DESIGN AND IMPLEMENTATION OF A COMPUTERIZED FARM MANAGEMENT INFORMATION SYSTEM ( A CASE STUDY OF A PIGGRY FARM)
1
ABSTRACT
In this this stud study y the the resea researc rche herr aime aimed d at comp comput uter eriz izin ing g pigg pigger ery y farm farm mana manage gem ment ent info inform rmat atio ion n syst system em..
A pigg pigger ery y farm farm is a kind kind of farm farm
mana manage geme ment nt wher wheree pigs pigs are are been been rear reared ed and and care care for, for, for for the the purpo purpose se of production to do this the researcher under want a thorough interview where she was able to discover some problems associated with the existing system of management information system which is manual system. This problems have been hindering the growth of the management till date and that is what called for this research work. The attempt of other researchers, authors are reviewed to know their opinions patterning this problems / topic. Oral interview were used to connect the datas needed for this research work, work, and to resear researche cherr also also added added some some of observ observati ation on made made during during the collection of datas. In the chapter three, the researcher described and analysis the existing system in order to tackle the problems in the existing system. Chapter 4 and 5, the new system were designed and implemented to replace the old / existing system which is manual system. Finally, the researcher summarized the findings from the data gotten. And And reso resolv lved ed into into maki making ng some some reas reason onab able le reco recomm mmen enda dati tion onss befo before re concluding the work at last. 2
ABSTRACT
In this this stud study y the the resea researc rche herr aime aimed d at comp comput uter eriz izin ing g pigg pigger ery y farm farm mana manage gem ment ent info inform rmat atio ion n syst system em..
A pigg pigger ery y farm farm is a kind kind of farm farm
mana manage geme ment nt wher wheree pigs pigs are are been been rear reared ed and and care care for, for, for for the the purpo purpose se of production to do this the researcher under want a thorough interview where she was able to discover some problems associated with the existing system of management information system which is manual system. This problems have been hindering the growth of the management till date and that is what called for this research work. The attempt of other researchers, authors are reviewed to know their opinions patterning this problems / topic. Oral interview were used to connect the datas needed for this research work, work, and to resear researche cherr also also added added some some of observ observati ation on made made during during the collection of datas. In the chapter three, the researcher described and analysis the existing system in order to tackle the problems in the existing system. Chapter 4 and 5, the new system were designed and implemented to replace the old / existing system which is manual system. Finally, the researcher summarized the findings from the data gotten. And And reso resolv lved ed into into maki making ng some some reas reason onab able le reco recomm mmen enda dati tion onss befo before re concluding the work at last. 2
TABLE OF CONTENT
Title page Certification Dedication Acknowledgement Abstract Table of content
CHAPTER ONE
1.0
Introduction 1 .1
Background of of th the study
1 .2
Objective of the study
1.2. 1.2.1 1 State Stateme ment nt of prob proble lem m 1 .3
Significant of of th the st study
1 .4
Scope of the study
1 .5
Methodology
1 .6
Definition of terms
1 .7
Project thesis 3
CHAPTER TWO
2.0
LITERATURE REVIEW
CHAPTER THREE
3.0 3.0
Over Overvi view ew of the the exis existi ting ng syst system em 3.1 3.1
Desc Descrip ripti tion on and and ana analy lysi siss of the the exi exist stin ing g syst system em
3.2 3.2
Metho ethod d of data ata col collect lectio ion n
3.2. 3.2.1 1 Interv Intervie iew w meth method od 3.2.2 3.2.2 Observ Observati ation on method method 3.3
Input analysis
3.4
Process an analysis
3.5
Output analysis
3.6 3.6
Prob Probllem of the exis existi tin ng sys syste tem m
3.7 3.7
Just Justif ific icat atio ion n of of the the new new sys systtem
CHAPTER FOUR
4.0
Design of of th the ne new system 4.1 4.1
Outp Output ut spec specif ific icat atio ion n and and desi design gn
4
4.2
Input specification and design
4.3
File design
4.4
Procedure chart
4.5
System chart
4.6
System requirement
CHAPTER FIVE
5.0
Implementation
5.1
Program design
5.2
Program flow chart
5.3
Pseudocode
5.4
Source listing
5.5
Test run
CHAPTER SIX
DOCUMENTATION
CHAPTER SEVEN
7.0
RECOMMENDATION & CONCLUSION
REFERENCES
5
CHAPTER ONE
1.0
INTRODUCTION
Diggery farm is a part of animal section in NIGERIA PRISON AGRICULTURE PROJECT, STATE COMMAND ENUGU (NPAPSE) Agriculture itself is a science of farming. It can be practice for either animal production or crop production purposes.
