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CFC YOUTH FOR CHRIST YFC HIGHSCHOOL BASED MANUAL
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Table of Contents I. YFC High School Based Program A. Rationale B. thrust c. objective II. THE YFC HS BASED STRUCTURE A. People in the HS Based Program B. The YFC HS Based Basic Structure C. The Full Blown Structure III. YFC HSB Activities A. High –O B. HPV Overnight C. Skills Training D. HighSchool High E. High School Conference III. YFC HSB CLUB A. Jumpstart B. People in the YFC Club C. YFC HSB Structure the club D. General Description of activities E. Fixed Club Activities F. Benchmarks of Growth of the YFC HSB Club IV. Planning for HSB Program A. Planning 101 B. Planning a Youth Camp C. Planning a General Assembly D. Planning a Special Project V. Appendices A. YFC HS Based Primer
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CFC Youth for Christ High School Based Manual
YFC High School Based Program
A. Rationale Many years ago, CFC Youth for Christ, then a parish/ community based organization, felt a calling to even more actively and deliberately reach out to the youth. As a result, the College/ Campus and High School Programs were established in several major high schools and campuses in Metro Manila, and many of those schools High School Clubs were blessed. Students grew in their love for God. Families were reunited. Lives were changed by the ever transforming, redeeming love of God. CFC Youth for Christ feels stronger God’s call to share this same love not only to its members but also to the whole school – that more may experience the life and growth that has made us better persons in accordance with the mission and vision of Youth for Christ and of the schools we’ve come to call our second home. In responding to this call, we find ourselves radically readjusting our structure and activities in such a way that the blessings we receive will be made available to the entire school population. YFC High School Based is one of the 5 major programs of YFC. CFC Youth for Christ
High School Based
Community Based
Campus Based TORCH
YCOM
YFC High School Based was made specifically to cater to the YFC’s and would be YFC’s in the high school level. CFC Youth for Christ believes that there’s need to evangelize the young from the High Schools because it is in these stages of their lives, wherein they’re foundations are crucial. Whatever they do in this age could make or break them as a person. B. Vision
FAMILIES IN THE HOLY SPIRIT RENEWING THE FACE OF THE EARTH Moved by the Holy Spirit, one with the Catholic Church, blessed to witness to Christ’s love and service, Couples for Christ is a united global community of family evangelizers that sets the world on fire with the fullness of God’s transforming love
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C. Mission
BUILDING THE CHURCH OF THE HOME AND THE CHURCH OF THE POOR We are Couples for Christ. We are committed to live in God’s righteousness and holiness, evangelizing people through a life of love and service; we shall work for the renewal of families that will serve God and build generations of Christian leaders; and, we shall pursue Total Christian Liberation through social justice, respect for life, and work with the poor. D. Thrust
“Bring God’s High to the Schools” E. THE YFC HSB ANCHOR VERSE and OBJECTIVES Do not let anyone look down on you because you are young, but set an example to the believers in Christ in speech, conduct, love, faith and purity (1Tim 4:12) 1. Introduce YFC as an alternative peer environment for the high school students. 2. Build and train student leaders who will lead YFC and witness the Christian life to their peers. 3. Provide sustainable, fun, and meaningful activities within the school to help members grow in their Christian and personal life and service to God. Link the School-Based program with other high schools and universities with YFC presence for the members to appreciate and be inspired by their YFC brothers and sisters and for the members to be supported by college YFC the moment they graduate from high school into college. Involve parents and faculty in the spiritual growth of the club members. 4. Invite the members to a deeper relationship with Christ and challenge them to love, honor, and serve God, their family, their brothers and sisters in YFC, their school, and their country
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CFC Youth for Christ High School Based Manual
YFC High School Based Structure
A. The People in the High School Based program In establishing a High School Based in your area, it is important to identify first who are the key players or people that ensures the proper procedures in establishing a HSB program is followed. 1. YFC High School Based Sector/ Provincial / National Program Coordinator
Appointed by CFC with the recommendation of the PCC / OSCC. Reports directly to the YFC Provincial / Overall Sector Coordinator Oversees the implementation of the program Together with the HSB Sector Program Youth Head, the High School Based Sector Couple Coordinators recommends the HPV for the schools
2. YFC High School Based Sector/Provincial / National Program Youth Head Appointed by the YFC PCC and PYH / OSCC and OSYH upon the recommendation of the High School Program Heads. Oversees, trains, encourages & witnesses to the High School Program Volunteers (HPV) regarding the program. Recommends High School Program Volunteers to the YFC High School Based Program Couple Coordinators. Reports to Full-time workers and Mission Volunteers in his/her area regarding status and progress of schools in his sectors. Cascades program direction directly to the Highschool Area heads/HPVs 3. High School Program Volunteer (HPV)
Is a YFC college student, preferably an alumnus of the school. Guides and leads the core group in planning and implementing High School program. Visits the schools to guide, inspire and build up the core group and the club members in accordance with the mission and vision of the CFC Youth for Christ and the school. Appointed by the HSB Sector Couple Coordinator upon the recommendation of the HSB Sector Program Head Pastoral support under the YFC HSB Sector Couple Coordinator and YFC HSB Sector Program Head
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Reports progress of his/her school to the YFC HSB Sector Program Head Cascades the program direction to the YFC School Core Group.
4. YFC High School Based Full Time Worker / Mission Volunteer o o o o o o o o
May be Present when starting the high school based program in a particular school Serves as a member of the think tank for the program – initiating, planning, and implementation of provincial/metro manila wide high school events. Part of the service team during provincial/metro manila wide high school events. Monitors and tracks the progress of all schools in his/her area. Cascades direction of program to the program sector couple coordinators and sector youth heads. Reports progress of his/her area to the YFC International Program Head. May be present during service meetings or households under his/her area Facilitates training for all the people involved in the HSB.
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B. THE BASIC YFC HSB STRUCTURE The Basic YFC HSB Structure
HSB Program FTW/MV
Provincial Program CC / Sector Program CC
HSB Program Youth Heads
HPV School
This is the Basic YFC HSB Structure. This means that: 1) Every area starts with having a Program Couple Coordinator and Youth Head Counterpart as the head of the YFC HS Based Program in the area. 2) The YFC HS Based program develops and grows in its structure when schools are added in the area. 3) In this setting, the HPVs attend their upper households with the provincial/ sector Couple Coordinator in their area. 4) The HPVs conduct lower households with the YFC Club President (Pres.), and YFC VP of Internal Affairs (VP-IA).
The brother’s household is composed of all YFC Club Presidents of Co-Ed, and YFC Club Presidents of all-boys schools, headed by an appointed HPV brother. The sister’s household is composed of all VP-IAs, and YFC Club Presidents of all-girls schools.
5) Households must be composed of: Three YFC HS Club Presidents and their EVPs for brothers ( Three VP-IAs or YFC Club Presidents of all-girls schools. NOTE: Groupings of households depend on the area of proximity between schools.
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6) The HS Based Program Couple Coordinator and Youth head may conduct coordination meetings with the HPVs in its areas to coordinate, plan growth of the program in their area, and collect status reports. ACCOMMODATING THE GROWTH OF THE PROGRAM As evangelization continues to thrive in the area, the area might go through certain difficulties in order to handle its growth. Issues like lack of manpower in leading the schools, and geographical location of schools may arise as a provice/sector begins to increase in its number of schools. As this happens, the sector/province may consider handling the program through the following: 7) The province/sector may now appoint a Highschool Area Couple Coordinator and Youth Head within its structure to handle at least five (5) schools. 8) Assigning of Highschool Area Couple Coordinators and Youth Heads may arise due to the following needs: A sector/province reaches more than 10 schools, thus, being too much for the Sector/Provincial HS Couple Coordinator and its Youth Head to handle. A sector/province has schools that are difficult to reach in terms of its geographical location thus needing to appoint a person that is closer to that area. 9) The High School Base Area Coordinator and Youth Head1 have the following roles and responsibilities:
Reports directly to the YFC HSB Sector Program head. Cascades program direction to HPVs in his/her area. Monitors and tracks progress of schools in his/her area. Conduct lower households with the HPVs in their area Collect and consolidate all reports and updates with regard to its status in the school Conduct values formation to the ANCOP scholars
10) In this setting, the Higschool Area Couple Coordinators and Youth Heads conduct lower households with the HPVs in their area, while they attend their upper households with the Provincial Program CC/Sector Program CC.
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An HSB Area Coordinator and Youth Head are assigned given the following provisions. A) proximity of schools and B) Number of schools – when area exceeds 10 schools.
