Oracle Apps Student Matrial

ORACLE APPLICATIONS TECHNICAL  It is one of the ERPs  ERP = Enterprise Resource Planning  Enterprise = Business. It involves following transactions 1) Buying 2) Manufacturing 3) Selling 4) Payments 5) Receiving 6) Balancing Life Cycle of Business

Stores

Raw Material

Manufacturing

Finished Goods & Semi Finished Goods

Purchase

Payments

Shipping

Production

Quality Control

Assembling

Receiving

Costing

Customers

Marketing & Sales

Accounts

Human Resources Employees Payroll Bank Transactions

Recruiting Employees

Assets

Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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1) Development of New ERP : It may be developed by using software such as C, C++, Java, .Net, Oracle and etc…. Development of new ERP involves high risk i.e complete SDLC is to be followed. It Involves Complete SDLC such as 1)Gathering Specs, 2) System Analysis 3) Designing 4) Architecture 5) Development 6) Testing 7) Sign Off Disadvantage in Development of New ERP 1) Time taken ( long time ) 2) Project Cost is an expensive 3) Vendor Dependent ( Supplier )

4) Weather it may be succeeded or failed 5) Lot of Resources are required 6) Enhancement of the project 7) Chance of raising lot of Bugs. 8) Not is to maintain the project. 2) Existing ERP Eg : Oracle Apps and SAP Oracle Apps from the Oracle Corp. SAP form SAP Labs  Development is not necessary.  Simply purchasing, Simple modifications ( Customization ), Enhancement and Implementation Advantages 1) Time will be reduced 2) Minimization of Cost. 3) Vendor independent. 4) Already Successfully implemented. 5) Much enhancements and modifications not necessary 6) Enhancement and Maintenance will be look after by the Supplier ( vendor) 7) Minimization of Resources. With an existing ERPs 60 to 70 % of time will be reduced. Only 30 to 40 % modifications are required to implement the existing ERP. Generally any industry will spend only 10% of their turnover on the software. Hence clients will prefer the exiting ERPs.


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Existing ERPs in the Market

1) SAP 2) Oracle Apps, 3) Seibel 4) People Soft 5) JD Edwards 6) Baan SAP  Best suitable for Manufacturing Oracle Apps  Best suitable for Financials SEIBEL  Best suitable for CRM ( Customer Relationship Management ) People Soft  Best suitable for HRMS ( Human Resources Management System ) JD Edwards  Best suitable for Manufacturing, Operations and Sales. Baan  Best suitable for Manufacturing Recently the ERPs such as SEIBEL, People Soft, and JD Edwards were adapted by the ORACLE Corp… and Developed as Oracle Fusion. Hence with oracle apps we can handle the Financials, CRM, HRMS and Manufacturing Comparison between SAP and Oracle Apps SAP

ORACLE APPS

1) SAP is suitable for Manufacturing Modules

1) ORACLE APPS suitable for Financials, CRM, HRMS

2) SAP uses the Oracle database and uses the Sun Soft servers.

2) Its Own Data base. Since Sun micro system has been taken over by Oracle Corp, Sun servers can be used directly.

3) Client has to depend on the No.of Vendors

3) Oracle Corp is responsible for all and need not to depend on No.of vendors.

4) Implementation cost is more

4) Implementation cost is less

5) Resources expensive

5) Resources are economic

6) Only Large Scale industries can afford

6) Small Scale Industries can also afford

7) Not Easy to develop and maintain the applications

7)Easy to develop and maintain the applications

8) It is an old ERP and having no. of customers

8) New ERP having less No.of customers.


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Life Cycle of Business

Stores

Raw Material

Manufacturing

Finished Goods & Semi Finished Goods

Purchase Shipping

Payments

Production

Quality Control

Assembling Costing

Customers

Receiving

Marketing & Sales

Accounts

Human Resources Employees Payroll

Recruiting Employees

Bank Transactions Assets

The above transactions will be maintained by the ORACLE Apps ERP, with Integration between the Modules. Integration of Oracle Apps Modules

INV

P.O

WIP Q.A

A.P BOM CM

A.R

OM

FPT G.L

FA PAY

HRMS


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1) PO ( Purchase Order )

 Purchasing

2) INV (Inventory )

 Stores , Raw Material , Finished & Semi Finished ,

3) WIP ( Work In Process )

 Manufacturing, Production, Assembling

4) QA ( Quality Assurance )

 Quality Control

5) BOM ( Bill Of Material )

 Costing & Pricing

6) OM ( Order Management )

 Marketing & Sales , Customers, Shipping

7) AR ( Account Receivable )

 Receivings

8) CE ( Cash Entry )

 Accounts

9) AP ( Account Payable)

 Payments

10) GL ( General Ledger )

 Balancing

11) FA ( Fixed Assets )

 Assets

12) FPT ( Financial Point of Transaction )

 Bank Transaction

13) HRMS ( Human Resources Management System )

 Recruitments

14) PAY ( Payrolls )

 Payrolls

Product : it is for the public usage eg: O/S, ERPs, and packages. Project : it is for the specific client Types of Project : 1) Implementation Project : Data migration from Legacy system to Oracle Application Legacy  it is other than Oracle Apps such as BANN, Main Frame, Java and etc Newly development projects are also called as Implementation Project 2) Support Project : Providing support to already implementing project Resolving Functional issues and Technical issues 3) Migration Project :


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It is a moving data from Older version Oracle Apps to New Version of Oracle Apps 4) Up Gradation Project : Adding new modules to existing Oracle application to obtain new features Project Process:

1) Requirement Gathering  Sr. F.C 2) Preparing the Setup documents  How the client is going to use different modules such PO, AP, AR, GL and etc  Sr. F.C

3) GAP Analysis  Analyzing gap between existing Oracle ERP and Client requirement, Use of RICE Object By the Solution Architect

4) Preparing Functional Requirement Documents ( MD050)  by Jr. F.C This will be sent to client for approval

5) Preparing Technical Requirement Document ( MD070)  by the T.C and it will be sent Technical Lead ( T.L ) for review After review by the T.L it will be sent client. 6) Creating Development Instance and Providing Access to Developers by the DBA

7) Code development  by the Jr. and Cr. T.C s 8) Creating Test Instance and Providing Access to Testers by the DBA

9) Testing  testing the functionality of the application. By the F.C and T.C 10) Creating Production Instance and Providing Access to Testers by the DBA

11) System Integration Test  Integration of different Modules by the both F.C and T.C 12) Creating Quality Instance and Providing Access to Testers by the DBA 13) Performance Testing

14) User Acceptance  at On site 15) GO – LIVE 16) Supporting / Maintenance Documents used in the development of Oracle Application AIM ( Application Implementation Methodology ) Documentation 1) MD020 ( Methodology document ) HLD ( High Level Document ) It will be prepared by Solution Architect 2) BR030 or BR100 Setup document ( Business Requirement ) It will be prepared by Sr. F.C


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3) MD050 Functional Design Document It will be prepared by the Jr. F.C 4) MD070 Technical Design Document It will be prepared by T.C 5) MD120 Migration Document ( instance moving from phase to another phase ) It will be prepared by DBA 6) UTD Unit Test Document or TE040 7) CV040 Conversion Functional Design Document It will be prepared by Functional Consultant 8) CV060 Conversion Technical Design Document It will be prepared by Technical Consultant 9) CR Document ( support ), Change Request It will be prepared by the Technical Consultant Migration Documents are of two types

1) Installation Process : Installation stages are four 1) development 2) testing 3) production and 4) Quality. When A form or a report is moving form one instance to other instance, after it has been developed, it’s all associated components are also to be moved. It will be done by the DBA.

2) Execution Process: It will be developed by the Technical Consultant. It has to be developed by specifying the logic implemented and functionality of an application. CR Document : It tells about the request made by the client, It could be minor changes such as some fields are to be added / deleted to the existing form or may be deletion of procedure. To implement any Oracle ERP the following Human Resources are required.

1) DBA ( Database Administrator ) 2) Functional Consultant 3) Technical Consultant The ratio between Functional Consultant and Technical Consultant is 1 : 4 The No.of DBAs depends the servers using in the Application development. Role of Data Base Administrator

1) Installing the oracle Application 2) Define the securities 3) Provide the user access to the front end and back end of the application 4) Database Support/ cleaning / back ups


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5) Applying patches ( Scripts ) Scripts are provided by the Oracle Corporation Eg: bug fixing, additional support. ( www.metalinks.oracle.com is a contact site to fix the bugs )

6) Define multiple instances ( Development, Testing, Quality, Production ( client test ) ) Role of Functional consultant 1) Interaction with the client 2) Gathering specs from the client for development / customization 3) Should explain about the product to the client Ex: Financial, Manufacturing, CRM, HRMS. As is document  present feature of the product To be document  the features, which will be implemented in the future 4) Testing of the product Functional consultant is the real tester for the ERP applications Should not be tested by using automation tools. It is a purely manual testing. 5) Define the setups Ex: report generation ( inr  India, Dollar  US ) 6) Preparation of Functional Design Document While interacting with the client, if task is concerned to DBA, then he should introduce the DBA to the client, if task is concerned to Technical Consultant, then he should introduce the Technical Consultant to the client, Function consultant must have following skills

a) Expertise in Domino knowledge ( field working ) b) High communication skills c) Presentation skills d) Documentation skills e) Leader ship quality f) Interaction with new people Role of Technical Consultant 1) Receives the document ( FDD ) form the Functional consultant 2) Should go through the document thoroughly 3) Analyze the FDD


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4) Prepare the Technical Design Document ( TDD ) Ex : Tables, procedures, Forms, Reports, SQL Queries, PL/SQL Coding, Logic and functionality of particular module These document are :Procedure / Function level, 2) From Level, 3) Report Level, 4) Unit Level 5) Module Level 5) Project level. 5) Development of Components / Objects 6) Testing the Components / Objects 7) Deliver the object to Testing Department 8) Support the testers 9) Interaction with DBA, Functional Consultant and some times with client. Types of Objects used in the Oracle Apps The objects/components, which are involved in Oracle apps are 1) RICE Components and 2) Functional Components RICE Components are

R  Reports I

=== Reports 6i

 Interfaces === SQL, PL/SQL and other Programs

C  Conversions

= SQL, PL/SQL and other Programs

E  Extensions

= Forms 6i

During an Implementation development of RICE components involves: 1. Creation of Reports that are not available as standard reports in the oracle apps modules. 2. Creation of the Interfaces to external systems. 3. Creation of Conversion programs to transfer data from a legacy system to the new system. 4. Enhancements (or extensions) to the existing system to add additional functionality to existing system without disturbing the core software functionality of the system. Functional Components are

