Library Management System

Library Management System

LIBRARY MANAGEMENT SYSTEM By

KOH YEE KEAT

Supervisor: Ms. Choon Kwai Mui

A project report submitted to the School of Arts and Science in partial fulfilment of the requirement for the Bachelor of Science, Campbell University, U.S.A And Advanced Diploma in Science.

Division of Computer Science School of Arts and Science Tunku Abdul Rahman College Kuala Lumpur 2010/2011

Copyright ©2011 by Tunku Abdul Rahman College. All rights served. No part of this project documentation may be reproduced, stored in retrieval system, or transmitted in any form or by any means without prior permission of Tunku Abdul Rahman College.

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Declaration

Declaration The project submitted herewith is a result of my own efforts in totality and in every aspects of the project works. All information that has been obtained from other sources had been fully acknowledged. I understand that any plagiarism, cheating or collusion or any sorts constitutes a breach of College rules and regulations and would be subjected to disciplinary actions.

Student’s Name : Koh Yee Keat Programme : Advance Diploma in Science cum Bachelor in Science (Internet Technology)

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Abstract

Title

:


Author

:

Koh Yee Keat

Abstract This report is all about the development of Library Management System for the website part. It develop use to convince the member to search the book and also ease of borrowing books from the library.

This website mainly use by member and staff. It allow member to search and reserve book. Member allows search the book and knows what book contain in the library. Other than that, member allows to see the book detail and also comment on the book. Member also allow reserve the book via website so that they can save their time and cost to travel from their destination to library. Member also can view current book they are borrowed and also history of the book they have borrowed. For staff user, they are able to add news and also view report with several criteria. Staff allows to add, edit and delete the news. When new news added, the homepage news tab will be shown the new data.

Because of the college is Microsoft partners, as a student of the college, I am able to use Microsoft product for free. So I choose Microsoft Visual Studio 2008 as my website development and ASP.NET with C# as my programming language. Microsoft SQL Server 2008 as my database.

The methodology used by me is waterfall model. The report’s chapter was included system planning, requirement analysis, system design, programming, system testing, and evaluation of the project.

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Acknowledgement

Acknowledgements After completed my Final Year Project, there are many people help when developing this project. I would like to express my sincere gratitude to my supervisor which is Ms. Choon Kwai Mui who has guided me a lot throughout the project development. If Ms. Choon does not keep on recall us to done our Final Year Project, I could not done my project in time. With the recall, I slowly done some module, when reach due date I was just able to finish my project. Other than that, Ms. Choon also will ask us some question to solve the logic problem in the system. When the question could not be answered well which mean the error occur. Secondly, I would also thank to my family that give me mental support. They reduce my pressure of developing of Final Year Project so that I could finish it. My family have gave me a great support so I would very gratefully thank my family for supporting me until my end of Final Year Project. Lastly, I would also like to acknowledge my course-mate and house-mate which given me help when I needed. One of my friends, Chan Cheang Hau helped me the most. When I faced logic and coding problem, he will help me to solve. Other than that, I also have to thank my group-mate, Tan Chaur Chuan which give some idea for me to complete my Final Year Project.

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Table Of Contents

Table of Contents Declaration .......................................................................................................................................... II Abstract .............................................................................................................................................. III Acknowledgment ............................................................................................................................... IV 1. System Planning ........................................................................................................................ 1‐18 1.0 System Planning .............................................................................................................................. 2 1.1 Project Aims and Objectives ........................................................................................................... 2 1.2 Background of Project..................................................................................................................... 2 1.3 Project Scope................................................................................................................................... 4 1.4 Project Schedule ............................................................................................................................ 13 1.5 Outline of Approach/ Methodology Used ..................................................................................... 14 1.6 Operation Environment ................................................................................................................. 17 1.7 Summary ....................................................................................................................................... 18

2. Requirement Analysis .............................................................................................................. 19‐40 2.0 Requirement Analysis ................................................................................................................... 20 2.1 Software Requirement Specification (SRS) ..................................................................................20 2.2 Data Flow Diagram (DFD) ........................................................................................................... 33 2.3 Summary ....................................................................................................................................... 40

3. System Design .......................................................................................................................... 41‐67 3.0 System Design............................................................................................................................... 42 3.1 External Interface Requirements ................................................................................................... 42 3.2 Entity Relationship Diagram (ERD) ............................................................................................ 57 3.3 Normalization................................................................................................................................ 58 3.4 Data Dictionary ............................................................................................................................. 61 3.5 Summary ....................................................................................................................................... 67

4. Programming ........................................................................................................................... 68‐84 4.0 Programming ................................................................................................................................. 69 4.1 Coding ........................................................................................................................................... 69 4.2 Summary ...................................................................................................................................... 84

5. Software Testing ...................................................................................................................... 85‐90 5.0 Software Testing ........................................................................................................................... 86 5.1 Test Plan ........................................................................................................................................ 86 5.2 Summary ...................................................................................................................................... 90

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Table Of Contents

6. Conclusion ................................................................................................................................ 91‐97 6.1 Introduction ................................................................................................................................... 92 6.2 Linkage to seminar ........................................................................................................................ 92 6.3 Evaluation of Project Objective .................................................................................................... 93 6.4 Project Management Issues ........................................................................................................... 93 6.5 Evaluation of Project Strengths and Weakness ............................................................................. 94 6.6 Suggestion for Future Enhancement ............................................................................................. 95 6.7 Personal Reflection ....................................................................................................................... 96

7. References ............................................................................................................................... 98‐99 8. Appendices .......................................................................................................................... 100‐141 User Manual ...................................................................................................................................... 101 Project Specification ......................................................................................................................... 123 Project Management Document ........................................................................................................ 135

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Chapter 1: System Planning

Chapter 1 System Planning

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1.0 System Planning The developing website of the Library Management System will be carried out in this chapter as well as the website objectives, scope and schedules.

1.1 Project Aims and Objectives The project aims and objectives that will be achieved after completion of the website were carried out in this sub chapter. The succession of the system also will be evaluated through this sub chapter. The project objectives are: -

To allow user to reserve book via online

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To convenience user borrow book by searching online

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To implement E-mail technologies into the website.

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To implement SMS technologies into system.

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To design a user friendly graphical user interface which suit the users

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To complete the website according to project schedule

1.2 Background of Project Library Management System is an application refer to other library system and it is suitable to use by small and medium size library. It has divided into online and offline. In this document will only mention about online which is website and a small part of offline system. It use by librarian and also normal user. The website develop to help convince the normal member to allow the library facility. Example, To know this book currently exist in library or not. For admin users they can implement the website. They can update the news for the website and also can see some report.

SMS(Short Message Service) is implement in to the system. The user allow to sms the message by connecting a GSM(Global System For Mobile Communication) phone. The SMS module is created for sending message to the people who has borrow the book over the due date. It convenience the user by clicking one button and it will send to all user.

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Staff and member maintenance module also included in Library Management Website. Users can edit the information of their profile. The staff and member also able to get back lost password. By matching the ID and E-mail, they will get a E-mail with their password written. In additional, comment module also included inside. So each member can comment the books which contain in the library. This module helps to recommend the book for users which is good or bad. The comment can be delete by the member who comment it and also any admin user. Other than that, report module also implement inside Library Management Website. It only can view by admin users. It has two type of report which is book comment report and also member expired report. Book comment report allow librarian to know the popularity of the report. So if the book is popular, the librarian may order more books. Member expired report allow to see who is expired. It may see the member popularity of the library of current year or month is decreasing or increasing. Reserve module also implement in the website. Reserve module is allow user to reserve book online so that they can borrow the book if they are far from the library. But in this reserve, member needed to get the book in 2 week period or else the reservation will be cancel. All these modules are able to help librarian to manage the library more convenience and efficiency compare to those library without computerized system.

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1.3 Project Scope In this sub chapter, project scope will carried out what modules were contains inside the Library Management System.

For Library Management System, it is divided into online web site and library system. For my part, I was responsible for library website and a part of system while the system was carried out by my friend Tan Chaur Chuan.

At here, I will describe my own part which is library website which used by librarian and member.  Authorization and Authentication Module Authorization and Authentication

ID / Password

Password Recovery

Checking

This module is used by user and also admin user for the website. They need to login to the website using their id and password. In order to distinguish the user’s level, user can access to different module when successfully login. For example, admin can implement News.

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 Member/Staff Maintenance Module Member/Staff Maintenance

Change Password

Edit Staff/Member

View Staff/Member

This module allow user and also admin to view their profile. Not only that, they allow to edit their profile and also change their password.  Search Module

Search module allow user or guess who visit website to search the book. Not only that the user allow to view the detail of the book and also see the comment of the book. There are a few of type allow users to search. They can search via ISBN, book title, author, publisher, and category.  Top 10 new book and recommended book Module

Top 10 new book module allow guess and member to see the top 10 new book has brought by the library and the recommended book module only can see by member after log in to the system. It recommended based on their category example the user like to see action type book then it will recommend some action book for

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 News Maintenance Module

News Maintenance

Add new news

Edit news

Delete news

This module allows user to add, edit and delete the news. So when the user visit the website the website will have shown updated news.  Book Maintenance Module

Book Maintenance Module

View Current Book Borrowed

Add Reservation

Reservation

Delete Reservation

View Book Borrowed

View Reservation

Book maintenance module allows the member to view the book currently they have borrowed and also view the book they have borrowed. Not only that, there got reservation module which allow member to reserve book. Members are allow to reserve book and delete the reservation and also view currently the book they reserve.

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 E-mail Module

E-mail module has implemented in FAQ and also forget password. So when the member forgot their password they can get back their password via matching their ID and E-mail. Other than that, for FAQ if guess or member have more question to ask they can ask via E-mail.  Report Module

Report Module

Book Comment Report

Member Expired Report

Report module is the module for admin user. There is two report which is Book Comment and Member Expired. For Book Comment report is to view the top book that has been commented. It allows the admin to know the popularity of the book so that they can get more new books. It can view via day, month and year. Member Expired report is to view the member is expired via which date, month or year. So they can remind their member to renew the membership and also can know the popularity of the library. So, it can be estimate the popularity of the library currently is increasing or decreasing.

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 Comment Module

Comment Module

Add Comment

Delete Command

Comment Module created is for member to comment a book. So, if the member have opinion about the book they can actually comment on the book. Not only that they can also delete their own comment. Admin users can delete any comment of the book that member has already comment.

Library system At this part I will present about my friend’s part which is the application part.  Authorization and Authentication Module Authorization and Authentication

ID / Password

Password Recovery

Checking

This module is used by user which means librarian in the library. They need to login to the system using their id and password. In order to distinguish the user’s level, user can access to different module when successfully login. For example, only admin level users are able to access the report module.

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 Member Maintenance Module

Member Maintenance

Add new member

Edit member

Print ID card

Search Member

This module can be accessed by either librarian or library admin to maintain member’s profile or record such as search, add, edit and print ID card.

 Book Maintenance Module

Book Maintenance

Add new book

Edit book information

Generate barcode

Search book

Book Module can access by any user from all levels. This module can used to maintain the book inventory record such as search, add and edit. In addition, we can generate the barcode for particular book and print it out so that librarian can stick the barcode on the book cover.

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 Publisher Maintenance Module

Publisher Maintenance

Add new publisher

Edit publisher information

Search publisher

This module allows user to add and edit the book’s publisher. Publisher is used when register a new book.  Employee Maintenance Module

Employee Maintenance

Add new employee

Edit employee

Search employee

Employee Maintenance is only can carried out by admin level user. It can use to add the new librarian to the library which means add the new user.

