Contents Contents.......................................................................................................... 2 Lecture No.1................................................................................................. 3 What is MS Word?.........................................................................................3 Orientation of MS Word.................................................................................3 Get a simple article for practice: .................................................................4 How to select text with Mouse?....................................................................5 How to select text with Key board?...............................................................5 Lecture No.2 ................................................................................................... 6 What is Copy?...............................................................................................6 What is Paste?.............................................................................................. 6 What is Cut?..................................................................................................6 What are Paste special/ Format painter? .....................................................6 Apply Formatting on selected text................................................................6 Border and Shading:.....................................................................................8 Water Mark:.................................................................................................. 8 Lecture No. 3:................................................................................................ 10 Find, Replace and Go to .............................................................................11 Columns .....................................................................................................12 Lecture No.4 ..............................................................................................13 Lecture No.5.................................................................................................. 16 How to insert / Delete Column/Row/Cell?....................................................20 How to select table?...................................................................................21 Grid lines:....................................................................................................21 Marge cell, Split Cell and Split Table:..........................................................21 Table Size:.................................................................................................. 21 Auto Fit:...................................................................................................... 21 Cell alignments:..........................................................................................22 Text Direction:............................................................................................22 Lecture No.7.................................................................................................. 23 Header and Footer:....................................................................................23 Thesaurus:..................................................................................................24 Show Markup:.............................................................................................25
Page 3 Track Changes:...........................................................................................25 Lecture No.8.................................................................................................. 26 Difference between Save and Save as........................................................26 Print Preview:..............................................................................................26 Print:........................................................................................................... 27 How to protect file with Password ..............................................................27
Lecture No.1 What is MS Word? MS Word is an application program use for create booklets, Notes, Reporting MS Word file is called “Documentation” and its file consists no of Pages. Orientation of MS Word 1. Office Button 2. Customized Button 3. File name (Documentation) 4. Software name (Microsoft Word 2007) 5. Minimize (Alt+ Space + N) 6. Maximize (Alt+ Space+ X)/ restore 7. Close / Exit (Alt + F4) 8. Menu (Home, Insert, Page layout, Reference, Mailings, Review, View) a. Groups i. Commands / Options b. More options 9. Help (F1) 10. Ruler Bar (Show page size and margin detail)
a. Horizontal (Left to Right) b. Vertical (Top to Bottom)
Page 4 11. Scroll Bar (Move page Left to Right/ Top to Bottom)
a. Horizontal b. Vertical 12.
Page
13. Cursor (Vertical blinking line called “Cursor” show typing
status) 14.
Status Bar (show status of current page) a. No. of pages / Total pages b. Word Summery c. Language d. Zoom In/ Out
Get a simple article for practice: =RAND(Paragraph, Sentence)
Page 5
How to select text with Mouse? 1. Single Left click on Left Margin (Select current line) 2. Double Left Click on Left Margin (Select current Paragraph) 3. Triple Left Click on Left Margin (Select all file) 4. Double left click on word (Select one word) 5. Ctrl + Left click on word (Select one sentence) 6. Ctrl + Drag and Drop (Select multiple selection)
How to select text with Key board? Left /Right arrow key Working Character by character Up/ Down arrow key
working line by line
Ctrl +Left / Right arrow key
working word by word
Ctrl + Up/ Down arrow key Paragraph
Working Paragraph by
Home
Go to start of current line
Ctrl + Home
Go to start of document
End
Go to End of current line
Ctrl +End
Go to End of Document
Page up
Previous Screen
Page down
Next Screen
Shift + Left / Right Arrow character
Selection character by
Shift+ up/ down arrow
Selection Line by line
Shift + Ctrl + Left / Right Arrow Selection Word by Word Shift + Ctrl + Up/ Down Arrow Paragraph Selection
Selection Paragraph by
Ctrl +A
Page 6
Lecture No.2 What is Copy? Save selected area in clipboard (computer memory) Home Clipboard Copy (Ctrl + C) What is Paste? Paste duplicate area which saves in clipboard (Computer memory) Home Clipboard Paste (Ctrl +V) What is Cut? Save selected area in clipboard and delete for current position Home Clipboard Cut (Ctrl +X) What are Paste special/ Format painter? Save formatting in computer memory and Paste on other text Home Clipboard Paste format / Format Painter Copy form (Ctrl +Shift +C) Paste Format (Ctrl +Shift +V) Apply Formatting on selected text After selection text Home Font Font style (Font Face) (Ctrl +Shift +F) Font size Increase (Ctrl + ] Right square bracket) Decrease (Ctrl +[ Left square bracket) Bold on/ off (Ctrl +B) Italic on/ off (Ctrl +I)
Page 7
Single under line (Ctrl +U) Double Under line (Ctrl +Shift +D) Words only under line (Ctrl +Shift +W) More line Strikethrough Subscript (ctrl + = ) H2O Superscript (Ctrl + Shift + plus sigh +) a2+b2+2ab
Clear formatting Font Color More options Font (Ctrl +D)
Shadow Out line Emboss Engrave
Small caps (Ctrl +Shift +K) WHAT
IS THIS?
