Intercompany Configuration Options in Sap

Monday, January 28, 2013, 12:59 PM Categories: Financials , Financials Reporting , General Ledger , Ledger , Accounts Receivable-Accounts Receivable-Accounts Payable Looking for inter/intra-company configuration options in SAP? Well look no further!! Enjoy this quick tip from Manish Dharnidharka, a Director at PwC’s presentation at Financials 2013 in Las Vegas this spring: spring : A step-by-step guide to leveraging inter- and intra-company processing in SAP General Ledger” Review a Sample Org Structure 

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 As shown in the the sample org structure structure below we have have three company codes codes and multiple profit profit center/segments We will use this structure to show various inter/intra-company configuration options in SAP

Option 1 – 1 – Configured between company code 3900 and 4900 

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The system can be configured to create an accounting entry which automatically generates inter-company clearing lines with the GL account during inter-company transactions The clearing line items will have the trading partner field filled with the partner company code information Option 2 – 2 – Configured between company codes 4900 and 5900

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The system can be configured to post to customer (A/R) for inter-company debit lines and vendor (A/P) for  inter-company credit lines Customer and vendor lines will have the trading partner field filled with the partner company code information Option 1 – 1 – Inter-Company Clearing Lines – Lines – OBYA

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GL Account 194000 – 194000 – Inter-company clearing account is created and used in this configuration per the screen below Between company code 3900 and 4900

Option 1 – Resulting Accounting Entry 

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 As you can see from the previous slide the inter-company line in each of the company codes had the trading partner field auto populated To achieve this create one-to-one relationship of company code and company

Option 1 – Trading Partner  

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 As you can see from the previous slide the inter-company line in each of the company codes had the trading partner field auto populated To achieve this create one-to-one relationship of company code and company

Option 2 – Inter-Company with Vendors and Customers 

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Inter-company customers and vendors are created for each pair of company codes (e.g., between company code 4900 and 5900)  As a best practice use a naming convention that helps identify inter-company customers and vendors  Assign the relevant trading partner in the master data of customer and vendor 

Execute transaction code OBYA to set up Inter-company relationship (e.g., between company code 4900 and 5900) Inter-company customer and vendor must be created before this configuration Note: Posting key is 01 for customer and 31 for vendor 

Option 2 – Resulting Accounting Entry