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 Book Transaction Module

Book Transaction

Rental Module

Return Module

Check Reservation

Lost Book Module

Fine Module

Book Transaction module is a main module in Library Management System. When member wants to borrow books, return books or they want to register lost book, it is all under book Transaction module. This module can be accessed by normal user or admin user. When member wants to borrow a book, librarian needs to scan in their member id. After that, librarian will scan their book’s barcode id. If the book is under reservation, the book is not available to rent. For return module, librarian just needs to scan the book’s barcode id, and confirm the rental detail with user. If the rental detail is correct, return module can be complete if no any fine issued.

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 Report Module

Report Module

Transaction Report

Top10 Book Report

Activity Log File

Report module is the main module for admin user. It is because normal user is not allowed to view the report. The report divided into 3 types. First one is transaction report which can let admin views the book transaction happen on particular date such as rental report and return report. Top10 Report is the top rental rate’s book. Admin can filter the information based on book’s category and also filter by date in type of daily, monthly and yearly. Activity Log File is a log which records every process in the Library Management System such as login / logout activity, register new book, new member or edit information or a member. All the activity done by every user will be record so that when system crash, admin or system admin are able to check the activity that may crash the system.

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1.4 Project Schedule

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1.5 Outline of approach / Methodology used Software has been used to develop Library Management System is Visual Studio 2008, language ASP.NET with C#, and SQL Server 2008 as the database. For methodology, I have use waterfall method.

Waterfall is a method allow to increase the speed to complete the project but risky. So users need to carefully design. If the current phase is complete, it will proceed to next phase. It is risky because it does not allow to backward to previous phase.

At Royce's original waterfall model, the waterfall model originally consists of 7 phases which is Requirement Specification, Design, Construction, Integration, Testing and Debugging, Installation and Maintenance.

At first, we get the requirement for the library website, and then we analyzed it. After the analyzed phase has completed, we can proceed to next phase which is design phase. For design phase, I have design the website interface. After that, with my group members we designed database. After that is construction phase. Construction phase basically is to start develop the website. With the logic and coding, I use ASP.NET with C# to develop the website. In this phase is the most time consuming phase because there might have many problem occur and could not understanding the function. Sometime the logic is wrong make the errors. After this phase, it comes to integration phase. At this phase, the library management system has been share one database because it needed to link between online and offline part. So we needed them to integrate with each other. Then testing and debugging phase come after integration phase. For testing phase, it is actually not suitable for programmer itself to testing. So we given some of our friend as user to test. It has divided into few part, logic test, validate test, and user interface test. If there are bugs is founded, it will be record down and solve. At last is installation and maintenance phase. In this phase, for member for that library just have needed a web browser at home to open the website. And for library user, they

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needed to buy a address and host the website so that every member can log in to the website.

1.5.1 Development Environment Software  Operating system: Window 7 Professional Window 7 Professional has been selected as my operating system to develop the website because it has the latest technology and many new functions which only allow window 7 uses other than other windows which bring advantage to develop a website. Website also does not have compatibility problem because we just needed a web browser and we could see the website..  Database: Microsoft SQL Server 2008 Microsoft SQL Server 2008 has been use ask our database because SQL 2008 is more user-friendliness than other database. It may use more process compare to other database software but it solve some problem. Example when a emergency happen which need to change something in database. We can actually easily teach the user to do it on their own. Other than that, SQL may have auto backup so that the data would not be lost easily.This is very useful when we developing the Library Management System.  Development tools and programming language: Microsoft Visual Studio 2008 and VB.NET We would like to use Microsoft Visual Studio 2008 as our developing software. Visual Studio 2008 is powerful and flexible developing software, it allows us to build a good design application with an easy-use drag and drop controls on our form. We can see the user-friendliness of our application once we finished drop the control on form.

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Hardware  Processor: Intel® Core™ 2 Duo CPU T7250 @ 2.00GHz Intel processor is a popular processor which allow comfortable to more technology. With this processor, Intel Core 2 Duo, it help the CPU reduce the temperature and allow us to work more longer and faster. By this technology, we have no worry to developing a system with higher technology. It is suitable for develop Library Management System in more advance way.  Ram: 2.00 Gb With the Visual Studio and SQL server open at the same time. The CPU itself needed have more space to let the software process. So that it cannot make the computer hang. If there are no higher Ram, the process will become slower because the memory in the Ram maybe full. It actually delay the development phase.

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1.6 Operation Environment The table shown below is the minimum requirement for the Library Management System (Website): Client Side -

A Web browser – IE, Mozilla Firefox, Google Chrome.

Host Side Processor

Intel Pentium IV 3.0 Ghz or better performance

Operating System

Microsoft Window XP, Vista or Window 7

Memory

512MB RAM

Screen Resolution

Monitor with screen resolution minimum 1024 x 768

Hard disk Space

Minimum 5GB to include database usage for future

Database

Microsoft SQL Server 2008

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1.7 Summary In this chapter, project schedule, project scope, methodology used, project background and also the developing and operating environment has been presented.

In this chapter, I have faced a few problems. At first, the problem that we met is lack of research and knowledge about library process. We wanted to make the library process become computerize system but before that we does not understand the process. Not only that, many of our friend also lack of knowledge about library process. This made us have to go to find the solution ourselves. The solution of this problem is we have go to research the library. Other than that, our supervisor also gives us some important advice and also the advice from the internet. We can finally sure the process of the library.

The second problem is time management problem. We have planned to start our project during internship start which is July 2010. During internship, because of my laziness, I did not do the project at all. After internship, we still have not done many parts as the schedule. After that we found out we are lack of time to do the project, with the remind of the supervisor time to time, we rush our project daily and finally we could done it on time.

In this chapter, I have learnt that time management skill is very important because when we do not plan our time properly it will cause us disaster when the due date come. If we start early, if we have error we can solve it after we done but when we done it late, we have no time to solve the error.

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Chapter 2: Requirement Analysis

Chapter 2 Requirement Analysis

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2.0 Requirement Analysis In this chapter, Software Requirement Specification (SRS), Data Flow Diagram (DFD) and Entity Relationship Diagram (ERD) will be discus for developing process of the Library Management System. SRS used to have overview of the system requirements and it also included functional and non-functional requirements. Other than that, DFD used to provide a view of business flow. It show the efficiency and effectiveness of the system..

2.1 Software Requirement Specification (SRS) 2.1.1 General Description

Product Description For online website, Library Management System is a website which helps the normal users and admin users to convince their daily jobs. It reduces the normal users travel fees and for admin users may reduce paper work. It help both of the users save time and costs.

Problem Statement The problem occurred before having website includes:  Does not have reservation Before having website, the customer which is member of the library does could not reserve book from the library. So when they wanted to borrow a book without knowing there quantity still left or not, so they have to travel from their destination to library. If the book is out of stock, they needed to wait for the people return only they can borrow again.

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 Members/Staffs Maintenance The website allows the member or staff to maintenance. Without website, they needed to go to library tell the staff to change the information. Example a member has move from Setapak to Serdang, he needed go to the library change his address himself. But website allows them to change themselves. It is convenience to both librarian and member. Example when a letter sends out to the member house, it will directly send to new address.  Difficult to search book Without website, the member of the library could not know what book contain in the library. They will have to go to find out at the library themselves. With website they can search the book in the website to know that currently the book exist in the library or not.  SMS by handwork Without computerizes system, the staff of the library have to send SMS to recall member that the book that they borrow is already reach due date. They have to check themselves and send one by one themselves. With this SMS function, they will just need to click one button and send to all members who are reach the due date.  Difficult to view reports Report need to generate manually by themselves. They have to record and calculate themselves and generate the report. With the website and system actually overcomes the problem. It save times.

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 Cost and Time consuming Before the website develop, many things for member needed to travel from their destination to library to know the information. It has already wasted their travel fees and time to only get the information from library. With the website help, they allow to check it at homes and it overcomes the problem.

2.1.2 System objectives  Improvement in control and performance The website develops to overcome the problem exists in the library. It can validate the users, store the record and bug free. It also convenience both staff and members.  Save cost The members save travelling cost which he/she need to travel from his/her destination to library to get the information such as book available, new books and more. The website is overcome the problem.  Save time Member is able to search the book in short time by using the search function. Compare to previous time before implementing the website, member can save a lot time to travel from their destination to library.

2.1.3 System Requirements 2.1.3.1 Non-functional Requirements  Products Requirements Efficiency requirements With the library management system, the librarian can process in book transaction with faster speed. It is because by reviewing the website they can get the information they want and they does not needed to ask the librarian. In addition, with the SMS function, the librarian can send the SMS by clicking one button instead they send it one by one and send it to wrong number.

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Reliability requirements The website must immediately update. So when the member visit they could get the latest information and also they can provide latest information to us. Example, when the member changes the profile, the information must be immediately update and the detail get by the librarian must be the latest. Other than that, the pages which needed user key-in will be validate to prevent user key-in wrongly.

Usability requirements The website must be designed user-friendly so that the user is easy to learn when they first get in to the website. It also must have the clear instruction so that the user will be guided when using the website. After that, the error message should be clear and understanding for user.  Organizational Requirements Implementation requirements In implementing of the website, it uses the ASP.NET with C# as the programming language and tools. SQL Server will be use for the database to support with the programming language.

Delivery requirements For the whole system, the progress is estimated done at about six months and the documentation done in two months. Documentation will be delivers in hardcopy and softcopy and for full system will be delivers in softcopy.

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 External Requirements Legislative requirements The information that use must be acknowledge by the authorized people so that it has no violating the law. This information is copyrighted and protected by the law. When visitors wanted to become the member of the library, he/she must agree with the rules and regulations stated in the of library management system.

Security requirements This system must be highly secure in the login part. It can know the authorization of the id which belongs to member or staff. Member and staff both can perform different.

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2.1.3.2 Functional Requirements 1. Member User

1.1 User Login Description of Feature This feature used by the user (Librarian and Library’s member) to login into the website. They are required to key in the user id and password to log in to the website. The password length must not less than 8 character and user id and password will be verified and invalid id is not allowed to enter the system.

Stimulus / Response Sequences Stimulus

: User visits the website.

Response

: Center left part of the website allow user log in.

Stimulus

: User enters user id and password at the textbox provided and click

the log in button.. Response

: It verifies the user id and password with the data inside database. If

the user id is invalid or password not matches, there will pop up red label with password incorrect to tell user. If valid, the user successfully log in to the website.

Functional Requirements -

User id is provided when they register as member or staff.

-

The website allow guess to visit. But with member there will more function to use and some special function for staff users.

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The website must be able to perform authorization process which decides what the user’s level can access to.

-

The user must able to logout after they finished using the website.

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1.2 Password Recovery Description of Feature This feature used by the user(Librarian and Library’s member) when they forget their password.


: User runs the website and click forget password.

Response

: Link to another page which request for ID and Email.

Stimulus

: Click the submit button.

Response

: It will verify the ID and Email see it is match or not. If match, the

password will be send to the user’s Email. If it does not match, a message box will pop out to tell users it is wrong Email.


The website must be able to send the correct password to the user’s mailbox.

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1.3 FAQ ask question Description of Feature This feature allows anyone to the question about the library via email. It requires user’s Email so that the staff can reply.


: User press FAQ below the banner.

Response

: Website bring user to FAQ page.

Stimulus

: User key in own Email, subject and also the question wanted to ask.

After that, click on send to proceed. Response

: System will validate the text box is empty or not. If empty, message

box will pop up to tell the user. If valid, the system will send the email to the staff Email. If the format of the email is incorrect, message box will pop up to tell the user that the format the email is wrong.


Website must be able to verify the information.

-

System must deliver the question to staff Email successfully.

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1.4 Search Book Description of Feature This feature is to search the book which contain in the library. It can search in many categories. The categories are ISBN, Title, Author, Publisher, and Category. So user can choose the category base on the category.


: User search below the banner.

