SCOPE OF WORKS PROJECT MANAGEMENT & CONTROL The Scope of works of Project Managemet and Control include, but not limited to :
PT Semen Gresik (Persero) Tbk.
Interaction/Communication Objectives
Project Control, Mgmt, & QA Project Preparation
1 Planning & Scheduling a. Project Management & Control Manual & Procedures b. WBS, Contract Master Schedule & Budget estimating c. Formulating progres & forecasting measurement d. Preparation of project communication plan
- Develop prosedures, work instructions, and manual for Project Control, Management, & QA - Create WBS, Contract Master Schedule, & Budgeting (including critical path, milestone, & sequence) - Develop Project Control Tools, Progress and Forecasting measurement rules - Setup and implement communication management (mechanism, stakeholders, tools, frequency, & etc)
- Define procedures related with project preparation functions and activities - Review and develop detail schedule activities & budgeting (critical path, milestones, & sequence) - Develop progress measurement & forecasting in Land Acquisition, Studies, Legal requirements, etc. - Develop communicating item, frequency, format, and media for project preparation
Engineering
Construction
Commisioning
- Define procedures related with engineering functions and activities
- Define procedures related with procurement functions and activities
- Define procedures related with construction functions and activities
- Define procedures related with commisioning functions and activities
- Review and develop detail schedule activities & budgeting (critical path, milestones, & sequence) - Review & develop progress measurement in Basic design, detail design, technical evaluation etc. - Develop communicating item, frequency, format, and media for Engineering Includes: - Review Procurement plan, moda transportation, etc
- Review and develop detail schedule activities & budgeting (critical path, milestones, & sequence) - Review & develop progress measurement in procurement, evaluation, fabrication, shipment, etc . - Develop communicating item, frequency, format, and media for Procurement Includes: - Procurement planning, standardization spec, moda transportation, inspection, handover, etc - Prepares docs tender, vendor qualifications, standard evaluation, documentation, and contract drafting - Expediting activities include schedule, requirements, vendor QA, packing plans, shipping, inspection, etc - Monitoring the detail status procurement activities (especially logistic for critical and long lead items) - Monitoring the detail status fabrication activities, material movement, and handover - Review and advise for inventory and material management (lay-out, indoor/outdoor storage, etc) - Assist to monitoring of material/sparepart turnover, movement, and stock - Assist to examining the goods to ensure the specification standard, condition, and compliance
- Review and develop detail schedule activities & budgeting (critical path, milestones, & sequence) - Review & develop progress measurement in mobilization, construction, Finishing, etc . - Develop communicating item, frequency, format, and media for Construction Includes: - Review contractor schedule planning, detail activities plan, and resources plan - Review mobilization and utilization plan for heavy/construction equipment - Coordinates with contractors to collect and compile progress status report
- Review and develop detail schedule activities & budgeting (critical path, milestones, & sequence) - Review & develop progress measurement in testing, commisioning, etc . - Develop communicating item, frequency, format, and media for Commisioning Includes: - Review testing and commisioning plan, detail activities plan, and resources plan - Review all equipment standard setting before start-up based on equipment manual operating procedures - Review raw and supporting material for start-up
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Preliminary Procurement activities Commercial Evaluation Negotiation and proposed winner Shipment / delivery (Inland) Inspection and Custom Clearence Fabrication activities Transmittal documents status (inter department)
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Mobilization workshipman, material, heavy equip, etc Construction activities Finishing activities Change order activities Task Force activities Field Engineering Activities Transmittal documents status (inter department)
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Testing activities Commisioning activities Start-up operation activities Task Force Activities Change order activities Transmittal documents status (inter department)
Material/spareparts cost Shipment cost Inland transport cost Custom clearence cost Fabrication cost Inventory/material cost Management cost (manhours, overhead, material, etc) Hire tools & equipment cost
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Land Clearence cost Construction cost Task Force Cost Heavy Equipment mobilization Cost Management cost Hire tools & equipment cost Management cost (manhours, overhead, material, etc)
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Mobilization workmanship cost Raw material cost Supporting material cost Task Force cost Management cost (manhours, overhead, material, etc)
- Review tender document - Review expediting plan include schedule, packing plans, shipping, etc - Review logistic plan for critical and long lead items - Review fabrication and material movement plan - Review specification standard, condition, compliance. etc
2 Monitoring & Control a. Schedule Control
Procurement
- Progress, potential delay, forecasting etc - Performance, Schedule variance analysis, etc - Reschedule of current plan changes
