BAKU-TBILISI-CEYHAN CRUDE OIL PIPELINE PROJECT Page 1 of 10 WORK INSTRUCTION I NSTRUCTION
Work In!r"#!$on N"%&er ' N"%&er ' WINWIN-HS(HS(-0)* Do#" o#"%en! T$!+e
'PER(IT TO WORK PROCEDURE
Do#"%en! Or$g$na!or ',SC INSTRUCTION ' Please ensure that all the steps are included to fulfill the work to be done.
Note: During During Constructi Construction on Activiti Activities, es, the Permit Permit to Work Work System will will be manage managed d by the Principal Contractor , where work is contained within the !"A# "C P$% Pro&ect Directorate site boundary, 10
PURPOSE
Descr Describe ibes s the requir requireme ements nts for permit permit-to -to-wo -work rk system systems s includ including ing the autho authoriz rizati ation, on, responsibility for specifying precautions, training in the issue and use of permits, monitoring and auditing to ensure that the system works as intended.
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SCOPE
Applies Applies to Project Project work scope where where work identified identified as potentiall potentially y hazardous hazardous to people people or the enironmen enironmentt is to be carried out. Permit-to-w Permit-to-work ork systems shall apply apply to all personnel personnel including employees, contractors and subcontractors.
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RE/ERENCES
!"#-$%&-'() *raining !"#-$%&-'() *raining !"#-$%&-'(+ ompetency !"#-$%&-'(+ ompetency &anagement Policy *-P/-0A-''1 0uality *-P/-0A-''1 0uality /ecords !"#-$%&-'23 "nternal $%45 &anagement Audit *-P/-0A-''6 ontrol *-P/-0A-''6 ontrol of #on onformance *-P/-0A-''3 *-P/-0A-''3 orrectie and Preentie Action
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DE/INITIONS
Auditing7 Auditing7 58amining 58amining how how the whole whole system system has been used oer a period period to make make sure sure that that it has operated as intended and proide input for improement. 9orm #o.7P%9-0A-'(6
BAKU-TBILISI-CEYHAN CRUDE OIL PIPELINE PROJECT Page ) of 10 WORK INSTRUCTION
$and-back7 An instruction for handing back the part of the plant affected by the instruction when the work is complete, in a safe condition and the plant is ready for reinstatement.
$and-oer7 An instruction for handing oer a alid permit if work coered by the permit is continuing longer than one shift.
"solation ertificate7 A certificate, used in association with a permit, for proiding confirmation that particular equipment is mechanically or electrically isolated before it is worked on.
&onitoring7 /outinely checking how the system is being used on the job.
%afe Area7 An area whose boundaries are well defined in which specific simultaneous work may be conducted with a single work permit for the purposes of construction.
/esponsible Person7 *he indiidual issuing any permit for the area or system in which the work will take place. *his person may also be referred to as the "ssuing Authority, Area Authority or Designated Authority.
Permit-to-work7 A formal written system used to control certain types of work, which are identified as potentially hazardous. Also a means of communication between site:installation management, plant superisors and operators and those who carry out the hazardous work.
;sed for planning potentially hazardous work and to aoid interactions, which may be hazardous. *he terms
restricted work certificate? refer to the form which is used as part of an oerall system of work and which has been deised by the project to meet the specific needs and the requirements of this instruction.
Person in harge of !ork7 *he indiidual with direct responsibility for ensuring that the precautions stipulated on a permit are enforced, this person may also be referred to as the Performing Authority, #ominated ompetent Person or *ask %uperisor.
P*!7 Permit-to-work.
/eiewing7 /eiewing the fundamental design of the system to assess whether it requires 9orm #o.7P%9-0A-'(6
BAKU-TBILISI-CEYHAN CRUDE OIL PIPELINE PROJECT Page . of 10 WORK INSTRUCTION changes.
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INSTRUCTION
1
enera+
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*he permit is a LEAL written document which authorizes specific people to carry out work, at a certain time, and which sets out the special precautions needed to complete the work safely.
).(.2
Permits-to-work shall be used7
where they are needed for control of potential hazardous actiities and where required by legislation
wheneer the methods by which particular work is done may be critical to the safety of those directly inoled, other nearby workers, the public or the actiity itself or to the enironment
when two or more indiiduals or groups of people, from the same or different trades, areas, or different contractors, need to co-ordinate their actiities to ensure that their work is completed safely.
).(.@
Permit-to-work systems shall be applied to non-production work such as construction, maintenance and repair, inspection, testing, alteration, reconstruction, dismantling, adaptation, modification and cleaning. Permit-to-work may also be applied to hazardous commissioning and production work.
).(.
Actiities controlled under permit-to-work systems include7
hot work of any type where heat is used or generated or which may generate sources of ignition
work which may cause an uncontrolled gas : fuel release, including any disconnection or opening of any pipeline, essel or equipment containing, or which has contained,
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BAKU-TBILISI-CEYHAN CRUDE OIL PIPELINE PROJECT Page * of 10 WORK INSTRUCTION flammable or to8ic materials
electrical work
entry into confined spaces and work inside them
work at any place on an installation from which any person may be liable to fall into the sea
work inoling the use of dangerous substances, including radioactie materials and e8plosies
diing actiities
pressure testing
maintenance operations which may compromise critical safety systems e.g. fire and gas detection systems, public address systems, life saing equipment and fire-fighting equipment.