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NOTE: For HSB Area Youth Heads who are appointed due to proximity concerns, they may attend the household in the nearest chapter of the Community Based program. 11) The brother HPVs continue to have lower households with the Presidents and EVPs in the area, while sister HPVs have lower households with the VPIAs in the area, presidents of all girls schools and evps, NOTE: In cases that there is no brother or sister HPV to handle a household in an area, the Highschool Area Couple Coordinator and Youth Head handle the specific household needed (whether brother or sister).
THE FULL BLOWN STRUCTURE Provincial Program CC / Sector Program CC
HSB Program FTW/MV
HSB Program Youth Heads
HSB Area CC/YH
HSB Area CC/YH
HSB Area CC/YH
HPV
HPV
HPV
HPV
HPV
HPV
HPV
HPV
HPV
HPV
HPV
School
School
School
School
School
School
School
School
School
School
School
1. VP Internal Affairs of Co Ed schools who are usually sisters shall join the household as well provided that their school is close in terms of proximity. VP-IA of all girl/boy school need not attend the said household. (Fig. 13) Fig.13
Pres
High School Program Volunteer (sister/brother)
EVP
Pres
EVP
Pres
EVP
VP-IA
Co Ed Schools
EVP
EVP
EVP
EVP
EVP
EVP
Pres
Pres
Pres
Pres
Pres
Pres
Pres
EVP
EVP
EVP
EVP
EVP
EVP
EVP
EVP
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YFC High School Based Activities
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YFC High School Based Club Jumpstarting YFC High School Based in the Schools STEP ONE: GATHER INFORMATION ABOUT THE SCHOOL
Identify YFC members in the school This allows us to have more manpower in opening up the school. These YFC members may be potential officers for the recognized group. Determine the type of school (public/private/sectarian/and non-sectarian) in order to determine the type of approach and strategy in approaching the school. Determine the demographic of the students in the school (general information on the kinds of students and youth) Know the key persons in the school (administration, principal, department that handles all recognized groups) in order to assist us in entering the school through the proper process. This is to be done 2 months before step two.
STEP TWO:
PLAN YOUR COURSE OF ACTION
Identify key people that will help you as you open the school. a) Alumni members of the school b) Possible members of your Highschool Support Group (HSG) c) A community member who is currently part of the school(CFC,SFC,YFC.) Gather your HSG and train them on the basics of YFC HSB. Get in touch with community members who are working in the school, or alumni members in order to help you get more information or endorsement to the school. Prepare all the necessary materials for the presentation a) YFC primer b) Proposal letter c) Endorsement letter (from parish, Dep-Ed, or community members that are part of the school) if needed
STEP THREE:
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SUBMIT A PROPOSAL
Set an appointment with the school administration for the YFC Presentation – this may be done by the HPV, High School Based Program Head, Couple Coordinator or any other person who has contact with the school administration. This should be done at the very start of the school-year, or even before school starts; so that the administration will have enough time to go over the materials and incorporate YFC into the school structure. If this is done in the middle of the school-year, the administration will usually ask to be followed up at a later time and request us to come back the following year.
The High School Based Program Head, High School Based Couple Coordinator and HPV meet with the administration and explain the purpose of the YFC. They request permission to gather YFC members in the school and make YFC an official recognized group.
The following materials should accompany the presentation: a) Sample Presentation Letter (See Appendices) b) YFC High School Presentation Kit (See Appendices)
After meeting with the administration, ALWAYS TAKE NOTE OF THE FOLLOWING in order for us to consistently follow up on the school’s response. a) Contact persons within school administration b) Names of school principal, probable club moderator c) Telephone number and e-mail address (if any) of the school d) Schedule of next appointment STEP FOUR:(if any)
STRATEGIZE WITH YOUR HIGHSCHOOL SUPPORT GROUP
Gather possible members. a) Start gathering the existing YFC members in the school, if any. These members can help us in setting up the recognized group. Gather them and give a short exhortation talk about exciting them to serve in YFC HSB.
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b) If there are no existing YFC members, ask permission to do room-to-room invitation. NOTE: Make sure to get all the contact numbers of the possible members. There are cases in which schools give already a number of your possible members, in which case gathering possible members is not needed.
Plan for the Youth Camp a) Determine the number of possible members. b) Plan your youth camp (refer to planning youth camp for HS based)
Plan for upcoming activities after the youth camp a) Possible officers for the organization b) Schedule and implementation of three month training c) Three month plan for general assemblies and household
STEP FIVE:
FORM YOUR CORE GROUP AND PLAN FOR THE ACTIVITIES OF YOUR SCHOOL
The HPV, the HSPH and the HSCC discern for a core group composed of the following positions: President Vice President external(VP ex) Vice President for Internal Affairs (VP-IA) Vice President for Special Projects (VP-SP) Vice President for Evangelization (VP-E) Batch Representatives ***For the roles and responsibilities of each position, please refer to the previous section (containing structure of YFC High School-Based).
After each position has been filled with the chosen YFC leader, the other members in the YFC club will choose their respective committees. All club members should fall under a committee. Ideally, all members in the same committee form one household.
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The HPV and the core group then plan the program of activities for the school year. Plans for the whole year should be broken down into monthly / weekly plans. You may refer to the following sections in this manual: Planning 101 The High School Based Pastoral Formation Track Planning A General Assembly Planning A Youth Camp Planning A Special Project There should be at least two youth camps in the plans. The plans should be in line with the YFC National Calendar of Activities (e.g. International Leaders’ Conference, CFC Anniversary) They should be scheduled around the activities of the school. IT IS BETTER TO CONSULT THE MODERATOR WHEN PLANNING so as to avoid any conflict. Is a teacher in-charge of the club assigned by the school. Guides the core group and members in following the rules and regulations of the school. He/ she makes sure that the activities are not in conflict with school activities schedule. Grades the club members according to performance and participation in the activities/ projects of the club.
President
Must be a brother when school is co-ed. Rallies the club and makes sure that the members remain focused on the vision and programs of the club. This is done to uplift the lives of the student body by effecting personal renewal among the students, and in effect the whole school. Oversees the Conceptualization of all club activities together with the High School Program Volunteer. Reports to and coordinates with the High School Program Volunteer. Part of the YFC school core group.
Executive Vice President (EVP)
Is the assistant to the President and is in-training to become the successor to the current president. Must be a brother when school is co-ed. Makes sure that the plans are in line with the mission and vision of the school. Is President in training for the succeeding year.
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Vice President for Evangelization (VP-E)
Must be a brother for co-ed schools. Responsible for the evangelization thrust of the school. Schedules and takes care of the needs of the youth camps and facilitators training for the school. Responsible for providing the service team, and helps identify resource speakers for the retreats and recollections requested by the school.
Vice President for Internal Affairs (VP-IA)
Must be a sister for co-ed schools. The VP-IA serves as the sister counter part of the President. Prepares logistical needs and materials, and identifies resource people for the club meetings and the different assemblies. Keeps the list of the members, checks attendance and keeps records of the minutes of the meetings. Monitors the progress of each YFC club member. (See attached Monitoring Sheet) Makes sure that documents are well kept.
Vice President for Special Projects (VP-SP)
Organizes and manages special projects for the school (social, pastoral, ecological). Identifies talents for dance, music ministry, and other related creative areas.
Batch Reps
Reports directly to VP Evange They serve as the main messengers for their respective batches. Assists in the implementation of the projects/activities of the Vice Presidents. In small schools, batch reps will hold the club meetings
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A.General Description of Activities Attraction This is the initial phase wherein the main goal is to attract and excite the youth to the Christian life. Activities in this phase are presented in the most exciting and relevant way. (e.g. High School High Party, Club selling, etc.) Formation Once they have responded to the invitation, the program aims to provide substance in the lives of each member and instill in them the values that they need for growth and development. (e.g. Three year formation track. Refer to Three year formation track manual) Empowerment Once sustained, they are empowered to be the ones “calling” their friends to Christ by witnessing their life to them. In this phase they receive leadership training, invitations to serve in camps and recollections, take on more responsible roles in YFC as a core group, or be invited to out-of-town mission trips.
