FM ENV 015 Land Development and Buildings- Envtal Mgt

FM ENV 015 Land Development & Refurbishment - Environmental Manaement !ro"edure

Safety Health & Environment Section Environmental Management System (EMS)

FM/ENV/015

an! "evelo#ment & $ef%rishment Environmental Management 'roce!%re

#ul$ %01 Version '(0

"oc%ment revie !%e *%ly +01, 'lease Note )*his Note )*his is a "ontrolled do"ument+ please ensure $ou are usin the most re"ent version available on the ,Lan intranet (

!ae 1 of +-

FM ENV 015 Land Development & Refurbishment - Environmental Manaement !ro"edure "oc%ment History "ate

.%thor

Version

"escri#tion of mo!ifications

%.(0'(10

/( u"land

0(1

2nitial draft of do"ument issued for revie3(

1(0(10

#( Ri"hards

0(%

#( Ri"hards omments on Estates /e"tion

04(0(10

D( !ri"e

0('

D( !ri"e has drafted initial !ro6e"ts /e"tion & /( u"land has revie3ed "hanes and "ommented(

/( u"land %0(0(10

D( !ri"e

0(.

D( !ri"e has developed the "ontent further(

%.(0(10

/( u"land

0(5

Revie3ed "hanes and proposed 7uestions to D! to stru"ture additional re7uired "ontent(

'1(0(10

D( !ri"e

0(

D( !ri"e developed the "ontent of the !ro6e"ts /e"tion further(

'1(0(04

/( u"land

0(8

!repared final draft for authorisation

0(04(10

/( u"land

1(0

9pproved pro"edure

05(0.(11

/( u"land

%(0

,pdates follo3in internal audit & pro"edure development

14(0(1%

(hallen

'(0

,pdates to se"tions %(1+ %('+ %(.+ '(1+ '(1(1+ '(1(8+ '(1( follo3in internal audit a"tions & pro"edure development(

%(04(1'

/( u"land

1(0

,pload to /hare!oint+ h$perlins updated+ revision postponed to 9utumn 1' to "oin"ide 3ith on-oin site "he"in and "ontra"tor manaement 3or "ompletion and interation of previous FM Finan"e staff into Development+ Maintenan"e & Estates( 9n interim referen"e has been made to these staff 3ithin this minor version: FM Development+ Maintenan"e & Estates !ro6e"ts & Resour"e *eam+ this ma$ be sub6e"t to "hane(

9pril %01.

/( u"land

1(1

First redraft of entire pro"edure prior prior to peer revie3( !eer revie3 b$: N( Duff$+ D( !ri"e

Nov %01.

(hallen

%(0

,pdates made follo3in peer revie3 ;see above<( *his version in"ludes the ne3 !ro6e"t Do"umentation pro"ess ;'(1<

#ul$ %01

(hallen

%(1

hanes to se"tion '(1 ) !ro6e"ts: '(1(1 !ro6e"t ommen"ement ommen"ement '(1(' ontra"tor sele"tion ) pro"urement of "ontra"tors is no3 "ontained in FMENV01. '(1(. onstru"tion !hase ) !D s$stem and site "he"list '(1(5 ontra"tor ompeten"$

!ae + of +-


9uust %01

(hallen

'(0

Revie3ed b$ David =riffiths( uildin /urve$ors repla"es !ro6e"t Manaers throuhout the do"ument( /e"tion 1(% and '(1(% ) use of e7uivalent ratin s"hemes added(

$eferences 

itle

Version

File Name

>1?

Environmental 9spe"ts Reister

'(0

FM ENV 00.

>%?

Environmental /ustainabilit$ !oli"$

4(0

FM ENV 00%

>'?

@nline Reister of Leal & @ther Re7uirements

>.?

2/@1.001

%015

>5?

*ravel !lan

%01' - 1

Not appli"able

>?

REE9M Edu"ation %00 - Aiher Edu"ation Model

'(0

333(breeam(or

>8?

onsultant Desin and uild riefin Do"ument

>?

/ustainable !ro"urement Environmental Manaement !ro"edure

>4?

FM Development !ro6e"t Do"umentation =uidan"e

333(leislationupdateservi"e("o( u

Not appli"able %(0

FMENV01.

Not appli"able

"oc%ment ontrol .%thorise! Michael .hern hief @peratin @ffi"er

"ate

.##rove!

'a%l Morris Dire"tor of Fa"ilities Manaement

"ate

$eviee!

*ohn $ichar!s Estates+ Development and Maintenan"e Manaer

"ate

$eviee!

"avi! 'rice !rin"ipal uildin /urve$or ;Maintenan"e<

"ate

.%thor

lair hallen Environment & /ustainabilit$ Manaer

"ate

!ae 2 of +-


.%thor

!ae 4 of +-

"avi! 3riffiths !rin"ipal uildin /urve$or ;Development<

"ate


ontents 1 ntro!%ction 1(1 !urpose 1(% /"ope 1(' Responsibilities 1(. ontinual 2mprovement + Estate Strategy %(1 Estate *ransa"tions %(% Estate LeaseB ontra"ts %(' !lannin onsents %(. /pa"e Definition 2 'ro6ects '(1 @perational ontrols '(% omplian"e @bliations ) Manaement *e"hni7ues

!ae 5 of +-


1

ntro!%ction

171

'%r#ose

*his pro"edure des"ribes the approa"h ,Lan 3ill tae to manae and mitiate its land development and buildin as a "ateor$ of sinifi"ant environmental aspe"ts ; FMENV00.<+ 3ithin the ,niversit$Cs Environmental Manaement /$stem ;EM/<+ to ensure the ,niversit$Cs operations remain "ompliant 3ith relevant parts of its: •

Environmental /ustainabilit$ !oli"$

•

/ustainable !ro"urement !oli"$

•

iodiversit$ 9"tion !lan

•

arbon Manaement !lan

•

,Lan *ravel !lan %01' ) 1

•

,Lan Environmental Manaement !lan FMENV0%0

•

Leislation Reister ;FMENV00< ) leal and other "omplian"e obliations Ne3round Leislation ,pdate /ervi"eC+ "onta"t reenteamu"lan(a"(u for a""ess(

