath, extinguishers 6.11 HAZCHEM signing displayed as per MSDS 7. Welding 7.1 Gas bottles securely fixed to trolley 7.2 Welding fumes well ventilated 7.3 Fire extinguisher near work area 7.4 Only flint guns used to light torch 7.5 Flash back spark arresters fitted 7.6 Vision screens used for electric welding 7.7 LPG bottles within 10 year stamp 7.8 PPE provided and worn correctly 7.9 Hot work permit system used 8. Excavations (See QG P&P # 01.15.02.40) 8.1 Shoring in place and in sound condition 8.2 Excavation well secured 8.3 Signage displayed 8.4 Banks battered correctly and spoil away from edge 8.5 Clear and safe access around excavation 8.6 Separate access and egress points from excavation 8.7 Safe work procedure in place for working and emergency evacuation of excavation/s 9. Prevention of Falls (See QG P&P # 01.15.02.32) 9.1 All work platforms have secure handrails, toe boards and a green Scaftag correctly authorized. See QG P&P#01.15.10.11 9.2 Harness and lanyard or belts are displaying a current inspection tag ( needs to have been inspected within the last 6 months). See QG P&P # 01.15.02.33 9.3 All floor penetrations covered or barricaded with solid barriers 9.4 Unsafe areas sign posted and fenced with solid barriers 9.5 Job Safety Analysis in place and being used at the start of every job, every day 10. Stairs, steps and landings 10.1 No worn or broken steps 10.2 Handrails in good repair 10.3 Clear of obstructions 10.4 Adequate lighting day and night 10.5 Emergency lighting 10.6 Non-slip treatments/treads in good condition

SEQ-CL-027/ # 01.15.10.10 (CSMS)

Six Pages

Jan 2005


10.7 Kick plates where required 10.8 Clear of debris and spills 10.9 Used correctly 11. Ladders 11.1 Ladders in good condition 11.2 Ladders not used to support planks for working platforms 11.3 Correct angle to structure 1:4 11.4 Extended 1.0 mere above top landing 11.5 Straight or extension ladders securely fixed at top 11.6 Metal ladders not used near live exposed electrical equipment 11.7 Only one person on a ladder at any one time 12. Personal Protection (See QG P&P # 01.15.02.01) 12.1 Employees provided with PPE 12.2 PPE being worn by employees correctly 12.3 Sun cream and sunglasses provided as well as clear glasses for shade and night work 12.4 Safety footwear is checked every 3 months and replaced as required 13. Manual Handling 13.1 Mechanical aids provided and used 13.2 Safe work procedures in place 13.3 Manual handling handling Job Safety Analysis performed 13.4 Workers understand the six basic principles of manual handling 13.5 Manual handling controls implemented 14. Workplace 14.1 Workstation and seating design acceptable 14.2 Ergonomic factors considered in work layout and task design 14.3 Use of excessive force and repetitive movements minimized 14.4 Appropriate training provided 15. Material Storage 15.1 Stacks stable 15.2 Heights Correct and is no wider then twice its ground width 15.3 Sufficient space for moving stock 15.4 Material stored in racks/bins 15.5 Shelves free of rubbish 15.6 Floors around stacks and racks clear 15.7 Storage drums, boxes and containers do not have sharp edges or nip points 15.8 Pallets in good repair with bunded pallets for all Hazardous chemicals and Dangerous goods 15.9 Heavier items stored low 15.10 No danger of falling objects

SEQ-CL-027/ SEQ-CL-027/ # 01.15.10.10 (CSMS)

Six Pages

Jan 2005


15.11 No sharp edges 15.12 Safe means of accessing high shelves 15.13 Racks clear of light / sprinklers 16. Confined Spaces (See QG P&P # 01.15.02.18) 16.1 Risk/Job Safety Analysis completed and approved by QG 16.2 Communication and rescue plan in place, tested and a rescue drill has been conducted 16.3 All relevant miscellaneous safety equipment in good working condition like torches, chinstraps on Hardhats, clear glasses not scratched 16.4 Suitable training provided to employees to enter c onfined spaces and to the Hole Watch 16.5 Confined space permit issued, signed off by QG and the area operator has been informed that the work is in progress 17. Lasers 17.1 Operator has laser Operator license 17.2 Signage displayed 17.3 Laser not used in a manner to endanger other persons 18. Demolition 18.1 Risk Job Safety Analysis completed 18.2 Access prevented to demolition area 18.3 Overhead protection in place 18.4 Protection of all third parties personnel and equipment 18.5 Safe work procedure in place and approved by QG 19. Protection of all Third Parties 19.1 Appropriate barricades and /or fencing is in place place for the following but not limited to this list: all lifts, working at height, trenching operations, areas where floor panels have been removed or any job that presents danger to any third party. 19.2 Signage in place 19.3 Suitable lighting for access during day and night 19.4 Walk paths clean and free from debris 19.5 Dust and noise controls in place. 19.6 Site access controlled 19.7 Traffic control procedures in place. 19.8 Third party complaints actioned. 20. Amenities 20.1 Washrooms clean 20.2 Toilets clean 20.3 Lockers clean 20.4 Meal rooms clean, tidy and cool 20.5 Rubbish bins available – available – covered and removed to prevent rubbish overflow 21. First Aid 21.1 Cabinets and contents clean, orderly and within expiry date. Aware of Water Wash/Eye Wash stations. 21.2 Stocks meet requirements according to the risks of the

