100 Business Letter Forms

Sample Business Letters (101-200) (Sample Business Letters are listed in Alphabetical Orde)

Disclaimer: Be aware that some of these sample letters have legal, financial, or other implications. If you are not sure about the use of any letter, consult with an appropriate professional first. Index

101. Commitment Form (Advertising) 102. Company Bonus Letter 103. Company Credit Account Approval Letter 104. Company Credit Account Denial for Unfavorable Report 105. Company Credit Account Denial Letter 106. Complimentary Letter to Employee on Handling Han dling of Difficulty 107. Complimentary Letter to Employee on Handling Han dling of Emergency 108. Complimentary Letter to Hotel 109. Complimentary Letter with Individual Commendation 110. Confidential Information Agreement 111. Confidentiality Agreement Between Firms 112. Confirmation of Acceptance of Employee Suggestion 113. Confirmation of Extension of Payment Date 114. Confirmation of Interview Appointment 115. Confirmation of Purchase Agreement 116. Confirmation of Telephone Report of Problem 117. Confirmation of Verbal Order 118. Congratulations on a Job Well Done 119. Congratulations on Employee on 5-Year Anniversary 120. Congratulations on Expansion 121. Congratulations on Formation of New Company 122. Congratulations on Increased Sales 123. Congratulations on Outstanding Achievement 124. Congratulations on Promotion 1 125. Congratulations on Promotion 2 126. Congratulations to New Business 127. Congratulations to New Owners 128. Consignment Agreement 129. Consignment Letter 130. Consumer Credit Application 131. Consumer Credit Application Form 132. Contract 1, Goods 133. Contract 2, Goods 134. Contract Proposal for Services

Trusted by over 1 million members

Try Scribd FREE for 30 days to access over 125 million titles without ads or interruptions! Start Free Trial Cancel Anytime.



















135. Conversion of Open Account to C.O.D. 136. Correction of Deposition 137. Corrections to Derogatory Credit Report 138. Cover Letter for Loan Book 139. Cover Letter in Response to Catalog Request 140. Cover Letter, Product Literature in Response to Phone Inquiry 141. Cover Letter, Renewed Charge Card 142. Credit Dept Report to Collections on Past Due Account 143. Credit Extension to Past Due Preferred Customer 144. Customer Incentive Program Announcement 145. Customer New Charge Card Cover Letter 146. Customer Revival, Auto Mechanic 147. Customer Revival, Preferred Customer Private Sale 148. Customer Revival, Product Sales 149. Customer Revival, Small Shop 150. Customer Service Request Form 151. Decline of Venture Offer 152. Decline to Interview Referred Job Applicant 153. Deliveries Held Until Past Due Balance Paid 154. Demand by Secured Secu red Party for Possession of Collateral 155. Demand for Acknowledgement of Shipping Dates 156. Demand for Delivery 157. Demand on Guarantor 158. Demand that Future Payments Be by Certified Check 159. Demand to Endorsers for Immediate Payment 160. Denial of Request for Additional Discount 161. Denial of Request for Extension of Time 162. Denial of Request for Quarterly Billing 163. Directed Letter of Recommendation Requesting Reply 164. Discharge of Security Interest 165. Disclosure of Investigative Consumer Reports 166. Disclosure Statement, Fair Credit Reporting Act 167. Discreet Letter of Resignation 168. Disputed Balance Notice 169. Employee Invention Agreement 170. Employee Non-Compete Agreement 171. Employee Non-Compete Agreement (Specific Radius) 172. Employee Photo and Recording Release 173. Employee Suggestion for Company Meeting 174. Employer's Verification on Loan Applicant 175. Employment Agreement 176. Employment Agreement



















181. Equipment Maintenance Agreement 182. Escrow Check Receipt 183. Escrow Fee Worksheet 184. Expense Account Statement 185. Expense Account Statement Form 186. Explanation for Delay of Partial Shipment 187. Explanation of Insurance Rate Increase 188. Extension of Lease 189. Fictitious Name Certificate - By Corporation 190. Fictitious Name Certificate - Individual 191. Fictitious Name Certificate - Partnership 192. Fifth Overdue Payment Reminder, Notice of Credit Hold 193. Final Demand for Payment on Delinquent Account 194. Final Notice Before Legal Action 195. Final Notice of Impending Litigation 196. Final Warning Before Dismissal 197. Financing Statement 198. Firm Letter on Past Due Account 199. Five Day Demand for Payment 200. Follow Up Letter, Travel Agency



