Attraction n
Formation
Empowerment
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***The detailed descriptions and set examples of the aforementioned activities can be found in the Household and Chapter manuals, and the Three year formation track. The activities, however, need not be limited to those found in the manuals. F. FIXED ACTIVITIES 1. Club meetings These meetings will focus on strengthening and inspiring club members. It will be aimed at developing their holistic growth. It is also during this time that the households are held. (Refer to Household and Chapter manuals.) 2. YFC Youth Camp The youth camp is a regular two-day, two-night retreat, which explains basic Christian life principles in a youthful manner and initiates participants into a deeper and personal relationship with God (refer to YFC Youth Camp Manual and Section on Planning a Youth Camp) These weekend retreat camps will be open to all students and scheduled on a regular basis so that they do not conflict with school’s schedule. All club members must undergo the YFC youth camp in order to become a full-pledged YFC. 3. General Assemblies
General Assemblies are the regular gatherings of all YFCs in the school, whether they are club members or not.
Follow-up prayer assemblies will be offered to all students who have attended or wish to attend the retreat camps. These assemblies should be scheduled regularly. The assemblies are designed as a follow-up program to the camp in order to teach students how they can practically live out their faith in their everyday circumstances at home and in school.
4. Special Projects CFC Youth for Christ will sponsor projects/ activities that reflect the mission and vision of the school and Youth for Christ. These projects will fall under at least one of the following categories: a. SELF Discovery Camp Vocation Recollection- A whole day activity, which gives the YFC members a venue to appreciate the different vocations and God’s personal calling for them. It is given in a YFC member’s third year as a YFC. b. FAMILY LIFE
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Family Culture- It allows our YFC members to appreciate the different family cultures which are unique in every family and allows them to appreciate the entire family and the different personalities of the family members. Parent’s Honoring Night- This is a structured fellowship which allows the YFC members to have a venue to appreciate their parents and vocally honor them in front of others. BEST Weekend- This activity reinforces the YFC’s role in the family as he/she enters into a camp with his/her father/mother. It is a great venue for bonding and sharing between the father and his son and between the mother and her daughter.
c. COMMUNITY LIFE Covenant Orientation 100% Free- It is all in all encouraging the YFC into aiming and advocating to live a life free from the bondage of sin and the lures of the world. Church and Sacraments- A venue for the YFC to appreciate more our faith through our relationship with the bigger Catholic Church. d. SOCIETY Youth Power- It focuses on YFCs response to the social dimension of the gospel, which is loving others, especially loving the poor as our expression of our love for God. Stake For the Nation- This pastoral formation stresses the highest calling of every YFC, which is being a student Youth Advocate- An activity for the YFC to actively make stands in society that will translate their Christian ideals and values and encourage them to actively pursue these stands.
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B. Benchmarks of Growth of a YFC HS Club A YFC High School Based Club is categorized into four stages. These are the levels of growth to where each school shall journey into. They are named Freshman, Sophomore, Junior and Senior.
1. Freshman – It is the first stage of YFC Club in a certain high school. It is called the attraction phase in the club’s level of empowerment. It can be defined by knowing their activities and indicators listed as follows. a. Formation of Core group – a Club President, Executive Vice President, VP-Internal Affairs, VP-Special Project and a VP-Evangelization is appointed. b. Core group is formed and is assigned their household groups. c. Gathering – an avenue where we gather the list of the names of all YFC’s studying in the school where YFC has just been opened. d. Recruitment – is where we try to enlist prospective club members. e. Basic Activities – group prayer, group meetings and worship. f. Club meeting – the official gathering of all YFC club members. g. The Core Group is assigned as household head for the recruited members. After the club sign up, all new members will be assigned to a certain HH Head which comes from the Core group.
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The Functional structure of a Freshman HS Club Fig.1
PRINCIPAL HPV Student Activity Center
Moderator
President Executive Vice Presidents
VP Special Projects
VP Internal Affairs
VP Evangelization
YFC Club Members (composed of both YFC and Non-YFC) * Household placements of the YFCs in a Freshman level YFC Club. a. The club President is the household head of the EVP, VP-Evangelization and the VP-Special Projects. (Fig. 2) b. The VP Internal Affairs is the household head of all core group who are sisters and of all the members. (Fig. 3) c. For all exclusive school for girls/boys, the President is the household head of all the Core group members, while the EVP and the VP’s are assigned as household head of the members. (Fig.4)
VP Internal Affairs
President EVP
VP - Evangelization
VP - SP
All Sisters who are part of the Core Group
Fig. 2 Fig. 3
President EVP
VP - Evange
VP - IA
Fig. 4
Members
VP - SP
All Club Members who are sister
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2. Sophomore – Is the second stage of YFC Club in a certain school. It can be defined by knowing their activities and indicators listed as follows. a. A batch representative is assigned per year level. b. First youth Camp held and organized in the school . c. Number of Household groupings increases. d. Covenant Orientation is conducted. e. Basic Trainings are conducted. - This is how a Sophomore HS Club structure looks like. (Fig.5) PRINCIPAL HPV Student Activity Center
Moderator
President Executive Vice Presidents
VP Special Projects
Fig. 5
VP Internal Affairs
VP Evangelization
Batch Representative
Batch Representative
Batch Representative
Batch Representative
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YFC Club Members (composed of both YFC and Non-YFC)
Household placements of the YFCs in a Sophomore level YFC Club. a. The club President is the household head of the VP-Evangelization, VPSpecial Projects and the Batch Representatives of the older year levels. (Fig. 6) b. The EVP separates from the pastoral care of the President and is assigned as household head of the Batch Representatives of the younger year level. (Fig.7) c. The VP –IA remains as Household head of all sisters in the core group, batch representatives and/or members. (Fig.8) d. VP – SP, VP- Evangelization and Batch Representatives are assigned as household head of the general membership. (Fig.9) e. In Co Ed schools where there are cases that all the VP’s and Batch Representatives are all brother, the Core Group with the guidance of the HPV shall select a mature sister who will be assigned as Household head to the female members of the club and vice versa. f. For all exclusive school for girls/boys, The President is the household head of all the core group members and the Batch representatives. And the batch representatives are assigned as household head to the general membership.
President VP - Evange eeEvange
VP-SP
EVP
Older Batch Reps
Fig. 7
Fig. 6
VP Internal Affairs All Sisters who are part of the Core Group
Fig. 8
Younger Batch Reps
Batch Reps and/or Club Members who are sisters
VP-SP
VP-E
All Club Members
Fig. 9
Batch Reps
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3. Junior – Is the third stage of YFC Club in a certain school. It can be defined by knowing their activities and indicators listed as follows. a. Regular Youth camps are being conducted within a school year. b. Regular Club Meeting c. Regular General Assemblies d. The functional structure of the Junior stage YFC Club is the same as the Sophomore stage. e. The household grouping increases. And because of the expected increase in number of members, the core group with the guidance of the HPV assigns someone from the general membership to become a household head. In choosing a household head, it is important to take note of the maturity, availability and seniority of the person being considered.
Household placements of the YFCs in a Junior level YFC Club. a. The club President is the household head of the VP-Evangelization, VPSpecial Projects, Batch Representatives and Household Heads of the older year levels. (Fig. 10) b. The EVP is the household head of the Batch Representatives and Household Heads of the younger year level. (Fig.11) c. The VP –IA is the Household Head of all sisters in the core group, batch representatives and Household Heads. (Fig.12) d. VP – SP, VP- Evangelization, Batch Representatives and additional Household Heads are assigned as household head of the general membership. (Fig.13) e. In Co Ed schools where there are cases that all the VP’s and Batch Representatives are all brother, the Core Group with the guidance of the HPV shall select a mature sister who will be assigned as Household head to the female members of the club and vice versa. f. For all exclusive school for girls/boys, The President is the household head of all the VP-Evangelization, VP-IA, VP-SP and Batch representatives of the older year level. The EVP is now separated from the household of the President and is now assigned as Household Head of the younger batch representatives and new Household Heads. President
VP - Evange eeEvange
Fig. 10
VP-SP
Older Batch Reps
VP Internal Affairs
EVP Older House hold Heads
Younger Batch Reps
Fig. 11
Fig.13
Younger Batch Reps
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Fig. 12
All Sisters who are part of the Core Group
Batch Reps who are sisters
Sister House Hold Head
VP-SP
VP-E
Batch Reps
Household Heads
All Club Members
4. Senior – Is the full grown stage of YFC Club in a certain school. It can be defined by knowing their activities and indicators listed as follows. a. The club is proactive in its involvement in school activities (Sponsor masses, Family day activities, etc.) b. Functional structure and Household placements of the YFCs in a Senior Level YFC Club is the same as that of the Junior Stage.
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Planning the YFC HS Based Program A. Planning 101 This section gives a detailed description of the planning process of a YFC high school club. Planning should be conducted by the Sector Coordinator together with the Program Head and HPV, and the Club Moderator must be present in the planning. The Fulltime Worker and/or the Mission Volunteer may be invited to oversee the planning session as well.