This study is based on farm
management information system” a case study of a piggry farm. Piggry farm is an example of animal farm which is practiced for the purpose of animal production. Before a piggry farm could stand, there must be a boar at least, sow / sows, pockers and piglet of different stages. Once more the direction intention of this project is to computerize farm management information system have been operated manually. Mis in this organization was essentially operated with a great deal of human efforts, and infact the activities of the organization in this system is less challenging, less complex and hence organizations do this extents small sized. Management information systems remain the system that aim at providing information for the management on a regular basis.
This call to mind the time value of
6
information which implies that when the required information is received behind the period it will be used, the information become useless. Mis dries to inform the manager how to provide the information. Management always aim at reading the climax in the decision performance fort attainment of organizational objective but this existing system could not attract such performance due to the lack of effective information tool which can provide the management with quality and needed information and at needed time.
This system always result to information over local which
actually decreases the decision performance in any management. Information they say is power. Quality information is very vital do check in organization. The only information tha can accelerate the management decision performance is the information that process the good quality of information. Such qualities of information comprises: (1)
Relevance
(2)
Accuracy
(3)
Completeness
(4)
Reliability
(5)
Timeliness
7
Despite these qualities management cannot achieve their objectives. The decision performance also depend on the manager himself. The manager must be able to identify problem, define the problem, analyse it and suggest a possible solution to the problem. And for manager to do these, he must be backup with informations required. Due to the show mentioned faults and errors associated with the existing system of management information an alternative system is suggested which is a computerized system. The technology have created an interesting opportunities for all managers and as the technology is growing the researcher demand it necessary to let the blowing wind reach the farm managers (piggry farm managers) in their management information system. A software is developed to replace this manual operation of Mis. This form of software is an expert system. Computerized farm management information system is a software package that contains a lot of files and records the file that was designed in detail is a sales file which each of it record consist of files like varieties of pigs, quantity, price, weight, subtotal, total amount grand total etc.
8
1.1
BACKGROUND OF THE STUDY
Nigeria Prison Agriculture Project, State Command (NPAPSCE) stated its operation in Nigeria Prison State Command Enugu between 1980-1981 under the management of MRS MARIA EBUCHE. NPAPSCE started it operation with about three kinds of animals sections, poultry department and crop department. As Nigeria Prison State Command seems to be a world of its owner, the manager (DSP) did not relent at all instead he worked indefatigably expand and introduce other animals to the animal department Around 1990, there came the expansion of the organization / management. That was when the idea of introducing piggry farm section was accepted in anticipation of the management goals achievement. This led to the origin of piggry farm in this management. The piggry farm they said has provide worthwhile, it has contributed a lot to the labor market and to the management itself. The piggry farm are divided into subsection headedby DSP (manager). The sections are. (1)
Boar Section (2)
(4)
Piglet Sections.
Sow Section (3)
Pocket Section
The management is also divided into management sections. Thus.
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(1)
Stock keeping (2) Feeding (3) Maintenance
(4)
Health care, (5)
finance, (6) Accounting (7)
Marketing and Sales
Piggry Sales management is discussed in detail here.
1.2
OBJECTIVE OF THE STUDY.
The objective that led to this research work is basically to expose the Nigeria farmers in general and especially NPADSCE farmer manager with the effective, efficient, accurate and timely form of management information system. That is to replace manual mis with computerized Mis. The researcher hope to achieve the following after this research thus -
To equip all the manage with quality information on regular basis.
-
To eliminate the steady decline in the management.
-
To autonate all the activities of Mis
-
To accelerate decision performance
-
To design an expert system.