101. Commitment Form (Advertising)

COMMITMENT FORM CLIENT:_________________________ DATE_________________ DESCRIPTION

ART WORK FOR BILLBOARD DESIGN: Includes conceptual layouts, comprehensive layout, artist's renderings, preparation of camera - ready mechanicals. Estimated cost $250.00 (Typography costs are extra)

This commitment form is to serve as Client's written authorization for (firm) to perform services and/or contract with suppliers for the above described items or services (radio, television, magazine, publication, outdoor advertising, artwork, production, etc.) on client's behalf. Client's signature also indicates understanding of estimates, prices, terms and liability to (firm) for said items or services. Alterations or revisions of above specifications involving extra costs will be executed only upon additional written orders. ACCEPTED______________________ DATE__________________________ CLIENT____________________ AGENCY_____________________



















102.

Company Bonus Letter

Dear The presentation you prepared for the (description of project) was truly outstanding. There is no doubt that we were awarded this project due to your fine work. Please accept the enclosed check as our way of saying thank you for a job well done. 103.

Company Credit Account Approval Letter

Dear We have reviewed your application for credit, and it is our pleasure to inform you that an account has been opened for your company. Please feel free to use your account accoun t as often as you wish. A descriptive brochure is attached which outlines the terms and conditions upon which this account has been opened. Should your credit requirements change, or should you have any questions regarding your new account, call this office and ask to speak to one of our account representatives. When you call, please have your account number available, in order that we might have quick access to your file. 104.

Company Credit Account Denial for Unfavorable Report

Dear Thank you for your recent application app lication for credit with our firm. We regret to inform you that we cannot extend credit terms to you at the present time, based on the report we received back from our credit bureau: If you feel that there may be some errors in the records



















We would be most happy to welcome you as a customer and to accommodate you in any way possible under the circumstances. We do have a layaway plan and various other options that are available to our cash customers. Please feel free to call me if you have any questions or if I can be of assistance to you in any way. 105.

Company Credit Account Denial Letter

Dear We have reviewed your application for open account terms, and at this time are unable to open an account for your company. Should circumstances change in the future, please feel free to resubmit an application. We value your business, and hope to keep you as a customer. As a cash customer you will be advised of all special sales, and we know that you will find our prices and services competitive enough to allow us to continue serving you. If you have any questions about this decision, or if I may be of any help in any way with regard to your dealings with our company, please contact me at the above office. 106.

Complimentary Letter to Employee on Handling of Difficulty

Dear Several of your associates in the shipping department d epartment have informed me of the incident that occurred last Friday with a representative of Gene's Tool Supplies. They have all agreed that this driver hurled some extremely abusive language at you and that his actions were unjustifiably offensive. They also all agreed that you remained a gentleman throughout the entire time, attempting a ttempting to solve the problem. I compliment you on your self-control, and in handling the situation in such an exemplary manner. I





















107.

Complimentary Letter to Employee on Handling of Emergency

Dear You are to be highly commended for the way that you handled the emergency that occurred yesterday. The paramedics have informed us that if you hadn't acted as quickly as you did, our customer's attack might have been fatal. Thanks to your fast reaction, she is already out of intensive care and on the road to recovery. We are very proud of your association with our organization. 108.

Complimentary Letter to Hotel

Dear Our (name of event) that was held at your hotel was extremely successful. The compliments that I have received on your staff's courteousness and the excellent food that your chefs prepared for the occasion have been numerous. Thank you for helping to make our event a success. 109.

Complimentary Letter with Individual Commendation



















it is worth doing, it is worth doing it right. It is fair to say that without her help, this event would not have been nearly as successful as it was. We played to a full house. What more is there to say! We will be looking forward to a repeat performance. It has been a joy working with your fine staff. 110.

Confidential Information Agreement

CONFIDENTIAL INFORMATION AGREEMENT

In consideration of being employed by_ (Company), the undersigned hereby agrees and acknowledges: 1. That during the course co urse of my employ there may be disclosed to me certain trade secrets of the Company; said trade secrets consisting of: a) Technical information: Methods, processes, formulae, compositions, inventions, machines, computer programs and research projects. b) Business information: Customer lists; pricing data; sources of supply; and marketing, production, or merchandising systems or plans. 2. I shall not during, or o r at any time after the termination of my employment with the Company, use for myself or others, or disclose or divulge to others any



















employer of the existence of this agreement. c) This agreement shall be binding upon me and my personal representatives and successors in interest, and shall inure to the benefit ben efit of the Company, its successors and assigns. d) The unenforceability of any provision to this agreement shall not impair or affect any other provision. e) In the event of any breach of this agreement, the Company shall have full rights to injunctive relief, in addition to any other existing rights, without requirement of posting bond.