Objectives :
To plan for the activities of the YFC Club for the school year. To strengthen the working relationship To properly Coordinate and plot activities in the school. To plot the complete schedule of activities for the school year such as youth camps, special projects, general assemblies, club meetings and others.
Schedule at least 2 youth camps within the school year. (refer to Section VI: Planning a Youth Camp)
Plan at least 2 special projects within the school year. (refer to Section VII: Planning a Special Project)
Organize a general assembly for all YFC members in the school at least once a month. (refer to Section V: Planning a General l)
Plan weekly club meeting activities. (refer to Section IV: Pastoral Track or Chapter Assemblies manual) III-B. How To Plan:
STEP 1: Schedule and Gather for a Planning Session.
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Planning should be done before the start of the school year. It is ideal to start the planning with a recollection in order to set the tone of the planning. The Planning should consider the school activities for the year.
STEP 2: Enumerate and Present the general YFC Activities for the Year Before the scheduled planning, the Program Head should coordinate with the Full Time Worker and/or the Mission Volunteers for the schedules of the overall YFC activities for the year as set by the YFC Council and program heads. The Program Head should present those activities during the planning.
STEP 3: Plot all Important Schedules in a Calendar of Activities Sector Coordinators must prepare a monthly calendar of activities to be filled in with the possible YFC HSB activities for the year. Plotting of all important schedules is vital in order to avoid conflicts (e.g. YFC-ILC, Kasangga Assemblies, Officers Assemblies, exams, school holidays, etc.)
STEP 4: Strategize for the specific activities for the School year. Plan a special project, youth camp schedules, general assemblies and other activities. The HPV together with the Club Moderator and President will work together for the implementation of all planned activities. The HPV and the Club President together with the moderator should conduct a monthly service meeting with the officers to strategize the implementation of the monthly activities.
Important! 1. There should be a turn-over of the incoming officers during the last few club meetings. 2. Moderator together with the HPV will discern for the officers for the next semester (around Feb-Mar)
III-C. Suggested Schedule: 8:00 - 8:30 am 8:30 - 9:00 9:00 - 9:30 9:30 - 10:30 10:30 - 11:30 11:30 - 12:30
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Arrival / Registration Worship Games / Ice Breaker Recollection Evaluation of Activities for the past year Lunch
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12:30 - 12:45 12:45 - 5:00 5:00 – 5:30
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Opening Prayer for afternoon session Planning Session Closing Prayer
Requirements for the Planning: LOGISTICS
This will serve as a checklist for the High School Couple Coordinator assigned in the school:
Venue (preferably a house/school) Registration (for needed information such as contact numbers and addresses) Food (Lunch) *Snacks are also encouraged
Materials for the Planning
Manila Papers Pens, Papers Masking Tape YFC Calendar of activities School calendar of activities
Guitar and songbooks for worship Camera (optional) - for documentation PLANNING HIGH SCHOOL BASED SECTOR PLANNING Team
Sector Youth heads- Prepares for and assists in the planning activity High School Based Couple Coordinator- Facilitates the planning Fulltime Workers- Overseas the planning and Helps in the preparation Mission Volunteers- Helps in the preparation
Attendees High school program volunteers SCHOOL PLANNING Team
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Club Moderator - coordinates school activities; provide schedule of activities. High School Program Volunteer a) Facilitates the planning session. a) takes care of all the logistical preparations b) coordinates with the Full Time Worker assigned in the school regarding program
President (Incoming and Outgoing) Special Projects- will be plotted during the Planning Worship Leader Music Ministry Game Masters Speaker Attendees Vice-President VP Internal Affairs VP Special Project VP evangelization Batch Reps THINGS TO BRING:
Bible / Scripture Guides Pen, Notebook Extra Snacks (Optional) TIPS:
Pray for the recollection beforehand. Ask God to speak. Although there is a proposed schedule of activities, allow the Lord to guide you in how you should go about this. Remember to take into consideration the needs and status of the YFC members in the school Consider your OWN school calendar: each school has specific needs Consider your members’ needs Pray, pray, pray. Encourage the officers/members to set a common prayer time before the actual recollection. Don’t forget to prepare letters of permission and waiver forms for the parents of the officers. The talk outlines are to be taken from YFC manuals Have fun!
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B. THE GENERAL ASSEMBLY (GA) General Assemblies are quarterly gatherings of all YFC members in the school including both club members and non-club members. This may also be a venue for NonClub YFC members within the school to observe the YFC culture.
OBJECTIVE:
The general assembly is aimed at reaching out to YFC members studying in the school but are not members of the official YFC Club. This ensures that the Non-Club YFC members will continue to receive the same teachings and nourishment as the other YFCs. This also allows them to interact with the other YFCs in the school. This will be a venue to inform and update the YFC members about the upcoming activities.
ELEMENTS: The General Assembly is composed of four parts: 1. Worship This is an important part of YFC culture that must be present in every GA. It allows the YFC members to come before the Lord together and set their hearts in the right spirit for the activity.
2. Fellowship Knowing that some YFC members in the school may not necessarily be part of the club, this element allows a member to experience a deeper bonding with the rest of the YFC Community. 3. Teaching Taken from the YFC Chapter Assembly Manual, the teaching, in the form of an activity or a talk, serves as a source of spiritual and emotional nourishment for each YFC member in the school. Speakers are preferably sector heads within the sector and other sectors as well.
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4. Group Sharing This allows YFC members and Non-Club YFC members to share their inputs and experiences regarding the General Assembly’s topic.
PLANNING FOR A GENERAL ASSEMBLY In planning for the General Assembly, it is suggested that the HPV holds a service meeting with the officers of the school to discuss the topic, as well as finalize the different needs before the General Assembly. The suggested format of the core group meeting is as follows: 5 minutes 30 minutes
5 minutes
I.
Opening Prayer Topic Discussion Assignment of Roles Discussion of Roles Final Details Closing Prayer
ROLES AND RESPONSIBILITIES OF EACH TEAM MEMBER
Committees Secretariat This team is in charge of all administrative duties for the assembly, from preparation of IDs and information sheets up to the reservation of the venue. The team should preferably come from the Internal Affairs committee, with the VP for Internal Affairs as the overseer. Along with the Physical Arrangement team, they should be the earliest to arrive and the last to leave.
Posters / Flyers
Room assignment
Registration forms/ Information
for inviting people to attend the General Assembly should contain details: the exact time and venue of the GA, contact persons should be attractive and attention-getting reservation for the venue should be done at least two weeks prior to the assembly the size of the room should be large enough to accommodate the expected no. of people should be complete with regard to members’ information e.g. Name, birthday, address, contact nos., e-mail addresses for the database/ checking of attendance
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sheets The Music Ministry The music ministry should be able to bring people closer to God through appropriate songs chosen by the worship leader. They should have practiced the songs days before the assembly. The members of the music ministry must always be ready to respond to the needs of the worship leader.
Songs
Song sheets/ Visual materials
Guitars and other instruments Singers
gathering songs: are usually fast songs that are meant to bring people together and prepare them for worship (specifically, it is encouraged to use original YFC songs). Usually these songs are not used in the worship proper. praise songs: are fast songs used to prepare the members’ hearts for worship – they are addressed to God and are usually in the first person. (e.g. Grateful) worship songs: are slow songs to be used in the worship. They are meant to bring the person to “the highest glory,” that is, in intimate worship of God. Again, these are addressed to God and are usually in the first person (e.g. Larger Than Life, I Give My All) reflection songs: are slow songs that are used after a talk or sharing or activity. These are not used in worship as they are meant to help the person reflect. They can be either in the first person or in the form of God speaking. (e.g. Hallehujah) activity / action songs: these are fast songs with actions or dance steps that are usually meant to liven the gathering; can also be used to gather people should be large enough for people at the back of the room to see should contain the correct lyrics, that are uniform with the lyrics that are sung in bigger YFC gatherings should be tuned and checked before the gathering there should be at least 2 guitars, in case the strings of one guitar breaks in the middle of a song should be focused on God and bringing people to Him through their singing, and not focused on allowing other people to see how well they sing should know the songs by heart, as much as possible
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The Logistics Team This team should be the first to arrive in the venue, and the last ones to leave (1 hour prior to the assembly, must be able to set-up the place, and be ready to fix the place up again after the assembly).
