HANDS ON TRAINING ON MICROSOFT PROJECT 2010 PREPARED BY: EMEDYA MURNIWATY SAMSUDIN SITI KHALIJAH YAMAN AHMAD HAKIMI MAT NOR
HANDS ON TRAINING ON MICROSOFT PROJECT 2010 Course Objective a) To introduce Microsoft Project 2010 as a planning tool in project management. b) To deliver basic knowledge and skills in preparing project planning and scheduling. c) To produce project document for baseline planning. Learning Outcome At the end of this course, students will be able to a) Understand the basic components in project planning which is the scope of work, time, risks and resources. b) Able to produce baseline file for project planning using Microsoft Project c) Able to produce visual report (S-curve financial and physical) for project reporting
INTRODUCTION What is project planning? • Project planning is the process of identifying all the activities necessary to successfully complete the project. It is also the process of determining the workable work scheme to achieve project objectives. What is project scheduling? • Project scheduling is a process to identify sequence of work or activities involve and determine realistic time for each activities with start time and finish time.
INTRODUCTION
REVISED/CONTROL
PROJECT GOAL
MONITOR
PLAN
QUALITY COST EVALUATE
PLANNING TOOL • Microsoft Project/Primavera-planning tools • Uses to do the planning and for project monitoring and control • Types of planning file: – baseline file (initial planning) – tracking file (Monitoring and control) – new baseline file/Schedule Updating (Revise program)
MSP 2010 FOR CONSTRUCTION Creating the Baseline File Steps Open New File-set the Project Information (New project: Reset the Project Start Date according to Contract Start Date. Set The Working Schedule (Working Time/Holidays) Create the Working List according to WBS List indent and out dent sub activities accordingly Identify activities which requires different types of payment (initial cost, prorated, recurring cost, on completion) WBS codes
Create The Relationship/Link (Predecessor Or Successor) for subtask. Assign Durations (3rd Party Job Create As Milestone, Duration=0) Effort Driven Scheduling Activity Duration Estimate
MSP 2010 FOR CONSTRUCTION Assign fixed cost for sub activities Set Project as Baseline File Creating the Financial S-Curve Creating the physical S-curve
Project Information • Project Title: Construction of Dream House at Parit Raja • Project Start Date: 1st March 2013 • Project Finish Date : 1st Sept 2013 • Project Duration: 6 months • Contract Sum: RM 200,000.00 • Working Calendar: Sunday is non-working day • Holiday: State and Federal
WBS List Bungalow in Parit Raja • Project Start • Preliminaries – Performance Bond/Insurance – Establish and Removal of Site Office – Progress Report
• •
Land Acquisition Earthwork – Site Clearing – Excavation , Backfilling and Leveling
•
Piling Work
•
Building Work – Structure Sub Structure Super Structure Roof Trusses
• • •
- Architecture Wall Floor Finishes Painting Internal external - M&E Electrical Wiring Switches and Sockets Plumbing Piping Sanitary Fixtures Infrastructure - Road and drainage - TNB and Water Meter Supply Testing and Commissioning Project Finish
OPEN NEW PROJECT
File>New>Blank Project
SET THE START DATE
Project>Project Information>Select the Start Date (1/3/2013)>ok!
SET THE WORKING SECHEDULE 1. Exceptions (Public Holidays)
Project>Change Working Time>Exceptions> List all the agreed public holidays for project
SET THE WORKING SECHEDULE
Project>Change Working Time>Work Week>Details> Choose Saturday and Set Day(s) to specific working times> type the time using “clock” format>ok!
Create the WBS List
• Id no 1 (Project name) • Id no 2 (Project Startcritical milestone) • Final Id (Project Finishcritical milestone)
Task>Choose Task in Column>Indent/Outdent
Adjusting WBS Level
Task> Highlight Task Mode Column>Auto Schedule
• List all task and subtask (indent/outdent according to its level) • All authority and 3rd party job create as milestone (duration=0) • Set the task mode as auto schedule
WBS Level/System Coding • • • • • •
Insert Column>Scroll for WBS
WBS Level 1 (project name) WBS level 2 (activities) WBS level 3 (subactivities) WBS level 4 (Work Tasks) WBS level 5 (Sub Work Tasks) And So on..
