OFFICE PERFORMANCE COMMITMENT AND REVIEW (OPCR) I, HAZEL V. PAGUIO, Head of the Accounting Office, commit to deliver and agree to be rated on the attainment of the following targets in accordance with the indicated measures for the period January to June, 2013. HAZEL VILLAREAL. PAGUIO Division Head Date: March 5, 2012 Approved by: Date Dr. Dulce F. Atian SUC President II
, MFO/PAP STRATEGIC PRIORITY 1. Efficient and Effective Collection of Receivables
SUPPORT FUNCTIONS 2. Timely processing of all transactions
2.1
SUCCESS INDICATORS (TARGETS + MEASURES)
None
Mrs. Cabaltera Mrs. Villadarez
Transactions are processed within the prescribed time below
None
Ms. Servillon Mrs. Lozano Mrs. Villadarez
Procurement of
2 hours and 30 minutes
goods/services
from the receipt of
and consultancy
complete documents
bidding
2.3
Procurement of
2 hour and 30 minutes
infrastructure
from the receipt of
through bidding
complete documents
Procurement of
1 hour from the receipt of
goods/services
complete documents
and consultancy works through other mode of procurement other than bidding 2.4
Procurement of
1 hour from the receipt of
infrastructure
complete documents
through other mode of procurement other than bidding 2.5
2.6
Replenishment of
2 hours from the receipt
Petty cash fund
of complete documents
Travel and
45 minutes from the
Seminar
receipt of complete
registration
documents
expenses 2.7
Remittances
45 minutes for DV processing from the receipt of complete documents
2.8
Transportation
2 hours and 30 minutes
Expenses
from the receipt of complete documents
2.9
Payroll/Salaries
Unit/Section/ Individuals Accountable
95% of current receivables are collected 2 months after the end of semester
works through 2.2
Allotted Budget
45 minutes for DV processing from the receipt of complete
Actual Accomplish ments
Rating 1
Q
2
E
3
T
Remarks 4
A
documents 2.10 Refund
1 day for payroll preparation from the receipt of complete documents
2.11 Utilities expenses
45 minutes from the
and subscription
receipt of complete
expenses
documents
2.12 Security and
45 minutes from the
Janitorial
receipt of complete
Expenses
documents
2.13 Repairs
45 minutes from the receipt of complete documents
2.14 Donations/Advert isement
45 minutes from the receipt of complete documents
2.15 Several transaction
The sum of time required for all the transaction depending on the nature of each transaction from the receipt of complete documents
3.
Prompt submission of all reports
Reports are submitted on time to wit:
3.1
Index of Payment
3.2
BIR Form 1604CF
3.3
BIR Form 2306/2307 Processed DV
10th of the following month March 1 of the following year see annex A of quality objectives see annex A of quality objectives 5th day of the following month
3.4 3.5
3.6
3.7
3.8
Financial Transactions Recorded Monthly Summary of Collection and Deposit Annual Summary of Collection and Deposit BAR 3
3.9
Fund Status Report 3.10 Reconciliation of Payable 3.11 Clearances Prepared 3.12 Student Assessment Schedule 3.13 Accounts Receivable Balances 3.14 Permits 3.15 Student Sem-End Balances Schedule 3.16 List of drop outs and cancelled assessments 3.17 List of Student scholars and their
within 1 working day after the receipt of ROC
within 1 working day after the receipt of ROC 5 working days after the receipt of the ROC for the 3rd month of the quarter Within 5 days from request January 20 of the following year 10 mins after presentation but after verification 2 months after the start of classes 2 weeks before the scheduled examination 2 weeks before the scheduled examination 1 month after the semester ends 1 month after the semester ends 1 month after the semester ends
None
All Accounting Personnel
assessment and scholarship grant 3.18 BIR Form 1604CF 3.19 Monthly Payrolls 3.20 Special Payrolls 3.21 Other Payrolls
3.22 Payroll/DV for first/last salary 3.23 Remittance List 3.24 Prepared Certification on Payments 3.25 BIR Form 2316 3.26 Salary Card 3.27 Annual tax adjustment worksheet 3.28 Status of Cash Advances 3.29 Report of Overdue Advances 3.30 Liquidation Reports Prepared/Process ed 3.31 Summary of NCA, NTA, TRA 3.32 Fund Status Reports 3.33 Books of Accounts Maintained 3.34 Annual Summary of Subsidy 3.35 Pre-Closing Trial Balance 3.36 Post-Closing Trial Balances 3.37 Statement of Income and Expenses 3.38 Statement of Management responsibility for Financial Statements 3.39 Balance Sheet 3.40 Statement of Government Equity 3.41 Statement of Cash Flow 3.42 Notes to Financial Statements 3.43 Bank Reconciliation Statement 3.44 Schedule of Payables 3.45 BAR5 3.46 Financial Reports to COA 3.47 Consolidated Financial Report 3.48 Certification on Payments 3.49 Consolidated
January 31 of the following year 10th of the following month 11 to 15th of the following month within two working days from the receipt of Supporting Documents within 1 day from the receipt o f supporting documents Last working day of the following month GSIS - within 2 weeks after request, otherswithin 8 working hours after request February 28 of the following month January 20 of the following year January 5 of the following year 10th of the following month 10th of the following month Last working day of the month of submission
January 31 of the following year Within 5 days from request December 31 of the current year December 31 of the current year January 25th of the following yearu January 25th of the following monthu January 31, of the following Yearu January 31, of the following Year
January 31, of the following Year January 31 of the following year January 31 of the following year January 31 of the following year within 2 working days upon receipt January 31 of the following year 10th of the following month January 31 of the following year February 14 of the following year December 31 of the current year February 14
Quarterly FS 3.50 Report of Supplies Issuance 3.51 Schedule of Depreciation 3.52 Books of Accounts (Subsidiary Ledgers) 3.53 Summary of Facilities’ rental
4.
and corresponding payment Prompt liquidation of Cash advances
4.1
Petty Operating Expenses
4.2
Field Operating Expenses
4.3
Official Travel
within 8th days of the ensuing month January 15 of the following year December 31 of the current year 15th day of the following month
Current cash advances are liquidated within the prescribed period provided by regulations.
None
Disbursing Officer/Cashi er Mrs. Longares Accountable Employee
20 days after the end of the year; subject to replenishment as frequently as necessary during the year. a. Cash advance for honorarium, prizes, rewards, travel allowance, financial assistance and other advances of similar nature- 30 days from the date of issuance of the check b. Cash advances for activities and official events - 15 days after the conduct of the same. a. Within 30 days from last day of travel b. Within 60 days from the last day of travel
Average Rating 1
Category
MFO
Rating
Strategic Priority
Core Functions
2
Support Functions
Total Overall Rating Final Average Rating Adjectival Rating Assessed by:
Final Rating by: Date
Date
Date
Planning Office PMT College President Legend: 1 - Quantity 2 - Efficiency 3 - Timeliness 4 - Average Rating Scale: 5 – Outstanding 4- Very Satisfactory 3 – Satisfactory 2 - Unsatisfactory 1 - Poor 1
MFOs are goods and services that the College is mandated to deliver to external clients through the implementation of program, activities and projects
2
Core functions are those performed by the office which are inherent in its mandates