,LanCs Environmental 9spe"ts Reister ;FMENV00.< identifies the ,niversit$Cs ph$si"al "hanes to the land use mae-up of the estate as havin a sinifi"ant impa"t on the environment( *his aspe"t 3ill therefore be the fo"us of our mitiation and manaement 3ithin the EM/( m#ortant note this do"ument should be read alonside the remainin 5 Environmental Manaement !ro"edures "ontained 3ithin the EM/ 3hi"h are the operational "ontrols to manae and mitiate the ,niversit$Cs sinifi"ant environmental aspe"ts: •

FMENV016 Waste Management

•

FMENV014 Sustainable Procurement

•

FMENV012 Use of Natural Resources

•

FMENV01 Pollution Pre!ention

•

FMENV01" #ra!el$#rans%ort

!ae 8 of +-


17+

Sco#e

*his do"ument applies to operations "ondu"ted from the ,niversit$Cs !reston "ampuses( 9 simplified summar$ of the staes involved in estate development and manaement is outlined belo3

Fig%re 17+ S%mmary "evelo#ment9 Maintenance an! Estates 'rocess

Estates • • • • • •

/trate$ 2dentifi"ation of pur"haseB sale opportunities Liaison 3ith it$ oun"il Manae propert$ transa"tions ;in" due dilien"e< !lannin !ermission & onditions /pa"e Definition

No an the need be in"orporated into eGistin estateH

"evelo#ment Ies

• • • •

•

•

!ro6e"t manaement of spa"e definitionB need Ne3 build+ refurbishment & small 3ors Finalise desin 2nvitation to tender ;2**<+ *ender & appointment of "ontra"tor /atisf$ plannin "onditions @btain REE9M ratin ;or e7uivalent<

uildin to be manaed b$ "entral FM staff dire"tl$H No

Estates •

/et up and manae FM "ontra"ts &ot'er((

Ies 2s there a "hane to spa"e useH

Ies

Maintenance • • • •

•

No

!ae , of +-

Aelpdes Maintain estate ;enineers< Respond to issues reported ontinuall$ improve environmental manaement via arbon Manaement !lan Maintain utilities+ heatin & "oolin

FM ENV 015 Land Development & Refurbishment - Environmental Manaement !ro"edure *he ,niversit$Cs alteration of its estate 3hether throuh landB buildin transa"tions+ the "reation of ne3 buildins+ refurbishment of eGistin ones or even a "hane of land use "an have a sinifi"ant impa"t on the environment+ for eGample Natural resour"es are used durin builds and refurbishments+ some of the materials needed 3ill "ome from finite resour"es lie primar$ areate+ others 3ill be made up of predominatel$ virin or ener$ intensive resour"es( 9ll materials used possess embodied "arbon 3hi"h should be fa"tored into desin and demolition "hoi"es( E7uipment 3ill "onsume fuelB ener$ that "ontribute to lobal "limate "hane( Jaste 3ill be enerated at a time 3hen landfill "apa"it$ is disappearin+ a parti"ular impa"t if demolition is not re"lamation led( Durin estate development 3or there is also a hiher ris that pollution is "aused 3hether in terms of nuisan"e+ land "ontamination or inade7uate drainae manaement( !lantin and lands"apin are used b$ the ,niversit$ to "reate a positive visual impa"t lo"all$ and enhan"e biodiversit$ and there is also the possibilit$ of habitat or "ontaminant disruption( Jithin FMENV00. Environmental 9spe"ts Reister the "onditions listed belo3 are identified in relation to the development of buildins and land use in"ludin alteration of eGistin buildins( *hese "onditions hihliht the importan"e of identif$in and adherin to environmental manaement "ontrols( *hese "ontrols are identified 3ithin this pro"edure+ the$ aim to raise a3areness amonst parties involved in pro6e"ts in order to minimise the environmental impa"ts des"ribed above 3henever possible( S#ecial Note Unli)e an* ot'er area of Uni!ersit* acti!ities+ %ro,ucts an, ser!ices t'e construction an, significant refurbis'ment of buil,ings interacts -it' t'e en!ironment in a -a* t'at affects t'e abilit* of t'e Uni!ersit* to manage an, mitigate t'e ma.orit* of its ot'er i,entifie, significant en!ironmental as%ects/ Therefore staff responsible for implementing this procedure &liste, in section 1/( must also be familiar -it' t'e ,etails of t'e other environmental aspects of University activities+ as ,escribe, in t'e Uni!ersit*s En!ironmental s%ects Register &FMENV004(+ to ensure t'e* un,erstan, 'o- they can support the EMS b* facilitating effecti!e en!ironmental management else-'ere in t'e organisation/ Normal on!ition /$stemati" investiation and anal$sis via normal desin pro"ess( .normal on!ition /hort leadin times leadin to potential "ompromises in investiations( Emergency on!ition 2n"ident or "ontamination ;e(( fire+ flood or "ontamination from ad6a"ent land< (

!ae : of +-

No


172

$es#onsiilities

*his do"ument applies to staff 3ithin the ,niversit$ 3ho are involved in either land development+ buildin and buildin refurbishment( *hese eneral responsibilities are summariKed in the table belo3( Further details of spe"ifi" role responsibilities "an be a""essed in FMENV00' EM/ Manual+ responsibilit$+ roles+ resour"es and authorit$( om#liance ;ligations

$es#onsiility

;#erational control

Environmental !rote"tion ;Dut$ of are< Reulations

uildin /urve$ors

!ro6e"t Manaement =uidan"e Do"ument

Environmental !rote"tion ;ontrols on @Kone-Depletin /ubstan"es< Reulations %011 Fluorinated =reenhouse =ases Reulations ;F-=as Reulations< %004 ;/2 %1<

uildin & Refurbishment ontra"tors uildin /urve$ors ) 2nstallation of s$stem to use "ompliant as t$pes & use of "ontra"tors 3ith re7uired trainin(