1) P – 2 – P Cycle 2) O – 2 – C Cycle P – 2 – P Cycle == PO  AP  CM  GL

INV INV Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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O – 2 – C Cycle == OM  AR  CM  GL

Software used in development of Oracle Application 1) SQL

2) PL/SQL

3) FORMS6i

5) XML Publisher with MS – Word

6) UNIX

4) REPORTS6i 7) JAVA

Versions of Oracle Application 10.7

Standalone 11.0.3,

11i

11.5.3, 4, 5, 6, 7, 8, 9, 11.5.10, 11.5.10.2 12.0.0

Release – 12 ( R -12 )

Fusion

12.1.1 12.1.2 12.1.3 12.1.4 Future release

Standard Version is 11.5.10 Modules provided by the Oracle Apps Application is combination of Front and Back Front end is Forms, Reports, Programs Back end is tables, views Oracle Apps has been developed with around 260 modules. Dept of the Company is called as Module in Oracle Applications

Oracle Applications

Finance

SCM

CRM


HRMS

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Oracle Financial Module It provides the following

1) Oracle Payable (or) Account Payable ( A.P )  Forms, Reports, Programs Ex: payment for today/next day/ next week/ next month/nest quarter and etc… 2) Oracle Receivables (or) Account Receivables ( A.R )

3) Oracle Cash Management ( CE = Cash Entry )  Cheques and Cash ( Bank Statement of the company ) 4) Oracle Assets (or) Fixed Assets ( FA)  Registration  where abouts of the assets  responsible person  Insurance  Tax payments 5) General Ledger ( GL) : it is a main module of Oracle Apps It is a balance sheet of the company 6) Financial Statement Generated Report ( FSG ) 7) Oracle financial Service ( OFS ) 8) Project Account ( P.A )

9) …………. Around 25 modules provided by the oracle financials 2) SCM ( Supply Chain Management ): Also called as Distributions Distribution: 1) Purchasing

2) Stores

3) Sales

Manufacturing:

1) 2) 3) 4) 5)

Bill Of Material  What is the raw Material is required Production Quality Planning Costing


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6) Pricing

3) CRM : 1) 2) 3) 4) 5)

Service Request Dept Service Receiving Field Service Service Updates Install base ( updating service request )

All the above are under the customer care HRMS ( Human Resources Management System ) 1) Recruiting 2) Core H.R ( Structure of the organization )

3) Payroll Module ( Employees Salaries )  UK Payrolls, US Payrolls, Indian Payrolls 4) Self Service H.R ( SSHR)  Employee information such as change of address, loans, leaves and etc… 5)

Oracle Advanced Benefits ( OAB )

6) Oracle Time and Labor ( OTL ) -- ( over time by the employees ) 7) Oracle Training Module


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Application Architectures Single Tier Architecture : Data and Application will be running in the same memory. Application and Data both are on the same system. Eg:

C / Java / .Net Applications working files

Two Tier Architecture : Data is in one memory and Application is in another memory. Application and Data both can be on the same system or different systems in a network. Eg: D2k Form / Reports/ Java Console Application / VB Forms ( Any Desktop Application )

Client / User Tier ( Desktop App ) D2k Form/ Report/ Java Console Application/ C-Program/ VB Form

Database Tier

Request

Response

Database

Three Tier Architecture : It is a Web Application. Web Application can be Java / .Net / Oracle Applications or any other application working with Application Servers.

Client – Tier HTTP Request

WEB CLIENT

Application - Tier Application Components

Database - Tier

Request

Servlet / JSP/ Oracle Application Response Forms, JSP Compiled and Developed by Pages M.Nageswar Rao, B.Tech, MBA

Data Base 13

HTTP Response

Four Tier / Multi-Tier Architecture : It is an Enterprise Application.

Client – Tier

Application - Tier

Middle - Tier

Database – Tier

HTTP Request Application Components WEB CLIENT HTTP Response

Servlet / JSP/ Oracle Application Forms, JSP Pages

Request Request Middleware

Response

Data Base

Response

Middleware : Java EJB Components are used as Middleware Components. Some Middleware Components can be Distributed. If Application –Tier and Middle-Tier are on the Same system, then it is called as Enterprise Application. If multiple Middleware components are running on different systems in a network, then it is called as distributed application.

Oracle Applications architecture Oracle Applications architecture is a framework for multi-tiered, distributed computing, that supports Oracle Applications products. In this model, various services are distributed among multiple levels, or tiers. User Tier

Application Tier Request

Browsers based Web Client

Response

AP | AR | GL | INV Front End Object Forms and Reports JSP Pages

Database Tier Request

Response

Tables Views Packages Procedures Functions

SERVICE


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A Service is a process or group of processes running on a single machine that provides a particular functionality. The HTTP service, for example, is a process that listens for and processes HTTP requests, and the Forms service is a process that listens for and processes requests for Oracle Forms.

TIER A tier is a grouping of services, potentially across physical machines. desktop tier, which provides the user interface display. Only the presentation layer of Oracle Applications is on the desktop tier in the form of a plug-in to a standard Internet browser. The application tier, which manages Oracle Applications and other tools; The tiers that, manages the Oracle database is a Database-Tier;

Clients are generally windows Application and Data base on Linux/Sun Solaris


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The Desktop Tier The client interface is provided through HTML for the Self-Service interface, and a Java applet for the professional, forms-based interface using a Java-enabled Web browser. The desktop client with Oracle JInitiator downloads the applet on demand and the applet is cached locally for future use.

Forms Client Applet The forms client applet is a general-purpose presentation applet that supports all Oracle Applications forms-based products, including those with customizations and extensions. The Forms client applet is packaged as Java archive (JAR) files. The JAR files contain all Java classes required to run the presentation layer of Oracle Applications forms. The Forms client applet and commonly used JAR files are downloaded from the Web server at the beginning of the client’s first session. Other less commonly used JAR files are downloaded as needed. The JAR files remain in the disk cache on the desktop, ready for future sessions, minimizing network traffic. All updates are installed on the application tier and downloaded to the client automatically through the use of the JInitiatorenabled Web browser.

Oracle JInitiator


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The forms client applet must run within a Java Virtual Machine (JVM) on the desktop. For Oracle Applications, the JVM is supplied by Oracle JInitiator. Oracle JInitiator works in conjunction with the Web browser. It is implemented on the desktop client as a plug-in (Netscape Communicator/ Mozilla Browser) or ActiveX component (Microsoft Internet Explorer). When a user enters the desired Oracle Applications signon URL within the Web browser, Oracle JInitiator is executed. If Oracle JInitiator has not been installed, the Web browser prompts the user to download the necessary installation executable to the desktop client. Once installed, Oracle JInitiator runs the Forms client applet and starts an Oracle Applications session.

The Application Tier The application tier hosts the servers that process the business logic and provides the communication between the desktop tier and the database tier. This tier is also referred to as the middle tier. Oracle 9i Application Server (9iAS) provides the technology stack used on the application tier. Six servers comprise the application tier for Oracle Applications: ■ Web server ■ Forms server ■ Concurrent Processing server ■ Reports server ■ Discoverer server ■ Admin server

Load Balancing The application tier supports load balancing among many of its servers to provide higher availability, fault tolerance, reliability, and optimal scalability. Load balancing occurs when there are multiple installations of the following: ■ Web server ■ Forms server ■ Reports server ■ Concurrent Processing server ■ Discoverer server

The Database Tier The database tier contains the database server, which stores all the data maintained by Oracle Applications. It also contains some processing code that is stored in the database to optimize performance. In Release 11i, the


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database includes the Oracle Applications online help information as well. More specifically, the database tier contains the Oracle data server files and Oracle Applications database executables that physically store the tables, indexes, and other database objects for your system. In general, the database server does not communicate directly with the desktop clients, but rather with the servers on the application tier, which mediate the communications between the database server and the client.


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Oracle Apps file Architecture APPL_TOP

CUS_TOP

PO_TOP

11.5.0

11.5.0

forms

reports

US

US

sql

INV_TOP

WIP_TOP

11.5.0

11.5.0

plsql

admin

include

bin


lib

GL_TOP

AR_TOP

11.5.0

11.5.0

java

Log

out

driver

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Applications Directory and File Types Subdirectory Name Forms

Reports

Description Contains Oracle Forms generated runtime (.fmx) files (Oracle Forms form files). Contains Oracle Reports .rdf files for each product, which are platform-specific binary report files. Reports for each language are stored in subdirectories of the reports directory.

Sql

Contains SQL*Plus scripts used to upgrade data, and .pkh, .pkb, and .pls scripts to create PL/SQL stored procedures.

Plsql

Location where .pll files (PL/SQL library files for Oracle Reports) are unloaded, later in the installation they are moved to the plsql subdirectory in the AU_TOP directory. Contains output files for concurrent programs: ■ .mgr (master log file for concurrent manager)

log and out

■ .req (log file for a concurrent process) Note: Log and out subdirectories under a product directory are not used if you set up a common directory for log and output files (except in FND_TOP).

Forms display messages at the bottom of the screen and in popup boxes. Concurrent programs also Mesg

print messages in the log and output files. These messages are translated and stored in message files separate from the forms and concurrent programs. This directory contains the .msb files (binary message files used at runtime), and language-specific message files (such as a US.msb file for American English and a D.msb file for German.) PROD_TOP/admin contains files used by Auto Upgrade to upgrade each product. Note that this

Admin

directory is not the APPL_TOP/admin directory. The APPL_TOP/admin directory contains upgraderelated files for all products. This PROD_TOP/admin directory contains product-specific upgrade files.

Bin Driver

Contains concurrent program Contains .drv files (driver files). Auto Upgrade processes in several phases, and each phase is controlled by a driver file.


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Import

Contains DataMerge files used to upgrade seed data.

Odf

Contains object description files (.odf files) used to create tables and other database objects.

Help

Contains the online help source files. Within this directory are subdirectories for each language you choose to install.

Html

HTML, Javascript, and Java Serve Page files, primarily for Self-Service Applications products.

Include

Contains C language header (.h) files that my be linked with files in the lib directory. Not all products require this directory. Contains files used to relink concurrent programs with the Oracle server libraries. These files include: object files (.o) with compiled code specific to one of the product’s programs;

Lib

■ a library file (.a) with compiled code common to the product’s programs; ■ a makefile (.mk) that specifies how to link executables. Contains JAR files (Java Archive files) and Java dependency files. Copies of JAR files are also

Java

located in JAVA_TOP.