Project Scope Planning I) Task/Activity Individual work that defines a piece of work that is necessary to complete a project Clearly define the work that needs to be accomplished Has a START and FINISH date Duration> “0 days” Contains 4M (Money, Manpower, Material and Machinery)
Project Scope Planning II) Milestones Special event/Major event/significant point in the project that the planner want/need to monitor. Every project has at least 2 milestone (START & FINISH) Duration = 0 days (takes no time and show as date only). Use no resources (4M=0)
Project Scope Planning III) External Dependency Milestone Task that have work but done by third parties Contractors do not know the scope of this work and when the date of completion. Should be shown in the work program of the main contractor for the purpose of the application of EOT. Duration of work = “0 days”
Project Scope Planning/Milestones
• • •
•
Project Start (0 days) Land acquisition (0days) TNB and Water Meter Supply (0days) Project Finish (0days)
Recurring Task
Recurring Task is the task that occur at a fixed frequency and continuously
Highlight Task to recurrent>Task Ribbon>Scroll Task Symbol>Recurring Task
RECURRING TASK •
Choose frequency of the recurrent
Set the range in between the contract period (project start date)
Retype the task name
Decide duration allocated for the preparation of the document
•
Decide reporting date in the calendar
• Set the range in between the contract period (finish date)
Recurring is task that occur at a fixed frequency and continuously e.g: weekly staff meetings, quarterly reports or monthly budget review. Enables you to create the meeting task once and assign a frequency and timing to it.
RECURRING TASK
Activity Sequencing How to decide?
Experience Method Statements Drawings Detail Bill of Quantity (BQ)
How to show the relationship/link for every task/activity? Predecessor-Activity before Successor-Activity after
4 Types of relationship in CPM Network Finish to Start (FS) Finish to Finish (FF) Start to Finish (SF) Start to Start (SS)
CREATING THE RELATIONSHIP
ASSIGN THE DURATION-Experience • •
Using Experience Parametric Estimation
D=Q/PR
ASSIGN THE DURATION-Parametric Estimation Resource Allocation
Quantity
Risk Consideration Duration Estimates
Earthwork
Earthwork team [1]
10,000m3
+10%
11 days
Structural Works
Structural Team [2]
2000m3
Testing +7 days
17 days
Architectural Works
Architectural Team [2]
3,000m2
Delivery + 5 days
20 days
M&E Works
M&E Team [2]
400nos
Procurement + 5 days
25 days
Building Works
Resource available (gang)
Production rate
Earthwork Team
[1]
1000m3/day/gang
Structure Team
[2]
100m3/day/gang
Architecture Team
[2]
100m2/day/gang
M&E Team
[2]
10nos/day/gang
Resource Planning
ASSIGN THE DURATION-PE
Value of Work Work Preliminaries Performance Bond/Insurance Establish and Removal of Site Office Progress Report Earthwork Piling Building Work
Value (RM) 10,000 10,000 3,000 10,000 12,000
Sub Structure Super Structure Roofing Architecture
25,000 30,000 7,000
Wall Floor Painting M&E Electrical Plumbing Road and Drainage Total
28,000 20,000 5,000 15,000 15,000 10,000 200,000
INSERTING THE COST
Payment Method, choose Start, Prorated or End
View>Table>Cost
Insert all cost to specific task in Fixed Cost Column
INSERTING THE COST
Total Cost Must Equal to Contract Sum
SET BASELINE FILE
Cost Calculated (Baseline) must equal to Total Cost
Project>Set Baseline>Set Baseline
Visual Reporting: S-Curve (Financial)
Project>Visual Report>Cash Flow Report>View
Visual Reporting: S-Curve (Financial)
MSP transfer data to Excel
Financial S-Curve Cash Flow Report Cost
Cumulative Cost
14000
250000
12000 200000
150000
Cost
8000
6000
100000
4000
50000 2000
0
0 Week Week 9 Week 10Week 11Week 12Week 13Week 14Week 15Week 16Week 17Week 18Week 19Week 20Week 21Week 22Week 23Week 24Week 25Week 26Week 27Week 28Week 29Week 30Week 31Week 32Week 33Week 34Week 35Week 36 37 Q1
Q2
Q3 2013
Cumulative Cost
10000
Visual Reporting: S-Curve (Physical) Set % Complete for id no 1 as 100%
View>Tasks>Tracking
Visual Reporting: S-Curve (Physical)
View>Task Usage>Detail Styles>insert the Percent Complete and Cumulative Percent Complete > ok!
data copied to excel and manually create the graph Add item
% complete cum % complete
0 1% 3% 3% 2% 4% 2% 2% 2% 3% 2% 2% 2% 2% 4% 5% 3% 2% 6% 5% 4% 5% 8% 5% 3% 5% 2% 6% 2%
1%
0 1% 4% 7% 9% 13% 15% 18% 20% 24% 26% 28% 31% 33% 37% 42% 45% 48% 53% 58% 62% 67% 75% 80% 83% 88% 91% 97% 99% 100%
Physical S-Curve 1.2
1
0.8
% complete
0.6
cum % complete 0.4
0.2
0 1
2
3
4
5
6
7
8
9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
Physical S-Curve Physical S-Curve 1.2
1
0.8
% complete
0.6
cum % complete
0.4
0.2
0 1
2
3
4
5
6
7
8
9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
Thank You End of Course