Ener$ Effi"ien"$

•

R Ener$ Effi"ien"$ /"heme

•

*he uildin ;9mendment< Reulations ) !art L

•

uildin /ervi"es Manaer

FM ENV 01% ) onoin "omplian"e+ maintenan"e of standards

Ener$ & arbon Mt @ffi"er Maintenan"e Manaer ;uildins< Maintenan"e Enineers

RE Environmental 9ssessment Method

•

FM ENV 015 ) re7uirements to be fa"tored into the desin(

Ener$ !erforman"e of uildins ;ertifi"ates and 2nspe"tions< ;Enland and Jales< Reulations

FM ENV 015 ) 2nstallation of oriinal s$stems(

FMENV01% ) @noin use & servi"eB repair of s$stems(

@Kone depletin substan"es ;ualifi"ation< Reulations %004

•

FM ENV 015 ) responsibilities of "ontra"tors


AEFE arbon Redu"tion *arets

!lannin Re7uirements •

*ravel !lan: Re7uirement


FM ENV 015 ) re7uirement to be fa"tored into the desin(

for seein !lannin !ermission •

!lannin ;Listed uildins and onservation 9reas< Reulations 1440 ;/21440B1514<

•

*o3n and ountr$ !lannin 9"t

•

FM ENV 015

ountr$side & Rihts of Ja$ 9"t %000

!ropert$ oordinator

ontrol of pollution •

ontaminated Land ;Enland< Reulations

!ae - of +-


FM ENV 015 - re7uirement to be fa"tored into the desin(


%00 •

•

/torae<

uildin & Refurbishment ontra"tors

/tatutor$ Nuisan"e &

=rounds Maintenan"e Manaer

ontrol of !ollution ;@il

FM ENV 014 ) onoin manaement of "omplian"e(

Environmental Noise Reulations •

9sbestos =uidan"e A/=%.

•

=as /afet$ ;2nstallation and ,se< Reulations

JaterB /e3erae •

•


Jater Resour"es 9"t 1441 9nti-!ollution Jors

FM ENV 015 - re7uirement to be fa"tored into the desin in"ludin responsibilities for appli"ation of relevant dis"hare "onsents(

Reulations 1444 FMENV 014 - "ontrols des"ribed to prevent pollution of "ontrolled 3ater( iodiversit$

uildin /urve$ors •

Jildlife and

FM ENV 015

=rounds Maintenan"e Manaer

ountr$side 9"t

17271 $ole om#etence Jithin the /AE *rainin Needs 9nal$sis the trainin and development re7uired b$ the roles listed in se"tion 1(' are outlined to ensure ade7uate eGperien"e and "ompeten"e(

174

ontin%al m#rovement

*he ,niversit$ 3ill monitor the implementation of the operational "ontrols identified 3ithin this pro"edure usin a "ombination of internal audits and t arets( *hese tarets 3ill be part of a proramme of improvement under an overall "ontinual improvement ob6e"tive for land development and buildins 3ithin FM ENV 0%0 ,Lan Environmental Manaement !lan(

!ae 10 of +-


+

Estate Strategy

*he ne3 Masterplan 3ill serve to address the medium to lon term ob6e"tives that 3ill drive the ,niversit$Cs strate$ for3ard in the future ensurin the best use of the estate+ buildins and publi" spa"es( *he FM Development+ Maintenan"e and Estates Manaer holds the responsibilit$ for deliverin pro6e"ts identified in the Masterplan( *he follo3in land use and buildin development hierar"h$ is referred to durin this pro"ess+ it sets out the order in 3hi"h land use and buildin development should be "onsidered based on their relative environmental impa"ts( *he eviden"e that this hierar"h$ is used to help manae+ mitiate and "ontinuall$ improve the sinifi"ant environmental impa"t of this element of ,niversit$ operations 3ill be found 3ithin the respe"tive desin brief for buildins and the relevant standard is a"hieved(

Refurbish BREEAM (HE) Very Good

Land Good public transport links - commuting

Land Poor public transport links

Demolition Reclamation ed

Demolition Aggregate re-use

New Build BREEAM Excellent HE

!ae 11 of +-


+71

Estate ransactions

2t is the responsibilit$ of the Development+ Maintenan"e and Estates Manaer to oversee the pur"hase or sale of the ,niversit$Cs estate and ensure this pro"ess remains "ompliant 3ith relevant leal and Environmental Manaement /$stem ;EM/< re7uirements( *he pur"hasin soli"itor 3ill "ommission a des top surve$ for the site as the first minimum step in pre pur"hase due dilien"e pro"edure( 9ll "opies of surve$s and related investiations are stored b$ the Estates *eam in the estateB buildin filesC( *he follo3in flo3 "hart sets out the default environmental due dilien"e undertaen b$ the Estates *eam

Due Diligence Process

!e" site identi#ied #or purc$ase

Figure !"

,e%

*tart o# process

P$ase % & 'esktop surey conducted *urey includes identi#ication o#+ End o# process

Historical uses E,isting enironmental consents lood risk .denti#ied areas o# contaminated land

/onnector to separate process Re#erence document

/ommissioned by t$e 0/an *olicitor Enironmental /ontrol

!otential Environmental 2ssue identified e(( =round !ollution <

/onduct P$ase .. site surey to include+ .ntrusie contamination tests ia bore$oles

N Enironment and *ustainability Manager to summarise report #indings in+ Register of #ite #ur$e%s &FMEN'RE()"*+

E,isting disc$arge consents *ite drainage plans

and ac1uired by 0/an and deelopment o# site taken #or"ard as a M 'eelopment Pro2ect FM Development notified of ne3 entr$ on the Reister of /ite /urve$s ;FMENVRE018<