Chairs and tables
Sound system Venue Design
the chairs should be properly arranged; depending on the format requested for by the GA team leader – the arrangement should ensure the least distraction for the members. The chairs should face away from the doors and windows. the tables are for the registration team and is usually located at the entrance of the venue. should be large enough for the venue should be loud and clear enough for all should be in line with the theme or topic of the GA should help in creating a fun atmosphere need not be expensive – be creative! use old materials, etc.
PASTORAL FORMATION TEAM The Household Heads (HH) The Household Heads play an important role in the GAs as they are the ones responsible for inviting the people to the event. They should call their members a week before the assembly, and follow ups should be made 2 or 3 days before the event itself. They should also encourage YFC members who are not club members to attend.
The Household head should have the ff: Phone numbers of YFCs to call
List of household members’ classmates who are also YFC
to be able to contact the members and to make sure that they attend to invite them to attend
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The Speakers They are responsible for bringing across God’s message to the members. Therefore, proper discernment in choosing the appropriate talk for the assembly is important. (Pls. refer to Chapter Assembly Manual for the different talks)
Follow-ups and confirmation
This should be done by the GA team leader. The HPV may help in doing this.
The Worship Leader The worship leader must be a brother with a heart filled with love and service for his brothers and sisters. He must be a good witness of Christ, both in and out of the YFC Club and school. He must have the courage to lead the people in worship, to pray and sing in front of them, as well as speak God’s Word to them.
Note: For the first GAs of the year, it is suggested that the HPV of the school lead the worship and that the worship workshop takes place, so that the rest of the school body will be able to learn from him. After which, the President or the other officers should be able to lead the worship themselves.
The Worship Proper should include the ff: Exhortation
Songs
Set everyone’s heart for the workshop. Excite them of what is to happen. Site examples or stories that will help them focus on God’s greatness to our community, family, personal life, etc. should never begin with an apology; should be inspiring and uplifting should only last for 2-3 minutes the worship leader chooses the songs to be sung in the worship the songs must be in line with the topic for the day, as well as the exhortation and the prayers, so that the activity would become a seamless experience of God’s Word should coordinate with the Music Ministry
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II.
should compose of at least 2 praise songs and a worship song The order of the songs to be sung 2 fast song then one slow song
SUGGESTED FORMAT FOR THE GA Time Allocation
Activity
15 min
Service meeting Set-up for all committees Music ministry practice Gathering / Registration Teaching of Songs Worship
45 min
10 min
Talk with activity (Pls. refer to Chapter Assembly’s Manual) Sharing
5 min
Announcements / Closing Prayer
20 min after the GA
Clean-up / Service team meeting
1 hour before appointed time
15 min
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C. PLANNING THE YOUTH CAMP I.
OBJECTIVES:
II.
This will serve as a guide for the High School Based Program Sector Couple Coordinator, High School Based Program Youth Heads, High School Program Volunteer (HPV) and the officers to plan a Youth Camp for their YFC Club. To them understand the importance of a Youth Camp
TIMETABLE
(sample timetable attached)
In preparing timetable, keep in mind the following reminders:
III.
Ideally, planning a successful, stress-free Youth Camp should take at least two months. Service meetings should be scheduled alternating with regular household meetings. One service meeting should be scheduled after the camp for evaluation purposes. If possible, conduct an activity to attract and invite students to the youth camp. For further details, please refer to the both the Youth Camp Training Manual and Youth Camp Manual.
SERVICE TEAM ASSIGNMENTS: President serves as the Team Leader. VP for Internal Affairs serves as the assistant of the Team Leader and is the Admin of the Camp. As the Admin, she prepares the ff: - Pre Youth Camp reports - Youth Camp Proposal to the school - Letter to the Parents - Letter to Venue - Post Youth Camp report Executive Vice President and VP for Evangelization serve as the Camp Servants. Refer to the latest Youth Camp Manual for specific roles VP for Special Projects handles the creative aspect of the youth camp, from invitation to implementation. (e.g. Attraction Activity, promotions, games, enight, music ministry, etc.) Batch Representatives serves as the Secretariat Committee. They are supervised by the VP- IA. As Secretariat Committee, they are in-charge of the ff: - Registration Sheet - Youth Camp ID - Kits - Accommodations
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Batch Representatives, together with pre-identified household heads, serve as facilitators. Moderators, together with the HPVs, handle food and finance. (parent follow-ups) High School Program Sector Couple Coordinator will be in-charge of handling all concerns with the parents of the participants. They are to conduct the Parents’ Orientation. IV.
Timeline of Deliverables A. Week 1
Assign the Roles and Responsibilities Prepare letter to the school and parents Scout for possible venues Prepare for posters and invitations
B. Week 2 Assignment of service team members C. Week 3 Finalize Venue Submit letters to school administration for approval Finalize Theme D. Week 4 Start of promotions Youth Camp Training and confession of service team E.Week 5 Finalize logistical requirements Invite speakers, guests and priest Finalize the program Initial list of participants
F. Week 6 Final list of speakers, guests and priest; submit to administration Parent’s Orientation
G. Week 7 Finalize all details for all committees
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H. Week 8 Final list of participants and discussion groups Double-check all deliverables I. Week 9 Youth Camp Proper J. Week 10 Youth Camp evaluation Submission of Youth Camp report K. Week 11 Welcoming activity for new YFCs Frequency of service team meetings will depend on the discretion of the Team Leader, moderator and HPV.
YOUTH CAMP SCHEDULE OF ACTIVITIES (recommended 3-day format) DAY 1
5:00 - 5:30 PM 5:30 - 6:30
-
6:30 - 6:45
-
6:45 - 7:00
-
7:00 - 8:00 8:00 - 8:30
-
8:30 - 8:35 8:35 - 8:45 8:45 - 9:25 9:25 - 9:55 9:55 - 10:00 10:00 - 11:00 11:00
-
Service team meeting Arrival of Participants Registration Gathering of Participants Teaching of Songs Orientation of Participants Orientation of Parents Dinner Gathering of Participants Teaching of Songs Opening Prayer Energizer / Games TALK 1 – GOD’S LOVE AND HIS PLAN FOR US Discussion Groups Announcements Informal Fellowship Lights Out
6:20 - 7:00 AM 7:00 - 8:00 8:00 - 8:30
-
Wake Up Call Breakfast Gathering of Participants
DAY 2
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8:30 - 9:00 9:00 - 9:30 9:30 - 10:00 10:00 - 10:30 10:30 - 11:15
-
11:15 - 12:00NN 12:00 - 1:00 PM 1:00 - 2:00
-
2:00 - 4:00 4:00 - 5:00
-
5:30 - 6:30 6:30 - 7:30 7:30 - 8:00 8:00 - 8:45
-
8:45 - 9:00 9:00 - 10:00 10:00 - 10:15 10:15 - 10:30 10:30 - 11:00 11:00
-
DAY 3 7:00 - 8:00 8:00 - 8:30
-
8:30 - 8:45 8:45 - 9:25 9:25 - 10:00 10:00 - 11:00 11:00AM - 12:00NN
-
12:00 NN
-
Opening Song / Prayer TALK 2 – WHO IS JESUS CHRIST TO ME? Discussion Groups Break Gathering of Participants Teaching of Songs TALK 3 – REPENTANCE, FAITH, HEALING AND FORGIVENESS Activity LUNCH One to One Confession Workshops Rest Preparation for Baptism Team Meeting Dinner Gathering of Participants TALK 4 – RECEIVING GOD’S GIFT: THE POWER OF THE HOLY SPIRIT Commitment to Christ Ceremony Pray-Over Session Group Worship Closing Exhortation Preparation for Party Party
Breakfast Gathering Teaching of Songs Worship TALK 5 – GROWTH IN THE SPIRIT Parents Forum MASS Sharings Closing Lunch
ALTERNATIVE SCHEDULE (optional, depends on the venue / administration requirements)
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DAY 1
7:00 - 7:30 AM7:30 - 8:00 8:00 - 9:00 9:00 - 9:15 9:15 - 9:30