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Land acquicition activities Amdal and other studies detail activities Legal requirements process Transmittal documents status (inter department) Community development activities
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b. Cost Control
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Land acquicition cost Amdal and other studies cost Legal requirements cost Management cost (manhours, overhead, material, etc) Community development cost
- Local engineering cost - Foreign engineering cost - Management cost (manhours, overhead, material, etc)
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c. Document Control
- Control of Contract documents, claim, outdated, change order, minute of meeting, reporting, etc - Docs received from SG, supplier, contractor, Sites, etc
- Work order, procurement (technical evaluation) , and delivery status documents - Contract document - Change order document - Claim document
- Vendor information and qualification Documents
- Contractor report documents
- Testing result document
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Contract document Shipment Document Claim document Change order document
- Contract document - Change order document - Claim document
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Detail design changes status & progress Drawing and specification data status & progress Bill of Quantity additional or changes Schedule or cost changes
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Additional material order Material order changes Fabrication changes order Change of delivery Schedule or cost changes
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Change order request Field Engineering changes Contract changes (Addendum) Schedule or cost changes
- Change order request - Schedule or cost changes - Contract changes (Addendum)
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Update progress, risk, analysis, forecast, recommendation etc. Update progress, risk, analysis, forecast, recommendation etc. Update progress, risk, analysis, forecast, recommendation etc. Update progress, risk, analysis, forecast, recommendation etc. Description, risk, anaysis, recomendation etc. Executive summary, financial, Lesson learn etc.
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Update progress, risk, analysis, forecast, recommendation etc. Update progress, risk, analysis, forecast, recommendation etc. Update progress, risk, analysis, forecast, recommendation etc. Update progress, risk, analysis, forecast, recommendation etc. Description, risk, anaysis, recomendation etc. Executive summary, financial, Lesson learn etc.
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Update progress, risk, analysis, forecast, recommendation etc. Update progress, risk, analysis, forecast, recommendation etc. Update progress, risk, analysis, forecast, recommendation etc. Update progress, risk, analysis, forecast, recommendation etc. Description, risk, anaysis, recomendation etc. Executive summary, financial, Lesson learn etc.
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d. Change Order Control
Open committed, committed, actual, and cost variance Progress, potential cost overrun, performance, etc Performannce, Earn Value Management, etc Payment management (terms, schedule, status, etc)
- Land acquitition status documents - Contract documents - Legal documents - Studies & research documents
- Develop log sheet, control mechanism & track changes - Status and progress of changees - Develop direct link to cost and schedule control
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Basic design activities Detail design activities Tender document preparation Technical evaluations Change order Transmittal documents status (inter department)
Commisioning result document Change order document Claim document Acceptance document
3 Reporting a. Weekly Report b. Monthly Report c. Quarterly Report d. Yearly Report e. Ad-hoc report (if any) f. Close-out/Final Report
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Prepare project weekly report Prepare overall project monthly report Prepare overall project status for quarterly report Prepare progress & performance yearly report Prepare insidental report Prepare Final report for close out project
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4 Project Management & Control information System a. Preparation of Project Management Information System b. Project Management & Control Software (Primavera 6) c. Project Risk Management Software (Pertmaster) d. Optional tools to support PMC implementation e. Optional Project Management & Control System (Alternative)
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Setup Project management information system Setup & Implement Primavera as a tool for project control Setup & Implement Pertmaster as a tool for project risk Proposed by consultant and approved by SG Suggested to be proposed separately in the proposal
--- Setup input and progress report display - Setup input and risk monitoring display - if there is optional software in this area ---
--- Setup input and progress report display - Setup input and status treatment progress display - if there is optional software in this area ---
--- Setup input and progress report display - Setup input and status treatment progress display - Optional inventory software to support JDE ---
--- Setup input and progress report display - Setup input and status treatment progress display - if there is optional software in this area ---
--- Setup input and progress report display - Setup input and status treatment progress display - if there is optional software in this area ---
- Coordinate on all matters related to project preparation documents
- Coordinate on all matters related to design engineering documents