Response

: Website bring user to search page

Stimulus

: User selects a search criteria and key in a word as keyword. After

that, press the search button. Response

: It will validate see the textbox is empty or not. If empty, it will pop

up message box said that the textbox is empty or it will search the database with the criteria given and show it on gridview.


Website must be able to search the database based on selected category (ISBN, book title , etc)

-

Website must able to filter the book based on the keyword entered.

-

Website must able to show out the filtered book in gridview.

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1.5 Change password Description of Feature This feature allows the user(Librarian and Library’s member) to change their password.


: After login click on change password on left side panel.

Response

: Website will bring user to change password page.

Stimulus

: User need to key in the current password, new password and

confirm password. After that click on submit button to proceed. Response

: It will validate see the textbox is empty or not. If empty, it will pop

up message box said that the textbox is empty or it will check the database see the current password is correct or not and also check the new password and confirm password is same or not. If it is correct then the password will be change.


Website must check the empty textbox and correctness of the password.

-

Website able to update new password to database.

-

User can use the new password to log in.

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1.6 User Profile Maintenance Description of Feature This feature allows user to edit and view their own profile.


: User press edit profile.

Response

: Website will bring user to profile page. It will shows user’s profile

information. Stimulus

: If users wish to edit their profile, users just need to click on the edit

button. After change, click on update button. Response

: If there are any errors, there will show a list of label with red colour

font show that what are the errors. If there are no errors, the data will update into database.


Website must validate the errors.

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Website must retrieve the data and show it on the correct field in the page.

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Button edit will change to update when press.

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1.7 Borrowed Book Maintenance Description of Feature This feature allows the user to view current book borrowed and book has been borrowed.


: Click on Current book borrowed to see current book borrowed.

Response

: Page show with the current book borrowed in gridview.

Stimulus

: Click on View borrowed book to see the history of what user have

borrow the book before. Response

: Page show with the history book borrowed in gridview.


System must able to show the data on the gridview.

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1.8 Reservation Maintenance Description of Feature This feature allows the user to reserve book, cancel reserve and view reserve.


: Click on Reservation to reserve book

Response

: Website will bring to reservation page.

Stimulus

: Search the book via category and click on reserve button.

Response

: Website will check the book is currently reserve or borrow by

anyone or not. If the book is not available, the message box will pop up to tell the user. It also check see the user available to borrow book or not. If user is not available to borrow book then he/she could not have permission to reserve book. Stimulus

: Click on Current book reserve to view current book that user

reserve. Response

: It will show the reserve book in gridview.

Stimulus

: If user want to cancel reserve, click on delete button in the

gridview. Response

: It will find the database and delete the reserve book that user

reserve.


System must able to show data on gridview after search.

-

System must able to validate that the book can be borrow or not.

-

System must able to validate user have permission to borrow or not.

-

System must able to show the data on the gridview.

-

System able to delete the reserve book that user reserve.

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2. Admin User

2.1 View Report Description of Feature This feature allows the staff to view book comment and member expired report.


: Go to the report page. Choose which type of the report wanted to

show. Choose on Book comment. Response

: The Book comment tab show.

Stimulus

: User chooses on the category wanted to see and click on submit

button.. Response

: Website will bring user to another page show the report with the

criteria given. Stimulus

: Choose member expired.

Response

: The Member expired tab show.

Stimulus

: Choose on the date type wanted to show. Type is date, month and

year. Response

: Website will bring user to another page show the report with the

criteria given.


Website must show the correct information via the criteria given.

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2.2 News Maintenance Description of Feature This feature allows the staff to add, edit and delete news.


: Click on add news page.

Response

: Website will bring to news page.

Stimulus

: Key-in information in textbox to add news.

Response

: Website will add in to the database and show it in the gridview.

Stimulus

: Choose edit to edit the news and delete to delete the news in the

gridview. Response

: Website will update or delete into database due to which button is

click.


Website must able to show the news.

-

Website must able to add, update and delete the news into database.

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2.2 Data Flow Diagram 2.2.1

Context Diagram


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Member Info



2.2.2. Level 0 DFD (Overview Diagram)

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2.2.3 Level 1DFD (Lower – Level Diagram)

1. Member Registration

2. Book Rental

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3. Return book

4. Comment

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5. Report

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2.3 Summary In this chapter present about system objectives, system requirements and also Data Flow Diagram (DFD) for level 0 and level 1.

In this chapter, I have met problem of constructing of DFD diagram. It is because I and my group mate have already forgotten how to construct this diagram. We have no idea how to draw DFD diagram. In the help of the friend and also note that borrowed from our junior student. It reminds me back the construction of the DFD diagram.

After find the DFD diagram, the DFD has split to level 0 and level 1 DFD diagram. I could not understand why it split it to two different diagrams. I could not continue to draw but have to research on the diagram again. After research on internet, I finally can overcome this problem.

In this chapter, I have gain back the knowledge of DFD diagram. It also taught me a lesson about to keep everything that we have learnt. In my opinion, not everything that we can memorize but we need to have a backup so that when we need it we can refer back.

‘

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Chapter 3: System Design

Chapter 3 System Design

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3.0 System Design At this chapter is about System design phase. GUI design, database design will be discuss in this chapter.

3.1 External Interface Requirements 3.1.1

User Interfaces

Library Management System website is used by the users and staff. It is very important that the website should designed standard and user friendly so that everyone who visit the website can use easily. An example, a button user to edit thing should use EDIT word but not add or delete or just a picture.

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Library Management System (Website) Guess

1. Home Page

Figure 1.1 Home Page

Figure 1.1 above present the Library Management System website home page. These interface design for all users. Users allow view what is new books arrival at library and also what news happen at the library.

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2. FAQ

Figure 1.2 FAQ Page

Figure 1.2 present questions that may always ask by the users. When the users see this page, they may find out the answers that what they did not understand. If the users have more question and the questions do not shown in FAQ page, they can use FAQ page bottom part which is email to send the question to ask the staff.

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3. Contact Us

Figure 1.3 Contact Us Page

Figure 1.3 present about contact us. It show library operating time and also phone and e-mail. So, when users have problem they may see this page if they want to contact staff.

4. About Us

Figure 1.4 About Us Page

Figure 1.4 show the about us which about the history of the library. It show the development time, development team, and operate in when.

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5. Search

Figure 1.5 Search Page

Figure 1.5 present about search function. This function allows the users to search the book at the website to see that what book is contains in the library. So they know what book inside before borrow. Click on the Detail button allows user to see the book detail and also the comment of the book.

6. Book Detail

Figure 1.6

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Figure 1.6 shows the book detail after search. These page designs for book detail. At the top has the title of the book and after that is the picture and also the detail of the following book. After that comment design at bottom part so that user allow to see the comment.

Member 1. Login Page

Figure 2.1 Login

Figure 2.1 is the login page for member and also admin level users. They have to key in the user ID and also user password to log in to the system. Different level of users have different function.

Figure 2.1.1 Member Menu

Figure 2.1.2 Staff Menu

Figure 2.1.1 and Figure 2.1.2 are the different of users menu. For member log in they have their own menu and staff log in they also have their own menu.

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2. Forget password

Figure 2.2 Forget Password Page

Figure 2.2 allows users to get back password when the user forgot their password. They have to key-in their user ID and their e-mail. So when the e-mail and the user ID is match then the system will send the password via e-mail to the user’s e-mail.

3. Edit Profile

Figure 2.3 Edit Profile Page Figure 2.3 show the users profile for staff and member. If users wish to change the profile so will just need to click on edit button to change their profile.

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4. Change Password

Figure 2.4 Change Password Page

Figure 2.4 is the page which allows users to change their password. Users need to keyin the current password and then key-in the new password. After that, users have to retype the new password in the retype password to confirm that the new password and retype password that user type is correct. After submit, the user can use the new password to log in.

5. Reservation

Figure 2.5 Reservation Page

Figure 2.5 allow member of the library to reserve book from the library. After they search the book they want to reserve, click on the Reserve button link, to reserve the book. After click, message box will pop up and show you the barcode number which needed member record down and go library get the book.

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6. View Borrowed Book

Figure 2.6 View Borrowed Book Page

Figure 2.6 show member that the member borrowed book before. In other word, is history of the member borrow book. Member also allows to see the book detail by clicking the book detail.

7. Current Book Reserve

Figure 2.7 Current Book Reserve Page Figure 2.7 shows the member current book they have reserve. When the member wish to cancel the reserve, they can choose the delete button to cancel the reserve.

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8. Current Book Borrowed

Figure 2.8 Current Book Borrowed

Figure 2.8 show that the book currently borrow by the member. Date rented stated to show when is the user borrow the book.

Staff 1. News

Figure 3.1 News Page

Figure 3.1 is about news. It only can modify by staff. When staff add a new news at this page, the news will be shown at the main page so that every of the user can see the news. If the staff wish to edit the news, they will just need to click on the edit button to edit the news and if staff wish to delete, they will just need to click on the delete button to delete the news. 2. Member Expired Report

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Figure 3.2 Report Page

Figure 3.2 is about member expired report. It show the member that are expired via date, month, and year in this 3 category. User can only choose one category.

Figure 3.2.1 Member Expired Report By Date

If user choose date, a calendar will show up to let the user to choose the date.

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Figure 3.2.2 Member Expired Report By Month

If user choose month, Figure 3.2.2 will be show.

Figure 3.2.3 Member Expired Report By Year

If user choose year, Figure 3.2.3 will be show.

Figure 3.2.4 Member Expired Report Page

Figure 3.2.4 show the report generate via year 2012.

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3. Book Comment Report

Figure 3.3 Report Page

Figure 3.3 show the user see the book comment via four category which is category, publisher, language, and all.

Figure 3.3.1 Book Comment Report Page

Figure 3.3.1 Show the user report about book comment and the date via the criteria that the user choose.

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4. Edit Profile

Figure 3.4 Edit Profile Page

Figure 3.4 is edit profile page for staff. It is same with the member but the information is lesser compare to member. If staff wish to edit profile, click edit button to edit the profile.

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3.1.2


Hardware Interfaces

For Library Management System, the additional device for library is GSM modem or GSM phone. This device use to tell member when they borrow the book pass the due date SMS will remind them.

3.1.3

Software Interfaces

Library Management System requires user to install SQL Server 2008. SQL server 2008 is support for more function and datatype. For operating system, Library System requires Window XP or newer version.

3.1.4

Communication Interfaces

Library website is a web application. So, it required the internet connection. With a static line and fix ip address, the library only can host their own website at the server. So that everyone also can visit the website. HTTP helps to transferring data between web server and web client. Our library system will serves as web client and send the request to targeted web server. For the application, USB cable is use to connect to a GSM phone or GSM modem to send SMS.