10
1.2.2 STATEMENT OF THE PROBLEM
It is very unfortunate that the technology potentials has not been fully or even adequately realized in the field of farm management information. Very little farm managers has grabbed this powerful it opportunities. This has put managers and researchers behind. Some of the problems militating against high decision performance and achievement of management goals are as follows:
1.3
-
Lack of quality information tool.
-
Lack of specialist in the field. Lack of technical – known how.
-
Lack of sufficient fund
-
Poor service render by the government
-
Poor perception of economic benefit.
-
Management decline
-
Immobility etc.
SIGNIFICANCE OF THE STUDY
In the event of the above mentioned faults and errors discovered in the manual system. It is believed that the introduction of a computerized system of
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Mis will change the whole thing positively.
It will totally eliminate the
inherent problem which will in turn bring about immense cash value to Nigeria Prison State Command, Enugu and to all farm managers in Nigeria. It will definitely expose and enlighten the staff and managers of farm in NPAPSCE on what they supposed to know about their management.
In
addition, it will bring about more noticeable contribution and improvements to both the headquarters and other branches nationwide to be able to defined their problems and find out large on the favourable side. Through the researcher restricted the study to NPAPSCE, the result of the findings will let of immense benefits to all Nigeria farm managers and as well to students conducting similar research work on the same or related topics.
1.4
SCOPE OF THE STUDY
In the study of this nature, one would like to accumulate information from many areas, But, in the view of the time given for this research such a wide range could not be reached. The researcher therefore, concentrated on the sales management information of pig in Nigeria Prison Agric Project state command Enugu. The choice of sales Mis was due to the time factor.
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1.5
METHODOLOGY
The source from which the necessary data were elicited for carryout this research work is basically from primary source. The researcher underwent a thorough interview, the farm manager Mrs Maria Ebuche was interviewed and she was kind enough to respond to the interview questions. Finally, informations were elicited from the observation techniques during the investigation.
1.6
DEFINITION OF TERMS
Terms associated to this topic are to be define below. Thus. (1)
ASP - Assistant superintendent of Prison concerning Piggery farm
management. ASP is an assistant manager in the management. (2)
AIP - Assistant Inspector of Prison.
He is a person who visit all
department to check rules are being obeyed and standard and acceptable. He checks to ensure that things are going on fine. Boar -This a male pig that has grown to a point that can pregnant a sow. Confine System – This is type of management system that does not interact with the system’s environment. The pigs under this system are controlled they
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are not expose to the environment, their feeding and all management are controlled by a prison or persons. Computer – A machine used in modern times in organization and homes do manipulate data. DSP – Deputy Superintendent of Prison. This is a person that oversees what is going on in the management. He controls, arrange, organize, plan, manage and makes decision in the management. Data – Is a row fact that has no meaning. Database – A collection of interrelated data stared with controlled redundancy to serve one or more application. Information – Information is a data that has been evaluated. It is a processed data. Information Overload – A situation which the sheer amount of information in an system is simply too great to be coped with by the information management available.
It is overflow of information which slow down decision
performance. Information system-
A systematic way of organizing the handling of
information, from information gathering to information retrieval and use.
14
Management -
The process of procuring, allocating, combing and utilizing
or organizational resources expressed usually as 3ms (men, materials and money) through planning organizing directing and controlling activities of work of the organization member to reach certain stated objectives. Management Information System – Mis is an integrated and holistic reporting network system in an organization that provides planning and controlling information for effective decision making. Mobility – This ability of information to move from one point to another, from one person to another easily and timely. Open System – This a system that interact with its environments. The pigs reared in this system are always expose to the environment, its feeding and every other thing about the management is not controlled Pocker – A pig at the sluter stage. Piglet - Young pigs. That is the earlier first stage of pigs. System – It is a collection of interrelated and interdependent procedures that are joined together to perform an activity or a task.
15
Software – The programs that control the computer operation the system programme controls the hardware component of computer which application program controls task performed by computer. Sow – The female pig.