SEQ-CL-027/ SEQ-CL-027/ # 01.15.10.10 (CSMS)

Six Pages

Jan 2005


job 21.3 First Aiders names displayed 21.4 First Aiders location and phone numbers 21.5 Qualified first Aider/s 21.6 Record of treatment and of supplies dispensed 22. Lighting 22.1 Adequate and free from glare 22.2 Lighting clean and efficient 22.3 Windows clean 22.4 No flickering or inoperable lights 22.5 Emergency lighting system is provided 23. Fire Control & Emergency Readiness 23.1 Extinguishers in place 23.2 Fire fighting equipment serviced/tagged 23.3 Appropriate signing for extinguishers 23.5 Emergency exit signage 23.6 Exit doors easily opened from inside 23.7 Exit path ways clear of obstruction 23.8 Alarm/communication system – system – adequate 23.9 Smoking/naked flame restrictions observed 23.10 Minimum quantities of flammables at workstation 23.11 Flammable storage procedures approved by QG 23.12 Emergency personnel identified and trained ( Area or Fire wardens) 23.13 Emergency procedures documented – documented – issued, understood and practiced 23.14 Emergency telephone numbers displayed 23.15 Alarms tested 23.16 Trial evacuations conducted 23.17 Personnel trained in use of fire fighting equipment completed 23.18 Awareness of Plant Access Procedure # 01.44.50.05

Print Name of person carrying out this check:………………………………….. check:………………………………….. Sign….………………………….……..… Date …………..…………… Print name of relevant Supervisor to ensure the above checklist has been correctly correctly completed …………………… .…Sign……..…………Date………. Problem areas with this report (item no/s)

SEQ-CL-027/ SEQ-CL-027/ # 01.15.10.10 (CSMS)

Six Pages

Jan 2005

5.7.2 HSE Risk Assessment Identifying Potential Hazards Please see the pages attached next. Though effort has been made to cover as many points as possible, these are non-exhaustive checklists. Not all items may be applicable to you. Use your own professional judgement additionally to add to safety.

Appendix 5.7.2: HSE Risk Assessment Identifying Potential Hazards Appendix Page VII 01.15.10.10Rev01a.doc--05/10/2010


01.15.10.10 2007/05/29 2007/09/16 See front page 01a


What is in this checklist?

Workplace Risk Assessment The attached checklist sets out a range of useful risk-associated questions to be asked in t he workplace. Answers to these questions will assist contractors and others in the workplace to identify many of the hazards arising from th e items of plant and a ssociated systems of work. This will also help in preparing JSAs or identif ying the need to attach support certificates/documents to the PTW. Note: This checklist provides a good starting point. Add or delete questions if required to make the checklist more directly relevant to your particular items of plant and associated systems of work.

How to use the checklist

Step 1: Use a clean copy of this checklist for each item of plant and a sk the questions listed. Step 2: Check your answers and where you answer is 'yes' to a particular question, note the plant, parts of plant and the situation associated with the hazard in the Hazard Summary Table on the far right-hand-side column. The information you include in the Hazard Summary Table Column should be descriptive enough to clearly identify the nature of the hazard. For example, it may be that: " Fingers may get caught in an unprotected machine" "The boom of the mobile crane may touch the overhead power lines" "People may trip over the electric power lead of a bench grinder". Step 3: On completion of the checklist, the contractor must assess the risks arising from the hazards identified in the Hazard Summary Table Column and take appropriate and timely action to control the hazard/s.

Page 1/6

01.15.10.10Rev01a.doc--05/10/2010


Plant Hazard Identification Checklist Yes or No?

Hazard

Risk

Entanglement

Can anyone's: 

Crushing

Hazard Summary column

Action Taken/ Time & Date

Hair, clothing, gloves, necktie, jeweler, cleaning brushes, rags or other materials become entangled with moving parts of any plant, equipment, or materials in motion?

Can anyone be crushed due to: 





Material falling? Uncontrolled or unexpected movement of the plant or its load? Lack of capacity for the plant or equipment to be slowed, stopped or immobilized?



The plant or equipment tipping or rolling over?



Parts of the plant or equipment collapsing?