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3.2 Entity Relationship Diagram (ERD)

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3.3 Normalization

3.3.1

1st Normalization

RentalInfo (UserID, ISBN, BookTitle, Author, PublisherID, PublisherName, Language, Category, Description, BookCover, BarCodeID, Status, PurchasePrice, PurchaseDate,

UserName,

UserAddress,

UserPhone,

UserIC,UserRegDate,

AvailableBook, UserPass, UserPhoto, UserEmail, UserExpiredDate, DateRented, DateReturned, DateDue, TotalFine)

Reservation (UserID, BarCodeID, DateRented)

LibraryDetail (Libno, libname, libadd1, libadd2,libposcode,libstate, libtown, libphone, libfax, libemail, libweb)

News(ID, date, content)

ActivityLog (LogID, LogEmp, LogContent)

LostBook (ID, BarCodeID*, UserID*, ISBN*, LostDate)

Admin (Admin_ID, AdminName, AdminLevel, Password, AdminID, AdminContact, AdminEmail, AdminAddress)

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3.3.2


2nd Normalization

RentalInfo (UserID, ISBN, BookTitle, Author, PublisherID, PublisherName, Language, Category, Description, BookCover, BarCodeID, Status, PurchasePrice, PurchaseDate, DateRented, DateReturned, DateDue, TotalFine)

User (UserID, UserName, UserAddress, UserPhone, UserIC,UserRegDate, AvailableBook, UserPass, UserPhoto, UserEmail, UserExpiredDate)







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3.3.3


3rd Normalization

RentalInfo (UserID, ISBN, BarCodeID, DateRented, DateReturned, DateDue, TotalFine)

Book (ISBN, BookTitle, Author, PublisherID, Language, Category, Description, BookCover)

Publisher (PublisherID, PublisherName)

BookCopy (BarCodeID, ISBN, Status, PurchasePrice, PurchaseDate)

User (UserID, UserName, UserAddress, UserPhone, UserIC,UserRegDate, AvailableBook, UserPass, UserPhoto, UserEmail, UserExpiredDate)







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3.4 Data Dictionary

Table Name: ActivityLog Description : store all the activity done by user in the system Null/Not Default Fields Data Type Null Value LogId int Not null LogEmp nchar(10) Not null LogTime datetime Not null LogActivity varchar(MAX) Not null Field LogId(PK) LogEmp LogTime LogActivity

Rules -

Example Data 113 M0001 2011-02-16 16:35:07.000 Information of PublisherID P0003 has been updated

Table Name: Admin Description : store the information of user who used the library system Null/Not Default Fields Data Type Rules Null Value Admin_ID nvarchar(50) Not null Admin_Name nvarchar(50) Not null Admin_Level nvarchar(50) Not null Format : 1,0 Password nvarchar(50) Not null Admin_ic nvarchar(50) Not null admin_contact nvarchar(50) Not null admin_email nvarchar(50) Not null admin_address nvarchar(MAX) Not null Field Admin_ID Admin_Name Admin_Level Password Admin_ic admin_contact admin_email admin_address

Example Data M0001 Tan Chaur Chuan 1 12341234 880704-35-5263 04-3984851 [email protected] 30, lintang perai 2, taman chai leng, 34567 pahang.

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Table Name: Book Description : store the information of the books Null/Not Fields Data Type Null ISBN nvarchar(50) Not null BookTitle nvarchar(50) Not null Author nvarchar(50) Not null PublisherID nvarchar(50) Not null Language nvarchar(50) Not null Category nvarchar(50) Not null Description nvarchar(MAX) Not null BookCover nvarchar(MAX) Not null Field ISBN(PK) BookTitle Author PublisherID Language Category Description BookCover

Default Value -

-

Example Data 9781587132049 Handphone King C.Y P0001 Chinese Technology A book which show the latest information of all brand handphone Handphone.JPG

Table Name: BookComment Description : to store the comment for particular book Null/Not Default Fields Data Type Null Value CID Int Not null ISBN Nvarchar(50) Not null UserID Nvarchar(max) Not null Comment Nvarchar(max) Not null Field CID ISBN UserID Comment

Rules

Example Data 13 1234567891234 M0001 This book is very interesting…thanks

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Rules -



Table Name: BookCopy Description : to store the quantities of books and the detail of each book Null/Not Default Fields Data Type Rules Null Value BarcodeID nvarchar(50) Not null ISBN nvarchar(50) Not null Status nvarchar(50) Not null Format : L, A, N PurchasePrice Money Not null purchaseDate Datetime Not null Field barcodeID ISBN Status PurchasePrice PurchaseDate

Example Data 978158713204901 9781587132049 L 200.0000 2011-02-16 00:00:00.000

Table Name: News Description : to post the latest news at web site’s main page Null/Not Default Fields Data Type Null Value ID Int Not null Date Date Not null [content] Nvarchar(50) Not null Field ID Date [content]

-

Example Data 9781587132049 2011-01-13 The popular book ‘The Lord of the Ring’ is now available !!!

Table Name: Book Description Description : to store the description of particular book Null/Not Default Fields Data Type Null Value ISBN Nvarchar(50) Not null Description Nvarchar(max) Not null Field ISBN Description

Rules

Rules -

Example Data 9781587132049 This book is talk about the journey of one kids to find his parents.

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Table Name: LibraryDetail Description : to store the information of the library Null/Not Fields Data Type Null libno Char(10) Not null Libname varchar(50) Not null Libadd1 varchar(50) Not null Libadd2 varchar(50) Not null Libposcode Char(5) Not null Libstate varchar(50) Not null Libtown varchar(50) Not null Libphone varchar(50) Not null Libfax varchar(50) Not null Libemail varchar(50) Not null Libweb varchar(50) Not null Field libno Libname Libadd1 Libadd2 Libposcode Libstate Libtown Libphone Libfax Libemail Libweb

Default Value -

Rules Format : [email protected] -

Example Data 001 Chen Library 30, lintang perai 5, Taman putang, 13506 Pulau Pinang Butterworth 04-3859451 04-3225645 [email protected] www.google.com

Table Name: Reservation Description : to record the book reservation for the member Null/Not Default Fields Data Type Null Value UserID Nvarchar(50) Not null BarCodeId Nvarchar(50) Not null DateReserve date Not null Field Example Data UserID M0001 BarCodeId 584961352652401 Table Name: LostBook Description : to keep the information of lost book

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Rules -


Fields

Data Type

ID Userid Barcodeid ISBN LostDate

int varchar(50) varchar(50) varchar(50) Date

Field ID Userid Barcodeid ISBN LostDate

3 M0002 978158713204901 9781587132049 2011-02-16


Null/Not Null Not null Not null Not null Not null Not null

Rules -

Example Data

Table Name: RetalInfo Description : to keep the book transaction detail Null/Not Fields Data Type Null userID nvarchar(50) Not null BarCodeID nvarchar(50) Not null DateReturned Datetime DateRented Datetime Not null DateDue Datetime Not null Total Fine money Field userID BarCodeID DateReturned DateRented DateDue Total Fine

Default Value -

Default Value -

Example Data M0003 123456789123401 2011-03-02 00:00:00.000 2010-09-09 00:00:00.000 2010-10-10 00:00:00.000 200.0000

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Rules -



Table Name: Publisher Description : to store the publisher so it is available when register book Null/Not Default Fields Data Type Null Value PublisherId Nvarchar(50) Not null PublisherName nvarchar(50) Not null Field PublisherId PublisherName

Example Data P0001 Tan Khen Khen

Table Name: User Description : to store the information of the member Null/Not Fields Data Type Null UserID Char(10) Not null Username varchar(50) Not null Useraddress varchar(50) Not null UserPhone varchar(50) Not null UserIC Char(5) Not null UserRegDate varchar(50) Not null AvailableBook varchar(50) Not null Userpass varchar(50) Not null Userphoto varchar(50) Not null Useremail varchar(50) Not null UserExpiredDate varchar(50) Not null Field UserID Username Useraddress UserPhone UserIC UserRegDate AvailableBook Userpass Userphoto Useremail UserExpiredDate

Rules

Default Value -

Rules Format : [email protected] -

Example Data M001 Ooi Yee Neng 30 lintang talang 2, taman perai. 13600 Perai, Penang. 04-3568956 880407-35-5266 2011-02-16 00:00:00.000 4 12345678 Tan_chen_khen.JPG [email protected] 2012-03-05 0:00:00.000

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3.5 Summary In this chapter discuss about normalization, Entity Relationship Diagram (ERD), interface design and also database design.

For the interface design, because it is website and it for member and librarian, the website must design user friendly so that every user can easily learn how to use the website in a short period of time. When I am designing this website, there are few problems occur. One of the problems is the alignment of the website. When I design at Visual studio 2008 the lay out should be find but when run it, the alignment is not correct. I have to readjust it. Second problem is the browser problem. Different browser may cause different interface when run. I faced internet explorer 7 problem. When run the website, the alignment is not correct compare to Mozilla Firefox and also Google Chrome when run. After research and also friend helps, I used script to control so that when it comes to different browser it will run the particular browser alignment.

Besides that, I met a big problem on normalization. Because of the database design has already designed, we have to normalize from 3rd to 1st normalization form. In this normalization, I found out that some of the table does not naming properly. Example Staff table normally for ID would be StaffID but we name it as ID. In this case, We could not know this ID is for which table but it actually is staff id. After discuss with my group mate, we change the naming of the database to overcome the problem.

In this chapter, a good interface design is important because it can convince the user to use the website. A complicated website will cause the user does not want to serve the website. Other than that, database design also important such as primary key and foreign key in the database. If these keys do not exist, then duplicate data will happen.

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Chapter 4: Programming

Chapter 4 Programming

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4.0 Programming This chapter will discuss about coding for the system. In the development, logic and coding skill is required. A good coding can enhance the efficiency of the system so that when other people wanted to implement the coding they can easily understand the code. Following would discuss the sample programming and description of the book.

4.1 Coding 1. Database Class using System.Data.OleDb; public class DBConnector { OleDbConnection con; public OleDbDataReader dtr; public DataSet DS = new DataSet(); public DBConnector(string strProvider, string strDBPath) { con = new OleDbConnection("Provider = SQLNCLI10; server = 127.0.0.1 ;Database=LibrarySystem; user id = keat; Password = 1234;"); } public bool con_Open() { con.Open(); try { return true; } catch { return false; } } public void con_Close() { if (con.State == ConnectionState.Open) { con.Close(); } } public bool DB_Reader(string strQuery) { OleDbCommand cmd;

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cmd = new OleDbCommand(strQuery, con); dtr = cmd.ExecuteReader(); if (dtr.HasRows) { return true; } else { return false; } } public bool DB_Command(string strQuery) { OleDbCommand cmd; cmd = new OleDbCommand(strQuery, con); cmd.ExecuteNonQuery(); return true; try { } catch { return false; } } public bool DB_DS(string strQuery,string strTableName) { OleDbDataAdapter adp = new OleDbDataAdapter(strQuery, con); adp.Fill(DS, strTableName); try { return true; } catch { return false; } } }

The coding above about is a database class. At first we need to import a OLEDB class. It is to ease to reuse this class to connect the database. In this class, it has created a few functions which link with database and the coding. The first is the connection string that specify where to connect to. Con_open() is open the connection to database, and Con_close() is to close the connection. DB_Reader() is data reader use to read the data

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from the database. DB_Reader() required to insert a SQL query to get the data . DB_DS() is a dataset. It use to store the data that has been retrieve from the database. It required to insert a SQL query and a data table name. DB_Command() is database command allow it read the execute insert, update and delete in the database. Below is the example of the query used. DBConnector DBase = new DBConnector(); DBase.con_Open(); Dbase.con_Close();

This code use when we want to open a connection to database. Dbase.con_Open() is to open the connection. Dbase.con_Close(), is to close the database connection. DBase.DB_Reader("SELECT * FROM BOOK") DBase.DB_DS("SELECT * FROM BOOK",”BookTable”);

This code use when we want to get data from database to data reader and data set. Data set need one more parameter because data set needed table name. DBase.DB_Command("INSERT INTO [Admin] VALUES [admin_address]='" + address + "'); DBase.DB_Command("UPDATE [Admin] SET [admin_address]='" + address + "'); DBase.DB_Command("DELETE FROM [Admin] WHERE [admin_id]=’123’ );

This code use when we want to execute a insert or update, or delete into database. It require a insert or update or delete command at this function.

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2. Search Function DBConnector DBase = new DBConnector(); DBase.con_Open(); DBase.DB_DS("SELECT dbo.Book.ISBN, dbo.Book.BookTitle, dbo.Book.Author, dbo.Book.Language, dbo.Book.Category, dbo.Publisher.PublisherName FROM dbo.Book INNER JOIN dbo.Publisher ON dbo.Book.PublisherID = dbo.Publisher.PublisherID WHERE [" + type + "] LIKE '%" + search + "%'", "Book"); gvSearch.DataSource = DBase.DS; gvSearch.DataBind(); DBase.con_Close();

This is the search function of the website. It will first put the data into the data set and after that bind the data to gvSearch gridview. When the button search click, this query will be execute.