Dated: _

111.

Confidentiality Agreement Between Firms

CONFIDENTIALITY AGREEMENT BETWEEN FIRMS

AGREEMENT and acknowledgement between _ (Company), and _



















confidential pursuant to the terms of this agreement, BE IT KNOWN, that the Company has h as or shall furnish to the undersigned certain confidential information, as set forth on attached list, and may further allow the undersigned u ndersigned the right to inspect the business of the Company and/or interview employees or representatives of the Company, all on the following conditions: 1. The undersigned agrees to hold all confidential or proprietary information or trade secrets ("information") in trust and confidence and agrees that it shall be used only for the contemplated purpose, shall not be used for any other purpose or disclosed to any third party. 2. No copies will be made or retained of any written information supplied. 3. At the conclusion of our discussions, or upon demand by the Company, all information, including written notes, photographs, memoranda, or notes taken by you shall be returned to us. 4. This information shall not be disclosed to any employee or consultant unless they agree to execute and be bound by the terms of this agreement. 5. It is understood that the undersigned shall have no obligation with respect to any information known by the undersigned or generally known within the industry prior to date of this agreement, or o r becomes common knowledge within the industry thereafter.



















This recycling process, which will be implemented in six to eight weeks from now, will result in direct savings to our firm. We commend you for your inventiveness! Please accept our congratulations on the adoption of your recommendation and our thanks for your enthusiastic attitude. 113.

Confirmation of Extension of Payment Date

Dear This will acknowledge our telephone conversation of this date. As was stated in our letter dated (date) , we should be receiving our financing by (date) In view of the above, we would appreciate your extending the date for our payment of the account until (date) This will enable us to make sure that all of the appropriate documents have been prepared. We appreciate your courtesies, past and present. It has been a pleasure doing business with your company and we look forward to years of pleasant associations.

114.

Confirmation of Interview Appointment

Dear Thank you for your courteous request to interview one of our





















115.

Confirmation of Purchase Agreement

Dear This letter will serve to confirm our agreement regarding your purchase of, and payment for, certain merchandise from our company. We have agreed to ship the following merchandise to you:

You agree to abide by our printed terms and conditions, and you additionally agree to pay p ay for the merchandise in three equal payments. The first payment shall be sent so as to be received by my office not later than (date) The second payment shall be received not later than thirty days later, and the third payment shall be received not later than thirty days after the second payment. In no event shall payment be received later than (date)



















117.

Confirmation of Verbal Order

CONFIRMATION OF VERBAL ORDER

Date: _

To: _ (Supplier)



















Dear The displays you created for the "Summer's Coming" promotion are just beautiful. Several of the sales personnel told me that they have received numerous compliments from the customers. Congratulations on a job well done.

119.

Congratulations on Employee on 5-Year Anniversary

Dear (date) will mark your fifth anniversary as a member of the (name of firm) We would wou ld like to take this opportunity to thank you for these past five years of fine workmanship and company loyalty. We know that the growth and success of our company is



















sense of direction that you provide. Please accept our heartiest congratulations and best wishes for your continued success.

121.

Congratulations on Formation of New Company

Dear It was with great pleasure that I read your announcement of the formation of your new company. You have certainly chosen an area that is coming into its own. I know that with your background, expertise and enthusiasm, your firm should make quite an impression in the industry. My congratulations and best wishes for your success.

122.

Congratulations on Increased Sales



















most said was impossible. There is no doubt that your recent achievements will be spoken of for some time to come co me and that the admiration for your accomplishments is felt by all of us within the industry as well as the general public. Please accept my heartiest congratulations for your success.

124.

Congratulations on Promotion 1

Dear Congratulations on your recent promotion to (position) I know how hard you have worked to earn the recognition you presently enjoy at (name of firm) , and I feel that they are very wise in having made their choice. Please accept our best wishes for your success in your





















126.

Congratulations to New Business

Dear Congratulations on the opening of your new gallery. We know that every business requires a good bookkeeping system, and have developed complete programs for businesses of all sizes. While some systems are more





















list for your review, but would like to add that there are specific quantity discounts that are available. (name of rep) , our sales representative for your area would be pleased to come to the (name of restaurant) at your convenience to show you the quality of our products and discuss our terms and prices with you. Please call (phone) for an appointment.