1.7
THESIS / PROJECT ORGANIZATION
This project is more or less organized in seven chapters which includes CHAPTER ONE: This introduces you to the topic, runs through the backgroun of the study, problem statement, objective, scope of the study, method of investigation adopted and terms definitions CHAPTER TWO: The ideas opinions and contribution of other researchers and authors were review. CHAPTER THREE:
Is about description & analysis of the existing
system. CHAPTER FOUR / FIVE:
These handle the design and implementation of
the new system CHAPTER SIX – SEVEN:
In these chapters the work was documented,
concluded and finally, recommendation and reference were made.
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CHAPTER TWO
2.0
LITERATURE REVIEW
The essence of this chapter is to review the attempt other researchers and authors have made in texts. There was very limited book or attempt to review, it is just about two to three persons have had a contribution to this topic. According to STEPHEN B. HARSH / LARRY J. CONNOR / GERAD D. SCHWAB (1886) in their text MANAGING THE FARM BUSINESS. “In general, the value of information is the value of the change in decision behaviours caused by the information less the cost of the information. In other words, given a set of possible decisions a decision maker will select on the basis of the information at hand. If new information causes a different decision to make, the value of the new information is the difference in value between the out come of the old decision, less the cost of obtaining the information”. From the above assertion, computerized farm management information system can be regarded as the prior technology for two farm managers, Although some people failed to understand the importance an appreciation of the opportunity offered by technology will be of a great advantage to the
17
management at all levels. Lalittout information, farm managers will just grind to a half. He further enlightened us in the differences between data and information. “DATA VERSUES INFORMATION. Information is obtained from the data. The farm manager typically has a large multitude of data, but a limited supply of information. DATA -> PROCESSING -> INFORMATION Transmission of data to information. The relation of data to information is roughly that of raw material to finished products.
Data is a groups of
nonrandom symbols which represents quantities, actions, things, and so far to. Information is data that has been processed into a form that is meaningful to the receipient and is of real or perceived value in current or prospective decision. Hence, information is data that have been evaluated in the context of a specific problem situation.
The true value of information is related to
decision that the manager has to make”. According to DAVIS who defined management information as “integrated man / machine system for providing information to support the operation, management and decision making in an organization”; MC
18
Donough defined MIS as “Logical configuration of the significant element in a selected problem area: ENGR. Agbo defined it as “ a supporting system which assist management in his decision for the attainment of organization objective”. In view of all these attempt to define management information, it implies that the basic purpose of MIS in an organization is to provide a means for supplying the decision makers. (the managers) with information for making decision.
It also implies that it is a supporting system which assist the
management in his decision for the attainment of organizations objectives. This shows that poor management information system can lead to a total liquidation of an organization or management.
In this study effort and
intention is geared to effective and efficient means of information. Computtering a system is to hand over all man activities / manual activities like data gathering, storage, provessing and dissemination of information to computer power. The computer make always available accurate efficient ad timely information to the farm managers. Jorue Alvarez & peter Nuthall in their research work (2000) “Given that
information innovation adoption is not due to either government or similar edict (eg from Bank lender), nor due o technological necessity, the research
19
hypothesis is that information innovation adoption depends on the concurrent presence of three factors: Thus
Knowledge gap between the software developer and user. This gap involves the knowledge and information that each farmer possess and use for operating and managing her / hisfarm relative to software developer’s concept. It larges gap may result in different viewpoints of the decision problem and its solution. If this knowledge gap is small, the adoption will be facilitated, otherwise adoption will not occurs.
Second factor is the EXTENT OF FARMER’S PERCEPTION OF THE ECONOMIC BENEFIT and ease of management derived from the adoption of an information system innovation. A clearly perceived benefit will reinforce adoption behaviour, otherwise adoption will not occur.
The third factor is the SKILLS NEEDED TO MANAGE THE INFORMATION INNOVATION. Adoption will be accelerated if farmers have the skills, otherwise adoption will be showed down.
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According to them, “successful use of information system depends on the three factors. Thus. •
The extent to which information innovation operation fits with the farmers existing work environment. The better this fit, the greater the use and vise – versa.
•
The matching of the information innovation capacity with the farmaer’s decision context.
The more flexible the system to
accummodate the farmers requirements, the more successful the system will be. •
Suitable system facilities such as introduction of inputs, interface design, output type and design and integration with the other applications.