This is a gridview called gvSearch. By putting in onselectedindexchanged= gvSearch_ SelectedIndexChanged”, it enable the gridview to put in the button. In there I have put the detail button so that when the user search the book they can click the detail button to see the book detail. protected void gvSearch_RowCommand(object sender, GridViewCommandEventArgs e) { string command = e.CommandName.ToString(); if ((command).ToUpper() == ("detail").ToUpper()) { string ISBN = gvSearch.Rows[int.Parse(e.CommandArgument.ToString())].Cells[0].Text; Session["ISBN"] = ISBN; Server.Transfer("../Home/BookDescription.aspx");

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} }

This is the detail button which allows the user to click and transfer to another page. So when the button is click, the id of the row will be store and transfer to other page. So that when the book description page show they will know which the book that has to be show is.

3. Email using System.Net.Mail;

MailMessage message = new MailMessage(); message.To.Add("[email protected]"); message.Subject = txtsubject.Text; message.From = new System.Net.Mail.MailAddress(txtfrom.Text); message.Body = TextArea1.Value; SmtpClient sc = new SmtpClient(); sc.Credentials = new System.Net.NetworkCredential("[email protected]", "XXXXXXXXX"); sc.Port = 587; sc.Host = "smtp.live.com"; sc.EnableSsl = true; sc.Send(message);

The coding above is about Email. At first we have to import Mail class in order to use Email. This function allows us to send an email. The thing we need to prepare is a email and find a smtp server. At here I used hotmail as my smtp server and [email protected] as my hotmail. The port to hotmail server is 587 and the host address for hotmail is smtp.live.com. After prepare, we will just have a subject, a sender mail, a receiver mail and content. This part I have implement in the FAQ part and also Forget Password part.

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4. Log in / Log out private bool Login(string ID, string password, string Type) { DBConnector DBase = new DBConnector(); string msg; bool valid; if (DBase.con_Open()) { if (Type == "Admin") { if (DBase.DB_Reader("SELECT * FROM [Admin] WHERE Admin_ID='" + ID + "'")) { DBase.dtr.Read(); if (DBase.dtr["password"].ToString() == password) { msg = "Successful Login"; Session["ID"] = DBase.dtr["Admin_ID"].ToString(); Session["level"] = Type.ToString(); valid = true; } else { msg = "Incorrect Password."; valid = false; } } else { msg = "Unregistered ID."; valid = false; } } else { if (DBase.DB_Reader("SELECT * FROM [User] WHERE UserID='" + ID + "'")) { DBase.dtr.Read(); if (DBase.dtr["userpass"].ToString() == password) { msg = "Successful Login"; Session["ID"] = DBase.dtr["UserID"].ToString(); Session["level"] = Type.ToString(); valid = true; } else { msg = "Incorrect Password."; valid = false; } } else

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{ msg = "Unregistered ID."; valid = false; } } DBase.con_Close(); } else { msg = "Failed to connect to server"; valid = false; } if (valid) { lblError.Text = msg; } else { lblError.Text = msg; } return valid; }

This coding is about log in and log out. Because it have two type of user which are admin and member, the code has separate two parts. If users choose admin, it will go to admin table to validate but if users choose member, it will go member table to validate. After log in the type and ID will be store in the session value which is Session[“level”] and Session[“ID”]. protected void btnLogOut_Click(object sender, EventArgs e) { Session["level"] = "guest"; Session["id"] = ""; mvSecurity.ActiveViewIndex = 0; tbllogout.Visible = false; mvMenu.ActiveViewIndex = 0; Server.Transfer("../home/home.aspx"); }

This is the log out coding. So when the users log out the level will set become a guest.

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5. Comment DBase.DB_Reader("SELECT BookComment.CID, BookComment.ISBN, BookComment.UserID, BookComment.Comment, [User].UserName FROM BookComment INNER JOIN [User] ON BookComment.UserID = [User].UserID WHERE (BookComment.ISBN = '" + ISBN + "')"); Repeater1.DataSource = DBase.dtr; Repeater1.DataBind();

This statement is to retrieve the comment from the database. It will base on the data return row and bind in to the repeater. So if there are 2 record, it will show 2 rows.

<%# ((System.Data.Common.DbDataRecord)Container.DataItem)["UserID"].ToString()%>
<%# ((System.Data.Common.DbDataRecord)Container.DataItem)["Comment"].ToString()%>

Delete

This statement is the repeater for the comment. So when the book 3 comment, the repeater will loop the data and put it inside the this code. protected void Repeater1_ItemCommand(object source, RepeaterCommandEventArgs e) { string CID; CID = e.CommandArgument.ToString(); string UserID = Session["ID"].ToString().ToUpper(); DBConnector DBase = new DBConnector(); DBase.con_Open(); if (DBase.DB_Reader("SELECT UserID FROM BookComment WHERE (CID = " + CID + ")")) { DBase.dtr.Read();

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if (DBase.dtr["UserID"].ToString().ToUpper() == UserID || Session["level"].ToString().ToUpper() == "Admin".ToUpper()) { if ((MessageBox.Show("Are you sure want to delete this comment ?", "Confirm", System.Windows.Forms.MessageBoxButtons.YesNo, System.Windows.Forms.MessageBoxIcon.Warning) == System.Windows.Forms.DialogResult.Yes)) { DBase.DB_Command("DELETE FROM [BookComment] WHERE [CID]=" + CID); Label9.Text = ""; DBase.DB_Reader("SELECT BookComment.CID, BookComment.ISBN, BookComment.UserID, BookComment.Comment, [User].UserName FROM BookComment INNER JOIN [User] ON BookComment.UserID = [User].UserID WHERE (BookComment.ISBN = '" + ISBN + "')"); Repeater1.DataSource = DBase.dtr; Repeater1.DataBind(); if (!DBase.dtr.HasRows) { Label9.Text = "There is no comment on this book"; } } } else { MessageBox.Show("You does not have permission to delete this comment!", "Error", System.Windows.Forms.MessageBoxButtons.OK, System.Windows.Forms.MessageBoxIcon.Error); } } DBase.con_Close(); }

This statement is to delete the comment of the book. To identify the book comment CID is created and store the id at each row. So when delete, it can identify which comment. The comment only can delete by admin users and the user’s own comment. If-Else statement created to identify that which of the users have the permission to delete the comment.

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6. Validation Class Email Validation using System.Text.RegularExpressions; public bool ValidEmail(string validatingstring) { if (Regex.Match(validatingstring, @"^[a-zA-Z][a-zA-Z0-9_-]+@[a-zA-Z]+[.]{1}[a-zAZ]+$").Success) { return true; } else { return false; } }

This code is to validate the e-mail. We need to pass a string parameter to check the string see if there got @ and . . So when the string does not have the two characters, it will not valid.

Text field empty validation static public bool isEmpty(string strTest) { if (strTest == "") { return true; } else { return false; } }

This code is to validate the field that is empty or not. So we have to also pass in a string parameter to check the string see that the string is empty or not. If it is empty then it is not valid. It apply at search function, edit profile, reservation and more place which does not allow to empty field.

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Check numeric validation static public bool isNumeric(string strTest) { try { long.Parse(strTest); return true; } catch { return false; } }

This code is to check numeric only which mean the particular field only allow number. Other number such as alphabet is not allows. It apply help to check IC number and also phone number.

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7. Reservation if (DBase.DB_Reader("SELECT TOP (20) dbo.Book.BookTitle, dbo.Book.Author, dbo.Book.Language, dbo.Book.Category, dbo.Publisher.PublisherName, dbo.Book.ISBN FROM dbo.Book INNER JOIN dbo.Publisher ON dbo.Book.PublisherID = dbo.Publisher.PublisherID WHERE [" + type + "] LIKE '%" + search + "%'")) { } else { Label1.Visible = true; Label1.Text = System.Environment.NewLine + "Could not find any book"; } gvSearch.DataSource = DBase.dtr; gvSearch.DataBind();

This code is to find the book and bind the data into the gridview. So that the users allow to reserve the book. protected void gvSearch_RowCommand(object sender, GridViewCommandEventArgs e) { string command = e.CommandName.ToString(); int reservecount = 0; string ISBN = gvSearch.Rows[int.Parse(e.CommandArgument.ToString())].Cells[4].Text; DBConnector DBase = new DBConnector("Microsoft.ACE.Oledb.12.0", HttpContext.Current.Server.MapPath("../App_Data/season.accdb")); DBase.con_Open(); if ((command).ToUpper() == ("reserve").ToUpper()) { if (DBase.DB_Reader("SELECT Availablebook - (SELECT COUNT(UserID) AS Reservecount FROM Reservation WHERE (UserID = '" + Session["ID"].ToString() + "')) AS TotalCount FROM [User] WHERE (UserID = '" + Session["ID"].ToString() + "')")) { DBase.dtr.Read(); reservecount = int.Parse(DBase.dtr["TotalCount"].ToString()); } if (reservecount > 0) { if (DBase.DB_Reader("SELECT TOP (1) dbo.BookCopy.BarcodeID FROM dbo.Book INNER JOIN dbo.BookCopy ON dbo.Book.ISBN = dbo.BookCopy.ISBN WHERE (dbo.BookCopy.Status = 'a') AND (dbo.BookCopy.ISBN = '" + ISBN + "')")) { string Barcode; DBase.dtr.Read(); Barcode = DBase.dtr["BarcodeID"].ToString(); DBase.DB_Command("Update Bookcopy Set Status = 'r' where BarcodeID = '" + Barcode + "'");

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DBase.DB_Command("Insert Into Reservation Values ('" + Session["ID"].ToString() + "', '" + Barcode + "', GETDATE() + 14)"); System.Windows.Forms.MessageBox.Show("Reserve Succesful! Please take this barcode to search the book : " + Barcode, "Sucess", System.Windows.Forms.MessageBoxButtons.OK, System.Windows.Forms.MessageBoxIcon.Warning); Server.Transfer("../Home/Home.aspx"); } else { System.Windows.Forms.MessageBox.Show("Sorry, the book is out of stock.", "Error", System.Windows.Forms.MessageBoxButtons.OK, System.Windows.Forms.MessageBoxIcon.Error); } } else { System.Windows.Forms.MessageBox.Show("Sorry, you cannot reserve anymore.", "Error", System.Windows.Forms.MessageBoxButtons.OK, System.Windows.Forms.MessageBoxIcon.Error); } } DBase.con_Close(); }

This code allow the user to reserve book. When the button reserve click, the id of the row will be store into a variable so that we know which book is it. After that, by using the id, update the database book rental status from a to r so that the book will not borrow by other people.

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8. SMS Set Up the connection to a GSM modem or a GSM phone private int port; private int baudRate; private int timeout; public void SetData(int port, int baudRate, int timeout) { this.port = port; this.baudRate = baudRate; this.timeout = timeout; } public void GetData(out int port, out int baudRate, out int timeout) { port = this.port; baudRate = this.baudRate; timeout = this.timeout; }

This is to setting up the port, baudRate and timeout for connection a GSM modem or phone. The port can found in control panel, Phone and Modem Setting. When we connected the GSM modem or phone, there will show the port number such as COMM4. So we need to find which port we are using. After that set the baud rate and timeout, it will ready to connect.