Media

The desktop client displays text and graphics from the .gif files in this directory.

Patch

Updates to the data or data model use this directory to store the patch files.

resource

Contains .pll files (PL/SQL library files for Oracle Forms), which, like the plsql directory files, are later copied to AU_TOP.

Custom Top : This module is to support customer new requirements other than provided by oracle Corp. Custom Top is used to create the customer ( client ) own forms / reports / or other data base objects as per the requirement of the customer. It will be created by the customer. DBA is the responsible to create this module. At least on custom top is required for every client. Multiple custom tops can also be created as per the demand. Client need not to develop the modules such AP, PO, INV, AR, GL and etc. These will be provide by the oracle corp. If any customer developed the database objects like forms/reports/ or any other objects inside the modules provided by the Oracle Corp., these will be over written when the patches are applied to the oracle application.


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Custom Top module can be uploaded and down loaded from the server where as other modules can only be down loaded from the server but can not be uploaded to the server. US folder : This folder is a language specific. Default language is American English. Regional languages such as Japanese, German, Hindi, Chinese and etc can be used for better under standing of the end users. This folder is applicable only for Forms and Reports as they contain G.U.I components. To display the available languages use the following query. Select * from FND_LANGUAGES Select * from FND_LANGUAGES where installed_flag in (‘B’, ‘D’); B  Base languages, D  Disabled languages, I  Installed languages. 11.5.0 folder : It depends version of Oracle Application. Functional consultant must have the clear idea about the version of the Oracle Application and its features Most of the applications are being developed with 11.5.0 and R-12. Oracle Database Architecture The compatibility of version : Apps 9i / 11i  Database 9i Apps R-12  Database 10 G ( minimum )

The basic things which are required in development of Oracle apps 1) Schema

2) Synonym

Schema


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Schema is an area in the oracle database, where we can create database objects. One schema or more than one schema can be created in one database as per the client requirement. Schema contains database objects such as Tables, procedures, functions, triggers, views, indexes, synonyms, packages. One schema is required for every module. Synonym is an alternative name for any database object. If any user logged into any schema he can access concerned objects only. He can not have the access to other schema objects. To other schemas user must have privileges. Eg: There are two schemas called X and Y . if user logged into schema X then he can access the objects of schema X only . He can not have the access to Schema Y. If user wants access the Schema Y, then user must be granted permissions by the Schema Y. There is no integration between schemas. To integrate the all schemas in a database oracle provides Apps Schema. APPS schema: Oracle provides Apps Schema, which enable the user to access all schemas in a database. Apps schema integrate all the schemas in a database. The APPS schema has access to the complete Oracle E-Business Suite datamodel. It is analogous to the SYSTEM schema, which has access to the entire database. Oracle Applications responsibilities connect to an APPS schema and the environment variable FNDNAM is set to the name of the APPS schema. APPS schema contains only synonyms to the database objects in other schemas. Every object in the base product schema will have a synonym in the APPS schema.

APPS and Base Product Schemas There is one schema for each product—a base product schema—that owns the data objects for that product. There is one schema—APPS—that owns all the code objects for the E-Business Suite and has access to all data objects.


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There is one APPS schema for every product installation group. The following code objects are installed in the APPS schema: ■ Views ■ Packages ■ Procedures ■ Functions ■ Triggers The following objects are installed in the base product schemas: ■ Tables ■ Sequences ■ Indexes ■ Constraints In addition, there are grants from the tables and sequences to the APPS schema, as well as synonyms from the APPS schema to those objects. Integration of base product schema by using APPS schema

PO Schem a AP Schem a Apps Schem a

INV Schem a

AR Schem a

HRMS Schem a

Ex: Item information Report Item Details

Supplier Details

Name of the Employee who received the item


Issued Cheque No

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Item

details

obtained

will

form

be Supplier

details

the obtained

form the supplier

inventory table

table

( Inventory Schema )

( P.O Shcema )

will

be

Employee details will be Cheque

details

will

be

obtained from emp table

obtained form cheque table

( HRMS schema )

( A.P Schema )

We have to select the data from four tables. Apps Schema provides corresponding synonym for every table in other Schemas, so as to enable the user to access the data from tables of different schemas. Eg: A.P Schema is having 50 objects P.O Schema is having 100 objects INV schema is having 100 objects A.R Schema is having 50 objects HRMS Schema is having 100 objects Then apps Schema will maintain 350 ( A.P + P.O + INV + A.R + HRMS ) synonyms. For convenient name of the synonym and database object will be the same. Select * form emp, item, supplier where …… emp, item, supplier are synonyms available in the Apps Schema Emp  HRMS.emp,

item  INV.item,

supplierPO.supplier ,

Difference between Apps Schema and base product schemas Apps Schema 1) It will not maintain any data

Base Product Schemas 1) It will maintain data in the form of tables

2) only synonyms and few of Multi Org views

2) all Database Objects

3) User will always be connected to Apps schema

3) User will never be connected. Some times may be connected to particular schema only.

4) Apps is having grants to other schemas

4) Do not have the grants.

In development of oracle applications, we use 95 % DML and TCL commands and 5 % DDL commands.


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If customer want to add own custom schema, then we have create the custom schema and grant the privileges to Apps schema. It is a job of DBA. The Technical consultant must have idea of all important tables, which are used in the application. Connection to Apps Schema User id : apps Password : apps SID

: vis

Sql > conn apps/apps@vis Sql > select count (*) from tab; 62561 Sql > conn po/po@vis; Sql > select count (*) from tab; 124 Sql > conn ap/ap@vis; Sql > select count (*) from tab; 213 Sql> desc AP_CHECKS_ALL; Sql> conn apps/apps@vis Sql> desc AP_CHECKS_ALL; Utilities used in the development of Oracle Application are 1) TOAD 2) FTP 3) Win SCP

Application Object Library ( AOL )


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Application : It is a combination of development and customization Object : These are developed and customized objects Library : It is a registry AOL is a key where we are going to complete Technical and Functional aspects. It involves two aspects 1) System Administrator 2) Application Developer System Administrator :  Creation of users  Security Groups  Responsibility  Profiles  Programs Application Developer :  Forms  Reports  Menus  Form function  Messages  Application  Tables These are object registry by the application developer Creation of a user


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1) Start Browser for login : http://apps.ora.com:8000 User Name : operations Password

: welcome

2) System Administrator ( single click ) ( left side pane )

3) Go to right side pane Security : User Define ( click ) 4) Users form


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User Name : mnaro10 Password

: xxxxxx ( at least 5 chars )

( re-enter password ) ( it shows on the status bar of the form ) Description : any one ( purpose of user ) ( is an optional ) Responsibility

Application

Application developer System Administrator

Description Security Group

Application object library Application object library

From

To

Sysdate Auto

Place the cursor in the responsibility cell and click ( right side …) Find : appl%

enter key and select application developer , then OK

Place the cursor in the responsibility next row and click ( right side …) Find : system administrator %

enter key and select application developer, then OK

Save the form ( save button ) Status bar shows that : Transaction complete : 3 records applied and saved. Close the form

5) Checking for User Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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1st way Go to Oracle Application Home for checking weather the user created or not Security : user Define Users form : press f11  to query When pressed F11, users forms enters into the query mode User Name : mnrao% and Ctrl + F11 , it shows user details 2nd way Using query Select * from FND_USER ; Using Toad Utility : User name : apps Password : apps Database : vis Click on Connect Go to editor then execute following query ( Ctrl + Enter  to execute query ) Select * from FND_USER where trunc(creation_date)=trunk(sysdate) Creation of one more user Users form: New button ( + ) ( 1st one on the tool bar with green color ) Repeat the above procedure and save it. For checking users form : F11  to get into query mode, User Name : mnrao% : Ctrl + F11  it queries for the users starting with user Down arrow key display the users one by one . Find button : ( 2nd one in the tool bar ) To display users Click and find : user % ( enter key ) Close Form : to close the form Clear form : to clear the current form Delete : this will be in the disabled position, to disable the user set effective dates From : To : Set the To date same as the form date. Significance of colors in the form


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1) Yellow color  mandatory field 2) White  Optional 3) Gray  read only ( it is not a navigable item ) Finding Table Name Go to users form F11 query the user ( user name : ctrl + F11 ) After getting user details go to Help menu  Record History It shows as below Created By: OPERATIONS Creation Date: 04-MAR-2011 17:24:42 Table Name: FND_USER Updated By: OPERATIONS Update Date: 04-MAR-2011 17:24:42 The above details will be obtained from the Table called FND_USER Column names Help  diagnostics  examine  Block : USER Filed : USER_NAME, to see the more fields click at right side, it shows all the columns in the table (or) using toad utility we can query the fields Select * from FND_USER Value : mnrao10 To find the current login user Help  about application Oracle Applications Copyright (c) 2004 Oracle Corporation, Redwood Shores, California. All Rights Reserved. Site : UNKNOWN


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Application : System Administration Responsibility : System Administrator Security Group : Standard User Name : OPERATIONS User Login: 1) Logout form the administrator Go to home page and logout 2) User Name : mnrao10 Password : xxxx For the fist login, it will be prompted for Current Password : New password : we should change password for security purpose Re-Enter new password: Types of executables : These are programs Oracle Application supports 12 types of languages Older version supports only 11 languages Apps 11i version supports 12 languages.