These aspects defines the level of application
friendliness. The greater the friendliness, the more likely will the application be successful and vise –versa”. According to AKUWUDIKE. H. C and UGWU O. I. (2004) in their BOOK MANAGEMENT INFORMATION SYSTEMS FOR TERTIARY INSTITUTION. “Evolution of computer – Based management information system (MIS). This author emphasized on the evolution of computer-based
21
Mis which started from stage one (1) data processing to the last stage which is interactive networks. It is this last stage that we have up to date. EVOLUTION OF COMPUTER – BASED MIS S/N Stages
Description
1
Accounting and clerical applications pay rolling and salary administration.
2
3
4
Time Period Centralized data 1954-64 processing (Batch processing) Management 1965-85 focused data processing Decentralized End 1980-85 – user computing (real time processing Interactive 186-date networks
Direct support DSS for management and operation function Personal computers under the direct control of users
Lining individuals end-users
Evolution of CBMIS modified from management concepts and applications by Robbins Stephen 1987 PP. 502.
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CHAPTER THREE
3.0
OVERVIEW OF THE EXISTING SYSTEM
Farm management information system remains a system that aim at providing management with needed information on a regular basis. This call to mind the time value of information which implies that when the required information is received behind the period it will be used, the information becomes useless. MIS is not a new concept in farming, it was essentially operated with a great deal of human efforts – manual and infact the activities of farming at that time were less challenging, less complex and enhance farming was to that extend small in sized. With the present tempo in the massive acceptability of computers in farming, jobs for both managers and their subordinates are change as the farming designs are also changing by becoming flatter and more organic without any loss in control.
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3.1
DESCRIPTION AND ANALYSIS OF THE EXISTING SYSTEM.
Just as it has been said earlier farm management information system has been manually operated, infact all the activities like input, process and output analysis have been manually driven and as result, this system was associated with many problems and to wipeout those problem, hence a call for indebt study of the existing system and automating it in order other to achieve the proosed objectives.
3.2
METHOD OF DATA COLLECTION
For the successful completion of this project work, the researcher underwent a thorough research to investigate the existing system. This enable him to find out the problems to the system and devised a solution. During this process of data collection, three things were borne in mind; understanding the system, the requirement and how the objectives and requirements are met, and problem areas of the system. With these goal in mind and due to the nature of this research work, only two methods of data collection were used being interview and observation.
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3.2.1 INTERVIEW
The farm manager Nigeria Prison Agric Project State Command Enugu were interview on: how they manage and control the farm?, how the information is being provided to the management?, the king of problem encountered in the system?, the level of decision performance and how the goal is achieved in the system?.
3.2.2 OBSERVATION
In the course of the study, it was observed that management information is not documented and the management goal has not been achieved.
3.3
INPUT ANALYSIS
This system has its major inputs as the varieties of pig quantity, price and take away.
PIGS VARIETY
QUANTITY
PRICE
TAKE AWAY
25
3.4
PROCESS ANALYSIS
At the process point, it is the responsibility of the farm manager to collect, organize, and arrange them.
After this arrangement, manager then
calculate the subtotal and the total to produce an output.
3.5
OUTPUT ANALYSIS
The output is produced inform of sales book/form which contain the processed data. Below is the output form.
OUTPUT FORM
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PIG VARIETIES Piglet Pocker Pocker Sow Boar
3.6
QTY PRICE TAKE
10 5 5 4 6
SUB-
AWAY TOTAL N300 3000 N400 2000 N400 2000 N700 2800 N1000 6000
TAX TOTAL GRAND DUE 100 3100 200 2200 200 2200 500 3300 1000 7000
TOTAL 3100 5300 5300 8600 15,400
PROBLEMS OF THE EXISTING SYSTEM
The existing system due to its manual nature, has so many problems such as
3.7
(i)
It makes management boring
(ii)
Lack of sufficient fund
(iii)
Lack of specialist in the field
(iv)
Lack of effective means of information dissemination and acquisition
(v)
Poor perception of economic benefits.