Worship (by service team) Service Team Meeting Arrival of Participants / Registration Gathering of participants / Teaching of songs Orientation of participants (by team leader) Orientation of parents (by couple coordinator) 9:30 - 9:35 Opening Prayer 9:35 - 9:45 Energizer / Games 9:45 - 10:25 TALK 1 – GOD’S LOVE AND HIS PLAN FOR US 10:25 - 10:55 Discussion Groups 10:55 - 11:00 Announcements / Closing Song 11:00 - 12:00 Lunch 12:00 - 12:30 PM Gathering of Participants Opening Song / Prayer 12:30 - 1:10 TALK 2 – WHO IS JESUS CHRIST TO ME? 1:10 - 1:40 Discussion Groups 1:40 - 2:10 TALK 3 – REPENTANCE, FAITH, HEALING AND FORGIVENESS 2:10 - 4:00 One to One Confession 4:00 - 6:00 Workshops 6:00 - 6:30 Rest / Preparation for Baptism 6:00 - 6:30 Team Meeting 6:30 - 7:30 Dinner 7:30 - 8:00 Gathering of Participants 8:00 - 8:45 TALK 4 – RECEIVING GOD’S GIFT: THE POWER OF THE HOLY SPIRIT 8:45 - 9:00 Commitment to Christ Ceremony 9:00 - 11:00 Pray-Over Session 11:00 - 11:15 Group Worship 11:15 - 11:30 Closing Exhortation 11:30 -12:00 Preparation for Party 12:00 Party DAY 2 7:00 - 8:00AM 8:00 - 8:30AM
-
8:30 - 8:45AM 8:45 - 9:25AM 9:25 - 10:00AM 10:00 - 11:00AM
-
Breakfast Gathering Teaching of Songs Worship TALK 5 – GROWTH IN THE SPIRIT Parents Forum MASS
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11:00AM - 12:00NN 12:00NN
-
Sharings Closing Lunch
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GOAL: To attract And Ensure potential camp participants And potential service team Members
Week 1st Week:
2nd Week:
SUMMARY of the GENERAL ACTIVITIES regarding THE YOUTH CAMP (TIME TABLE) Activity Description Notes 1st Service I. Finalization of the Youth Camp Date meeting II. Formation of the Team: * Physical Set-up team, Game A. Technical Group masters, documentation team a. Team Leaders (2) can be assigned to any of the b. Camp Servants (2) service team* c. Registration Committee/Finance/ Food Committee (4) * The Club Moderator should d. Mass/Confession/Choir Committee (2) be present in the Initial B. Pastoral Group service meeting and at least a. PIC and Team Leaders for speaker/sharers (1) 2 other service meetings b. Facilitators (1 per 5-6 paticipants) during the preparation for the c. Music Ministry Head (at least 2) camp* III. Presentation of the Time Table IV. Set goals for the Camp & for the next Svc. Meeting. A. Scout for Possible Venues B. Preparation of Letter to the Parents and Admin V. Set Common Prayer Time and Fasting Promotion Week
3rd Week:
General Assembly
4th Week:
Youth Camp Training
I. Preparation of Posters II. Room to Room invitation III. Distribution of Letters IV. Pre-Enlistment of possible participants I. To Introduce The Youth Camp II. To Attract and Invite potential participants III. To Introduce The YFC Culture I. To prepare and equip the Service Team with the Necessary skills needed for the camp (See Youth Camp Training Manual)
* It is advised to post posters per classroom *Prepare pre-enlistment sheets per classroom
*You can also have a short service meeting after the training
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GOAL: To Equip the Service Team of the camp
Week 5th Week: 6th Week:
7th Week: 8th Week:
The CAMP 9th Week: And Finalization 10th of the Week: camp concerns 11th Week: 12th Week:
Evaluation of the Youth Camp
13th Week:
SUMMARY of the GENERAL ACTIVITIES regarding THE YOUTH CAMP (TIME TABLE) Activity Description Notes 2nd Service I. Updates with regards to the Camp Meeting House Hold II. To Prepare the Facilitators on how to handle their Leaders future members Training (See House Hold Leaders Training Manual) General I. To confirm and hype up the possible participants and Assembly the team of the camp Workshop I. Worship Workshop 3rd Service II. Tongues Workshop Meeting Team I. To build the relationship of the team Building II. To build confidence in working with the other members of the team Parents Orientation
I. To Orient the parents about the camp
4th Service Meeting
I. Final Discussion of Youth Camp Concerns
* Should be conducted by the Couple Coordinators * have sharers for the orientation (optional)
The Youth Camp Evaluation Meeting 5th Service Meeting
II. Completion of Youth Camp Report III. Evaluation of the Youth Camp
* Youth Camp Report should be submitted to the CFC Center of redemption of YFC Covenant ID
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YOUTH CAMP PREPARATION TIMETABLE WK 1
A. ACTIVITIES / MEETINGS Household meeting Service meeting *Recollection Tongues workshop *Youth camp training Evaluation B. RESPONSIBILITIES VP-EVANG. Venue Letter for the school Letter for the parents Production / Set-up Posters Invitations TEAM LEADER Orientation of the whole club Formation of the team Scout for speakers / sharers & workshop heads Identify facilitators Follow Up preparations
CAMP SERVANTS Venue Preparations REGISTRATION Reg / Info. Sheets IDs PHYSICAL SET-UP / DECORATIONS Concept Decorations GAME MASTERS Prepare line up of
WK 2
WK 3
WK 4
WK 5
WK 6
WK 7
WK 8
YOUTH CAMP
WK 9
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games FOOD Coordinate with Camp Servant MASS / CONFESSION Look for a priest Coordinate with Music Min re: Mass songs PARTY COORDINATOR Program / Theme Decorations
FINANCE
Budget
MUSIC MINISTRY Prepare line up of songs Prepare songsheets Practice WORKSHOPS Coordinate with team leader re: workshop heads Follow up / coordinate with workshop heads
Note: *RECOLLECTION The purpose of this activity is to prepare the team for the youth camp. It is important for the team to understand the pastoral side of the camp even before preparing the technical aspect of the camp. Talks on servanthood will be given. This will also serve as an opportunity for the team to bond and to grow in their relationship. Schedule: Half-day (1-5pm) /Overnight (8pm – 12mn) *YOUTH CAMP TRAINING Goals: 1. Help the service team come to a better understanding of the Youth Camp. 2. To train the team to effectively serve in the Youth Camp as facilitators, camp servants, team leaders, etc.
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3. Help consolidate youth camp service teams in preparation for upcoming youth camps. Resource Persons: 1. Youth team head 2. Worship leader 3. Music Ministry 4. Service Team (seat arrangements, registration, food committee, etc.) 5. Speaker for each talk
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TEMPLATE LETTER TO THE SCHOOL ADMINISTRATION (Date) (Name of Principal) High School Department (Name of School) Dear Madam/Sir, Christ’s Peace be with you! CFC Youth For Christ (YFC), an official club of your school, will be conducting a Youth Camp scheduled on (date) in (venue). The Youth Camp is the entry point to the CFC Youth For Christ Club in your school. It is an experience, which will afford your students the opportunity to know Jesus Christ in a personal way and build Christian friendships with other young adults in your High School as well as other High Schools in Metro Manila. In line with this, we would like to seek permission from your good office to allow your students who are YFC members and those who also would like to be part of YFC, to attend the said event. The camp fee of (amount) will cover complete food and lodging and camp materials. Please see attachment for camp schedule of activities. Thank you and God Bless! Yours in Christ,
High School Program Volunteer / Full-Time Mission Worker Youth For Christ Noted by:
Conforme:
High School Based Program Couple Coordinator/
SCHOOL ADMINSTRATION
High School Based Provincial Couple Coordinator Youth For Christ
(if necessary)
*signatories would depend on school requirements
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SAMPLE LETTER TO THE PARENTS (Date) Dear (Name of Parents), Christ’s Peace be with you! Your child has been invited to a Youth Camp scheduled on (date) to be held at the (venue). The Youth Camp is the entry point to the CFC Youth For Christ (YFC) program of Couples For Christ. It is an experience, which will afford your child the opportunity to know Jesus Christ in a personal way and build Christian friendships with other young adults from different High Schools. This will be achieved through a program consisting of talks and sharing by young adults as well as fun-filled activities utilizing the talents and skills of the participants. The success of this program largely depends on your involvement especially after the camp. In this regard, we would like to share with you and the other parents more features of the YFC program through the parent’s orientation scheduled on (date and time) to be held at the youth camp venue. Please see attached camp schedule of activities. The camp fee of (amount) will cover complete board and lodging and camp materials. Please let us know if there are any financial constraints, so we can make arrangements for your child ahead of time. Your children are enjoined to bring clothing provisions good for two nights and two days. Also, if desired, your children may bring additional snacks. Kindly accomplish the attached reply form so that we can include your child in the list of participants. We are looking forward to seeing you and your child(ren) at the camp. Thank you and God Bless! Yours in Christ,
High School Program Volunteer / Full-Time Mission Worker Youth For Christ Noted by:
Approved by:
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High School Based Program Couple Coordinator/
SCHOOL ADMINSTRATION
High School Based Provincial Couple Coordinator Youth For Christ
(if necessary)
Please be reminded to bring the following: 1. 2. 3. 4. 5.