Coming in contact with moving parts of plant or equipment during testing, inspection, use, maintenance, cleaning or repair Being thrown off or under any plant or equipment? Being trapped between plant or equipment and materials or fixed structures? Other factors? Like vehicles backing up without reversing beeper 01.15.10.10Rev01a.doc--05/10/2010

Page 2/6


Cutting, Stabbing and Puncturing

Can anyone be cut, stabbed or punctured due to: 



Parts of the plant or work pieces disintegrating?



Work pieces being ejected?



Other factors?

Sheared between two or more parts of the plant, or between a part of the plant and a work piece or structure?

Can anyone be burnt, gain abrasions etc due to: 

Striking

Uncontrolled or unexpected movement of the plant or equipment?

Can anyone's body parts be: 

Friction

Coming in contact with moving parts of the plant or equipment during testing, inspection, operation, maintenance, cleaning or repairs?





Shearing

Coming in contact with sharp or flying objects?

Contact with moving parts or surfaces of the plant, or material handled by the plant?

Can anyone be struck by moving objects due to: 

Uncontrolled or unexpected movement of the plant or material handled by the plant?



Plant, parts of the plant or work pieces disintegrating?



Work pieces being ejected?



Other factors? Page 3/6

01.15.10.10Rev01a.doc--05/10/2010


High pressure fluid

Can anyone come into contact with:

Electrical

Can anyone be injured by electrical shock or burnt due to:

Explosion





The plant contacting live electrical conductors?



Plant working close to electrical conductors?



Overload of electrical circuits?



Damaged or poorly maintained electrical leads or cables?



Damaged electrical switches?



Water near electrical equipment?



Lack of isolation procedures?



Other factors?

Can anyone be injured by explosion of: 

Slipping, tripping and falling

Fluids under high pressure in normal use, in the instance of plant failure?

Gases, vapors, liquids, dusts or other substances triggered by the operation of the plant or by materials handled by the plant?

Can anyone using the plant, or in the vicinity of the plant, slip, trip or fall due to: 



Uneven or slippery work surfaces? Poor housekeeping, such as shavings in the vicinity of the plant, spillage not cleaned up?



Obstacles being placed in the vicinity of the plant?



Other factors?

Page 4/6

01.15.10.10Rev01a.doc--05/10/2010


Slipping, tripping and falling (cont.)

Can anyone fall from a height due to: 

Lack of a proper work platform?



Lack of proper stairs or ladders?



Lack of guardrails or other suitable edge protection?



Unprotected holes, penetrations or gaps?



High temperature



Steep walking surfaces?



Collapse of the supporting structure?



Other factors?

Can anyone:  Come into contact with objects at high temperature? 

Temperature and thermal comfort

Failure of air conditioning equipment?

Can anyone be suffocated due to: 

Ergonomics

Be injured by fire?

Can anyone suffer ill-health due to:  Exposure to high or low temperatures? 

Suffocation

Poor floor or walking surfaces, such as a lack of a slipresistant surface?

Lack of oxygen, or atmospheric contamination?

Can anyone be injured due to:  Poorly designed seating? 

Repetitive body movements?



Constrained body posture or the need for excessive effort?



Design deficiency causing physical or personal stress?



Inadequate or poorly placed lighting? 01.15.10.10Rev01a.doc--05/10/2010

Page 5/6








Other hazards

Lack of consideration given to human error or human behavior? Mismatch of the plant with human traits and natural limitations? Other factors?

Can anyone be injured or suffer ill-health from exposure to:  Chemicals? 

Toxic gases or vapors?



Fumes?



Dust?



Noise?



Vibration?



Radiation?



Other factors?

Names

Position

Signature

Names and position of those involved in the identification of this people & plant risk Questionnaire

Date (Day – Month – Year)

Page 6/6

01.15.10.10Rev01a.doc--05/10/2010

5.7.3 Nine High Risk Activity Checklists

Please see the pages attached next. Though effort has been made to cover as many points as possible, these are non-exhaustive checklists. They are for your guidance. Not all items may be applicable to you. Use your own professional judgement additionally to add to safety. In unlikely event of any mismatch between an item shown here and Qatargas Procedure on the subject, Qatargas Procedure shall be considered binding.

Appendix 5.7.3: Nine High Risk Activity Checklists Appendix Page VIII 01.15.10.10Rev01a.doc--05/10/2010


01.15.10.10 2007/05/29 2007/09/16 See front page 01a


Qatar liquefied Gas Company Limited Safety Checklist Hazard Communication – 1 of 9

Item

Description

Y

1

Material Safety Data Sheets (MSDS‟s) are available on the site for all hazardous materials, which are present.

2

Workers know where to find MSDSs and how to understand them.

3

PTW is ready with attached JSA and has been explained through a safety toolbox talk by Supervisor.