JUSTIFICATION FOR THE NEW SYSTEM
27
The existing system as mentioned above is associated with many problems. Hence, the need for a well organized and easy package that put to an end all the short-comings of the manual system. This new system make it possible and easy to browse the whole compilation within a second and be equipped with needed information at the needed time for decision – making. Instead of gathering information from difference source as in the existing system, you will just select the variety you need and all the information about it will be supplied by computer. It may take the management or manager a day or weeks to make information about all these varieties available but computer does it within a second. Infact, the new system makes work easier and more accurate and neat. Moreover, there is a provision for alternative and modification if the need arize.
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CHAPTER FOUR
4.0
DESIGN OF THE NEW SYSTEM
The new system is designed with pain taking design, designing the files and sub-program and logically linked them together.
It was automatically
designed in away that once you select any of the named variety (i.e. Enter variety) all the information will be displayed and manager or any person can browse through it within a second. The program is presented in a diagrammatic form called flowchart, which shows the step by step of coding the program. Beside the full format of input and output are also included.
4.1
OUTPUT SPECIFICATION AND DESIGN.
The output of this system displays on the screen or sends to the printer the structured list of pigs. The information concerning any choosen variety will be displayed under it. The system is capable of displaying the pigs with its informations. Thus. VARIETY QTY
PRICE
TAKE
SUB
TAX
TOTAL GRAND
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CODE Piglet Pocker Sow boar
4.2
X XX XX X
XX XXX XXX XXXX
AWAY X X X X
TOTAL XXX XXXX XXXX XXXX
X X X X
XXX XXX XXXX XXXX
TOTAL XXX XXXX XXXX XXXXX
INPUT SPECIFICATION AND DESIGN
The system accepts the inputs as regards the pigs and then write the information into the database. SALES INFORMATION Ordered code
O
Piglet
Quantity
O
Pocker
O
Sow
O
Boar
Item amount Take away Calculate
Sub Total Tax Total due New order
summarize
exit
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4.3
FILE DESIGN
Two database files are designed here do serve as a storage medium for the new system. It stores all the information concerning all the pigs entered. The two files contain the pig records, as they were entered and store pig records which is produced by the system. However, the two files have the same field name, the same field type and equal field lengths. The first file “pig record” is written to whenever there is input and stores the data while the second file “Pig record” can only be read from as the output of the system.
THE GENERAL FILE STRUCTURE DESIGN FIELD NAME
FIELD TYPE
FIELD SIZE
Variety
Alphabetic character
Default
Quantity
Numeric character
Auto
31
Price
Currency
Auto
Take away
Symbol
1
Subtotal
Currency
Auto
Tax
Currency
Auto
Total
Currency
Auto
Grand Total
Currency
Auto
4.4
PROCEDURE CHART Password demand
Form Display Processing:- Calculate subtotal, total and Grand total Data Entry
Output Display
Exit
Close
32 RETURN
VALUE DATA
NUMERIC DATA
INPUT
4.5
SYSTEM CHART FILE NAME
SOURCE DOCUMENT
STORAGE FILE
DISPLAY
33 PROCESS
4.6
SYSTEM REQUIREMENT
For proper implementation and use of this new system, the following requirement should be available. (1)
(2)
A complete Computer System Comprises -
Input devices
-
Output devices
-
Processor
-
Storage devices
-
Coloured printer is recommended. Printer
34
(3)
VISUAL BASIC (VB) Compiler
(4)
Human resources like (i)
Operator (a Specialist)
(ii)
Engineer (a Specialist)
35
CHAPTER FIVE
5.0
IMPLEMENTATION
This system is implemented through main menu, file maintenance, guery system and help system. The main menu is controlled by the control program and the controlled program co-ordinate the sub-programs, whenever any of the sub-program is selected, control will be transferred to the program that is controlling the operation. The file maintenance enable the users to make changes or modify the file when the need arise and also exit the file which help to take control back to the main menu. The report generation is generated concerning the pigs in this segment of the package. It displays information about a particular Pig. Query subsystem gives the system an avenue to handle a hardwork / unexpected question, it handle standard reports whereas Help subsystem help to handles huk-ups when using this system.