Connect GSM modem or GSM phone int port = GsmCommMain.DefaultPortNumber; int baudRate = 9600; int timeout = GsmCommMain.DefaultTimeout; frmConnection dlg = new frmConnection(); dlg.StartPosition = FormStartPosition.CenterScreen; dlg.SetData(port, baudRate, timeout); if (dlg.ShowDialog(this) == DialogResult.OK) { dlg.GetData(out port, out baudRate, out timeout); CommSetting.Comm_Port=port; CommSetting.Comm_BaudRate=baudRate; CommSetting.Comm_TimeOut=timeout; } else { Close(); return;

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} Cursor.Current = Cursors.WaitCursor; CommSetting.comm = new GsmCommMain(port, baudRate, timeout); Cursor.Current = Cursors.Default; CommSetting.comm.PhoneConnected += new EventHandler(comm_PhoneConnected); bool retry; do { retry = false; try { Cursor.Current = Cursors.WaitCursor; CommSetting.comm.Open(); Cursor.Current = Cursors.Default; } catch(Exception) { Cursor.Current = Cursors.Default; if (MessageBox.Show(this, "Unable to open the port.", "Error", MessageBoxButtons.RetryCancel, MessageBoxIcon.Warning) == DialogResult.Retry) retry = true; else { Close(); return; } } } while(retry);

This part of the coding is use the data transfer from previous form which is the port, baud rate and the timeout to make the connection to the phone. When the phone or modem is connected there will be a status shown at the screen said the phone is connected.

Send a message Cursor.Current = Cursors.WaitCursor; try { SmsSubmitPdu pdu; pdu = new SmsSubmitPdu(txt_message.Text, txt_destination_numbers.Text,""); byte dcs; } catch(Exception ex) { MessageBox.Show(ex.Message); }

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Cursor.Current = Cursors.Default;

This is the coding to SMS. It send the coding from our connected modem or phone to the destination. It need the destination number to put in and also the message that we want to send.

4.2 Summary In this chapter discuss about programming stage. It is all about coding and how to develop the website or system.

In this chapter, I have faced a few problems. One of the problems is sending a SMS. It is because I did not learn before. Sending a SMS require a baud rate, port and timeout. Before understanding these few things, I could not start to create the SMS module. Wasting a period of time to research and also help of my friend, I finally can develop this module. The second problem that I faced is comment module. For comment module, I have completed the comment module and it can be shown at bottom of the book description page. When I present at final testing, I realize I didn’t put the delete button and also found out by moderator. So I have to add one more button but the problem occur when add this problem. Because of using C# label to write HTML code inside, the delete button for ASP.NET could not show out. After research, I still could not get the solution. Finally, with the help of my friend, he teaches me to use repeater and also HTML button so that it can be shown out dynamically. After teaches of my friend, I finally finish the comment module.

In this chapter, I have learnt some new coding that I did not learn before. This coding is useful because when I working outside I can reuse these coding. Not only this, I also learnt that when a thing develop, it develop by many method. Example: comment module. It can be create in different method such as by using repeater, or using loop and add in to a string in C# and many more.

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Chapter 5: Software Testing

Chapter 5 Software Testing

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5.0 System Testing This chapter will show the testing method of the system and website. This is to find the system bug so that when the user used the system it is bug free. So it must test properly before the system launch.

5.1 Test Plan Tester Name : Koh Yee Keat Module Name : Log In Module UserID:M0003 Expected Result: Error Checking = Length, Match Correct = Login to the website

Level : Admin, Member

Comments from Supervisor / Moderator : -The Forget Password function is missing.

Tester Name : Koh Yee Keat Module Name : E-mail UserID:Expected Result: Key in user’s E-mail and ask question. Receive E-mail at Admin side

Level : Guest, Admin, Member

Comments from Supervisor / Moderator :None

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Tester Name : Koh Yee Keat Module Name : Search Module Level : Guest, Admin, Member UserID:Expected Result: Key in book to search via ISBN, Title, Author, Publisher Name and Category Result return a table which all the book. Can view the book detail.


Tester Name : Koh Yee Keat Module Name : Command Module UserID:M0003 Expected Result: Member allow to command the book.

Level : Member

Comments from Supervisor / Moderator : -Adding one “Remove Comment ” function and button.

Tester Name : Koh Yee Keat Module Name : Recommended Book Level : Member UserID:M0003 Expected Result: It return a table which have some recommend book to user depend on the category which user often see. Comments from Supervisor / Moderator :None

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Tester Name : Koh Yee Keat Module Name : Member/Staff Management Level : Member, Staff UserID:M0003 Way to test: Allow member to view their profile and can edit. Member also allow to change their password. Comments from Supervisor / Moderator : -Add more information such as member email and address.

Tester Name : Koh Yee Keat Module Name : Reservation Module Level : Member UserID:M0003 Way to test : Search the book in Reservation and choose the book to reserve. Allow to cancel reserve. A book reserved only allow a period 14 day to collect. After 14 days the reservation will be cancel. Comments from Supervisor / Moderator :None

Tester Name : Koh Yee Keat Module Name : View Borrowed Book and Current Book Borrowed UserID:M0001 Expected Result: Show Book that user borrowed before. Show Book that user currently borrowed.

Level : Member


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Tester Name : Koh Yee Keat Module Name : Add/Edit/Delete News Level : Admin UserID:M0001 Expected Result: Allow admin level to add, edit, deleteNews Comments from Supervisor / Moderator :

Tester Name : Koh Yee Keat Module Name : SMS Module Level : Admin UserID:M0001 Expected Result: Send sms via GSM mobile phone. SMS when the borrower book has reach their due date. It will SMS in one week a times. Admin may send sms manually. Comments from Supervisor / Moderator :None

Tester Name : Koh Yee Keat Module Name : Report Module Level : Admin UserID:M0001 Expected Result: Show the report that match the criteria that choose by the user. Comments from Supervisor / Moderator : -Does not done for last time.

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5.2 Summary In this chapter discuss about system testing. System testing help to reveal the bug that may occur in the system or website. It is very important phase.

In this chapter, the problem that I face is the limitation of time. Because of we start this project late, we do not have enough time to test the system. With the help of my friend, we done the testing and also test plan.

I have learnt the important of this chapter. A test can make a system or website to reduce the bug happen. Programmer always develop the system in the logic way. So, many thing that programmer think that it will be no problem but when test by user there will be problem. Example: a user key in his phone number with alphabet but not numbers. So testing is important and it can be test more perfectly by user than programmer.

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Chapter 6: Conclusion

Chapter 6 Conclusion

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6.0 Conclusion

6.1 Introduction In this chapter which is final chapter, conclusion and evaluation will be shown on testing and analyzing process that perform previously. Strengths, weakness, future enhancement and also the seminar linkage of the Library Management System will be included. After that personal reflection also will be included at last.

6.2 Linkage to seminar In this final year project, I have choose GSM (Global System For Mobile Communication) as my seminar title. The reason I choose this title because I wanted to use GSM mobile technology to send SMS (Short Message Service). This mobile technology is the most suitable to use compare to other technology such as CDMA. During the research on the seminar, I found out that GSM has many advantages over than CDMA.

Major advantages I use GSM mobile technology for this time final year project is this mobile technology is worldwide technology. GSM mobile technology used by all over the world. With this advantage is actually win over all other mobile technology very much. So when we wanted to develop Library Management system to all over the world, it will not affected.

Other reason that I use GSM mobile technology one of them is, save cost. It is save cost because it is worldwide technology and the price is standard over the world. Compare to CDMA, GSM is cheaper. In this final year project, a public Library normally is a non profit organization, so this system is develop to let the client save more costs. In this objective, GSM actually achieve. Not only that, it also easy to transfer the data, GSM used SIM card to store the phone information such as profile, phone number and more. So if the client wanted to change phone number or move the phone number to another place, they will just remove the SIM card or replace it.

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6.3 Evaluation of Project Objectives Objectives Allow user find book in the

Function / Module

Status

Search Module

Achieved

SMS Module

Achieved

Reservation Module

Achieved

library. To implement SMS technology Allow user to reserve via internet

6.4 Project Management Issues At this project development, I have met many problems. At the very beginning, because of lack of time management, my group mate and I decided Library Management System as title in a very short time. After that, we found out that we are lack of knowledge about library. We force to research the process of the library such as transaction, fine, and more in order to develop this system. After a lot of research and refer to the reference, we only can start work on it.

Secondly, it comes to coding part problem. The biggest problem that I face is SMS module. I have totally no idea how to write coding by using GSM mobile technology to send a SMS. Many of my friends do not implement this module to their system. Although there are some of my friend implement this module but all of them also do not have the idea to create it. After the research with my friend and the comment from the internet, I finally able to create this module.

Although I created SMS module, but I borrowed my friend GSM modem. Because of the presentation in the same day, the GSM modem will be use by my friend. I could not afford to buy a GSM modem because I only use it for one time. After research from the internet and suggestion from my friend, I found out that a GSM phone with contain modem

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function also allows to send SMS with the coding that created in the computer. At first, it does not work, while I connected my phone to my computer. The reason is the phone modem driver does not install in my computer so that I am unable to send SMS via my phone. In the researching of the internet, I finally found the driver in the internet and install into my computer and I work well by sending the SMS via my phone.

Lastly I met some problem in documentation. With the lack of time management, I could need to rush my document in short time. Besides that, the guide line given also has to follow correctly. Especially the reference part because it need to use Harvard referencing.

6.5 Evaluation of Projects Strengths and Weaknesses Strengths  System response fast enough when the users perform some action.  Interface is user friendly and easy to use.  Allow to keep track member expire date  Allow user to instantly change their profile via internet  Allow to comment the book which is good or bad.  System will auto send SMS to all user when they borrow the book over the due date.  Allow user reserve book online.  Allow user ask question via email  Member allow to see history of borrowed book  Member allow to see current book borrowed  Admin user allow to add, edit and delete news

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Weakness  User does not allow borrow book directly from the website.  The website does not support older version of the web browser such as IE 6.  The recommended book will still recommend users via category. When the book borrowed by the member before it will still recommended the member.  Does not have security checking. Any guess may use FAQ page to spam email to user’s email.  Does not use any instant update function such as ajax.  Does not have rating on the book.

6.6 Suggestion for Future Enhancement In the future, there are few things there might be improve. First, is to enhance the browser compatibility. Users may use different platform and also different browser to visit the website. Every book may be having link to a worldwide page for example people on facebook. So, users may know the book well and also rating and comment of the book.

Second, there may have much more function such as borrow book online or delivery. In future, there a function like delivery exists in library system So users can stay at home order the book and wait for the delivery of the book. It may have charge of each book delivery. Such as RM3.00 per book.

Third, SMS change to MMS, SMS only allow send text only but MMS can send multimedia such as pictures, music, text and more. When the book is over the due date and have to remind the users, They can send the remind message with pictures and also voice.

Lastly, at the validation part, AJAX technology implement so that it can be instantly checking but not after a button press only checking. It save the time of the users when there is some false information has been key-in.

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6.7 Personal Reflection In this final year project, I have learned a lot of thing. I have gain a lot of knowledge and also regain back what I have forgotten knowledge. When the problem occur, we have to research on the solution. On the researching stage, I have learned a lot.

When I am developing the website, the website always have post back problem. When we perform a button event such as click, the website will reload again. It make many problems. By the helping of my friend’s explanation and the research of the internet, I slowly understand how a button click event performs. A simple click looks simple but sometimes it is occur some unknown problem such as when we add a book in to a list view but after click add the list view does not show the book that has been added just now. After research only know that click event will run only after page load. When the page load the data already bind into the list view and it only add to the database. So the data will not show out. By solving this problem, we have to bind the data into the list view again after click event perform.

Other than that, I also learn about SQL query. In this development, my SQL query skill is improved because many thing I use SQL query to generate more than the coding. Example is the recommended book function which link many database to get the recommend book for that particular person. In coding part, I will just need to put on the database command to run the query and I can get all the data.

I have also recall back the knowledge that I have lost which is Data Flow Diagram (DFD), Entity-Relationship Diagram (ERD) and normalization. I have to refer back the note from diploma in order to do ERD,DFD and normalization.