!ae 1+ of +-


+7+

Estate ease/ ontracts

*he Estates *eam are responsible for neotiatin leases for some buildins and land that maes up the ,niversit$Cs estate( 2n "onne"tion 3ith some of these leases there are also related fa"ilities manaement "ontra"ts that are also set up b$ the Estates *eam(( 2t is re"oniKed that the "ontent of su"h "ontra"ts set important foundations for environmental manaement in order to enable the ,niversit$ to maintain its environmental manaement s$stem ;EM/<( Landlords and "ontra"tors should be in"entivised to invest in ener$ effi"ien"$ and effe"tive 3aste manaement for eGample( *he team have a responsibilit$ to refer to the Environmental 9spe"ts Reister ;FMENV00.< 3hen neotiatin "ontra"ts and 3herever possible ensure the "ontra"ts "ontribute to the redu"tion of the ,niversit$Cs sinifi"ant environmental aspe"ts as a minimum(

+72

'lanning onsents

2t is the responsibilit$ of the Development+ Maintenan"e and Estates Manaer to obtain appropriate plannin "onsents for ne3 sites either prior or post pur"hase and development uildin /urve$ors if plannin permission is re7uired for a pro6e"t( !lannin "onditions ma$ be atta"hed to the "onsent( *hese are "onditions that need to be met prior to use( For eGample there ma$ be a "ondition in the plannin permission that refers a minimum amount of mi"ro eneration that is re7uired in a ne3 buildin or a re7uirement to "ondu"t a biodiversit$ surve$ at "ertain intervals( 2n addition+ the ,niversit$ ma$ be re7uired b$ the planners to fulfill a /e"tion 10C areement 3ith the lo"al authorit$+ for eGample+ b$ main a finan"ial "ontribution to the lo"al bus net3or( !lannin "onditions must be sent to the Environment and /ustainabilit$ Manaer and re"ords ept 3ithin the FM Estates file(

+74

S#ace "efinition

Jithin the Estates *eam the FM /pa"e 9dvisor maes re"ommendations for the best use of the ma6orit$ of eGistin or ne3 spa"e( *he spa"e NormsC used as a uidan"e tool b$ the ,niversit$ are outlined in the ,Lan /pa"e Model 3hi"h "onsiders spa"e re7uirements in"ludin spa"e for sustainabilit$ and environmental re7uirements( /pa"e NormsC are translated in a /pa"e DefinitionC for ea"h ne3 buildin or ma6or refurbishment pro6e"t( Details of spa"e re7uirements for standard room re7uirements are then set out in a series of room Data sheets 3hi"h in"lude "onsiderations for spa"e in relation to ener$ and 3ater effi"ien"$+ "ommutin and 3aste minimisationBre"$"lin( *he FM /pa"e 9dvisor maintains a series of eGample data sheets that are "onsulted+ adapted or adopted to ensure /pa"e NormsC+ DefinitionsC and Data /heets refle"t best environmental pra"ti"e( 9n$ "hanes in the ,niversit$Cs Environmental 9spe"ts Reister ;FMENV00.< are dis"ussed 3ith the FM /pa"e 9dvisor( Durin the implementation of a development or refurbishment pro6e"t the FM Development /e"tion ma$ update the spa"e definition of a buildin on"e further details reardin plant

!ae 12 of +-

FM ENV 015 Land Development & Refurbishment - Environmental Manaement !ro"edure room spa"e re7uirements or ne3 uildin Reulation re7uirements be"ome available durin a pro6e"t(

!ae 14 of +-


2

'ro6ects

*he ,niversit$Cs buildin pro6e"ts are manaed b$ the Development team 3ithin Fa"ilities Manaement ;FM< Development Maintenan"e and Estates /e"tion( Development pro6e"ts rane from those identified as part of the ,niversit$ Master !lan+ Maintenan"e 2mprovement !ro6e"ts ;M2!< and also various development pro6e"ts 3hi"h evolve from the /pa"e DefinitionC 3or "arried out b$ the Estates /e"tion or are identified to meet the ,niversit$Cs business re7uirements for eGample 9""ommodation /ervi"es( 9s a result of this variet$+ pro6e"t manaement and environmental "ontrols need to be suffi"ientl$ fleGible to suit a rane of different pro6e"ts(

271

;#erational ontrols

3.1.1

'ro6ect ommencement

*he FM Development /e"tion follo3 a !ro6e"t Do"ument ;!D< /$stem to ensure the "orre"t pro6e"t manaement "ontrols are met for ea"h pro6e"t( *he udet 9uthorisation Form ;2nternal referen"e !D'< is used b$ FM Development to re"ord development pro6e"ts 3hi"h have been authorised b$ senior manaement( *he do"ument ives details of the summar$ of 3ors and the lo"ation+ 3hether the pro6e"t is at the feasibilit$ or live stae and in the "ase of live pro6e"ts 3hi"h !ro6e"t @ffi"er has been assined pro6e"t manaement( *he FM =reen *eam are on the "as"ade list+ ivin the team advan"e noti"e of pro6e"ts to ensure environmental "ontrols "an be in"luded into the pro6e"t brief( 2n addition+ the =reen *eam staff meet reularl$ 3ith the !rin"ipal uildin /urve$or ;Development< to dis"uss manaement and mitiation of the sinifi"ant environmental aspe"ts asso"iated 3ith the pro6e"t( $es#onsiility *he !rin"ipal uildin /urve$or ;Development< is responsible for ensurin that the =reen *eam are full$ informed of forth"omin development pro6e"ts and involved as staeholders at the desin stae(

!ae 15 of +-


2717+

"esign 'hase

Dependin on the nature of the desin+ some s"hemes 3ill be desined in house others 3ill be desined b$ eGternal "onsultants( *he in house s"hemes ma$ be full$ in house or ma$ involve the uildin /urve$or ;in "hare of the pro6e"t
y#e of nformation

$elevance to Environmental Management ontrols

$es#onsiility

*he desiner 3ill referen"e the follo3in ,niversit$ information in the desin pro"ess: 1

onsultant and Desin & uild ontra"tor riefin do"ument

*his outlines e$ minimum desin standards in"ludes referen"es to desinin for lo3 3ater use+ lo3 ener$ use+ use of lo3 =J! ases+ re"ordin re"$"led "ontent of materials and usin materials from sustainable sour"es(

uildin /urve$or ;in "hare of the pro6e"t<

%

REE9M ratin "riteria ;Ne3 uilds and full buildin Refurbishments<

*his ensures that the RE Environmental 9ssessment Method ;or e7uivalent< "riteria are interated into the desin stae of the pro6e"t(

lient and uildin /urve$or ;in "hare of the pro6e"t<

E7uivalent ratin s"heme ;e(( R2/ /9< '

,Lan /pa"e Model

/pa"e NormsC in"lude spa"e for re"$"lin stations+ "$"le storae et"(

FM /pa"e 9dvisor

.