All caps (Ctrl +Shift +A) WHAT IS THIS?
Bullets and Numbering: Home Paragraph Bullets (Specify sign present specify sign) Temples Define new bullets o
Symbol choose font style ok
o
Picture Import (for other picture) ok
o Font (For formatting)
Page 8
Home Paragraph Numbering (Create outline with numbering style) Templates Define new numbering o More style o Font Border and Shading: Home Paragraph border and Shading Border o Border style o Border Line style o Line color o Line width o Border status Page Border o Art Shading o Color Water Mark: Show image/ text behind current document Page Layout Page Background Water mark Custom Water mark o No water mark o Picture Water Mark More options
Page 9
o Text Water Make Style Size Color Shape Page color: Page Layout Page color Solid Color Custom Color More color Fill Effects
Picture Select any Picture Ok
Gradient More Gradient • One color • Two Color • Presets
Texture Pattern lines
Page 10
Lecture No. 3: Show/ Hide: Home Paragraph Show / Hide Use for show/ hide formatting symbols Alignments: 4 types of paragraph alignments Home Paragraph 1. Left Align
3. Center
Align (Ctrl +E)
(Ctrl +L) 2. Right Align (Ctrl +R)
4. Justify
Align (Ctrl + J)
Indentation: Use for increase / decrease indent current paragraph 4 types of indentation Home Paragraph Indent 1. First line indent (Tab)
3. Hanging Indent (Ctrl +T)
2. Left indent
4. Right Indent
Line and Paragraph spacing: Home Paragraph More option (Paragraph) Spacing
Page 11
Paragraph Spacing o Before o After Line Spacing o
Normal line spacing +1)
(Ctrl
o
1.5 Line spacing +5)
(Ctrl
o
2.0 Double (Ctrl+ 2)
Line
space
Find, Replace and Go to Home Edit Find Find
(Ctrl +F)
o What find Replace
(Ctrl +H)
o What Find o Replace with Go to (Ctrl +G) go to page, line, Paragraph, etc o
specify
Select any category (Page, Line, etc)
Reminder: Plus sign use for add previous action Selecting option: Home Editing Selection Select All (Ctrl +A) Select Object (only for objects)
Page 12
Change Case: Home Font Change Case (Shift +F3) MS Word provides 4 types of change case 1. UPPER CASE 2. lower case
3. Sentence case 4. Capitalized Each Word 5. tOGGLE cASE Remind: In this menu Toggle case is option not a case Columns Page layout Columns Styles No of columns (1 - 45)
Line between Drop Cap: Use for show prominent first character / Word of current paragraph Insert Drop Cap Drop cap Styles Drop style
Line Drop
Cap
Distance between Text
to
Page 13
Lecture No.4 How to insert any object? Insert shape Drag and Drop 3 types of node to manage Object 1. Blue Node (Re-Size) 2. Green Node (Rotate) 3. Yellow Node (Re-Shape) Select Object format menu
automatically
Insert Shape Text box Style / Templates Fill Shape o Color o More color o Picture o Gradient One color Two color Presets o Texture o Pattern lines Line Shape o Line Color o Line Width
show
Page 14
o Dash Style Change Shape Object Position Shadow o Shadow Setting • Left, Right, Up, Down o Shadow Setting o Shadow Color 3D o 3D Setting o 3D Styles o 3D Color o Depth o Direction o Surface Order (Right Click on Object
Order) o Send to Back (At last) o Bring to Front
(At top)
o Bring Forward top)
(One step
o Send back one back)
(One Step
o Send behind text o Bring front of text
Page 15 Grouping (select multiples object
right click Grouping) Ctrl + Left click select multiples object o Group o Ungroup o Regroup Alignments
Page 16
Lecture No.5 How to insert Picture: Insert Picture select picture Insert Picture Brightness o More and Less Contrast o More and Less Re-color
o More color o Set transparence picture
Change picture
Reset Picture Styles Shapes Picture line color Picture special effects Position Text Wrapping In line with text Square Tight In front of text Behind of text
Page 17
Top and bottom Edit wrap point Flip and Rotate Picture size Word Art: Insert - Word art text type text ok Edit text
Fill Color
Same heights
Line color Shapes
Vertical text
Position
Spacing
Wrapping text
Styles Clip Art: Insert Clip art More Organized Office Collection select any folder select any picture Copy Paste Book Mark: Reminder current document reading Insert Book Mark Insert Book Mark name Add
Close Insert Book Mark Go to
Close Hyper link: Use for link other file / webpage etc
Page 18
Insert Hyper link (Ctrl +K) Select file location Select file name OK
Press Ctrl + Left click use for follow link file Date and Time: Insert Text Date and Time Choose any format Insert / Ok
Check update automatically use for update date Symbol: Specify sign present specify option Insert Text Symbol Choose any symbol insert Select any symbol shortcut
Lecture No.6: How to draw a table? By Menu: Insert Table Insert Table No. of