4

All product containers are properly labeled & stored in bundled areas.

5

No sources of ignition are present where flammable paints or solvents are in use or drying.

6

Ventilation is sufficient to prevent dangerous concentrations of flammable vapors and dangerous exposure to toxic fumes and vapors.

7

Flammable liquids stored outdoors are at least 50 feet from the property line and 10 feet from any public way.

8

If necessary, personal protective equipment (PPE) is provided by the contract company and worn by workers. The types used are appropriate for the work and give adequate protection.

9

N

Appropriate cleanup materials are available for leaks or spills.

10

Impermeable gloves of the correct type are worn to prevent skin contact with chemicals.

11

Workers use chemical goggles (or equivalent eye and face protection) where there is risk of splashing or spraying into eyes.

12

Chemicals are stored in approved containers and areas.

13

Fire extinguishers of the proper type are readily available wherever flammable liquids are stored, transported, or used.

14

Emergency showers and eye wash stations are available on the site and there location is known by all?

15

Any other

Date ……………… Write Name of person carrying out this check ………….……….…… Write name of relevant Supervisor to ensure the above checklist has been correctly completed ………………………………..…………………

01.15.10.10Rev01a.doc--05/10/2010

N/A


Qatar liquefied Gas Company Limited Safety Checklist Confined Space Entry – 2 of 9 Item

Description

Y

1

Has JSA been completed?

2

Has a Work Permit been raised?

3

Has a Confined Space Entry Permit been raised?

4

Has Safety Tool Box Talk been carried out by the supervisor to the workforce explaining PTW and JSA requirements?

5

Is an Inert Gas Entry procedure required?

6

Is the Personal Protective Equipment appropriate for the job?

7

Has the Confined Space been positively isolated: Process, Utilities, Mechanically, Electrically, Radiography

8

Has a Spading List been attached to the Permit to Work?

9

Has the area been Gas Tested & Certified Gas Free by the Safety Officer?

10

Are Warning Signs and originals of Permits conspicuously displayed?

11

Is ventilation adequate for the space?

12

Is electrical equipment classified for the area?

13

Is surrounding area free from hazardous contamination eg. Painting, grit blasting, ICE engine exhaust, etc.

14

Is fume extraction equipment required in the confined space?

15

Are pneumatic tools correctly coupled to a clean air supply?

16

Is Self Contained Breathing Apparatus or Airline BA required?

17

Are Warning Signs and originals of Permits conspicuously displayed?

18

Have continuous gas monitors been placed.

19

Have all potential sources of ignition been removed from the vicinity.

20

Is Standby man stood by?

21

Has a safe access route been identified?

22

Is rescue equipment available and in place.

23

Is a register required for logging personnel IN and OUT?

24

Has a prearranged communication system been agreed upon?

25

Are all personnel required to enter the space competent and trained in vessel entry and the use of BA.

26

Have personnel been briefed on action in case of GA or Gas Alarm.

27

Has Maintenance Supervisor reminded all personnel of previous On the Job Training (OJT).

28

Any other (for further details, refer to P&P #01.15.02.18)

N

Date ……………… Write Name of person carrying out this check …………………………… Write name of relevant Supervisor to ensure the above checklist has been correctly completed ………………………………………..……………

01.15.10.10Rev01a.doc--05/10/2010

N/A


Qatar liquefied Gas Company Limited Safety Checklist Hand Tools – Complete this checklist by randomly sampling 10% of the hand tools you have on site – 3 of 9

Item

Description

Y

1

The right tool is used for the job.

2

Come-along‟s and extensions on wrenches, jacks, and hoists are designed for the equipment they are used with.

3

Workers use only tools with which they have experience, or on which they have been trained.

4

Workers using tools stand on a clean, dry surface to prevent slipping.

5

Hard hammers are not used to strike hardened tools.

6

Spark resistant tools are used where sources of ignition are prohibited due to the presence of flammable materials.

7

Tools are not left on ladders, scaffolds, or overhead workspaces.

8

Tool belts are used, especially when workers are on ladders.

9

Tools are stored in pouches or other appropriate containers when they are not being used. Sharp edged or pointed tools (knives, etc.) are kept in sheaths, not in workers‟ pockets.

10

Tools are protected from contact with water, oil, hot surfaces, and chemicals that might damage them.

11

Tools are kept clean.

12

No home made or modified tools are used

13

Weight of tool belts is reduced as much as possible to prevent back and hip strain. Only essential tools are carried on the belt.

14

Any Other

N

Date ……………… Write Name of person carrying out this check ……………………….… Write name of relevant Supervisor to ensure the above checklist has been correctly completed ……………………………………………………

01.15.10.10Rev01a.doc--05/10/2010

N/A


Qatar liquefied Gas Company Limited Safe ty Checklist Housekeeping – A new checklist is to be used for each of your working areas 4 of 9

Item

Description

Y

1

Debris is kept cleared from work surfaces, passages, and stairs.