/tandard Room Data /heets

RD/ detail spa"e re7uirements for spe"ifi" rooms 3ith "onsiderations iven to ener$ and 3ater effi"ien"$+ re"$"lin and "ommutin re7uirements


5

EGistin site information

2n"ludin 9sbestos Reister+ drainae plans+ eGistin plannin "onditions+ *!@s et"




Details of an$ surve$s and investiation 3or "arried out b$ the ,niversit$

Ma$ in"lude 9sbestos refurbishment surve$s+ !hase 1 and !hase 11 environmental surve$s(


8

!ro6e"t spe"ifi" information

2n"ludes ensurin leal and other

uildin

!ae 18 of +-




reardin the ,niversit$Cs Environmental Manaement /$stem

re7uirements are met(

/urve$or ;in "hare of the pro6e"t<

9 list of staeholders

/taeholders 3ill in"lude representatives 3ith environmental interest ;!ro6e"t Liaison+ !D.<


27172

ontractor Selection

9t the ,niversit$ there are . "ateories of !ro6e"t based on "ost+ these and the related environmental "ontrols involved in pro"urement pro"ess for the sele"tion of "ontra"tors are "ontained 3ithin FMENV01. /ustainable Development !ro"urement pro"edures( 27174

onstr%ction 'hase

2t is vitall$ important that as "ontra"tors perform 3or on our behalf ;i(e( the$ are outsour"ed pro"esses< environmental "ontrols are put in pla"e to ensure "omplian"e 3ith the environmental manaement s$stem re7uirements( *he 're=Start Meeting ;internal referen"e !D5a< is a formal meetin 3ith the desin team+ the "ontra"tor and the "lient arraned prior the "ontra"tor "ommen"in on site( *he purpose of the meetin is to "over a number of "ontra"tual formalities and to reiterate the ,niversit$Cs eGpe"tations of "ontra"tor "ondu"t( *he re7uirement for "ontra"tors to re"eive a site indu"tion 3ill be "learl$ stated in the meetin and re"orded in the minutes alon 3ith a lin to the online indu"tion( *he ,niversit$ has developed a Site n!%ction for "ontra"tors( *he indu"tion outlines mandator$ site rules to ensure the safet$ of ,niversit$ staff+ students+ visitors+ neihbours as 3ell as the "ontra"torCs o3n staff( Follo3in the site rules 3ill also ensure a "ontra"tor minimises the environmental impa"t of their operations+ ensurin "omplian"e 3ith the ,niversit$Cs Environmental Manaement /$stem ;EM/<( *he indu"tion must be "ompleted b$ "ontra"tors 3orin on the ,niversit$Cs behalf at its !reston ampuses ;it$ ampus and ,niversit$ /ports 9rena< before "ommen"ement of a pro6e"t( *he De"laration ;FMENVRE0.%< needs be sined b$ a nominated "ompan$ representative+ usuall$ a member of staff in a manaerial role su"h as the Dire"tor+ /ite /upervisor+ statin that the$ have "ompleted and understood the trainin ;!art 9<( 2t is also the responsibilit$ of the "ompan$ to ensure that all its operatives in"ludin sub-"ontra"tor operatives re"eive trainin( $ sinin !art  of the De"laration the "ompan$ representative a"no3ledes this responsibilit$ and must state on the form ho3 the$ intend to "as"ade the trainin( *he uildin /urve$or ;in "hare of the pro6e"t< needs to eep the sined De"laration in the pro6e"t folder for auditin purposes( Refresher trainin is re7uired ever$ $ear to ensure "omplian"e( 9n area on Vernon . th floor has been made available for "ontra"tors to "omplete the /ite 2ndu"tion(

!ae 1, of +-

FM ENV 015 Land Development & Refurbishment - Environmental Manaement !ro"edure *he role of the uildin /urve$or ;in "hare of the pro6e"t< throuhout the "onstru"tion phase of a pro6e"t is to "he" a 3ide rane of aspe"ts+ "onstru"tion 7ualit$+ "ontra"t "omplian"e+ health & safet$ and environmental "omplian"e( *he 'ro6ect hec> Sheet for Site Visits ;internal referen"e !D1< should be used for all pro6e"ts to re"ord and date site visits( Fre7uen"$ of site visits undertaen b$ uildin /urve$ors relates to the tass bein "arried out on site but at least one "he" a month should be "ompleted for ea"h pro6e"t( 9n$ environment related non-"onformities+ near-miss or in"idents should be re"orded on FMENVRE 0.0 b$ the uildin /urve$or ;in "hare of the pro6e"t< and sent to the /AE se"tion so that an investiation "an be initiated( $es#onsiility *he uildin /urve$or ;in "hare of the pro6e"t< is responsible for ensurin that the "ontra"tor indu"tion trainin is "ompleted and up to date and that the De"laration ;FMENVRE0.%< is sined( uildin /urve$ors are also responsible for "ompletin !D1 "he"s+ 3ith re"ords ept in pro6e"t files and for reportin an environment non-"onformities+ near-miss or in"idents ;FMENVRE0.0<(

27175

ontractor om#etency

*he follo3in are mandator$ to help ensure "ontra"tor "ompeten"$ prior to "ommen"ement of the "ontra"t( ;Note: onl$ those "he"s as relevant to the environmental manaement s$stem are listed<:

•

9ll "ontra"tors 3orin on site must hold onstru"tionline "ertifi"ation( onstru"tionline in"ludes a mandator$ environmental 7uestionnaire for the reistration pro"ess and "ontra"tors "an be suspended if the$ do not suppl$ all the information re7uired( *he ,niversit$ "an also "he" "ontra"tors for "omplian"e via onstru"tionline or the on-line "ompeten"$ portal+ /afet$ /$stems in !ro"urement ;//2!<( N@*E: 2t should be noted that the ans3ers to the environmental 7uestionnaires are not verified b$ onstru"tionline and therefore a "ontra"torCs reistration does not uarantee a minimum level of "ompeten"e in environmental manaement( *he$ are ho3ever+ useful referen"e resour"es for !ro6e"t @ffi"ers to refer to if "on"erned about a "ontra"torCs environmental "ompeten"e(

•

9ll "ontra"tors must hold a valid Jaste arriers Li"en"e to "ompl$ 3ith the Jaste ;Enland and Jales< Reulations %01% for the removal of "ontra"tor 3aste from site ;see '(%(%<( 2f the "ontra"tor is not a produ"er of 3aste a 3aiver must be souht from the Environmental /ustainabilit$ Manaer ;see FM ENV =N 01.<(

@n"e sele"ted "ontra"tors emplo$ed b$ the ,niversit$ are manaed b$ Fa"ilities Manaement( Jithin Fa"ilities Manaement 3ell establish s$stems of 3or are in pla"e to ensure the "ompeten"$ of "ontra"tors on the basis of appropriate edu"ation+ trainin or eGperien"e in relation to relevant leal and other re7uirements asso"iated 3ith the 3or bein undertaen( !ae 1: of +-


*he follo3in table summarises the method+ responsibilit$ and lo"ation of Re"ords used to ensure "ontra"tor "ompeten"$ in relation to different "ateories of "ontra"tor 3or undertaen at the ,niversit$:

onstr%ction an!

Maintenance ontracts

Small ?or>s

*ender !ro"ess:

e$ ontra"tor "he"s:

!ermit to Jor pro"ess:

2nstru"t previousl$ used "ompetent "ontra"tors and dedi"ated staff 3here possible(

!B ontra"tor uestionnaire

onstru"tionline

onstru"tionline

onstru"tionline

Jaste "arriers Li"en"e



/ite 2ndu"tion

/ite 2ndu"tion

/ite 2ndu"tion

2ndividual F-=as and =as /afe "ertifi"ate "he"s

2ndividual F =as and =as /afe "ertifi"ate "he"s

2ndividual F-=as and =as /afe "ertifi"ate "he"s

FM uildin /urve$or ;in "hare of the pro6e"t;s<<

FM Maintenan"e

1 off 6os

$eactive Maintenance

$ef%rishment Metho!

onstru"tionline Jaste "arriers Li"en"e !re-/ite Meetin /ite 2ndu"tion /ite he"list

,se of dedi"ated staff ontra"t Revie3 ;/ee FMENV01.<

$es#onsil e 'erson(s)

FM !rin"ipal FM !rin"ipal uildin /urve$or uildin ;Development< /urve$or ;Maintenan"e< uildin /urve$ors

!ae 1- of +-

Maintenan"e


Manaer uildin /ervi"es Manaer ocation of *ender $ecor!s assessment 3ithin ea"h ontra"t file(

!ae +0 of +-

opies of "ertifi"ation filed 3ithin !ro6e"t ontra"t files

/tapled to "op$ of !ermit to Jor(

/ee Maintenan"e ontra"ts


27+

om#liance ;ligations @ Management echniA%es

*he manaement of all leislative aspe"ts of "onstru"tion 3or are "ontinuall$ "onsidered throuhout the pro6e"t pro"ess in"ludin the desin stae+ "onstru"tion stae and into the post "ompletion user and maintenan"e stae( 2f the pro6e"t is bein "arried out in-house 3ith the uildin /urve$or ;in "hare of the pro6e"t< a"tin as lead desiner( *he uildin /urve$or ;in "hare of the pro6e"t< 3ill be dire"tl$ responsible for ensurin leal "omplian"e( @n larer and more "ompleG pro6e"ts the uildin /urve$or ;in "hare of the pro6e"t< ma$ not have a dire"t relationship 3ith all desiners or "ontra"tors involved in pro6e"t( Ao3ever+ the$ 3ill al3a$s ensure that the dire"tl$ appointed eGternal "onsultant;s< and main "ontra"tors are "ompetent to "arr$ out the re7uired tass( Jith reard to sub "onsultants and sub "ontra"tors+ 3here uildin /urve$ors have no dire"t relationship+ the$ 3ill ensure the dire"tl$ appointed "onsultant;s< and main "ontra"tors have suitable manaement measures to verif$ the "ompeten"e and 7ualifi"ations of their sub "onsultants and sub "ontra"tors( *he ris assessment and method statements enerated b$ the "ontra"tor 3ill indi"ate ho3 the "ontra"tor has assessed all aspe"ts of the site and detail ho3 the$ propose to manae their operations on site in"ludin their sub-"ontra"tors( !rior to 3or "ommen"in on site+ a ris assessment and method statement 3ill be produ"ed( @n larer s"hemes this 3ill be substituted 3ith the "onstru"tion phase health and safet$ plan( *hese do"uments 3ill demonstrate the "ontra"tors approa"h to "onsiderin manain both safet$ and environmental riss and form t he basis of the areed site 3orin pra"ti"es( *he onoin monitorin of "omplian"e on site ma$ be manaed in a number of 3a$s dependin on the siKe and "ompleGit$ of the pro6e"t( @n the in-house pro6e"ts 3here the uildin /urve$or ;in "hare of the pro6e"t< is the sole professional or lead desiner+ the$ 3ill periodi"all$ inspe"t the site looin for "omplian"e 3ith areed 3orin pra"ti"es( 9n$ deviations from areed 3orin pra"ti"es or brea"hes ;or potential brea"hes< of leislation 3ill be a"tivel$ manaed b$ the uildin /urve$or ;in "hare of the pro6e"t< 3ith the "ontra"torCs manaement( @n the larer or more "ompleG s"hemes "omplian"e monitorin 3ill be "arried out b$ eGternal "onsultants su"h as+ "ler of 3ors+ uildin /urve$ors+ "ontra"t administrators or desiners( Maintenan"e 3or or smaller s"ale 3ors of a hiher ris 3ill be "overed b$ the need for a permit to 3or( urrentl$ the permit s$stem operates usin dupli"ate paper "opies( *his s$stem is in the pro"ess of bein revie3ed and repla"ed 3ith ele"troni" "omputer based s$stem( 27+71