- Coordinate on all matters related to procurement document
- Ensure quality control activities on all activities in the project and conduct inspection as necessary - Regular audit and review - Documents systematically collected for collation, indexing, and retrievel as required
- Ensure quality control activities on all activities in the project and conduct inspection as necessary - Regular audit and review - Documents systematically collected for collation, indexing, and retrievel as required
- Ensure quality control activities on all activities in the project and conduct inspection as necessary - Regular audit and review - Documents systematically collected for collation, indexing, and retrievel as required
- Coordinate on all matters related to as built drawings, certifications, and handover - Ensure quality control activities on all activities in the project and conduct inspection as necessary - Regular audit and review - Documents systematically collected for collation, indexing, and retrievel as required
- Coordinate on all matters related to as built drawings, certifications, and handover - Ensure quality control activities on all activities in the project and conduct inspection as necessary - Regular audit and review - Documents systematically collected for collation, indexing, and retrievel as required
- Collect and review all requirement to comply with HSE regulations
- Ensure that tender document required to comply with HSE SOP and regulations
- Ensure that contract document required to comply with HSE SOP and regulations - If required in the contract, in receiving report shall check the HSE requirements
- Ensure that contractor understand and comply with HSE SOP and regulations - Ensure that tools and equipment used comply with HSE SOP and regulations (if any) - Periodicaly supervised the HSE implementation - Record and review all accident and near-misses
- Ensure that testing procedures inline with HSE SOP and regulations
5 Project Quality Assurance a. Compliance with standard/procedures b. Supervising Quality Assurance c. Monitoring effectiveness d. Collect all docs during completion stages
6 Health Safety and Environment a. Ensure all third parties aware and comply with HSE procedures
- Ensure that project will comply with Standard Operation Procedures and regulations - Conduct supervising of Quality Assurance during all project stages - Conduct Quality Assuranse Audit - Ensure that all documents fullfill the requirements and comply with the standards
b. Supervise preperation/implementation of third parties
- Develop, Sosialization, and awareness of HSE Plan and Procedures - Ensure the implementation of HSE Plan dan Procedures
c. Patrol the third party work sites periodically d. Record and documented all HSE events
- Ensure the implementation of HSE Plan dan Procedures - Documented all HSE events and activities
7 Project Risk Management a. Risk Identification b. Risk Assessment c. Risk Treatment (action plans) d. Risk Monitoring & Control (effectiveness of treatment) e. Risk Status Reporting 8 Training / Sosialization System and methodology
Update progress, risk, analysis, forecast, recommendation etc. Update progress, risk, analysis, forecast, recommendation etc. Update progress, risk, analysis, forecast, recommendation etc. Update progress, risk, analysis, forecast, recommendation etc. Description, risk, anaysis, recomendation etc. Executive summary, financial, Lesson learn etc.
Update progress, risk, analysis, forecast, recommendation etc. Update progress, risk, analysis, forecast, recommendation etc. Update progress, risk, analysis, forecast, recommendation etc. Update progress, risk, analysis, forecast, recommendation etc. Description, risk, anaysis, recomendation etc. Executive summary, financial, Lesson learn etc.
- Ensure that tools and equipment used comply with HSE SOP and regulations (if any) - Periodicaly supervised the HSE Implementation - Record and review all accident and near misses
- Identification project risk, in terms of schedule, cost, and quality impacts periodically - Analyse likelihood & consequences and prioritise risks - Identify risk treatment options as action plan - Monitor the implementation of action plan and analyse the effectiveness of it - Priodically review and update the status of risks
- Periodically Identify issues and risk in project preparation activities
- Periodically Identify issues and risk in design engineering activities
- Periodically Identify issues and risk in commisioning activities
- Analyse and priorities risk - Identify treatment option to manage risk - Monitoring risk status and progress of treatment (mitigation or action plans) - Periodically report status of risks
- Periodically Identify issues and risk in procurement, logistic, warehousing, fabrication activities - Analyse and priorities risk - Identify treatment option to manage risk - Monitoring risk status and progress of treatment (mitigation or action plans) - Periodically report status of risks
- Periodically Identify issues and risk in construction activities
- Analyse and priorities risk - Identify treatment option to manage risk - Monitoring risk status and progress of treatment (mitigation or action plans) - Periodically report status of risks
- Analyse and priorities risk - Identify treatment option to manage risk - Monitoring risk status and progress of treatment (mitigation or action plans) - Periodically report status of risks
- Analyse and priorities risk - Identify treatment option to manage risk - Monitoring risk status and progress of treatment (mitigation or action plans) - Periodically report status of risks
- All stakeholders involved
- All stakeholders involved
- All stakeholders involved
- All stakeholders involved
- All stakeholders involved
- All stakeholders involved