2

All walking and working surfaces are reasonably dry and free from grease or oil.

3

Sufficient waste or trash containers are provided, used and emptied when appropriate.

4

All walking and working surfaces are free of protruding nails .

5

Flammable material is always stored in closed containers.

6

Incompatible chemical products (which may cause a hazardous reaction if they come in contact) are not stored together.

7

Flammable liquids are not stored near sources of ignition (sparks, electricity, flames, or hot objects).

8

Appropriate cleanup materials are available for leaks or spills of flammables or other hazardous materials.

9

Toilets and washing facilities are clean and sanitary. Toilets are designed to ensure user privacy, and are supplied with toilet paper.

10

Adequate supplies of potable water are available.

11

Drinking water is stored and dispensed in clearly marked containers hat are not used for any other purpose.

12

Housekeeping occurs constantly on the job, not just once a week or at the end of the project.

13

Everyone does housekeeping, not just labourers. Workers pick up anything they see lying around that can trip a person or fall on them.

14

Extension cords, lines, welding leads, hoses, etc. are coiled up when not in use. Tools are returned to the gang box or tool room.

15

Any other

N

Date ……………… Write Name of person carrying out this check ……………..………… Write name of relevant Supervisor to ensure the above checklist has been correctly completed ……………………………………….…………

01.15.10.10Rev01a.doc--05/10/2010

N/A


Qatar liquefied Gas Company Limited Safety Checklist Power Tools – This check to be carried out for all power tools – 5 of 9

Item 1 2 3

Y

Description

N

Proper guards are in place and not altered. Are tools free of any obvious physical damage? Inspected tools for frayed or damaged cords?

4

Are tools and cords properly grounded (ground pins are in good condition)?

5

Are double insulated tools in use and in good condition?

6

Are the handles on all tools in good condition (not bent, splintered or broken)?

7

Are all hoses on air or hydraulic tools in good condition?

8

Are all shields and guards in place on the tools and in good condition?

9

Electrical cords are protected from damage by vehicles.

10

Electrical tools are not used in wet areas, or in areas where flammable vapors may be present, unless specifically designed for that purpose.

11

Electrical tools are not hoisted or lowered by their cords.

12

Compressed air over 10 psi is never used to blow dirt, chips, or dust from clothing while it is being worn.

13

Air hose connections are checked to make sure they are secured properly & have the purpose safety pins in place, not wire?

14

Excessively worn grinding disks are discarded and replaced.

15

Air hoses and electric cables used in elevated locations are securely fastened to a substantial anchorage at or near the working level. They are fastened no more than 15 feet from the working end.

16

Fire extinguishers of the correct type are available.

17

PTW is ready with attached JSA and has been explained through a safety toolbox talk by Forman to Workforce.

18

Any other (see Electrical Safety Rules # 01.20.41.00 for further details)

Date ……………… Write Name of person carrying out this check ………………………… Write name of relevant Supervisor to ensure the above checklist has been correctly completed ………………….………….……………………

01.15.10.10Rev01a.doc--05/10/2010

N/A


Qatar liquefied Gas Company Limited Safety Checklist Personal Protective Equipment – All PPE must be checked – 6 of 9

Item

Description

Y

1

Personal protective equipment used on the site meets the requirements of Qatargas safety standards.

2

All hazards requiring personal protective equipment have been identified.

3

Has Safety Footwear been inspected in the last three months to identify footwear that needs replacing?

4

Helmet suspensions and liners are in good condition.

5

Employees confine their hair where there‟s a risk of injury from entanglement in moving parts, or a risk of contamination by combustible or toxic substances.

6

Employees are protected from falling objects by guardrails, toe boards, and other safety equipment and practices.

7

Workers who are at risk of eye injury due to flying particles, hazardous substances, projections, or injurious light rays are provided and use suitable eye and/or face protection

8

Impact resistant safety glasses with side shields, or impact resistant goggles, are used for chipping, grinding, sawing, drilling, and other operations where there is a danger of flying fragments, chips, or other particles.

9

Only splash resistant goggles are used when working with acids and other hazardous liquid chemicals. (Splash resistant goggles are either unventilated, or have indirect ventilation.)

10

Employees doing welding use welding goggles with filter lenses or plates to screen out harmful light and ultraviolet rays. Goggles used are appropriate for the specific type of welding.

11

When work involves potential risk of cuts, burns, harmful physical or chemical agents, or radioactive material, workers are provided and use appropriate hand protection.

12

Gloves used with vibrating power tools (jackhammers, chain saws, etc.) have vibrationdamping material in palms and fingers. They fit properly and don‟t increase the grip force required to control the tool.