Site ?aste Management 'lans

Jhilst it is no loner a leal re7uirement for "onstru"tion pro6e"ts in Enland over '00+000 to have a /ite Jaste Manaement !lan ;/JM!< as ,Lan is "ommitted to improvin the environmental performan"e of "onstru"tion pro6e"ts the Development team use a do"ument

!ae +1 of +-

FM ENV 015 Land Development & Refurbishment - Environmental Manaement !ro"edure titled /ite Jaste Manaement !lans- lients @b6e"tivesC 3hi"h outlines the ,niversit$Cs eGpe"tations 3ith reard to "onstru"tion 3aste( $es#onsiility *he uildin /urve$or ;in "hare of the pro6e"t< is responsible for ensurin that the ob6e"tives of the /JM! lientCs @b6e"tivesC are in"orporated in all relevant pro6e"ts(

27+7+ Environmental 'rotection ("%ty of are) $eg%lations ontra"tors appointed b$ Fa"ilities Manaement are re7uired to hold a valid Jaste arriers Li"en"e ;,pper *ier< before the$ are emplo$ed b$ the ,niversit$( *his is be"ause the ma6orit$ of these "ontra"tors 3ill be dealin 3ith or produ"in demolition or "onstru"tion 3aste and the Environment 9en"$Cs definition of "onstru"tion 3asteC in"ludes improvement+ repair and alteration( *he eG"eptions to this re7uirement are: ;1< Jhere an assessment of the nature of their 3or b$ the oriinator+ pro"urement team or uildin /urve$or ;in "hare of the pro6e"t< deems that a li"en"e is not ne"essar$ ;i(e( the$ are not a"tuall$ produ"in an$ 3aste as a result of their a"tivit$ e(( !ortable 9pplian"e *estin ;!9*<<( *he result of the assessment must be endorsed in 3ritin b$ the Environment & /ustainabilit$ Manaer before appointin the "ontra"tor( ;%< 2f a "ontra"tor is usin a third part$ ;i(e( a sip "ompan$< to remove 3aste from ,niversit$ premises+ the "ontra"tor is responsible for ensurin: a< the sip "ompan$ used holds a valid Jaste arriers Li"en"e+ b< the "ontra"tor must also retain a "op$ of the 3aste transfer note issued b$ the third part$ ;to be "he"ed b$ the uildin /urve$or ;in "hare of the pro6e"t
!ae ++ of +-

FM ENV 015 Land Development & Refurbishment - Environmental Manaement !ro"edure 27+72

Environmental 'rotection (ontrols on ;Bone="e#leting S%stances) $eg%lations/ Fl%orinate! 3reenho%se 3ases $eg%lations (F=3as $eg%lations) / ;Bone !e#leting s%stances (C%alification) $eg%lations

*hese reulations relate to the safe "ontrols on oKone depletin substan"es( *he desin and alterations of installations shall be "arried out b$ "ompetent professionals( *he installation and alteration 3or shall onl$ be "arried out b$ persons approved for su"h 3or( Jorin 3ith F-ases in air-"onditionin s$stems needs to be undertaen b$ "ompetent me"hani"al professionals 3ho must hold+ or be supervised b$ someone that holds+ as a minimum one of the follo3in 7ualifi"ations: it$ & =uilds ertifi"ate in Aandlin Refrierants /"heme %084-1'

onstru"tion 2ndustr$ *rainin oard /afe Aandlin of Refrierants Referen"e #11-1. *he level of 7ualifi"ation re7uired depends on the spe"ifi" tas involved( *he follo3in refrierants are no3 banned from use: •

•

•

AF refrierants that are labelled as re"$"led+ re"overed or re"laimed from similar e7uipment or bu$ re"$"led AFs "an no loner be used on the open maret ;sin"e '1 De"ember %01.<( *he use of AFs+ in"ludin re"$"led AFs+ for servi"in and maintainin e7uipment are no3 banned ;effe"tive from 1 #anuar$ %015<( R%% is a AF "ompound+ virin R%% "annot be used in air "onditionin s$stems ;effe"tive from 1 #anuar$ %010< and re"$"led R%% is also banned for use ;effe"tive 1 #anuar$ %015<(

$es#onsiility *he uildin /urve$or ;in "hare of the pro6e"t< shall ensure that "ompetent professionals and operatives are used and 3or "omplies 3ith the Reulator$ deadlines listed above( /ee se"tion '(1(5 for further details of the methods used to ensure "ontra"tor "ompeten"$( 27+74

Energy 'erformance of D%il!ings (ertificates an! ns#ections) (Englan! an! ?ales) $eg%lations

9 Displa$ Ener$ ertifi"ate must be displa$ed in the fo$er of ea"h of the ,niversit$Cs uildins( Reulations also mae it mandator$ for o3ners of air "onditioned buildins to lode inspe"tion reports of air "onditionin s$stems ;above 1%J< on the Enland and Jales "entral Reister ept on behalf of the /e"retar$ of /tate( $es#onsiility *he uildin /urve$or ;in "hare of the pro6e"t< shall ensure an Displa$ Ener$ ertifi"ate is prepared for ne3 buildins( *he Ener$ and arbon Manaement @ffi"er should be