1) Oracle Reports

 .rdf

2) Sql * Plus

 .sql

3) PL/SQL Procedures

 .proc

4) Sql * Loader

 .ctl

5) Unix shell script

 .sh

6) C – Language

 .C

7) Pro - C

 .prc

8) Java Programs

 .java

9) Java Serve Pages (OAF) .jsp 10) PERL scripting

 .perl

11) Java Server Faces(ADF)  .JSF


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Once the above programs have been transferred to oracle application, then these are called as concurrent programs. concurrent program : Instance of executable file along with input parameters and incompatible programs. Development of sample report and Move to oracle apps and execution Report Registration Steps: 1) Develop the report (.rdf) as per client requirement by using Reports 6i Builder 2) Move the report from the local machine in to the server a. CUS_TOP\11.5.0\reports\US .rdf (or) b. PO_TOP\11.5.0\reports\US .rdf 3) Select System Administrator a. Create Executable b. Executable name c. Application Name d. Execution Method e. Report (.rdf) file name 4) Create Concurrent Program and attach a. Executable b. Parameters c. Incompatibilities 5) Create Request group and attach Concurrent Programe 6) Create Responsibility a. Request Group – Collection of Concurrent Programs b. Data Group – Collection of User IDs c. Menu – Collection of forms 7) Create user attach Responsibility to the user 8) Switch responsibility and go to SRS (Standard Request Submission) window submit the request Executable => Concurrent Program => Request Group => User=> SRS

Development and execution of Sample Report Requirement : First Page : Users Information Report Second Page : UserId

UserName

CreationDate

Last Page : Total No.of Users : 2836


33

Step 1 : Develop the report using report builder 1) Data Model : Query : SELECT USER_ID, USER_NAME, CREATION_DATE FROM FND_USER Summary Column for total no of users 2 ) Layout Model Header Section Main Section Trailer Section 3) Save and test it ( eg : saved as C:\MyApps\user.rdf )

STEP 2 : Move the report from Local machine into Server

D:\oracle \VIS \apps \apps_st \appl \po \12.0.0 \reports \US STEP 3: Select System Administrator and create EXECUTABLE Select System Administrator Concurrent : Program Executable


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Executable Short Name

: user_reports ( name can be any one ) : user_reports ( important it is to be attach with concurrent program in the next step, executable name ) Application : purchasing ( click right side and find : pur% ) Description : purpose of the report as desired by the client Execution Method : Oracle Report Execution File Name : user ( name of the file which was developed in the oracle reports ) SAVE THE RECORD ( click on save button ) STEP 4 : Create Concurrent Program and attach EXECUTABLE Concurrent : Program  Define

Program : user_prog ( any name ) ( copy this next step, it will be supplied in the next step for REQUEST NAME), THE SEME NAME WILL BE ADDED IN THE SUBMITTION REQUEST )


35

Short Name : It can be any one Application : purchasing Description : as desired by the client Executable : Name : user_reports ( the short name in the 3rd is to be supplied here ) or click right side will be populated Method : Oracle report ( automatically ) Output : Format : PDF ( choose from the list provided ) Save : enable  to save the report for the future Disable if not required for the future Print : disable as the printing is not required Style : A4 ( choose from the list provided ) SAVE THE RECORD ( click on save button ) STEP 5: Create Request Group and attach Concurrent Program


36

Security : Responsibility Request Group : user_group1 ( any name ) Application : purchasing Code : any one Description : any one Request Type

Name

Applicatio


37

Program

user_reports_prog

purchasing ( automatically )

(program name supplied in the 4th step ) SAVE THE RECORD ( click on save button ) Request group is a collection of Concurrent Programs and Reports we can group All concurrent Programs. STEP 6: Create Responsibility

:

1)Request Group, 2)Data

Group, 3)Menu

Go to application home page. Security : Responsibility Define

Responsibility Name

: user_resp ( any name )

Application

: purchasing

Responsibility Key

:any one

Description

: any one


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Data Group Name

: standard

Application

: purchasing

Request group Name

: user_group1 ( supplied Group value in the 5th step )

Application

: purchasing

Menu

: Position Control, Vision University ( supply some, which is already existing one )

SAVE THE RECORD ( click on save button ) Responsibility is a Level of Authority which Combines Forms, Report and Application User ID's. Eg: ( LG company : clerk, senior clerk, manager, General Manager, Managing Director, CEO ) Data Group is a Collection of Oracle Application UserID's. it will be for Security purpose.(STANDARD will be used) Request group is a collection of Concurrent Program add the request group whatever we have created. it will automatically retrieves the Application Name. Menu : Menu is a collection of Forms and Sub Menus select any one of Existing Menu. Note : Once we create the Responsibility we can not delete instead of that we can disable by using Effective start Date and End date.

STEP7 : attach Responsibility to the user. Go to application home page Security : user


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Define add the responsibility to user Query for the user ( F11 ) Name : MNRAO

( CTRL + F11)

Responsibility : user_reports_resp ( it is created in the 6th step ) STEP 8 : Select the Responsibility Click on this and select responsibility


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Click on OK view menu  Request 


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Submit New Request  ( single request ) OK  Name : user_reports_resp( automatically/select from the list ) Click on submit ( at the bottom ) Submit another request Yes/No  No Click on Find Click View output : to see the out put View Log : to see the log details View details : to see the of the request details such as name the request, date submitted, requestor, date started, date completed Diagnostics : it shows as below This request completed successfully. The request started at 05-MAR-2011 19:47:06 and ended on 05-MAR2011 19:47:23. Executable: After moving .rdf in to the server, we will crate executable by specifying execution name execution method and application name. Request Set: Request set is a collection of report / Programs that you group together and can be submitted to run is a single interaction. Request Id: When submit a request oracle application assigns a request id to the request. We can use this request id to search for request. Concurrent Manager: A concurrent manager is a component of concurrent processing that monitors and runs tasks without typing up your computer. Refresh Data: This button will show you the latest status of the concurrent program

Find Request: This button will take you to request find window Submit New Request: This button will take you to SRS window Diagnostics: This button will show the completion details of the concurrent program


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Hold Request: This button will help to hold the running request for same time and period Cancel Request: This button will help to stop the running request. View LOG: Using this we can see the technical details of the concurrent programs. View Output: Using this we can see the actual result data. Concurrent Program: After creation of executable we will create concurrent Program by attaching Executable, if parameters are there we will attach parameter if incompatibility Programs are there we will add those programs , for single executable we create Multiple concurrent programs with different parameters. Request Group: After creation of concurrent program we must add the program to the request Group. Request Group is nothing but collection of Concurrent Programs and Reports. Responsibility: It is level of authority where we will combine Data Group, Request Group and Menu. Request Group is optional, where as menu and data group is mandatory. Data Group: Data Group is nothing but collection of applications names and Oracle User Names based on this Username data will be retrieved from database. Menu: Menu is nothing but collection of functions (forms) and submenus. Value Set: values set is nothing but list values. It will be used to validate values while entering the parameters. Token: Token is one the field will be used to map concurrent Program parameters with report builder find variable. We will enter the find variable name in the toke field so that parameters will be passed to the find variable. Required check box: By using this check box we can’t make the parameters mandatory or optional Enabled Check Box: By using this we can enable or disable the parameter. Display Check Box: By using this we can hide or display the parameters in SRS Window.


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Range Option: While defining the form and to parameters if we wanted to accept Values in accession order menus from values is low and to value is high we will Select the options called low and high. Default Types: If we are hiding the parameters user can’t enter the values that Time we can pass default values by using default type and default value filed. SRS Window – Copy Button: This will be used to find out recent Concurrent Program list with parameters in SRS Window. Scheduling: Using this we can schedule the program to run periodically or on specific time also we coy a schedule for future. Scheduling the Concurrent program We can submit the Concurrent program future date or date by using the schedule button in SRS window 1. As soon as possible: This is default option whenever we submit the request it will submit the as soon as possible 2. Once: It will submit the rest only once for future date. 3. Periodically: WE can specify the from_date and to_date to submit program periodically no of. Days months, hours, minutes and so on. 4. Specific Days: If we want submit concurrent program in the specific days we write select this option 5. Save this Schedule: This check box will be used to save the schedule and apply same schedule to other concurrent programs by selecting the button called ‘Apply save schedule’ Print & Notify: Using this we can notify the concurrent program run details and also control the print option.

***************************** Application Responsibility1, Responsibility2, Responsibility3 Responsibility Sharing by users Responsibility Combination of 1) Menu Group 2) Request Group

3) Data Group

Menu Group  Function1, Function2, Function3 Request Group  C.P1, C.P2, C.P3,….


44

Data Group  Each functions is a form Form  Block1, Block2, Block3,…. Block  Filed1, Fileds2, Filed3,… Fields Maps to table Columns Top Ten list navigations as below

Step1: login Step2: system administrator Step3: select concurrent : program Define and close the form Step4: select the required form the left pane and to top ten list Eg: 1)

Concurrent : Program Executable Click on add

2)

Concurrent : Program Define Click on add


45

3)

Security : responsibility Request Click on add

4)

Security : responsibility Define Click on add

5)

Security : user Define Click on add

Note : click on one of the option from the LIST for auto navigation

Different Types of Tables in Oracle Apps 1) Interface Tables 2) Base Tables 1) Global Tables 2) Org Specific Tables 3) Language Specific Tables Interface Tables : These are intermediate tables between apps base tables and external tables. Oracle Program is used to transfer data from other tables to Apps Interface tables. Apps interface program is used to transfer data from Interface tables to Base tables.


46

Eg: AP_INVOICE_HEADER_INTERFACE AP_INVOICE_LINES_INTERFACE Base Tables : These are actual tables where the data will be stored. These tables will not be updated from the back end . A from is dependent on one or more tables. Eg: AP_INVOICE_ALL Based on storage of data, base tables are divided into following 1) Global Tables 2) Org Specific Tables 3) Language Specific Tables Global Tables : The data in this tables is not specific to any organization of a business. This data can be shared across all the organizations of business group. Eg:

Employs data, Suppliers data, Accounting data, Bank Transactions data

Org specific Tables : The data stored in this tables are specific to particular organization. Eg: Invoice Details Org Specific tables will have ALL as their suffix AP_INVOICE_ALL Language Tables : Apps supports the multiple languages. These tables will maintain the language specific data. These table will have TL as it’s suffix Different Types Columns in a table : Eg :

MTL_SYSTEM_ITEMS_B

1) Data Columns : These columns contains base transactional data, which is entered from the apps form. USER_NAME, DESCRIPTION, EMPLOYEE_ID, EMAIL_ADDRESS 2) Derived Columns : These are primary key columns. This data will be generated from oracle database sequence. USER_ID


47

3) Who Columns : These are called as history columns. This data will be gerated automatically by the oracle application form. These columns are 1) CREATED_BY 2) CREATION_DATE 3) LAST_UPDATED_BY 4) LAST_UPDATE_DATE 5) LAST_UPDATE_LOGIN Every apps table has the above columns 4) Global Attribute Columns : These columns will maintain the functionality information, which is provided by the ORACLE Corp. GLOBAL_ATTRIBUTE1 GLOBAL_ATTRIBUTE2, …. 10. 5) Additional Cols : These columns are used to store the data, which is from additional fields added to the existing form during the customization of a form. ATTRIBUTE1, ATTRIBUTE2, ATTRIBUTE3….. 15 6) Key Columns : These are called as segment columns. Used to maintain the key flex field data. A field will have subfields Eg: Account Num : COMPANY-COUNTRY-DEPARTMENT-ACCOUNT LG-IND-SALES-4523 SEGMENT1, SEGMENT2, …. SEGMENT20. Developing one more report and to application and execute Eg: Employees information report EmpId