13

Workers using jackhammers wear steel covering over the whole foot, not just the toes.

14

Rubber boots with steel caps are to be worn when working with concrete or in water.

15

Employees wear clothing appropriate for the work being done. (Nomex Delta C Orange for Qatargas and Yellow for Contractors.)

16

Each employee must have a set of clear and dark glasses and a case to be able to carry the pair he is not using.

17

Workers wear bright orange warning garments (shirts, vests, jackets) when they work on foot near vehicular traffic hazards.

18

Any other (See P&P # 01.15.02.01 for further details)

N

Date ……………… Write Name of person carrying out this check ………………………… Write name of relevant Supervisor to ensure the above checklist has been correctly completed ……………………………………………………

01.15.10.10Rev01a.doc--05/10/2010

N/A


Qatar liquefied Gas Company Limited Safety Checklist Safety Harnesses Checklist – To be carried out for all harnesses

Item 1

7 of 9

Y

Description

N

Does equipment meet relevant standard (e.g. ANSI Z359.1 - 1999 or EN standards) Is harness correct design for intended work?

2

- Fall arrest only (i.e. usually has rear 'Dee' ring attachment only) All fall arrest must have a shock absorber incorporated in the lanyard - Work positioning (i.e. has front and side attachment hardware)

3

Age – Do not expect more than five (5) year working lifespan. Heavy usage will Shorten lifespan. Visual inspection - look for; - Anchor points ('Dee' rings, metal links exhibiting corrosion, structural cracking

4

and/or deformity) - Buckles (Distortion or other physical damage - e.g. crack s) - Stitching (broken, cut or worn threads) - Webbing (Cuts, tears or abrasion damage exceeding 10% cross-sectional thickness)

5

Has harness arrested a fall greater than 0.6m? If severe fall, check with manufacturer Fit – Does harness fit properly?

6

At least 75mm of webbing material must protrude beyond the buckles.

Waist belt must sit comfortably above hips. Adjust all buckles according to Manufacturer‟s instructions. 7

8

Accept OR Reject harness Rejected harnesses must be cut up and disposed of immediately.

Any Other ( See P&P # 01.15.02.32 and # 01.15.02.33 for further details)

Date ……………… Write Name of person carrying out this check ………..……………… Write name of relevant Supervisor to ensure the above checklist has been correctly completed ………………………………….………………

01.15.10.10Rev01a.doc--05/10/2010

N/A


Qatar liquefied Gas Company Limited Safety Checklist Scaffolding – All scaffolding to be checked – 8 of 9

Item 1

Y

Description

Are foundation/deck/soleplates satisfactory?

2

Check scafftag reference no., status and date.

3

Check that scafftag is clearly displayed at point of entry onto scaffold

4

Lift heights @ 2000 mm generally, bays 1220 mm max. Centres.

5

Check Transom centres – generally 1220 mm maximum centres

6

Check that face bracing is installed full height of scaffold (every 30 m minimum).

7

Check scaffold boards, condition, tied down securely. No splits or notches. Check gaps

8

Check ties and Joints (couplers) properly secured.

9

Check guardrails and toe boards are secure. No gaps.

10

Check ladder access, securely tied, caged in for safety if required. Ladders must project at least 3 rungs above level to be reached.

11

Joints in upright and ledger tubes must be staggered.

12

Check that no loose materials are left on scaffold.

13

N

Any other ( See P&P # 01.15.10.11 for further details)

Date ……………… Write Name of person carrying out this check …………………………… Write name of relevant Supervisor to ensure the above checklist has been correctly completed ……………………………………………………………

01.15.10.10Rev01a.doc--05/10/2010

N/A


Qatar liquefied Gas Company Limited Safety Checklist Welding – All welding jobs to be checked – 9 of 9

Item

Description

Y

1

Are only authorized and trained personnel permitted to use welding, cutting, or brazing equipment?

2

Are fire watch assigned when welding or cutting is performed? The Fire watch must be trained.

3

PTW is ready with attached JSA and has been explained through a safety tool box talk by the Supervisor.

4

Are compressed gas cylinders regularly examined for signs of defect, deep rusting, or leakage?

5

Flashback arrestors at the regulators and reverse flow check valves at the torch ends.

6

Only approved manufacturer‟s hose fittings (no Jubilee clips).

7

N

Are non-combustible enclosures, (screens/shields) provided and used when welding?

8

Welding and ground cables in good condition?

9

Is a check made for adequate ventilation where welding or cutting is performed?

10

Before hot work begins, are drums, barrels, tanks, and other containers so thoroughly cleaned and tested that no substances remain that could explode, ignite, or produce toxic vapors?

11

When employees work in confined spaces, is the atmosphere monitored and are means provided for quick removal of welders in case of an emergency?