Registration Fee Clothes for Three Days Party clothes for Saturday night Toiletries Insect Repellant
6. Flashlight 7. Stationery 8. Pen and Paper 9. Bible 10. Extra Snacks ( Optional )
(Note: You may include a sketch of the venue if necessary)
--------------------------------------------------------------------------------------------------------
REPLY SLIP _______ Yes, I am allowing my son / daughter to participate in the Youth Camp _______ Sorry, I am not allowing my son / daughter to participate in the Youth Camp
NAME OF CHILDREN
CONTACT NUMBER
AGE
1. ______________________
_______________
_________
2. ______________________
_______________
_________
3. ______________________
_______________
_________
________________________________________ Parent’s Signature over Printed Name
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SAMPLE BUDGET YFC YOUTH CAMP DATE: VENUE: FINANCIAL REPORT RECEIPTS Registration Fee (P350/head) Registration Fee (P200/head) Mass Collection
14,000.00 Maximum of 40 participants 5,400.00 *total 30 Service Team members 1,500.00
TOTAL RECEIPTS
20,900.00
EXPENSES Venue (food / accommodation) Sound System Materials Transportation Stipend - Priest Miscellaneous
17,500.00 250 fee for 70pax 5,000.00 500.00 1,000.00 1,000.00 500 for confession, 500 for mass 1,000.00 other unforeseen expenses
TOTAL EXPENSES
40,250.00
TOTAL INCOME
Remarks
1,650.00
*fee for Service Team can be optional or can vary depending on the financial requirement
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SAMPLE YOUTH CAMP REPORT
YFC HIGHSCHOOL MEGACAMP Date
:
Venue :
_________________ _________________
A. SERVICE TEAM: Team Leader Assistant Team Leader Camp Servants Couple Coordinator Secretariat Logistics Music Ministry Game Masters : Mass / Confession E-night
: : : : : :
(President) (VP for Internal Affairs) (Executive VP and VP for Evangelization) (Couple Coordinators) (c/o Batch Representatives) (c/o VP for Evangelization) : (c/o VP for Special Projects) (c/o VP for Special Projects) : (c/o VP for Evangelization) : (c/o VP for Special Projects)
B.SPEAKERS / SHARERS: (remove all names) Talk 1
:
God’s Love and His Plan For Us
Speaker : ____________ Sharers : ____________ Reflection Song: __________ Talk 2
:
Who Is Jesus Christ To Me?
Creative : Speaker : Sharers :
____________ ____________ ____________ ____________ Reflection Song : __________ Talk 3
:
Repentance, Faith, Healing, & Forgiveness
Speaker : ____________ Reflection Song : __________ Talk 4
:
Receiving God’s Gift: The Power Of The Holy Spirit
Speaker : Talk 5
:
____________
Growing In The Spirit
Speaker : ____________ Reflection Song : __________
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C. FACILITATORS:
BROTHERS :
SISTERS:
E. ACTUAL REGISTERED PARTICIPANTS:
F. FINANCIAL REPORT Note: The Youth Camp Report is prepared by the High School Program Volunteer to be submitted to the High School Program Head
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D. PLANNING SPECIAL PROJECTS I.
OBJECTIVES:
II.
This will serve as a guide for the Highschool Program Volunteer (HPV) and the Highschool Core Group in planning special projects for their YFC Club. For the club members to develop and share their talents and other resources to serve God and His people To provide opportunities for the YFC club to be of service to the school and its community For the club members to bond and grow in friendship To creatively evangelize youth outside our community To make Jesus known to every member of the school community and to bring them closer to Him
CATEGORIES OF SPECIAL PROJECTS CFC Youth for Christ will sponsor projects/ activities that reflect the mission and vision of the school and of Youth for Christ. These projects will fall under at least one of the following categories:
a. SELF
Discovery Camp Vocation Recollection- A whole day activity, which gives the YFC members a venue to appreciate the different vocations and God’s personal calling for them. It is given in a YFC member’s third year as a YFC.
b. FAMILY LIFE Family Culture- It allows our YFC members to appreciate the different family cultures which are unique in every family and allows them to appreciate the entire family and the different personalities of the family members. Parent’s Honoring Night- This is a structured fellowship which allows the YFC members to have a venue to appreciate their parents and vocally honor them in front of others. BEST Weekend- This activity reinforces the YFC’s role in the family as he/she enters into a camp with his/her father/mother. It is a great venue for bonding and sharing between the father and his son and between the mother and her daughter. c. COMMUNITY LIFE Covenant Orientation
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100% Free- It is all in all encouraging the YFC into aiming and advocating to live a life free from the bondage of sin and the lures of the world. Church and Sacraments- A venue for the YFC to appreciate more our faith through our relationship with the bigger Catholic Church.
d. SOCIETY
III.
Youth Power- It focuses on YFCs response to the social dimension of the gospel, which is loving others, especially loving the poor as our expression of our love for God. Stake For the Nation- This pastoral formation stresses the highest calling of every YFC, which is being a student Youth Advocate- An activity for the YFC to actively make stands in society that will translate their Christian ideals and values and encourage them to actively pursue these stands.
TIMETABLE In preparing your timetable, keep in mind the following reminders:
In planning a special project, service meetings are ideally needed to prepare for it. The number of meetings may vary depending on how extensive the project is.
Service meetings should be scheduled alternating with your regular household meetings.
One service meeting should be scheduled after the special project for evaluation purposes.
IV.
V.
AGENDA FOR SERVICE MEETINGS Guidelines on how to conduct each Service Meeting (it talks about what to discuss per meeting, forming the team, schedules and goals to be achieved) Service meetings are to be conducted by the project head or the VP Special Projects.
WORKING STRUCTURE Preparing the Working Structure
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In forming your working structure, you should get people whom you can work well with & those who share your convictions. It is best to work with 8-10 committee heads only. Also, you should form the committees based only on what you need. You should define the scope of the work to each head.
HPV
Moderator
President
VP-Special Projects
Project
Admin
Head
VI.
Committee
Committee
Committee
Heads
Heads
Heads
ROLES AND RESPONSIBILITIES OF EACH TEAM MEMBER
High School Program Volunteer
Oversees the events being conducted in the school Ensures that the parents of the students are well-informed of the event Coordinates with the President and Moderator
Moderator Informs the school administration about planned events that will be conducted inside or outside the school premises Makes sure that the events are not in conflict with any of the school activities
Coordinates with the HPV and President
President
Provides guidance to the whole team and makes sure that the objective of bringing people to Christ is met.
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Takes charge of the pastoral aspect of the special project such as talks, speakers, facilitators and others Coordinates with the HPV and Moderator
Project Head Over-all head who makes sure that all practical preparations for the special project such as logistics, program, and others are done Regularly consults the HPV for guidance May or may not be the VP Special Project. If the project head is not the VP Special Projects, he/ she should consult or report to the VP Special Projects. Conducts evaluation with the HPV and Moderator and committee heads after the activity
Admin/ Finance (VP-IA) Follows up the committee heads and reminds deadlines to be met Monitors progress of assignments Organizes and keeps track of the schedule of the team Documents the important information and decisions made in every team meeting Keeps and organizes all files for every special project Prepares the budget scheme for the whole activity and gives allocation to each committee Monitors expenses for the entire activity Settles all payables after receiving the money from the secretariat, after the event Creates/updates the database of the attendees to monitor their attendance in the next activities Closely monitored by the HPV Committee Heads Makes sure the tasks assigned to their respective committees are accomplished. (Listed below are the usual committees needed in every special project however, depending on the scope of the project, only some of these committees will be used. Also, the committees needed for the activity may be different from the committees needed prior to the activity) Working Committees A. Pre-activity 1. SECRETARIAT Prepares registration materials such as reg. sheets / info sheets / Ids Prepares the kits or handouts if there are any 2. LOGISTICS Looks for a venue and makes the appropriate reservations
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Contacts the sound system, lights, tables, chairs & other physical needs Constructs the over-all look of the venue (backdrops, reservations, etc.)