No. of Columns (4)
Rows (10) OK
By Command: Press Plus sign (+) and Minus sign (-) in this command plus sign show new columns and minus show column width Press Tab key at last cell add new row +------------+----------------+--------------+----------------+ By Mouse: Insert Table Draw Table Drag and drop Table Properties Design Table styles Choose any one
Draw Border Li ne co lor Li ne Bo
rd er Li ne Wi dt h
Li ne St yl e Dr aw
Page 20
ta bl e
Er as e
How to insert / Delete Column/Row/Cell? Layout Row and Columns Insert Above (Row) Insert Blow (Row) Insert Left (Columns) Insert Right (Columns)
Ta bl e
Page 21 Delete
o Colu mn
o Cell o Table
o Row How to select table? Layout Select Grid lines: Gray line which are not print able are called “Grid lines” Layout Show Grid lines Marge cell, Split Cell and Split Table: Layout Marge Marge cell (More than two cells convert in to one cell) Layout Marge Split Cell (One cell convert in to more than two cells) No of Column
No of Rows
OK
Layout Marge Split Table (Break Table form current position) Table Size: Layout Cell Size Column Width and Distribute
Columns Evenly
Row Height and Distribute Rows Evenly
Auto Fit: Layout Cell Size Auto Fit Auto Fit to Contents (Fit according to the Text size)
Page 22
Auto Fit to Window (Stretch table on Full page[Width]) Fixed column width
Cell alignments: 9 types of Cell align 1. Top Left 2. Top Cente r
5. Mid 6. Cente r Right
3. Top Right
7. Botto m Left
4. Cente r Left
8. Botto m
Cente r 9. Botto m Right
Text Direction: 3 types of Text Direction 1. Top to Bottom
2. Bottom to Top
3. Left to Right (Defaul t)
Other option: Heading Row Repeat Layout Data Heading Row Repeat Sort (Analyze Data in Ascending / Descending Order) Layout Data Sort Ascending (A Z)/ Descending (Z A) OK Formula: use for calculation on data Layout Data Formula OK (right click for update data)
Page 23
Lecture No.7 Styles and Formatting: Change the set of styles, colors and fonts use in current document Home Styles Styles and Formatting Heading 1 (Alt+ Ctrl +1) Heading 2 (Alt+ Ctrl +2) Heading 3 (Alt +Ctrl +3) Note: Select multiples text and than select any one heading Right click on select heading Modify Changing OK Table of Contents: Add to table of contents in document Reference Table of Contents Insert Table of Contents OK Click updates automatically option Note: We cannot create table of content with out heading Header and Footer: Header: top of page area is called “Header” Footer: Bottom of page area is called “Footer” Insert Header and Footer Page no.
Total no.
of Pages
Page 24
Date and Time
Type text
Spelling and Grammar (F7): Review Proof Spelling and Grammar (Use for proof reading) Red Under Line: Show Spelling mistake Green Under Line: Show Grammar mistake Right click on word Ignore once/ All
Add to dictionary
Thesaurus: Create alternative word of current word Review Proofing Thesaurus (Shift +F7) Foot notes and End note: Foot notes: show meaning bottom of page End Notes: Show meaning end of file Reference Foot notes Insert Foot notes Insert End notes Comments: Show explanation of current word Review New Comments Review Delete Comments
Page 25
Show Markup: Show / hide Comments use option markup Review Track changes Show markup Mark up On Show Comments Mark up Off Hide Comments Track Changes: Save all record in computer memory in the shape of comments Review Tracking Track Changes (Ctrl +Shift +E) on / off Accept all changes / Accept Changes Reject all changes / Reject Changes
Page 26
Lecture No.8 Difference between Save and Save as Save (Ctrl +S): Use for save current file Save as (F12): Use for save current file with new name on new location Office button Save / Save as Print Preview: Before gain the hard copy of current data Office button Print Print Preview (Ctrl +F2) Page Setup: Page Layout Page Setup Margin o Top o Bottom o Left o Right Gutter (Bending area is called Gutter) o
Gutter Position Top (Letter Pad Style)
o
Gutter Position Left (Book Style)
Orientation of Page o Landscape
(Width Wise)
Page 27
o Portrait
(Height Wise)
Paper Size Letter
(8.5” X 11”)
o Legal
(8.5” X 14”)
o
o A4 11.69”)
(8.27” X
Print: Gain the hard copies of current data Office button Print (Ctrl +P) Pinter name Page range o All o Current Selection o Page Range (coma and minus sign use for create page range) No of Copies Collate (Use for print page set by set/ Page by page) o On (Print file Set by Set) o Off (Print file Page by Page) Print How to protect file with Password Office Button Save as Tools General Option Password to open
Page 28
Password to modify Re-Enter password to open Re-Enter password to modify
Peak Solution College Lower Mall Campus 042+7359381-2