12

Flame resistant clothing (Nomex Delta C), Gauntlet gloves, Leather apron, Eye and face protection from radiation & particles are provided for welder as personal protective equipment?

13

Do not operate welding machine in enclosed area unless the exhaust gases are piped to the outside.

14

Acetylene cylinder secured and stored in upright position.

15

Any other

Date ……………… Write Name of person carrying out this check …………………………… Write name of relevant Supervisor to ensure the above checklist has been correctly completed ……………………………………………………………

01.15.10.10Rev01a.doc--05/10/2010

N/A

5.7.4 Tool Box Talks Notification Form This Form is to be forwarded to your Qatargas Host on a weekly basis. A sample of this Form is included at the end of the Procedure # 01.15.02.10 “Effective Presentation of Tool Box Talks” (See Section 5.7.4.1 below). TBTs are to be held on a daily basis or more frequent as required but not less then daily. Please also follow Permit to Work Procedure (# 01.15.02.10).

5.7.4.1 Effective Presentation of Tool Box Talks Extract of the Qatargas Procedure# 01.15.02.10 is enclosed as a sample for you reference and use. Please refer to Qatargas Intranet for current and full signed version (pdf format).

Appendix 5.7.4: Tool Box Talks Notification Form Appendix Page IX 01.15.10.10Rev01a.doc--05/10/2010


01.15.10.10 2007/05/29 2007/09/16 See front page 01a


“Effective Presentation of Tool Box” (#01.15.03.04) PURPOSE To ensure that an effective and consistent message is delivered to all Qatargas employees and contractors covering all possible risks which personnel might encounter in a particular task or tasks.

To ensure that (i) high risks are adequately addressed, historical lessons are learned and conveyed, (ii) the present working environment is systematically assessed for risk and (iii) all these aspects are effectively and adequately covered with all concerned before work is permitted by the t ask supervisor to commence.

SCOPE This procedure is valid to all Qatargas employees, contractors, sub contractors and visitors at all Qatargas facilities both on and off shore at all times. Though it is primarily meant for personnel doing industrial or potentially hazardous work, those working in office environment can also benefit fr om it.

PROCEDURE What Is Tool Box Talk? Tool Box Talk (TBT) is a set of instructions given by a task supervisor to his team to achieve the purpose as above. TBT is also sometimes termed as Job Briefing, Safety Briefing, and Field Work Instructions etc. TBT is work-oriented and should not be confused with SEQ training provided in the training center.

Who conducts tool box talk? Any person who leads/supervises his team on a task/job. For example, a Permit Receiver under Permit-to-Work System conducts TBT to prepare his team mentally and physically to do the work. Even higher-level personnel such as Section Heads and Managers may conduct or coordinate Tool Box Talks for their teams during the regular departmental gatherings for educational purposes to improve the workperformance of their teams.

When to conduct tool box talk? TBT is generally delivered on two occasions: Pre-job Schedules

TBT must be conducted before a job is to begin so that the performing party is mentally and physically prepared to do the job and is aware of all EHS (Environmental, Health and Safety) and technical aspects. This is mandatory for all jobs involving EHS risks, whether under Permit to Work (PTW ) System or not. Job performers must follow the specific instructions on PTW / Job Safety Analysis while conducting TBT. TBT may be either brief or comprehensive depending upon nature of job. This may cover both routine and non-routine jobs. Departmental schedules

This is optional. Some of the Departmental /Sectional meetings can be used for imparting general knowledge on EHS and technical matters. This may normally cover routine jobs but may include some special expert talks.

Page 1/5

Extract from # 01.15.03.04

01.15.10.10Rev01a.doc--10/5/2010


Conducting Tool Box Talks Once a person or party is requested/ required to conduct a Tool Box Talk on any health, safety or environmental subject / task or tasks, the typical formats as indicated in the following Sections must be followed as a minimum. The location of TBT presentation may be office area or even the job site depending upon the nature and timing of the talk. The pre- job Tool Box Talk must document “the title of talk”, “delivered by”, “date and time” on the duly signed “Attendance Sheet”, and cover suggested aspects as in Sections below. These documents must then be filed by the presenting Department/Section for auditing purposes for one year and then archived for no less then two years. Administrative Checklists and Forms

The typical administrative Checklists are shown for your use in the Appendices as follows: Appendix (Pre Tool Box Talk Checklist), Appendix (Attendance Sheet) Essential Contents of the talk 

 

       



Identify working environment hazards (EHS aspects) and ways to minimize/eliminate them. Correlate technical aspects of the job with these EHS hazards Check accessibility and emergency egress. Need to eliminate/minimize obstructions. Ensure that the team understands the technical aspects of job well. Assign Responsibilities. Allocate Manpower. Source Tools/Equipment/Material. How to respond during an emergency. How to render your working equipment safe during emergency. Refer to the related Safety and Trade (discipline) Procedures. Check that crew-members/team members have attended all mandatory SEQ courses. Check that crew-members/team members are technically qualified and experienced to do the job.