128.

Consignment Agreement

CONSIGNMENT AGREEMENT





















consignment period and an election be made by the Consignee to remove said merchandise, any costs incurred by the delivery of same to Consignee shall be borne by Consignee.

129.

Consignment Letter





















How long _ Salary $_ No. dependents _ Type car owned _ Year _ Other sources of income: _ $_ _ $_ Outstanding obligations: _ $_ _ $_ _ $_ _ $_ Pending lawsuits: _ Have you filed bankruptcy within last 6 years? _ Credit references:





















___________________________________ $_______________________ Pending lawsuits_____________________________________________ Have you filed bankruptcy within last 6 years?_______________ Credit references: Name______________________________Address_____________________ Name______________________________Address_____________________ Name______________________________Address_____________________ Bank references: Name______________________________Address_____________________ Checking______________________Savings_________________________ Visa Card_____________________Master Card_____________________ American Express______________Other Credit Cards______________























THIS AGREEMENT, made and entered into this ___ day of _________, l98_, by and between ___________________, the Seller, and ___________________, the Buyer: 1. The seller hereby undertakes to transfer and deliver























CONTRACT FOR SALE OF GOODS Agreement made and entered into this (date) , by and























This agreement has been executed in duplicate, whereby both buyer and seller have retained one copy each, on (date) . ______________________________























in the performance of the work w ork by reason of laws or regulations of the United States of America or the State of (state) , or any other circumstance beyond their control, other than the want of funds. No such delay shall be deemed a default on the part of the contractors, and, in























136.

Correction of Deposition

























































































































































































































































































































































































































































































































































Check Herewith_____________________________________________ Balance due ____________________________________________

184.

Expense Account Statement

EXPENSE ACCOUNT STATEMENT

Employee: _ For period ending: _

REIMBURSABLE EXPENSES INCURRED

Hotel/Lodging $_ Meals $_ Tax $_ Travel (air, train, bus) $_ Personal auto _ miles x _ cents $_ Parking $_ Phone $_ Other (itemize): _ $_



















I certify the above is a true statement of incurred expenses in accordance with company policy. Receipts are attached.

_______________________________ Employee

Approved for payment:

By:_____________________________

185.

Expense Account Statement Form

EXPENSE ACCOUNT STATEMENT



















REIMBURSABLE EXPENSES INCURRED

Hotel/Lodging $_________________________ Meals $_________________________ Tax $_________________________ Travel (air, train, bus) $_________________________ Personal auto _____ miles x ___ cents $_________________________ Parking $_________________________ Phone $_________________________ Other (itemize): _____________________ $_________________________ _____________________ $_________________________ _____________________ $_________________________ _____________________ $_________________________ Total: $_________________________ -------------------------

I certify the above is a true statement of incurred expenses in accordance with company policy. Receipts are attached.

_______________________________ Employee

Approved for payment:

By:_____________________________



















Explanation for Delay of Partial Shipment

Dear After some investigation, I believe that we have h ave found the source of the problem that led us to our misunderstanding on (date) When we received your purchase order for (quantity, product), we were unable to fill the order for immediate delivery due to (explanation for delay in delivery) Our letter informing you of this delay and requesting your instructions was mailed to you on (date) We did not receive a reply and proceeded to send a follow-up letter to you on (date) We have been able to make delivery to you since the (date) but felt that since you had emphasized "for immediate delivery" on your purchase order, we should wait for your authorization before shipping. I can easily understand why you were so upset with us (day) if no one made you aware of our correspondence. We have always appreciated having you as a customer and hope that we can continue to provide you with our products in the future.

187. Explanation of Insurance Rate Increase

Dear We are in receipt of a directive from (name of company) concerning the above captioned Regulation. This new regulation went into effect on (date) and requires that complications of pregnancy be covered in the same manner as any other injury or disease.



















Due to the potential increase in claims, it has become necessary to increase our quoted rates to comply with this regulation. The new employee rate will be $ and the new spouse rates will be $ ; the new spouse and children rate will be $ and the new children only rate will be $ If you have any questions regarding these rate increases due to the change in regulations, please feel free to call.