EmpName

Startdate

1) develop the report 2) transfer form client machine to server machine

3) create executable 4) create concurrent program and attach executable 5) Create Request Group and attach Concurrent Program

6) create responsibility and attach 1)Request Group 2)Data

Group

3)Menu 7) add the responsibility to user


48

8) go to srs execute Report with input Parameters STEP 1: Develop the report with parameters Requirement: First Page : Title from the user input Second Page : UserId

UserName

CreationDate

Last Page : Total Users : Input parameters are Enter From Id : Enter To Id : Enter Title

1) Create three parameter P_From : number type (10) P_To

: number type (10)

P_Title : char (100) 2) Data Model Query : SELECT USER_ID, USER_NAME, CREATION_DATE FROM FND_USER WHERE USER_ID BETWEEN :P_FROM AND :P_TO


49

Create Summary column for total count : USER_COUNT 3) Layout model Header Section : text filed  map with P_TITLE Main Section

: required layout and map the text fields with required fields

Trailer Section : Text Field  map with USER_COUNT 4) compile and test the report 5) save in the local machine : file name : user-param.rdf STEP 2: transfer the file user-param.rdf from local machine to the server STEP 3 : LOGIN INTO APPLICATION Create executable file STEP 4: Create concurrent program and attach the executable Map the parameters Click on parameters button ( at the bottom ) Seq

: it is serial number ( unique value )

Parameter

: Enter From Id ( its prompt value )

Description

: as desired (optional)

Value Set

: data type ( 10/number or FND_NUMBER pre-defined )

Token

: P_From ( it is a name of the input parameter in the report for mapping )

Required

: enable  mandatory field Disable  optional filed

Range

: low  for validation ( lower than other filed value )

STEP 5 : create request group and attach the concurrent program STEP 6 : create responsibility and attach Request Group


50

Data Group Menu STEP 7 : add responsibility to user STEP 8 : go to srs window Go to application home Select the any on the left side pane it shows current responsibility View  request Submit request

Change in the above report Lay out Model : Header Section : Default Title : if user input is null it should be displayed Select the label and place on the canvas ( user information report ) Write the trigger ( right click ) PL/SQL Editor : function B_5FormatTrigger return boolean is begin if( :P_TITLE is null )then return (TRUE); else return false; end if; end; Trailer Section : Default label : No data found ( it total no.of records are zero ) Select the label and place on the canvas (No data found ) Write the trigger ( right click ) PL/SQL Editor : function B_6FormatTrigger return boolean is begin if ( :USER_COUNT <=0 )THEN return (TRUE); else return false ;


51

end if ; end; Text field it’s lable : disable if no records PL/SQL Editor : ( for both same code ) if ( :USER_COUNT <=0 )THEN return false; else return true ; end if ;

Again Change in the above report Using lexical parameters dynamically If input for both From Id and To Id is null where clause should be obtained dynamically 1) Create lexical parameter : P_WHERE

2)

Query : SELECT USER_ID, USER_NAME, CREATION_DATE FROM FND_USER &P_WHERE

Here lexical parameter is not reading form the user. It’s value populated dynamically. Hence it is not required to map with the application parameters To populate dynamical write PL/CODE in the after parameter form trigger function AfterPForm return boolean is begin if ( :P_FROM is null and :P_TO is null ) then :P_WHERE:=''; else :P_WHERE:='where USER_ID between :P_FROM and P_TO'; end if ; return (TRUE); end; CHECKING THE REQUIRED OPTION : enable ( mandatory field ) Go to Create concurrent program  parameters  enable the fields


52

Working with date : Requirement Input : From Date : To Date : UserId

UserName

CreationDate

Total Users : Step1: Develop the report 1) Create Parameters P_FROM :

Date type : date, input mask : YYYY/MM/DD HH24:MI:SS

P_TO

Date type : date, input mask : YYYY/MM/DD HH24:MI:SS

:

2) Data Model Query SELECT USER_ID, USER_NAME, CREATION_DATE FROM FND_USER WHERE CREATION_DATE BETWEEN :P_FROM AND :P_TO create a summary column : TOTAL_COUNT

3) Layout Model Header Section : Prepare the required title Main Section: UserId

UserName

CreationDate

Trailer Section : Total Users : Repeat the other steps such registry and running as explained in the previous examples Step 5 : while creation of concurrent program : Parameters : Pre defined Date value set : FND_STANDARD_DATE In all the above example we have followed following steps 1) Executable 2) Concurrent Program 3) Request Group 4) Responsibility


53

5) Users 6) SRS Here the question is why not use executable directly with users ? What is the advantage in using Concurrent program ? Purpose : single exe can be created with multiple Concurrent Programs with different input parameters with different output forms with different applications different input parameters eg: Client1 requires : only one parameter ( From Date) Client2 requires : two parameters ( From Date ) ( To Date ) different output forms: eg: Client1 requires in PDF format Client2 requires in XML format Other client requires in excel sheet format What is the advantage in using Request group ? To group the multiple programs What is the advantage in using Responsibility group ? Menu  we can add different menus with different Concurrent Program and Form can also be attached Request Group : Nothing Data Group : Nothing Default Types 1) Constant 2) SQL Statement 3) Segment 4) Current Date 5) Current Time 6) Profile


54

Constant To pass the constant values such as numbers, chars, String , Date. Enter From Id Enter To Id Enter Tile : Eg: Enter Tile : Default Type : constant

Default Value : Users Information Report

SQL Statement Enter From Id Enter To Id Enter Tile : Enter From Id : Default Type : sql statement

Default Value : select min(user_id) from fnd_user

The above select query returns user_id : -1, -ve value will not be considered for 10/number, we have to change data type as 15 char Enter To Id : Default Type : sql statement

Default Value : select max(user_id) from fnd_user

Segment : This is to get previous parameter value to the next parameter Enter From Id: Enter To Id : Default Type: segment Value Sets :

Default Value : Enter From Id

System provides built-in ( pre-defined ) value sets Value set is a list of values with validations which will be used to restrict the user without entering the invalid data in the Parameters value sets are used in two scenarios. 1)Concurrent Program parameters 2)Flex fields These are of 8 types of Validation types 1) NONE

2) Dependent 3) Independent


55

4) Table 5) Translate dependent 6) Translate Independent 7) Special 8) Pair Note : the 1st four are mostly used. All pre-defined are NONE type. Creation of user defined value sets These will be created based on some conditions. NONE type Eg 1: conditions

1) only digits ( 0-9) 2) Max 4 digits 3) Min Value : 150 4) Max Value : 5600

Steps to create value sets System Administrator  Application  validation  set


56

Value St Nme : CUST_4DIG_NUM Description : Customized value set for 4 digits number ( as desired ) List of Values : list of values ( we can others such as poplist, long list of values )


57

pplist  if values are <10 list of values  10 to 200 long list of values > 200 Format Type : Number

Maximum Size : 4 ( digits )

Precession : 4

( format Types are

1) Char 2) Date 3) Date Time 4) Number 5) Standard Date 6) Standard Date Time 7) Number ) Numbers only : enable ( 0-9) Min Value

: 150

( as desired )

Max Value : 5600 ( as desired )

Validation type : None Note : After define use in the concurrent program, while defining parameters Eg 2: conditions 5) Max 15 chars 6) Upper 7) If user input is number, it should precede with zeros

Value set name : CUST_15CHARS


58

Description : 15 chars text ( as desired ) List of Values : list of values Format Type : Char

Max Size : 15

( max no.of chars)

Upper Case only : enable ( A-Z) Validation type : None Note : After define use with parameters of concurrent program

INDEPENDENT Independent provides the list of values, user has to select the value from the list Value set Name : CUST_DEPT_LIST List Type : List of Values Format Type : Number

Max Size : 5

Validation Type : Independent Find By Value : select Value Set Click on

Name : us_dept_list

find

Entering values System Administrator  Application  validation  set  Values


59

Find Value By

Name : CUST_DEPT_LIST

Check Value Set Select Find


60

Enter the values Supply the desired values in the value column Value:

Translated Value

Description

10 200 500 Note : The above use with parameters of concurrent program


61

DEPENDENT Provides list of values but depending on another Independent values Eg: Country : India  City : Hyderabad Banglore Chennai Delhi Mumbai Country : USA

City : Dellos California Detroit

Country : UK

 City : London Anderson

Report output First Page: Employees information India : Hyderabad Second Page : EmpNo EmpName

Salary

Comm

Last Page: Total Employees : 50 Step1 : create the independent values set ( list = India, US, UK ) System Administrator  Application  Validation  Set Value Set ( form ) Value Set Name : CUST_COUNTRY Description : List of Countries ( as desired ) List of values : List of values Format type : Char


Validation Type : Independent SAVE THE FORM


62

Providing the values : System Administrator  Application  Validation Values Find By Value : Check Value Set Click on

Name : CUST_COUNTRY

find

Value

Translated Value

INDIA

INDIA

UK

UK

US

US

Description

Enabled

Save the above Step2 : Create the dependent values set Country : India  City : Hyderabad Banglore Chennai Delhi Mumbai Value Set ( form ) Value Set Name : CUST_CITY Description : List of cities in a country List of values : List of values Format type : Char


Validation Type : dependent

Select Edit Information


63

Dependent value set information Independent value set : CUST_COUNTRY Dependent Default value : INDIA ( as desired ) Description

: Default value

Providing Values : Values Check Value Set Name : CUST_CITY ( auto ) 1) Independent

Value : INDIA ( default,

use down arrow key to list )

Select Find


64

Value Hyderabad, Chennai, Banglore, Delhi, Mubai SAVE THE FORM

2)

Independent Value :

US

Select Find Values ( California, Chicago, Detroit ) SAVE THE FORM 3) Independent Value : UK ( London, Anderson ) Use the above dependent and independent value sets in the application. Note : use the above in Concurrent Program Parameters Tables : Values will be provided from the database table Translated Independent and

6) Translated Dependent  are to display translation values

Speed and 8) Pairs  are to display flex fields data values


65

TABLE value set Defining table type value set Here values will be obtained from the table ( query ) Eg:

User Name  should be obtained from the list

The following should be identified 1) Table Name  FND_USER 2) Column Name  USER_NAME 3) Data Type

 VARCHAR2

4) Size

 100

5) Application Name  Application Object Library 1) Table Name System Administrator  User  Define

After getting above form Query for all users ( Ctrl + F11 ) ) user down arrow key to move to next user. Place the cursor in the User Name filed go to Help  Record History get the Table Name : FND_USER 2) Column Name


66

Go to Help  Diagnostics  Examine  Password : apps Get the Column Name : USER_NAME 3) Data Type Application Developer  Application  Database  Table Table Name : FND_USER ( Query for it )

Get the Column Type : VARCHAR2 Width : 100 Application Name : Application Object Library Creation of Table Value Set System Administrator  Application  Validation  Set Value Set Name : CUST_USER_NAMES_TAB List Type : List of Values Format Type : Char

Max Size : 100 ( must be less then or equal to size of the column )

Validation Type : Table


67

Select

Edit Information

Table Application : Application Object Library

Table Name : FND_USER

Table Columns Name Value : USER_NAME Where/Order by Select

: USER_NAME LIKE '%USER%'

Test

Save the above and close the form Working with Stored Procedures and Packages Stored Procedure : 1) It is sub a program, which contains set of statements. 2) It is a pre-compiled program at server side. 3) It carries three type of parameters, In, Out , InOut In Parameter  to pass the value Out Parameter  to return the value InOut Prameter  to pass as well as to return the value. 4) It can not return the values directly from the stored procedure. It returns the values through the out parameter or InOut Parameter.