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Lastly, I found out that teamwork is very important to a team. A team will need good communication with teammate. In this project, I do website and my teammate do system application. We share database together. We discuss to each other so that the database design can use by both of us. When there are some changes of the database, we will inform to each other so that there will no error when we do our part. If a team have a bad communication, then when the system have changes and the teammate does not inform to each other. When the system combine many error will be occur and it wasted a lot of time.

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Chapter 7: Reference

Chapter 7 Reference

98


7.

Chapter 7: Reference

References  Code Project. 2003. Effective Email Address Validation. Viewed on 11 Feb 2011. Available From  Nokia.2010.Ovi By Nokia. Viewed on 12 Feb 2011. Available From < http://www.nokia.com.my/services-and-apps>  David Margrave. GSM Security and Encryption. View On 12 Feb 2011. Available From  Gyula Rabai. Code Project. 2007. How to send SMS Message from C# using an SQL database. View On 12 Feb 2011. Available From < http://www.codeproject.com/KB/database/SMS_message_from_SQL.aspx>  Art Branch Inc. 2004. SQL Tutorial. View on 13 March 2011. Available From < http://www.sql-tutorial.net/>  James Holan. Sitepoint. 2011. Using the ASP.NET repeater control. View On 6 Feb 2011. Available From < http://articles.sitepoint.com/article/asp-netrepeater-control>  Wikipedia. 2010. System Development Life Cycle. Viewed on 7 Feb 2011. Available from  ConnectionString.com. 2011. Connection String For SQL Server. Viewed on 1 Feb 2011 Available from

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Appendices

Appendices Setup Project Environment In order to host the website, users must setup some folder so that the website can work perfectly. User must create a folder in the C drive and name the folder pictures. Example C:\Pictures. User must put all the pictures into this folder for application and for website, user must copy all the picture into the website folder. That folder uses to host the website and inside got Pictures folder. Copy all the pictures from the C drive folder to that folder.

100


Appendices

User Manual 1. Home Page Purpose: Allow user to view new arrival books and also news of library. User: Admin, Member, Guess

1 3

2

4

Figure 1.1 Home Page

-

In section number 1 is a bar which allows user to link to 5 pages. The 5 pages are home page, faq page, contact page, about us page, and search page.

-

In section number 2 is log in function. It is an authorization and authentication security to differentiate that which user allow to perform what jobs.

-

In section number 3 is the new arrival books for the library. For new book that arrive to the library, the staff will key in to the system which the offline application. After they key-in, the website will be updated from getting

101


Appendices

latest data from database. Other than that, click on the detail link button allow user to see the detail of the book. -

In section number 4 is the news of the library. It only can insert by the admin users. After the admin users insert the news to the database, all of the user can see the message to the homepage.

2. FAQ page Purpose: Allow users to ask question and find answer about library. User: Admin, Member, Guess

Figure 2.1 FAQ page

-

By default there will have few question state in the page. The questions are commonly asks by public. 102


-

Appendices

User allows send e-mail to ask more question by filling in the question in the textbox provided in the diagram.

-

Your Email text box needs the user’s e-mail so that the staff can reply the answer to the user. The field cannot be empty.

-

Subject is the header of the email. Example a subject writes ABC. When the e-mail receives, the e-mail header will be ABC. The field cannot be empty.

-

Question text box is to let user to key-in the question to ask. The field cannot be empty.

Figure 2.2 Error Message for empty field

-

The error message will be pop up when the user let the field empty.

-

Figure 2.2 is a example error message for empty e-mail field.

103


Appendices

3. Search Function Purpose: Allow user to search the book contain in the library. User: Member, Admin, and guess

1

3

2 Figure 3.1 Search Page

-

In section number 1 is for user to key in the key word to search the book such as the lord of the ring.

-

In section number 2 is for user chooses the category to search. User can choose for 5 categories.

-

In section number 3 is for user to click after they have finish key-in the key word and choose the search category.

1

Figure 3.2 After search, result show in grid view

104


-

Appendices

In section number 1, the detail link button allows to link the users to the book detail page.

4. Log in & Log Out Purpose: To provide authentication and authorization for member and staff. User: Member & Admin

Figure 4.1 Before Log in

Figure 4.2 After Log in

-

In figure 4.1, user must key-in the user id and password to each text box.

-

After that, user must choose the type of the user. Is either Member or Admin.

-

Press Login button to log in.

-

In figure 4.2, user may press the Log Out button to log out.

5. Forget Password Purpose: Enable user to get back the their password User: Member and Admin -

In figure 4.1, press forget password link button to link to forget password page.

105


Appendices

Figure 5.1 Forget Password Page

-

In figure 5.1, user needed to key-in user ID and also their e-mail to get back their password.

-

After key-in user ID and e-mail, user need to choose the type and lastly click on the submit button to perform the action.

Figure 5.1.2 User ID and E-mail does not match

-

If the E-mail and the user ID does not match, an error message will pop out.

Figure 5.1.3 The E-mail has successfully sent to user’s E-mail

-

After successfully validate, a message box will pop out to tell user.

106


Appendices

6. Member Page Purpose: Enable user to use member function that provided. User: Member

1

2

Figure 6.1 After Log in (Member Home Page)

-

In section number 1 is member menu. It is the function for only member level use only.

-

In section number 2 is the recommend books for the particular member. It recommend based on the book category that user always borrow.

107


Appendices

7. Book Detail & Comment Book Purpose: Allow user to view the book detail and also comment the book. User: Member – Book Detail & Comment Book User: Guess and Admin – Book Detail

Figure 7.1 Book Detail Page (For Guess and Admin)

-

Guess and admin do not allow to comment the book.

-

For admin can delete any comment that user comment.

108


Appendices

Figure 7.2 Book Detail Page (For Member)

-

Member allows view the detail of the book and also comment of the book.

-

Member also allows comment the book by filling in the text box below and press the comment button to comment the book.

109


Appendices

8. Member’s Profile Purpose: Allow member to view their profile and edit their profile. User: Member

Figure 8.1 Member’s Profile Page

-

This page allow member to view their profile. They also allow edit their profile.

-

Click on the my profile at member menu to link to this page.

-

By clicking the edit button, the field will be enable to let the user edit.

-

For all field is not allow to empty.

-

IC and Contact field is only can enter number only.

-

For email field will verify whether the string got @ and . or not.

110


Appendices

Figure 8.2 Error to update profile

-

Figure 8.2 shows the error when users key-in the data wrongly.

-

The red word describe the error that user made.

Figure 8.3 Update successful for update profile

-

Figure 8.3 will be shown when the profile is updated successfully.

111


Appendices

9. Change Password Purpose: Allow user to change their password. User: Admin, Member

Figure 9.1 Change Password Page

-

Figure 9.1 is change password page which allow user to change password.

-

Click on the change password at member menu to link to this page.

-

In current password text box field, key-in the current password that the user ID using.

-

In new password text box field, user need to key-in his/her new password.

-

In retype password text box field, user has to retype the new password again to confirm the new and retype password is the same.

-

Press submit button to submit the new password.

-

The field cannot be empty.

-

Error message will show out in red color word. Example: Figure 9.2

Figure 9.2 Change Password Page (Error)

112


Appendices

10. Reservation Purpose: Allow user to reserve book. User: Member

Figure 10.1 Reservation Page

-

At first, click on the reservation at member menu.

-

Second, member has to search the book in order to reserve the book.

-

After search a gridview will be shown just like figure 10.1.

-

Click reserve to reserve the book.

Figure 10.2 Reserve Successful

113


-

Appendices

After reserve, a message box will pop out the let the user know the reserve is successfully.

-

In the message box there will have the barcode number. The user needed to record down this barcode because when they go to library to get this book, they have to find themselves.

-

There will be two condition that the reservation might be fail which is the book is out of stock or the user himself does has permission to borrow any book. Example message will be shown in Figure 10.3 and 10.4

Figure 10.3 Error message for reservation

Figure 10.4 Error message for book out of stock

114


Appendices

Figure 10.5 Current Reserve Book Page

-

Figure 10.5 show the member what books have member reserve.

-

Click on current reserve book at member menu to link to this page.

-

If member forgot their barcode they can view at this page.

-

If member wish to delete their reservation, they can delete it by clicking the delete link button at this page.

11. Current Book Borrowed & View Book Borrowed Purpose: Allow users to view the book currently they borrow and also view their history that they have borrowed what book before. User: Member

Figure 11.1 View Book Borrowed Page

-

This page allows user see the book they borrow before.

-

By clicking View Book Borrowed link button at member menu to link to this page.

115


Appendices

Figure 11.2 Current Book Borrowed Page

-

This page allow user to view currently the book they have borrow.

-

By clicking the member menu’s current book borrowed link button, it will link to this page.

12. Staff Profile Purpose: Allow staff to change their profile User: Admin

Figure 12.1 Staff Profile Page

-

Figure 12.1 enable admin user to view their profile.

-

Click on my profile on staff menu to link to this page. 116


Appendices

-

They also allow edit their profile.

-

For all field is not allow to empty.

-

IC and Contact field is only can enter number only.

-

For email field will verify whether the string got @ and . or not.

Figure 12.2 Error occur while update

-

Figure 12.2 shows the error when users key-in the data wrongly.

-

The red word describe the error that user made.

117


Appendices

13. News Purpose: Allow the admin user to maintain news. User: Admin

1

2

3

Figure 13.1 News Page

-

Figure 13.1 enable admin user to maintain news.

-

Click add news at member menu to link to this page.

-

In section number 1, allow the admin user to add news.

-

By filling in text to the text box and click the add button and the news will be added to database and show at homepage.

-

In section number 2, if user wishes to edit the news click on the edit button to edit the news.

-

In section number 3, if user wishes to delete the news click on the delete button to delete the news.

118


Appendices

14. Report Purpose: Enable admin users to view report. User: Admin

1

3 2

Figure 14.1 Book Comment Report Menu

-

Click on the report in staff menu to link to this page.

-

In section number 1, user need to choose book command in order to view the book comment report and the book comment tab will show out.

-

In section number 2, user need to choose on the category he/she want to generate report.

-

In section number 3, after choose the category, user need to choose for the criteria for each category. Example for language chooses on English.

119


Appendices

Figure 14.2 Book Comment Report

-

This is a sample report generate by the criteria that given by users. It is on the date 3/10/2011.

-

If the user wishes to print the report out, press on the print button at bottom left of the page.

-

If user wishes to back to previous page, press on the back button at bottom left of the page.

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Appendices

1

2

Figure 14.3 Member Expired Report Menu

-

In section number 1, choose on the expired at choose report radio button there to enable the member expired report tab show out.

-

In section number 2, choose on the option that user wishes to show.

-

Click on date will pop up a calendar to let user choose date. Example Figure 14.3

Figure 14.4 Month Option

-

Click on month option will pop up a combo box to select the month. Example: Figure 14.4

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Appendices

Figure 14.5 Year Option

-

Click on the year option will pop up a text box to let user key-in year. Example: 14.5

Figure 14.6 Member Expired Report

-

This is a sample report generate by the criteria that given by users. It is on the year 2012.

-

If the user wishes to print the report out, press on the print button at bottom left of the page.

-

If user wishes to back to previous page, press on the back button at bottom left of the page.

122


Appendices

Project Specification A. Company Background This system does not related to any company. We created the system which suits small size library. Most of the function we refer to other library system. B. Project Objectives The purpose we creating this project are to let those small library have an electronic library management system. A lot small size library was using paper-based management system. But followed by the increase of visitors and member, librarian was suffered because there are a lot of records. When need to search for particular member record, the librarian need a lot of time.