188. Extension of Lease

EXTENSION OF LEASE

EXTENSION AGREEMENT made by and between _ (Landlord), and _ (Tenant), relative to a certain lease agreement for premises known as _, and dated _, 19_ (Lease). For good consideration, Landlord and Tenant each agree to extend the term of said Lease for a period of (_) years commencing on _, 19_ and terminating on _, 19_, with no further right to renewal or extension beyond said termination date. During extended term, Tenant shall pay rent of $_ per annum, payable $_ per month in advance, in lieu of the rent





















Signed under seal this _ day of _, 19_.

_______________________________ Landlord

_______________________________ Tenant

189. Fictitious Name Certificate - By Corporation



















_______________; and that the principal place of business of said corporation in the State of __________ is located at _____________________, in the City of ________________, County of _________________________. Dated: ___________________ _______________________ (Name of Corporation) (Corporate Seal) By _______________________ (/S/ Corporate Officer) (ACKNOWLEDGMENT)

190. Fictitious Name Certificate - Individual

Certificate of Transaction of Business Under Fictitious Name - by Individual Certificate KNOW ALL MEN BY THESE PRESENTS: That the undersigned does hereby certify the following: 1. The undersigned is transacting or proposes to transact business in the State of _____________ under the



















191. Fictitious Name Certificate - Partnership

Certificate of Transaction of Business Under Fictitious Name - by Partnership Certificate IT IS HEREBY CERTIFIED AS FOLLOWS: 1. The undersigned are the partners of a ____________ (general or limited) partnership that is transacting or proposes to transact business in the State of ____________, under the fictitious name of _____________________________. 2. The principal place of said business is located at _________________________________________. 3. The full names and places of residence of the undersigned are : _________________________, whose place of residence is ___________________________________________. _________________________, whose place of residence is __________________________________________.



















Fifth Overdue Payment Reminder, Notice of Credit Hold

Dear It is because we do not want you to experience unnecessary embarrassment, that we are writing this letter to you. As we have reminded you, your account is past due and I am sorry to inform you that if you were to present your charge card at our store today, our sales personnel could not accept the charge without an okay from the credit department. This would necessitate your going to the credit department to discuss the status of your bill before the charge would be approved. You have been too good of a customer in the past to have to go through this procedure, but unless we receive your payment we have no other alternative, due to our company policy. We have enclosed a self-addressed envelope for your convenience and are requesting that you please mail us your payment today. Thank you for your anticipated cooperation.

193. Final Demand for Payment on Delinquent Account



















Due Date $ This offer is being made to you as our expression of wanting to settle your account in an amicable manner. If we do not receive your first payment by the date indicated above, we will have no choice but to refer your account to a collection agency. We do not wish to take any action which might impair your credit rating and therefore request that you give this matter your most immediate attention.

194. Final Notice Before Legal Action

FINAL NOTICE BEFORE LEGAL ACTION

Date: _

To: _ (Customer)





















additional legal or court costs to you and a nd may impair your credit rating.

Very truly,

195.

Final Notice of Impending Litigation

Dear The postmark of this letter is registered with our office. Unless you contact us at (telephone), you will run the risk of your local Sheriff serving you with a Summons and Complaint to appear in Court without further notice to



















Final Warning Before Dismissal

FINAL WARNING BEFORE DISMISSAL

Date: _

To: _ (Employee)



















Financing Statement

FINANCING STATEMENT ____________________________________________________________ Debtor (Last Name First/Individual) Social Security Number ____________________________________________________________ Mailing Address City, State Zip Code ____________________________________________________________ Additional Debtor - (If Any) Social Security Number ____________________________________________________________ Mailing Address City, State Zip Code ____________________________________________________________ Debtor's Trade Names or Styles Federal Tax Number ____________________________________________________________ Secured Party Social Security No. Name Federal Tax No. or Address Bank Transit and City, State A.B.A. No. Zip Code ____________________________________________________________ Assignee of Secured Party Social Security No. Name Federal Tax No. or Address Bank Transit and



















_____________________________________________________________

198. Firm Letter on Past Due Account

Dear On (date) we called your attention to your account balance in the amount of $ According to our records we have not received either a reply to our letter or a remittance to clear this account. We extended credit to you on your account in good faith and expected payment under our normal thirty day terms which we feel are most reasonable.



















requested credit from us, you met all of these criteria. Today, however, your account has reached the critical stage. You can avoid any a ny additional costs if you mail your check in the amount of (amount) I must hear from you within five days.

200. Follow Up Letter, Travel Agency

Dear Thank you for giving (name of agency) the opportunity to make your travel arrangements for your recent trip to (destination) We hope that you were pleased with the air travel and the

100 Business Letter Forms

Recommend Documents