Advantages: 1) We can obtain more performance as it is a precompiled program at server side. 2) Since It will be stored at the server side , it can be shared by multiple clients at time. Developing and Registering with Oracle Application 1 ) Develop the stored procedure Syntax : Create Or Replace Procedure (ErrBuff OUT varchar2, RetCode OUT varchar2, P1

IN NUMBER,

P2

IN VARCHAR2,

P3

IN DATE) AS

Local variables, Cursor, Collections Declare; Begin If statement For Loop Procedure Calling


68

Fnd_File API will be used instead of DBMS_OUTPUT.Put_Line FND_FILE.PUT_LINE(Fnd_File.Log ,'Message'||Variable Name); FND_FILE.PUT_LINE(Fnd_File.Output, 'Message'||Variable Name); Exception When Other then -Exception Statements; End [ ]; ErrBuff : to get the runtime error messages into the log file RetCode: To get status of the concurrent program

0  Normal termination 1  Warning 2  Error Eg: Create or replace procedure test_proc( ErrBuff out varchar, RetCode out number) as l_name varchar2(100):='MNRAO'; begin FND_FILE.PUT_LINE(Fnd_File.Log , 'Employye name into the log file'|| l_name ); FND_FILE.PUT_LINE(Fnd_File.Output, 'Employye name into the log file '|| l_name ); end; 1) create executable method as PL/SQL Stored Procedure 2) Create concurrent program as PL/SQL Stored Procedure 3) Out put format must be in text format only for PL/SQL Stored Procedure Repeat the remaining as explained in the previous examples.

Stored Procedure with parameters Create or replace procedure test_param_proc( ErrBuff out varchar, RetCode out number, V_Id IN number, V_Name IN varchar ) as l_id number(2); begin


69

select Vendor_Id into l_id from PO_VENDORS where Vendor_ID=V_ID; update PO_VENDORS set Vendor_Name = V_name where Vendor_Id=V_Id; commit; FND_FILE.PUT_LINE(Fnd_File.Output, 'Vendor name has been updated successfully '|| V_Name ); exception when NO_DATA_FOUND then FND_FILE.PUT_LINE(Fnd_File. Log, 'Vendor ID does not exits '|| V_Id ); when TOO_MANY_ROWS then FND_FILE.PUT_LINE(Fnd_File. Log, 'Duplicate Vendor Found '|| V_Id ); when OTHERS then FND_FILE.PUT_LINE(Fnd_File. Log, 'Other Errors '); end; 1) create executable method as PL/SQL Stored Procedure 2) Create concurrent program as PL/SQL Stored Procedure Out put format must be in text format only for PL/SQL Stored Procedure Parameters While supplying parameters Token is not necessary, as the parameters will be maintained in sequential order by the stored procedures. Repeat the remaining as explained in the previous examples. Key Flex Fields : KFF: it will be used to Capture the Key information from the User in code language for every code there will be a specific meaning. SEGMENT Columns will be used Capture the KFF Data We can find all the flex field details in Application Developer Responsibility General Ledger Vision Operations ( USA )  Setup  Financials Flexfields Key Segments CTRL+F11 for all KFF Down arrow key and select Application : General Ledger

Flexfiled Tiltle : Accounting Flexfield

Create New Flex Filed ( + )


70

Un Check Freeze Flexfiled Definition Select Period ( - )  Select Segments


71

Save the above Place the cursor in the first line COMPANIES Select Flexfiled Qualifier


72

COMPANIES : Intercompany Segment ( Check ) BRANCHES : Balancing Segment ( Check ) ACCOUNTS : Natural Account Segment Save the above and close form Check Freeze Flexfield Definition  OK  Compile  OK  OK

Creating Values for the above flex fields


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General Ledger Vision Operations ( USA )  Setup  Financials Flexfields Key Values

Enter the Structure : LGS_INDIA_KFF Select Find as shown below

FUNCTIONAL MODULES Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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Multi Orgs ( Multiple Organizations ) :It is a process of storing multiple organizations information in a single server with single Installation. It is like a MNC.

Multiple Organizations in Oracle Applications The Oracle Applications organization models define organizations and the relationships among them in arbitrarily complex enterprises. This organization model serves as the cornerstone for all of the Oracle Applications products. It dictates how transactions flow through different organizations and how those organizations interact with each other. Generally, a complex enterprise has several organization structures, such as Internal, Accounting, and Human Resources. You are able to define different structures to customize Oracle Applications according to your business needs. Organization can be a Company / Branch / Dept / Area / Unit Basic Business Needs Oracle Applications provides you with the features you need to satisfy the following basic business needs: • Use a single installation of any Oracle Applications product to support any number of organizations, even if those organizations use different sets of books. • Define different organization models • Support any number of legal entities within a single installation of Oracle Applications. • Secure access to data so that users can access only the information that is relevant to them. • Sell products from a legal entity that uses one set of books and ship them from another legal entity using a different set of books, and automatically record the appropriate intercompany sales by posting intercompany accounts payable and accounts receivable invoices. • Purchase products through one legal entity and receive them in another legal entity.

Major Features Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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Multiple Organizations in a Single Installation You can define multiple organizations and the relationships among them in a single installation of Oracle Applications. These organizations can be sets of books, business groups, legal entities, operating units, or inventory organizations. Secure Access You can assign users to particular organizations. This ensures accurate transactions in the correct operating unit. Sell And Ship Products From Different Legal Entities You can sell from one legal entity and ship from another, posting to each organization’s set of books. Receive Goods Into Any Inventory Organization You can enter purchase orders and assign for receipt any inventory organization that uses the same set of books. Your purchase order operating unit and receiving inventory organization must share the same set of books to receive against a purchase order. Automatic Accounting for Internal Requisitions You can create an internal requisition (sales order) in one organization, then ship from another organization, with correct intercompany invoicing. Multiple Organizations Reporting You can set up your Oracle Applications implementation to allow reporting across operating units by setting up the top reporting level. You can run your reports at the set of books level, legal entity level, or operating unit level Multiple Organizations in a Single Installation: You can support multiple organizations running any Oracle Applications product with a single installation. When you run any Oracle Applications product, you first choose an organization—either implicitly by choosing a responsibility, or explicitly in a Choose Organization window. Each window and report then displays information for your organization only. Organizations that share the same functional currency, Accounting Flexfield structure, and calendar can post to the same set of books. It is in seven levels.


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1) Business Group 2) Set Of Books 3) Legal Entity 4) Operating Unit 5) Inventory Organization 6) Sub Inventory 7) Stock Location

Head Office

Business Group

CCC

CCC

CCC

Set Of Books

Tax1

Tax2

Tax3

Legal Entity

INDIA

HYD

SR Nagar

Rack/bin

BANG

KP

Rack/bin

USA

UK

DELHI

DSNR

Rack/bin

Operating Unit

Inventory Org

Sub Inventory

Stock Location

Business Group The business group represents the highest level in the organization structure, such as the consolidated enterprise, a major division, or an operation company. The business group secures human resources information. For example, when you request a list of employees, you see all employees assigned to the business group of which your organization is a part. Employment will also be created. Eg : Head Office , Regional Level Head Quarter Note: This is true in all applications except the HR applications, which support more granular security by a lower–level organization unit, the security profile. Multiple sets of books can share the same business group if they share the same business group attributes, including HR flexfield structures.

Set of Books


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It is a logical entity. A financial reporting entity that uses a particular chart of accounts, functional currency, and accounting calendar. Oracle General Ledger secures transaction information (such as journal entries and balances) by set of books. When you use Oracle General Ledger, you choose a responsibility that specifies a set of books. You then see information for that set of books only. Legal Entity A legal company for which you prepare fiscal or tax reports and submitted to the government. You assign tax identifiers and other legal entity information to this type of organization. Operating Unit An organization that uses Oracle Cash Management, Order Management and Shipping Execution, Oracle Payables, Oracle Purchasing, and Oracle Receivables. It may be a sales office, a division, or a department. An operating unit is associated with a legal entity. Information is secured by operating unit for these applications. Each user sees information only for their operating unit. To run any of these applications, you choose a responsibility associated with an organization classified as an operating unit. Inventory Organization An organization for which you track inventory transactions and balances, and/or an organization that manufactures or distributes products. Examples include (but are not limited to) manufacturing plants, warehouses, distribution centers, and sales offices. The following applications secure information by inventory organization: Oracle Inventory, Bills of Material, Engineering, Work in Process, Master Scheduling/MRP, Capacity, and Purchasing receiving functions. To run any of these applications, you must choose an organization that has been classified as an inventory organization. Business group at the top of each hierarchy. When you define new organizations, they are automatically assigned to the business group associated with your current session. Each organization is part of a business group. The business group is usually the top box on an enterprise organization chart.


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The business group is the largest organization unit you set up in Human Resources to represent your enterprises as an employer. After defining one or more business groups for your enterprise, you set up one or more government reporting entities (GREs) within each business group. The GRE is the organization that federal, state, and local governments recognize as the employer. Below this level, you represent the groupings in which employees work, such as branches, departments, or sections, by means of internal organizations. To enable the assignment of employees to an internal organization, you classify the internal organization as an HR organization. You can define external organizations in the same way as internal organizations, so that you can represent organizations that are not part of your enterprise (such as training vendors or tax offices). The major difference between internal and external organizations is that you cannot assign people to an external organization.