36
5.1
PROGRAM DESIGN
The program is designed in proper consideration of the old system. The old system is divided into unit since it was operated manually and each of the units perform a particular task in the system through manually. In this new system it is broken down into subsystem and the subsystem is further divided into program modules each module handle a specific taxt operations in the system.
37
5.2
PROGRAM FLOW CHART
Start
ENTER PASSWORD & USER NAME
IS PASSWORD CORRECT ?
SELECT VARIETY
ENTER QUANTITY
IS PRICE VARIETY SELECTED ?
DISPLAY PRICE
CALCULATE ITEMAMOUNT, TOTALDUE, AND GRANDTOTAL
DISPLAY ITEMAMOUNT, TOTALDUE, AND GRANDTOTAL
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CLEAR FOR NEW ORDER
DISPLAY SUMMARY
DO YOU WANT TO TERMINATE THIS PROGRAM
EXIT
STOP
5.3
PSEUDOCODE
BEGING ENTER PASSWORD / USER NAME “Is password correct? If yes then load in the main form else Goto step 1 Select from the varieties Enter quantity (ies)
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“ is quantity entered?”, if yes, then display price of variety and calculate item amount, subtotal, Total Due and Grand Total Display ItemAmount, Subtotal, TotalDue And Grand total, else display and error Message for empty quantity textbox. Then goto step if Clear for New order Display summary sales Do you want to terminate the program? If yes then go to step 10 Else step 1 End
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CHAPTER SIX
6.0
DOCUMENTATION
All writer-ups about this topic are documented and the document is an written instructions explaining to the users (software users) what the software is all about, what the software can do and how to do it, how to handle it and so on. The Documentation help even a lay man who want to use the software. With this document any layman can possible use the software. Computerized farm management information system (Piggery farm Mgt information system) is a software that gives structural order information to the farm managers in order to facilitate effective decision performance it entails how the system works or function, what can be achieved in respect to input, process and output. This software is developed in VISUAL BASIC. The normal VB commands and set of commands defined for implementing conditional statement and procedures are used. To Run the program, take the following procedure below: (1)
Start up your system and allow it to boot up
41
(2)
Click START button
(3)
Click PROGRAM, on the program drop down menu, (4)
Choose MICROSOFT VISUAL BASIC STUDIO 6.0 and click
(5)
Choose VISUAL BASIC 6.0 and click
(6)
Click Remove program
(7)
Insert the diskette and click open
(8)
Double click “Julieth”, then click “Pig and a farm will appear.
(9)
Enter username “Julieth”. And password “Piggery”.
(10)
Click Run from the icon D or on the menu if from the menu
click start Run. (11)
When you finish and want to terminate the program then click
Exit and put off the system.
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CHAPTER SEVEN
7.0
RECOMMENDATION AND CONCLUSION
7.1
RECOMMENDATION
The researcher has successfully carried out the necessary study on this topic and now stand in a better position to make sure necessary Recommendation and suggestions. (1)
All farm managers should endeavour to adopt and use a computerized farm management information system since it is capable to carry out all the managerial function perfectly and effectively.
(2)
It has the capability to eliminate all the inherent problem of the old system there by projecting the decision performance.
(3)
It is suggested that student should not be supervised but should be assisted to ensure that what is said is what is done.
(4)
Students should be given free hand in choosing project topic.
(5)
It is also suggested that this very project topic should be given to many other students who wish to work on this topic so that difference findings should be available.
43
(6)
As well any project topic which are not properly completed, should be assigned to another student in the proceeding year to ensure the continuity & completion of the topic. Finally, this software is recommended as decision comparison and facilitation for all farm managers.
7.2
CONCLUSION
Having identified the shortcomings associated with the old system (manual), the new system is developed to put a stop to all the shortcomings. This new system is painstakely designed and built with quality, obtainable and favourable maintenance cost. The entire project is made up of five subprograms. Dach subprogram performs a specific task in the program. A selected option from the main menu leads to a module. The module designed reduces the complexity, facilitate changes and results in easier implementation by encouraging parallel development at different parts of this project. It is strongly believed that this new system is by far better than the old system since it has the capabilities to wipe off all the shortcomings of the old.
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