).(.)
work at a location where persons may be liable to fall from a height of 2 meters
work requiring access to hazardous areas Bas classified for electrical equipmentC
9or some of these actiities, supplementary precautions in addition to a permit-to-work system shall be required. Permit types are described in section 6.2 of this document.
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All personnel starting work at a new location, particularly contractors, shall ensure that they are familiar with instructions specifying when permit-to-work systems are required at that particular location and how the instructions work.
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Deeloping Permit-to-!ork "nstructions
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).2.(
A permit-to-work system shall be deeloped implemented and maintained to ensure <ontrol= of potentially hazardous operations and that proper consideration is gien to the risks of particular work.
).2.2
*he Principal ontractor : *A * P:E Project Directorate shall hae oerall responsibility for ensuring proper permit-to-work instructions are deeloped and followed. *he Principal ontractor : *A * P:E Project Directorate shall nominate a senior manager responsible for ensuring7
that a permit-to-work system is implemented for the onshore site as required, consistent with this &anagement Policy
that the systems and instructions satisfy, as a minimum, all the legal requirements relating to the site or installation and to the work, work area and location
the permit-to-work system clearly specifies who may issue permits and how permits are to be obtained for specific work. *he issue of a permit by a person to themseles is prohibited
properly documented isolation instructions are deeloped and implemented
that instructions are established and maintained for all work done under the permit-towork system
that arrangements are made for the workforce to be made aware of the permit-to-work instruction and the systems, and are trained in their operation. *hese arrangements shall coer the whole workforce, including contractors and sub-contractors.
).2.@
*he permit-to-work systems shall be deeloped in consultation with employees, contractors, %afety /epresentaties and %afety ommittees.
.
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BAKU-TBILISI-CEYHAN CRUDE OIL PIPELINE PROJECT Page 4 of 10 WORK INSTRUCTION ).@.(
All personnel inoled in using the permit-to-work system, the approal and issue of permits shall be fully trained in all aspects of permit instructions including the issue and use of permits. *his training and instruction shall conform to the Project?s training requirements.
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*raining shall include coerage of legal requirements, official guidance material Be.g. $%5 FuidanceC, company and industry guidance, requirements and instructions Bincluding form types, restrictions and aliditiesC, and all aspects of each indiidual=s specific role and responsibilities. *raining courses shall be concluded with a formal, written test.
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9ormal records of all training shall be maintained. /efresher training shall be conducted at a ma8imum of two-year interals. !ritten confirmation shall be proided for indiiduals who successfully undergo training.
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*he Principal ontractor G Project &anager shall ensure that all personnel engaged in the preparation of permits, and responsible for the superision and performance of the work, are identified.
)..2
Prior to being gien responsibilities under the permit-to-work system, formal assessment of competence of personnel is required.
A record of competence assessment shall be
maintained.
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All personnel who hae special responsibilities under the permit-to-work system Be.g. issuing and isolating authoritiesC including personnel responsible for carrying out isolations shall be formally authorized to undertake the duties required of them.
*hese people shall be
proided with sufficient time to carry out these duties properly.
)..
*he nominated responsible person is, the person issuing the permit to the superisor in charge of the work. *he nominated responsible person shall know what is being done, especially at critical points such as hand-oer or suspension.
)..)
Appointment by site management, of a nominated responsible person shall be based on7
releant work e8perience and seniority
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familiarization with the plant
training and alidation
any other appropriate factors
)..+
*he senior management of contracting companies working on behalf of the Principal
ontractor or Project &anagement *eam shall7
ensure that they are told of and understand the permit-to-work systems and other arrangements that apply to the project
ensure that all superisors and employees and subcontractors are made aware of, and understand the permit-to-work systems and instructions and any other specific arrangements made for the work, area or location in which they are to work
ensure that all superisors and employees understand why these systems and instructions e8ist and the need for them to be followed.
)..6 *he Principal ontractor?s nominated responsible Person shall co-ordinate and control the issue and return of permits. $e shall be in a position to hae an oeriew of all operations in-progress or planned on the installation or site in order to aoid risks caused by simultaneous actiities which may hae hazardous interactions.
)..3
%uperisory staff, whether employed by the Principal ontractor, operators, or
contractors, shall ensure that7
they, and the workforce under their control, do not start any work requiring permit until it has been authorized and issued
no work is started until the superisor is satisfied that the person carrying out the work fully understands their responsibilities under the permit-to-work system
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the conditions and precautions specified in the permits issued to them or employees under their control are fully understood and followed at all times
they understand the operation of and the consequences of non-compliance with the permit-to-work systems and instructions applicable to the areas in which they are responsible for work.
)..1
All personnel who carry out work of any kind on the site, including contractors and subcontractors are responsible for7
ensuring that they do not start on any work requiring a permit until one has been authorized and issued
haing a good general understanding of the permit-to-work systems and instructions that are operated in any location at which they may hae to work
haing a detailed working knowledge of any permit-to-work system and instruction that applies to their own work.
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*he Principal ontractor shall ensure that7
the instructions and systems used are monitored to ensure that they are effectie and correctly applied and system works as intended
a system of spot checks is used to ensure that the permits are being followed.
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*he Principal ontractor shall ensure that the instructions and systems are audited as required, but in any case at least eery + months B!"#-$%&-'23C. *he $%45 function shall schedule the audits and ensure they are conducted.
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5
Re8$e9
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Permit-to-work instructions and systems shall be reiewed regularly, at a minimum eery (2 months, to assess their effectieness and amended and updated as necessary. *his reiew shall normally be coered during &anagement /eiew of t he &anagement %ystem.
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