Accounting / Distribution / Materials Management Organization Model Using the accounting, distribution, and materials management functions in Oracle Applications, you define the relationships among inventory organizations, operating units, legal entities, and sets of books to create a multilevel company structure, as shown in Figure


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Multilevel Company Structure Example

Legal Entities Post to a Set of Books Each organization classified as a legal entity identifies a set of books to post accounting transactions. Operating Units Are Part of a Legal Entity Each organization classified as an operating unit is associated with a legal entity. Inventory Organizations are Part of an Operating Unit Each organization classified as an inventory organization references an operating unit. Inventory Organization Determines Items Available to Order Management The Item Validation Organization parameter specifies which Oracle Manufacturing organization is used to validate inventory items. You must define all transactable items in this organization. Some inventory item attributes for Receivables and Order Management, including Tax Code and Sales Account, are specific to an operating unit or an accounting flexfield structure. Therefore, you should define an item validation organization for each operating unit. Inventory Organization Determines Items Available to Purchasing The inventory organization you specify in the financial options for each operating unit determines the items available in Purchasing. You can only choose an inventory organization that uses the same set of books as your operating unit.


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C C C : Currency, Calendar, Char Of Accounts ( Set Of Books ) Currency  INR, USD, EUR, POUND, RNG Calendar  Yearly, Quarterly, Monthly, Weekly Chart Of Accounts  Bank account details Calendar  Yearly, Quarterly, Monthly, Weekly Eg: Quarterly = 13 weeks ( 91 Days ) Month1 Month2 4 weeks 4 5 4

Month3 5 ( 91 days ) 4 ( 91 days )

Checking for weather the System supports Multi Orgs Concept : SELECT MULTI_ORG_FLAG FROM FND_PRODUCT_GROUPS If MULTI_ORG_FLAG value is Y, then the System supports the Mutli Orgs concept Creation of a Business Group It involves two steps 1) create the location ( address ) 2) create the business group 1) Creation of a Location : Login : Operations Navigation steps : Inventory Vision Operations ( USA )  Setup  Organizations  Location


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Scope : Global  It can be accessed by all levels of organization Name : VIS_CORPORATE ( registration / location name ) Desc : Location of the the company ( as desired ) Inactive date : it is required when the location is not in use Name, Desc and Inactive Date, Address Style, Address, Time Zone will be stored into the table called : HR_LOCATIONS LOCATION_ID is a Key filed select * from HR_LOCATIONS where trunc ( creation_date)= trunc(sysdate) select * from HR_LOCATIONS where LOCATION_CODE=' VIS_CORPORATE ' Address Details ( tab ) : Fill the address as desired Save the Above The above address information will be stored into the table called Shipping Location: location of Raw Material Storage. 2) Creation of a Business Group : Navigation steps : Inventory Vision Operations ( USA )  Setup  Organizations  Organizations  New


82

Save the above details and enter the Organization Classification Name as Business Group Select enabled Save the above and select Others for Additional Organization Information. Business Group Info  OK Additional Organization Information Pres Tab [ - ] shows the following


83

Click on OK  OK Do you want to save the changes  yes The Business Group information will be stored into the table called : HR_ORGANIZATION_UNITS select * from HR_ORGANIZATION_UNITS where trunc ( creation_date)= trunc(sysdate) select * from HR_ORGANIZATION_UNITS where NAME =’VIS_BG' Here key field is ORGANIZATION_ID Business Group Classification, Others information will be stored into the table called : HR_ORGANIZATION_INFORMATION select * from HR_ORGANIZATION_UNITS where NAME ='VIS_BG' obtain the ORGANIZATION_ID and check the following select * from HR_ORGANIZATION_INFORMATION where ORGANIZATION_ID = 5128 Set Of Books : It is a combination of Currency, Calendar and Chart Of Accounts


84

Currency : Depending on the territory it will be changed . Eg : India : INR : United States United States United States

: Indian Rupee

: : :

USD USN USS

: : :

United Kingdom:

GBP

:

: Pound Sterling

Australia

AUD

:

: Australian Dollar

:

$ $ $

: US dollar : US dollar (next day ) : US dollar (same day )

Navigation General Ledger Vision Operations ( USA )  Setup  Currencies  Define Enter the Issuing Territory and Query for currency details

Currency Information will be stored into the table called : FND_CURRENCIES select * from FND_CURRENCIES where trunc(creation_date) = trunc(sysdate) it shows today’s data The above one is a predefined currency. We can define our own currency. Eg: Code : XX_CUR

name : Test_Currency Desc : Test Currency Territory : India Symbol : #


85

Calendar :

It defines the financial year calendar

Navigation : General Ledger Vision Operations ( USA )  Setup  Financial  Accounting Calendar  Types Shows the types of Calendars

Calendar Type Information will be stored into the table called : GL_PERIOD_TYPES Standard Calendar : Navigation : General Ledger Vision Operations ( USA )  Setup  Financial  Calendar  Accounting Query it ( Ctrl + F11 ) use arrow key


86

Indian Calendar information will be stored into the table called : GL_PERIODS Calendar is different type : Yearly : Month1

Month2

Month3

Quarterly : Qrt1 Qrt2 Mon1 Month2 Month3 W1 W2 W3 M1

M2

M3

4 5 4

5 4 4

4 4 5

………..Month12

Qrt3

Qrt4

( 13 weeks ) = 91 days / 7

Chart of Accounts It is a bank account details Eg : LG Company has following Structure LG AP

INV

PO

GL


87

INDap USap UKap

INDinv USinv

INDpo USpo UKpo

1001 1004 1008 1002 1005 1003 1006 Complete Code Is : Company_Country_Dept_Account Eg: LG_IND_AP_1001

1007

LG_US_INV_1005 LG_IND_PO_1003 LG_UK_AP_1008 The information is to stored in the Key cols of the table Navigation steps to create the key flex fields for the above data. System Administrator  Application  Flex Fields  Key Flex  Segments Application : General Ledger

( query with this ) ( as it is a creation of Chart Of Accounts )

Flex Field Title : Accounting Flexfield ( Note : for Currency, Calendar and Chart Of Accounts , the application name is : General Ledger ) Go to Code column place the cursor any where and select New(

+)

for the New filed

Eg: Code : TEST_27_APR_ACFF Title : TEST_27_APR_ACFF ( auto ) Desc : TEST_27_APR_ACFF ( as desired ) Segment Separator : Period ( . )

( as desired )

Select Segments


88

After entering the above information save it The above flex fields information will be stored into the table called : FND_ID_FLEX_SEGMENTS_VL Deselect

Freeze Flexfield Definition  OK  Save  ( compiling ) OK  OK

Select Company  Felxfiled Qualifier  Intercompany Segment ( enable ) save it Country  Felxfiled Qualifier  Cost Center Segment ( enable ) Dept  Felxfiled Qualifier  Balancing Segment ( enable ) Account  Felxfiled Qualifier  Natural Account Segment ( enable )

Freeze Flexfield Definition  OK compile  OK  OK Select

on compilation it will be submitted for flex filed generation ( Name of the Request : Flexfield View Generator ) Creation of Set Of Books : Navigation : General Ledger, Vision Operations ( USA )  Setup  financials Books  Define Query for the existing one ( Ctrl + F11 and down arrow key )


89

Set of Books : Vision Operations (USA) Copy the following into some notepad ) Chart of Accounts : Operations Accounting Flex Retained Earnings : 01-000-3310-0000-000 Translation Adjustment : 01-000-3500-0000-000

Create new set books from the above


90

Set of Books : Test_29_Apr_SOB Short Name : Test_29_Apr_SOB ( same or any one ) Desc : as desired Chart of Accounts : Operations Accounting Flex ( from the above copied one ) Functional Currency : USD Calendar Name : Accounting future period : 1 ( auto ) Period Type : Month ( auto ) Retained Earnings : 01-000-3310-0000-000 ( copy the previously taken into notepad ) Translation Adjustment : 01-000-3500-0000-000 ( copy the previously taken into notepad ) Company Department Account Sub Account Product

: 01 : 000 : 3310 : 0000 : 000

Paste the above one by one from the above Retained Earnings :

0100033100000000 Company- Department- Account- Sub Account- Product

Select OK


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Similarly Translation Adjustment Translation Adjustment : 01-000-3500-0000-000 Paste into respective fields as above Select OK Note : The above set of books information will be stored into the table called GL_SETS_OF_BOOKS_ select * from GL_SETS_OF_BOOKS where trunc(creation_date)=trunc(sysdate) Legal Entity : create the organization Navigation : Inventory Vision Operations ( USA )  Setup  Organizations  Organizations  New Name : Test_29_APR_LE Location : REG10_SRNAGAR ( select from existing Ctrl + F11 ) Save the above Organization Classification : Name : GRE / Legal Entity

select Enabled

Save the above Select Others ( link between Set Of Books and Legal Entity ) Select : Legal entity accounting Press Tab Set of Books : Test_29_Apr_SOB ( supply the above created set of books ) OK  OK  Yes or save Note : The above information will be stored into the table called : HR_ORGANIZATION_UNITS select * from HR_ORGANIZATION_UNITS where trunc(creation_date)=trunc(sysdate) Operating Unit : Creating Operating Unit Create the organization of Organization Classification as Operating Unit Navigation Inventory Vision Operations ( USA )  Setup  Organizations  Organizations  New Name : Test_29_APR_OU Location : VIS_CORPORATE ( select from existing Ctrl + F11 ) Save the above Organization Classification : Name : Operating Unit Save the above Select Others

select Enabled

( link between Set Of Books, Legal Entity

and operating unit )


92

Select : Operating Unit Information Press Tab Set of Books : Test_29_Apr_SOB ( supply the above created set of books ) OK and save Legal Entity : Test_29_APR_LE Set Of Books : Test_29_Apr_SOB ( auto ) Click on OK and Save it ( Yes ) Inventory Organization : It is a place where actual business transactions takes place ( called as transaction point ) Inventories can be classified into two 1) Master Inventory 2) Child Inventory Master Inventory : It defines the total products. It is a logical one Child Inventory : It defines the particular products ( quantity and type ). It is a physical one Eg : SONY HYD

IND MUMB

PUNE

USA NY WSH

UK LOND

X

In the above suppose Sony is manufacturing computers and may 100 models At different locations doing business for particular models. Eg : at HYD may be 50 models at MUMB may be 70 models at NY may be 100 models at WSH may be 90 models at X may be 20 models here total 100 Models is a Master Inventory and 50, 70, 100, 90, 20 are Child Inventory First step We have to identify the Master and Child based on Company Name. ( SONY, LOGTECH, LG, SAMSUNG ) How to Identify the Master and Child based on Company Name. ORG_ORGANIZATION_DEFINITIONS and MTL_PARAMETERS The tables provides, Multi Organizations information. ORG_ORGANIZATION_DEFINITIONS table provides All High Level information such as Business Group, Set Of Books, Legal Entity, Operating Unit MTL_PARAMETERS table provides actual inventory information such as INV OrG