General Guidelines         



Aim to cover one subject only. Have introduction of the subject and outline a maximum of about 5 main points Explain main points: Give examples where feasible. Summarize the importance of points. Provide recommendations where necessary. Limit Talk to about 15 - 20 minutes and keep it simple. Make it as informal as possible. Encourage the group to participate with “Frequently Asked Questions & Answers”. Follow-up on any difficult questions Page 2/5


01.15.10.10Rev01a.doc--10/5/2010


Post Toolbox Talk: 

Has the attendance sheet been signed by all attendees



All handouts been distributed

Ask the following questions 

Do I need to get back to anyone for any reason



Did I encourage participation



Did I encourage questions



Did I involve the attendees enough



Did I use humour enough when applicable



Did I display interest in the topic and audience



Did I listen to what the attendees had to say



Did I treat the attendees with respect



Did the Tool Box Talk go too long or too short



Can I improve the next presentation



Do I need to do any follow up

Audit by SEQ Department 

The Tool Box Talk documentation is to stay on file for one year and then be archived for no less then two years.



SEQD department shall carry out audit on this on need basis.



SEQ Department shall provide necessary assistance if it receives feedback or finds during the audit that certain line-management/supervision is facing genuine difficulty or is unable to organize/conduct Tool Box Talk

APPENDICES

(See Next)

Page 3/5


01.15.10.10Rev01a.doc--10/5/2010


PRE Toolbox Talk Checklist Description

Yes

No

1. Subject to be presented is confirmed? 2. Will anyone be co-presenting with you? 3. Will an expert be doing this presentation? 4. Which language will be used for the presentation? (Tick applicable one) 

English/Hindi/ Urdu/ Arabic



Other

5. Obtained information for the subject from: (Tick applicable one) 

Qatargas Intranet /Qatargas Safety Section



Newspapers / Published material/ Television/ Radio/ Internet



International Standards



Personal experience

6. Historic lessons to be learned are included in the presentation? 7. Handouts are organized? 8. Risks identified in relevant Job Safety Analysis are presented 9. Working environment is analysed to identify risk/ problem areas? 10. Do you know the subject well enough? 11. Will you be using? 

Videos



Power Point presentation



Slides



Overheads



Photos



Pamphlets/ Handouts/ Flyers



Posters

12. Will you be doing any physical demonstration? 

Do you have all the props you need?



Do you have a sample of what you will talk about?

13. Presentation equipment required 

Screen



Projector



Flip Chart



Electronic Whiteboard



Overhead projector



TV/ Video recorder



Video conferencing/ Telephone conference call

14. Miscellaneous presentation items 

Whiteboard markers



Writing pads for attendees

15. Is there enough seating capacity for audience 16. Does the presentation location have a safe exit during an emergency? 17. Is the attendance Sheet ready?

Page 4/5 Extract from # 01.15.03.04

01.15.10.10Rev01a.doc--10/5/2010

N/A


ATTENDEES’ SHEET Date: ………………………………… Tool Box Topic(s):

Presenter(s)

1. 2. 3. 4. Names of Attendees

Company Name

Signature

Page 5/5 Extract from # 01.15.03.04

01.15.10.10Rev01a.doc--10/5/2010

5.8 CONTRACTOR EXIT INTERVIEW PLEASE SEE ATTACHMENT NEXT

5.9

CONTRACTOR SAFETY PERFORMANCE & RATING REPORT PLEASE SEE ATTACHMENT NEXT

Appendix 5.8: Contractor Exit Interview. Appendix 5.9: Contractor Safety Performance & Rating Report Appendix Page X 01.15.10.10Rev01a.doc-05/10/2010


01.15.10.10 2007/05/29 2007/09/16 See front page 01a


CONTRACTOR EXIT INTERVIEW The purpose of this exit interview is to ensure that the contractor in question had completed his contractual duties, removed from site all his people equipment rubbish and hazardous waste. Contracting Company: …………………………………………….. Date: ……………… Contract Ref. Number ……………………………..Contract Title:…………………………….. QG Host‟s Name: ………………………………. Interviewee Name ………………………..

Have the following Qatargas Company items been returned, submitted and /or removed from site: Yes No N/A Keys Security passes Electronic gate passes Communication equipment Vehicles of any type RLIC Passes Tools Equipment Fire Equipment Relevant Reports Monies Rubbish Removed Hazardous waste Removed Lay down area/s inspected All relevant Work area/s inspected Feedback Comments from contractor side: ……………………………………………… General Comments from QG side: ………………………………………………

Signed QG Host ………………… Signed Contractor Host ……………………………... Date:

Date:

01.15.10.10Rev01a.doc--05/10/2010

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