!ae +2 of +-

FM ENV 015 Land Development & Refurbishment - Environmental Manaement !ro"edure "onsulted to ensure the desin team and "ontra"tors develop a "ertifi"ate usin appropriate data definitions( *he Enineer and Maintenan"e Manaer is responsible for ensurin that the 9 inspe"tion reports are loded on the "entral reister( 27+75

$ Energy Efficiency Scheme

*he Development se"tionCs pro6e"ts are sinifi"antl$ related to the arbon Redu"tion ommitment ;R< Ener$ Effi"ien"$ /"heme( uildin /urve$ors 3or "losel$ 3ith their ener$ and buildin servi"es "olleaues in the Maintenan"e se"tion to embra"e ener$ effi"ien"$( 2n lare sinifi"ant s"hemes ener$ and servi"es "olleaues 3ill be full$ involved in the pro6e"t as staeholders( 2n smaller s"hemes our ener$ and servi"es "olleaues are formall$ "onsulted via the !D. !ro6e"t Liaison /heet( /pe"ifi" responsibilities for R "omplian"e are detailed in FMENV=N008( $es#onsiility *he uildin /urve$or ;in "hare of the pro6e"t< is responsible for liaisin 3ith ener$ and servi"es "olleaues to ensure the pro6e"t embra"es the re7uirements of the R Ener$ Effi"ien"$ /"heme(

27+78 he D%il!ing (.men!ment) $eg%lations @ 'art  !art L of the uildin Reulations relates to the "onservation of fuel and po3er( 9ll alterations and ne3 buildin pro6e"ts that are sub6e"t to uildin Reulations 3ill either meet or eG"eed the re7uirements of !art L( Jhen prin"ipal 3ors are undertaen ;ne3 or sinifi"ant eGtensions to eGistin buildins< improvements should be made to improve the ener$ effi"ien"$ of the 3hole buildin( $es#onsiility @n pro6e"ts bein desined in house the uildin /urve$or ;in "hare of the pro6e"t< shall dire"tl$ ensure "omplian"e 3ith !art L( For pro6e"ts 3here an eGternal "onsultant is a"tin as lead desiner the uildin /urve$or ;in "hare of the pro6e"t< shall liaise 3ith the "onsultant to ensure "omplian"e( uildin /urve$ors shall ensure that the uildin ontrol ompletion ertifi"ate is re"eived b$ the ,niversit$( 27+7, D$E Environmental .ssessment Metho! uildin Resear"h Establishment Environmental 9ssessment Method ;REE9M< is a "ommonl$ used environmental assessment method for buildins( REE9M "overs an eGtensive rane of environmental and sustainabilit$ issues that allo3 the ,niversit$ to demonstrate the environmental "redentials of its ne3 and refurbished buildins( *he ,niversit$ endeavors to deliver ne3 buildins to the REE9M EG"ellent standard( 2f the buildin is of a simple nature 3e 3ill endeavor to deliver a REE9M @utstandin buildin(

!ae +4 of +-

FM ENV 015 Land Development & Refurbishment - Environmental Manaement !ro"edure /inifi"ant refurbishment pro6e"ts 3ill endeavor to deliver a s"heme to the level of REE9M Ver$ =ood( *he ,niversit$ aims to full$ embra"e the REE9M pro"ess and 3herever pra"ti"al 3ill see to full$ utiliKe all the "redits available in the REE9M pro"ess( From the earl$ staes of a pro6e"t there 3ill be reular REE9M 3orshops held 3ith the desin team and staeholders to ensure the optimum "redits are bein tareted( *he lead desiner ;or "ontra"tor in the "ase of desin and build pro6e"ts< 3ill be re7uested to produ"e and monitor a REE9M tra"er do"ument( !ro6e"ted REE9M s"ores 3ill be reported at pro6e"t proress meetins ensure that remedial a"tion need to a"hieve the taret ratin "an be "onsidered( 9 "op$ of "ompleted REE9M assessments must be sent to the Environment and /ustainabilit$ Manaer+ 3ho 3ill enter their details into the Reister of /ite /urve$s ;FMENVRE018<+ a "op$ of the report and "ertifi"ate 3ill be stored in the Estates file for the relevant buildin( $es#onsiility REE9M "overs all aspe"ts asso"iated 3ith the deliver$ of a pro6e"t( *he uildin /urve$or ;in "hare of the pro6e"t< 3ithin the Development team 3ill be responsible for "oordinatin the pro6e"tCs approa"h to REE9M after the s"heme has been handed over from the Estates team( 27+7: HEFE aron $e!%ction argets *he ,niversit$Cs prin"iple funder AEFE+ have lined the a"hievement of "arbon redu"tion tarets 3ith their "apital investment frame3or( $es#onsiility *he uildin /urve$or ;in "hare of the pro6e"t< shall be responsible for liaisin 3ith the Ener$ and arbon Manaement @ffi"er to ensure the pro6e"t embra"es AEFE arbon Redu"tion *arets( *his liaison 3ill be formall$ do"umented usin form !D.( 27+7-

ravel 'lan $eA%irement for see>ing 'lanning 'ermission

!lannin !ermission appli"ations for sinifi"ant developments are supported b$ travel plans( *he ,niversit$Cs *ravel !lan aims to support sustainable and a"tive travel( *he *ravel !lan aims to redu"e solo "ar 6ourne$s and en"ourae more sustainable options( $es#onsiility *he plannin permission appli"ation for a pro6e"t ma$ be submitted b$ the uildin /urve$or ;in "hare of the pro6e"t< or ma$ be submitted b$ an eGternal "onsultant a"tin as lead desiner( *he uildin /urve$or ;in "hare of the pro6e"t< 3ill liaise 3ith the ,niversit$Cs /ustainable *ravel oordinator to implement and maintain the ,niversit$Cs *ravel !lan( 27+710

'lanning (iste! D%il!ings an! onservation .reas) $eg%lations

*here are a number of listed buildins 3ithin the ,niversit$Cs estate( *hese 3ould be sub6e"t to the additional "onstraints asso"iated 3ith listed buildins and "onservation areas( !ae +5 of +-

FM ENV 015 Land Development and Buildings- Envtal Mgt

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