3. MARKETING and PROMOTIONS Contacts possible sponsors for the event Contacts concessionaires and coordinates this with the food committee. Comes up with promotional materials that will help promote the activity such as teasers, posters, etc. This must be done in coordination with the program committee. Releases promotional materials Produces merchandise for the event (eg. T-shirts, caps, bandannas, stickers) 4. PROGRAM Conceptualizes theme and over all look in coordination with the team leaders Prepares the creative elements needed for the project (reflection songs, creative dances, videos, praise parade, etc.) Makes the script/ sequence guide of the program flow Looks for talents and contacts the performers (band/music ministry, dancers) Organizes practices for performers Under this committee is the graphics team which designs kits, Ids, logos and promotional materials 5. TRANSPORTATION Plans how people can get to and from the venue Provides map going to the venue if needed 6. GENERAL SERVICES Prepare the security and adhoc stuff 7. FOOD (If shouldered by the activity) Contacts possible caterers for the event
B. During the activity 1. SECRETARIAT Mans the registration table Receives registration fees, if there are any, and gives it to the Finance head. 2. LOGISTICS Sets up venue and prepares physical needs (e.g. sound system, lights, etc.) for the activity Sets up decorations and backdrop 3. FOOD Takes charge of food distribution
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4. PROGRAM Runs the whole show Should be open to any changes made by the HPV or project head 5. DOCUMENTATION Takes pictures of the different events happening in the activity. 6. TRANSPORTATION Makes sure people get to and from the venue of the activity. 7. GENERAL SERVICES (medical mission) Performs any emergency tasks Directly monitored by the Couple Coordinators and elders 8. MARKETING Makes sure that the agreements made with the sponsors and concessionaires are met Post activity 4. SECRETARIAT Prepares a summary of the attendees of the event Turns-over the registration fees to the admin/finance 5. LOGISTICS Takes charge of the egress of the equipments 3. DOCUMENTATION Submits to the school administration a report of what took place in the activity 5. MARKETING Updates the sponsors about the turn-out of the event 6. GENERAL SERVICES Responsible for clean up
VP SPECIAL PROJECTS The VP for Special Projects should be on top of all preparations for the special project. However, it is not necessary for the VP-Special Projects to be the project head. Ensures that all necessary documents are well-prepared and signed such as: Letter to the school Letter to the parents (optional) Invitations for the participants Promotional Materials Submits all documents to the administration of the school for approval
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Coordinates with the project head regarding preparations for the special project. Helps identify resource people for the special project
A. GENERAL GUIDELINES FOR PASTORAL PLANNING 1. Pastoral Planning. Pastoral Planning is done annually before the start of the YFC year, it is ideally conducted in March or earlier 2. Different Roles. Note the complementary roles of the Chapter and the Cluster when it comes to the different YFC teachings. The following Youth Camp, Youth Camp Training, and Regular Assemblies (chapter for commbased, club meeting for highschool, and prayer assemblies for campus) will be handled by: Community Based – chapterheads Higschool – VP on Internal Affairs, and EVP of highschool Campus – VP Evangelization The implementation of the 3 year pastoral formation track will be handled by: Community Based – Cluster heads Highschool Based - Club President or Senior Sister Campus Based - EVP – 3-Year Pastoral Formation Track, HLT 3. Simultaneous with Regularized Activities. The implementation of the 3-year PFO will be simultaneous with the: Chapter Assembly – for community based; Club Meetings – for highschool based; Prayer Assemblies – for campus based Only those who have not yet attended a particular 3-year PFO will attend such. The rest will push through with the regular activities. 4. Area of Focus. Although the Pastoral Planning will involve both the youth head and Couple Coordinators, one should keep in mind that there are different planning considerations or area of focus for different levels FOR COMMUNITY BASED
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Level
Area of Focus
Details
Chapter
Members
Monitors each member of the chapter and see who among them has attended a particular PFO track and who has not
Cluster
PFO Track
Makes sure that the PFO tracks are scheduled, prepared for and conducted.
Note: because of the different area of focus, both must work hand in hand to ensure that the PFO tracks are carried out to all the members. (this is irrelevant to this manual as this is a community based manual) FOR HIGHSCHOOL BASED: Level
Area of Focus
Details
President
Members
Monitors each YFC member of the club and see who among them has attended a particular PFO track and who has not
High School Program Volunteer
PFO Track
Makes sure that the PFO tracks are scheduled, prepared for and conducted.
Note: because of the different area of focus, both must work hand in hand to ensure that the PFO tracks are carried out to all the members.
FOR CAMPUS BASED: Level
Area of Focus
Details
President
Members
Monitors each member of the chapter and see who among them has attended a particular PFO track and who has not
Sector Youth Head
PFO Track
Makes sure that the PFO tracks are scheduled, prepared for and conducted.
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Level
Area of Focus
Details
VP Members Evangelization
Monitors each member of the chapter and see who among them has attended a particular PFO track and who has not
President
Makes sure that the PFO tracks are scheduled, prepared for and conducted.
PFO Track
Note: because of the different area of focus, both must work hand in hand to ensure that the PFO tracks are carried out to all the members. B. SPECIFIC PLANNING CONSIDERATION FOR THE AREA 1. On the 1st implementation of the new PFO, all the members of the chapter will attend the said PFO 2. Take note of the members usual activities every month*, considering: Week 1 Chapter Collective Household Week 2 Week 3
Chapter Assembly and PFO
Week 4 Week 5
Fellowship
*NOTE: This division of activities per week is only applicable for community based
3. If a member fails to attend a particular PFO, the youth head assigned to monitor the pastoral growth of each member through the formation track will ensure that he/she attends the next time said PFO becomes available. The particular youth head has an option (with the approval of his/her Immediate Head) can ask the member to attend the said PFO in another cluster/school/campus, if it the PFO is being conducted there.
C. SPECIFIC PLANNING CONSIDERATIONS 1. The first 5 Pastoral Formation Tracks are conducted subsequently (one after the other), to wit: YOUTH CAMP - entry point
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2.
COVENANT ORIENTATION
- within 3 months after the Youth Camp
FAMILY CULTURE
- 3 months Orientation
YOUTH POWER
- 3 months after the Family Culture
DISCOVERY CAMP
- at least 1 year after the Youth Camp
after
the
Covenant
The rest of the PFO tracks can be done in no particular order as long as it is conducted within the year it is suppose to be conducted, to wit: YEAR 2
– PARENT’S HONORING NIGHT, STAKE FOR THE NATION, 100% FREE
YEAR 3
– VOCATION RECOLLECTION, BEST WEEKEND, CHURCH AND SACRAMENTS, YOUTH ADVOCATE
D. WORKSHOP PROPER (this is not relevant anymore because they will not do plotting) Objective: to experience firsthand a Pastoral Planning 1. Plot out the regular activities of the Chapter within the year 2. Plot out the first-year PFO 3. Plot out the second and third-year PFO NOTE: This table is based on the community based program. Blank template will be provided for Highschool Based and Campus Based Pastoral Plotting.
Table 1. Regular Chapter/Cluster Activity
Apr
May
Jun
Jul
Aug
Sept
Oct
Nov
Chapter Chapter Chapter Chapter Chapter Chapter Chapter Chapter Chapter Assembly Assembly Assembly Assembly Assembly Assembly Assembly Assembly Collective Collective Collective Collective Collective Collective Collective Collective HH HH HH HH HH HH HH HH Cluster
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Table 2. After Plotting Year 1 PFO
Apr
May
Jun
Jul
Aug
Sept
Oct
Nov
Chapter Chapter Chapter Chapter Chapter Assembly Assembly Assembly Assembly
Chapter Chapter Chapter Chapter Assembly Assembly Assembly Assembly
Collective Collective Collective Collective HH HH HH HH
Collective Collective Collective Collective HH HH HH HH
Youth Camp Cluster
Covenant
Family Culture
Orientation *underlined are the year 1 PFO Table 3. After Plotting Year 2 PFO
Apr
May
Chapter Chapter Chapter Assembly Assembly
Jun
Jul
Aug
Sept
Oct
Nov
Chapter Chapter Assembly Assembly
Chapter Chapter Chapter Chapter Assembly Assembly Assembly Assembly
Collective Collective Collective Collective HH HH HH HH
Collective Collective Collective Collective HH HH HH HH
Youth Camp Cluster
Discovery
Covenant
Camp
Orientation
Parents Honoring
Family Culture
100% Free
*underlined are the year 2 PFO Table 4. After plotting Year 3 PFO
Apr
May
Chapter Chapter Chapter Assembly Assembly
Jun
Jul
Aug
Sept
Oct
Nov
Chapter Chapter Assembly Assembly
Chapter Chapter Chapter Chapter Assembly Assembly Assembly Assembly
Collective Collective Collective Collective HH HH HH HH
Collective Collective Collective Collective HH HH HH HH
Youth Camp Cluster
Discovery Vocation Reco Camp
Covenant Orientation
Parents Honoring
Best Weekend
Family Culture
100% Free
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*underlined are the year 3 PFO