In addition, they are suffered from a lot paper-based problem such as lost of member’s record. Some record was missing because they failed to take good care of it. For example, the librarians forget to put back the record into cupboard when they are busy. Since my last visit to that library, I found that they need a computer management system so I think of this idea to developing a system for small size library. This is to avoid some paper-based problem such as lost of record and etc.

With the library system, librarians are able to record all the new books and new transactions. We implement the use of bar code in this project so that librarian can process the book transaction faster when a lot of members want to make a transaction. They can save a lot of time without writing the book id.

123


Appendices

C. Project Scope

124


Appendices

The project scope is to show the system and website feature and function that we are going to develop. In this system, we have separated into online and offline. In our group, there is 2 member which are my group mate , Tan Chaur Chuan and me , Koh Yee Keat. So in here I in charge of online side and the other side which is offline will be in charge by my group mate , Tan Chaur Chuan.

1. Security Login Module 

We provide Login in our website so as a normal member that has already registered in our library can log in to the website.



We have also provide password recovery for the member. If the member forgot his/her own password they can use the password recovery function by providing their secret question and answer it with their correct answer and a new temporary password will be send to their email.

2. Search Module 

There is several search function, search book location, search book, search book availability.



Book location Searching – Is to search the book is locate at where for example the book is at which value. This function mainly is provide for normal member which in the library which could not find the book and we will provide a few of the computer to let the user to search the book there so that they could find the book location.



Book Searching – Is to search the particular book. The user may need to know what book that our library have so they can use this function to search the book we have. And we also provide search by categories, name, author, publisher, ISBN, and publish year.



Book availability searching – Is to find the book currently is available to rent or reserve.

125


Appendices

3. Reservation Module 

This module allow a member to reserve book by online. In online they need to login their id and they can reserve a book by searching the book. If the book is less then 3 unit the book is not allow to reserve by anyone but if there is more then 3 then the book is allow to reserve. For offline mode there appear that which book is currently wanted by the member and the librarian will take the book for the member. So if the before take and the book is borrow by other people the reservation will be cancel.

4. Book recommendation module 

This module is to recommend some book for the normal member. We know that some of the member like to cook and he/she always borrow some cooking category book only.



So when there are some new arrival book and the category is cooking we may recommended to the member whether the member is interest in this book or not.

5. Check history/current transaction module 

For this module, we allow the user to login to see currently or pass transaction.



Which mean they can know currently what book he/she are renting and also he/she has already rent before.

6. Command Module 

In this module, the user allow to commend the book.



Allow other user to such as guest to view the command and they might know the book is nice or not.

126


Appendices

7. SMS Module 

This module which allow to remind member that the book that he/she rent already expired.



If the book that the person rent is expired for 1 day, the system will automatic send a SMS to the member said that the book is already expired remind him/her that please pass up early

D. Non-functional Requirements i) Product Requirements a) Efficiency requirements In the online side, we are able to make the customer save some time to searching some book locate at and also we can let the customer reserve book through online instead of coming to the library to rent the book without knowing the book is currently available or not.

b) Reliability requirements In the online side, the website provide search book availability function so that the user will know the book currently is available or not instead running from home to library to borrow a book by not knowing the book is still available to rent or not. Besides that when the book is rent by a person and expired, he/she will receive mail and also sms that remind him/her that the book that him/her rent is already expired. Compare to handwork, the librarian has to look the record to find that who is current renting expired book and some time they may miss out some people.

c) Usability requirements This website is designed with user-friendly and easy to use by the member so that the user can easily to learn how to use and know exactly how to use it. There is instruction and guide that provided to let the user know how to use it correctly.

127


Appendices

ii) Organizational Requirements a) Implementation requirements In implementing the system, it uses the asp.net with c# as the main programming language and tools. Besides that, the SQL language will be use to maintain the information in the database. On the other hand, SQL Server 2008 need to be installed.

b) Delivery requirements The whole system is estimate to be done around 6 months time and the documentation will be done in 2 months. The full system will be delivers in a softcopy method while the documentation will be delivers in hardcopy and softcopy.

iii) External Requirements a) Legislative requirements The information that use must be acknowledge by the authorized people so that it has no violating the law. This information is copyrighted and protected by the law. Besides that, when visitors wants to become the member of the library, he or she must agree with the rules stated in the system.

b) Security requirements This system is secure must prevent to let people log in to the admin site to change the content of the webpage. The content is only the administrator can change.

E. General Description This section generally describes the overall system’s functionalities and other information.

128


Appendices

a) Product Functions This Library Management system is mainly create for the library near my group mate house in butterworth. This product was developed to let the librarian have electronic management system to replace paper-based system. The online part will be describe by me and the offline part will be present by my group mate, Tan Chaur Chuan.

b) Similar System Information c) The library management system, for the webpage is quite similar to TAR College developed website, http://www.tarc.edu.my/library/main.htm , which I think I have to improve it. I hope I can enhance become similar to http://www.ssl.sabah.gov.my/

d) User Problem Statement Currently, the library was using paper-based system. When a customer want to reserve a book they need to telephone in to the library and ask for the book but with the online website the customer able to use their own id to request the book reserve for him/her so that he/she no need to waste their phone credit to telephone to get the book. e) Users Objectives Across the development of the city, people are increase day by day. People who study, working, and more will also come to library often to search their own knowledge. With this system and the website we can ease the staffs and also visitors to convince their daily work. At the online side, we can ease the customer to rent the book and also ease the staff from finding expired person to remind them.

f) General Constraints i)

Limited time to complete the project The estimated duration to complete this project is about 8 month, and we need to complete it while still on the way in industry training. The time limit is determined by the time that need to:

129


ii)

Appendices



Plan how and what the system should look like



Review and analyze the requirement on the system



Designed the system based on the project specification



Code the program up with the complete documentation



Having system testing



Implement the system to the website



Evaluate the system

Hard to get secure in the system Nowadays technology is improving, the hacker is increase day by day. The website is hard to get 100% secure and I have also lack of knowledge about security and I need to waste some time to do research on the security of the website.

F. External Interface Requirements a) User Interface For the user interface, the system will contain the standard Graphic User Interface (GUI) which is: 

It will be created to be full screen so that user can view the system clearly.



The background colour will not be too bright because too bright will cause user’s eye not comfortable.



The background colour for the entire page in the system will be consistent.



The book image or member photo size will be compress into small size so that librarian can know how the book’s cover looks like or librarian can know the member’s outlook.



When customer login into the system, his or her name will appear in top right corner of the main page following by the current time and “logout” word.



The size of the button will be standard in some size to avoid customer confusion.

130




Appendices

The button label would be easier to understand. For example, delete a record using “Delete” button but not “Destroy” or “Drop”.



The design for each browser should be standardize.

b) Hardware Interface 

This website can use in any type of computer with the web browser such as Internet Explorer, Mozilla Firefox, Google chrome and more.

c) Software Interface 

All the operating system can be use as long as there is web browser in the particular OS.



Adobe Reader and also Adobe flash may be needed to install.



SQL server 2008 will be the database.

d) Communication Interface 

The website allows communication between customer and the system and also staff and the system.

G. Development Environment In developing an e-commerce system, the things that will be used are hardware, software tools, and other resources such as programming languages. 

Hardware The hardware that use to develop the project include standard personal computer. It is the basic requirement for developing a website.



Software tools The following is the software and tools that use to develop the project because these can help the project to be build. i)

Microsoft Visual Studio 2008 131


-

Appendices

This software use to design the website and publish to Internet. It contains the web server and can link with database to retrieve the needed information from the database system.

ii)

SQL server 2008

-

This software is our main database software. It can do basic and also some standard advance query. And it is user friendly.



Programming language

Programming language that use includes CSS (Cascading Style Sheet), asp.net and C# to develop the website for the Library Management system through visual studio software. While for the database, SQL language uses to maintain database.

H. Operation Environment

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Appendices

1) Customer site Hardware

Requirement

Function

RAM

Above 256MB

Additional RAM allows a computer work with more information at the same time.

Modem

Above 56Mbps

Allow the client to connect to the Internet and the output displayed will depend on the speed capacity.

Hard Disk

Above 80GB

Allow operating system, software titles and other files stored in this device.

Software

Requirement

Function

OS

Window XP

Basic requirement for computer to maintain all the

(Operating

process

System)

Service 1) Web hosting service A service that allows us to post or upload the website which let the customer to use by internet

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Appendices

I. Project Schedule

Project Schedule

134


Appendices

J. Project Team In this project team there are 2 people. The system also break in two part which is online and offline. My group mate, Tan Chaur Chuan will in charge of offline part meanwhile I in charge of online part.

Project Management Document Project Progress Report 1

Report No. : 1

Date : 06 October 2010

From

To

: 3.30pm

: 4.30pm

Project Title : Library Management System

1. Progress Made (since the last meeting) At this meeting, I pass up my project specification. 2. Critical Evaluation a. Problems Encountered For this project specification, the modules that I and my group mate write are not enough. There are too few modules for both of us to done the module. Supervisor asks us to add more modules. b. Steps You Have Taken To Resolve Them After discussing with supervisor and also my group mate, we decided to add module form offline system become online website and offline application.

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Appendices

Project Progress Report 2

Report No. : 2

Date : 20 October 2010

From

To

: 4pm

: 4.55pm


1. Progress Made (since the last meeting) At this meeting, I pass up my project specification. 2. Critical Evaluation a. Problems Encountered For this project specification, the new module has been added but for the company background, we could not create the system for a targeted library. b. Steps You Have Taken To Resolve Them After discussing with supervisor and also my group mate, we decided to done it in other way which is for a small or medium library only and it is for every library but not specify library.

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Appendices


Report No. : 3

Date : 17 December 2010

From

To : 12pm

: 11.30am


1. Progress Made (since the last meeting) At this meeting, we hand in system and website to our supervisor. 2. Critical Evaluation a. Problems Encountered This system preview, I have done very less module and many parts still have not done. Some of the basic functions done such as insert update delete function. Interface also does not design properly. b. Steps You Have Taken To Resolve Them Due to time management problem for the pass, I speed up the process of making the system.

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Appendices


Report No. : 4

Date : 25 January 2011

From

To

: 3.00pm

: 4.00pm


1. Progress Made (since the last meeting) At this meeting, I pass up my full system website to let supervisor to check on the error. 2. Critical Evaluation a. Problems Encountered At this meeting, I have done 70% of the system. Left some of the module I could not done it in time which is SMS module. Some of the comment that given from supervisor to add more module in the system. b. Steps You Have Taken To Resolve Them After discussing with supervisor, I start to complete my module that haven done and also the module given by supervisor so that when the preview on next time I could show it to supervisor.

138


Appendices


Report No. : 5

Date : 09 February 2011

From

To : 12pm

: 11am


1. Progress Made (since the last meeting) At this meeting, I pass up my remaining module to let supervisor to check on the error. 2. Critical Evaluation a. Problems Encountered At this meeting, I left e-mail and comment module haven done. It is because I used many time to research on SMS module. b. Steps You Have Taken To Resolve Them After discussing with supervisor, I start to complete my modules that have not done so that I could pass up full system to let the modulator see.

139


Appendices


Report No. : 6


From

To

: 3pm

: 5pm


1. Progress Made (since the last meeting) At this meeting, I pass up my full system and to testing with moderator. 2. Critical Evaluation a. Problems Encountered At this meeting, I done all of the system. Some of the problems have been discover by moderator and ask me to change such as comment does not have delete button. b. Steps You Have Taken To Resolve Them After the testing, I go back home to complete my module and will show supervisor after a week.

140


Appendices


Report No. : 1


From

To

: 3pm

: 5pm


1. Progress Made (since the last meeting) At this meeting, I pass up full system to supervisor. 2. Critical Evaluation a. Problems Encountered There are some report problems that have to solve that comment by supervisor. b. Steps You Have Taken To Resolve Them After done it, show it at the final document.

141

Library Management System

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