93

For example Name of the business group : Vision Corporation Back End Process Step1 : select * from HRFV_BUSINESS_GROUPS where BUSINESS_GROUP_NAME = 'Vision Corporation' Get the BUSINESS_GROUP_ID ( or ) BUSINESS_GROUP_ID = 202 Step2 : select * from ORG_ORGANIZATION_DEFINITIONS where BUSINESS_GROUP_ID =202 Get the ORGANIZATION_CODE form the above ( select any one as desired eg; M1 ) ORGANIZATION_CODE = M1 Step 3: select * from MTL_PARAMETERS where ORGANIZATION_CODE = 'M1' get the MASTER_ORGANIZATION_ID from the above result MASTER_ORGANIZATION_ID = 204 Step4 : select * from ORG_ORGANIZATION_DEFINITIONS where ORGANIZATION_ID = 204

Sub Inventory : INV

Raw Material

Row-Rack-Bin

Finished Goods

Semi Finished Goods

Damaged Goods

 Sub-INV

 Stock Location


94

Creation of Sub Inventory : Navigation Inventory Vision Operations ( USA )  Setup  Organizations  Sub Inventories  M1 ( Inv Org Name )

Name : VIS_SINV ( allows only 9 chars ) ( Name as desired ) ( Copy this name into note pad ) Desc : as desired Status : Active Locator Control : Dynamic Entity Type : Storage The above sub inventory information is available in table called : MTL_SECONDARY_INVENTORIES select * from MTL_SECONDARY_INVENTORIES where trunc(creation_date) = trunc(sysdate) Create the Storage Location : Eg : Row Rack Bin 1 - A - 2 2 - A - 1 1 - B - 4 2 - A - 3 1) Create the Flex fields for the above 2) Create the Stock Location


95

1) Create the Flex fields for the above requirement Navigation System Administrator  Application  Flex Fields  Key  Segments

Application : Inventory Un Freeze FlexField Definition

FlexField Title : Stock Locators ( use down arrow key to get ) OK

Period ( . )

Select Segments


96

In the Required only Row, Rack and Bin. Hence disable the ( Displayed and Enabled for remaining ) Make Value set as empty for Row, Rack, Bin To set the fields as mandatory select the field and open Eg : Row and Rack as Mandatory Select Row and Open , check the Required Save the above and freez the FlexField Definition, OK  compile  OK  OK Copy the Flex Field Title (Stock Locators ) into note pad (Stock Locators) : it is a mapping to Stock locator


97

2) Create the Stock Location Select locator Row : Inventory Vision Operations ( USA )  Setup  Organizations  Stock Locators  M1 ( Inv Org Name )

Select New Locator ( Click here ) : Row :1

Rack : A

Bin: 1

Locator : 1.A.1 Status : Active Save and Close Status : Active Subinventory : VIS_SIN


98

Again go to Sub inventory ( query for VIS_SINV )

Select locators ( 1.A.1 ) Locator Information will be stored into the table called : MTL_ITEM_LOCATIONS


99

Inventory : Dell Computers 1) Inventory Module : INV  Purchase  AP  CM  GL called as P-2-P cycle 2) Manufacturing : BOM  WIP  Quality 3) Sales : Customer  AR  OM  Shipping  Receiving  CM  GL called as O-2-C O-2-C : Order – TO – Cash Inventory Module : Product is called as ITEM in Oracle Applications ITEMS

DIRECT ITEMS

INDIRECT ITEMS

Direct Items : It is main product . It will impact on the business Eg : Computer Indirect Items : Stationary Items. It is a secondary. It will not impact on the business. It is called as Expensive Item ( Technical Term ) Eg: White Papers, Pens and etc Direct Items are : 1) Purchased Items 2) Sub Assembly Items 3) Manufacturing Items 4) finished Goods 5) Sales Items 6) Service Items

Master

Manufacturing Center

Raw Material

Distribution Center

Finished Goods

Finished Goods

All the tables of inventory starts with MTL ( Materials )


100

Creating of an Item Navigation Inventory Vision Operations ( USA )  Item  Master Items  V1 ( Vision Operations ) The following form contains 16 tabs such as Main, Inventory and etc. If it is manually user have to fill the all 16 tabs.

To enter all the above fields tame taken. Templates are provided to reduce the time of work.

Pre requisite to create an Item : 1) INV Organization setup 2) UOM ( Unit Of Measure ) setup 3) Templates setup In the above 1st and 2nd are mandatory where as 3rd one is an optional 1) Creation of INV Organization setup has already been discussed. It is a Multi Orgs concept. Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

101

Creation of UOM ( Unit Of Measure ): Navigation : Inventory Vision Operations ( USA )  Setup  Unit Of Measure  Unit Of Measure

Click in name column and select new for new unit of measure. And enter as shown above (Yellow Colour) Save and go to conversions Unit : VIS_DOZ

Class : Quantity ( auto )

Conversion : 14 ( as desired ) Basic unit : Each ( auto )

All Unit Of Measure information will be stored into the table called : MTL_UNITS_OF_MEASURE select * from MTL_UNITS_OF_MEASURE where trunc(creation_date) = trunc(sysdate) Template : It is a group of attributes. Used to create template. Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

102

Setup of the template : Navigation : Setup  Items  Templates Template : click to check existing New  to create New Template Template : Desc : Show : All groups / Main / Inventory / Bill of Materials and etc We can use the already existing : eg : Purchased Item. Creating an Item : It involves two steps : 1) Create the Master 2) Assign to Child Step1 : Creation of Master : It can be created in two ways 1) template basis 2) Items basis Navigation : Inventory Vision Operations ( USA )  Items  Master Item  M1 Template basis


103

In the above Master Item form enter only Item and description Tools  Copy From : Template : Purchased Item ( template basis ) Apply and Done Unit of Measure : Primary : Each Display Attributes : Master

Org

All

Select the master and observe, some fields will be disabled colour, those fields can not be entered in the master level Similarly select Org, some fields will be disabled colour, those fields can not be entered in the Org level All  all fields are allowed to enter data Save the above The above all items information will stored in the table called : MTL_SYSTEM_ITEMS_B Step2 : Assign the item Child After save the Master go to Tools  Organization Assignment 

In the above go to Assigned select V1 ( auto ), M1, M2 Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

104

Here Assign All is not recommended in the real time. Child items information will be stored into the table called : MTL_SYSTEM_ITEMS_B select * from MTL_SYSTEM_ITEMS_B where trunc(creation_date) = trunc(sysdate) Item names will be stored into the Segment1. Reason is that, Item name is a Key information. Creation of 2nd Item ( Printer ) Item Basis : Repeat the above and select item basis Enter item : VIS_Printer, Desc : Printer Tools  Copy From  Select Item as shown below ( take the already entered item : previous VIS_Monitor )

Apply  Done All the properties of REG10_ Monitor Item will be inherited to REG10_Printer ( such as V1. M1, M2 .. ) Save the above Assign to Child Compiled and Developed by 105 M.Nageswar Rao, B.Tech, MBA

Tools  Organization Assignment ( if not saved it will be disabled ) Select V1, M1, M2 and save it . Create item for Mother Board Create master VIS_MotherBoard ( Template Basis or Item basis ) and save it Assign to Child and save it ------------------Create Item for HDD : Create master VIS_HDD ( Template Basis or Item basis ) and save it Assign to Child and save it ------------------Create Item for CD Drive : Create master VIS_CDDrive ( Template Basis or Item basis ) and save it Assign to Child and save it -------------------Create Item for CPU : ( Mother Board, HDD. CDDrive are part of CPU ) Mother Board, HDD. CDDrive are part of CPU are purchasing from the outside and assembling CPU in the organization. Hence CPU is a manufacturing Item. It comes under sub assembly. Select template as subassembly save it and Assign to Child ( V1, M1. M2 ) and save it. ----------Create Item for Dell Computer Dell Computer is a Finished Goods. It comes under Finished Goods. Select template as Finished Good save it and Assign to Child ( V1, M1. M2 ) and save it.


106

Categorizing the items : Eg : CROMA is a distribution Center for different products such as Computer, Mobiles, HDD, IPOD  Distribution Center

Distribution Stores

Computer

Mobiles

HDD

IPOD

-->Category Set

--------------------------------------------------------------------------------------------------------------------------- Category Code HCL IBM LEN SONY DELL

NOKIA

LG

SAM

S.D

SONY

S.G

KS

-----------------------------------------------------------------------------------------------------------------------------

Desktop

Laptop

---------------------------------------------------------------------Model1

M2

M3

 Items

---------------------------------------------------------------------In real applications 1st create Category Code , 2nd create Category set and then assign to Item. Creation of Category Code : It is Key flex filed. Storing in two fields called : COUNTRY - COMPANY IND – HCL IND – DELL Category Set Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

107

IND – LENOVE Eg : VIS_CAT_CODE Navigation : System Administrator  Application  Flex Fileds  Key  Segments Application : Inventory ( Query ) FlexFileds Title : Item Categories ( Down Arrow Key )

Go to Code Column and create New Code : VIS_CAT_CODE Title : VIS_CAT_CODE Segment Separator : Pipe (| ) Select Segments Num Name 1 COUNTRY 2 COMPANY

Desc :

Column SEGMENT1 SEGMENT2

Save and select Freeze FelxField Definition  OK  Compile  OK  OK


108

Entering values into flex fields : Navigation : Inventory Vision Operations ( USA )  Setup  Items  Categories  Category Codes New 

The above information will be stored into the tables called : MTL_CATEGORIES and MTL_CATEGORIES_KFV Creation of Category Sets and Mapping with Category Code: Navigation : Inventory Vision Operations ( USA )  Setup  Items  Categories  Category Sets  M1


109

Assigning item to Category Navigation : Inventory Vision Operations ( USA )  Items  Master Item Item : Query for ( VIS_Monitor : which was created earlier ) Tools  Categories


110

Category Set : VIS_CAT_SET Control Level : master ( auto ) Category : IND|HCL Save it . all the above information will stored into the table called : MTL_ITEM_CATEGORIES Item Cost : In Oracle the cost is called Material Cost Transportation Cost Material Over Head Cost Labor Cost is called as Resource Cost Item Cost = (Material Cost + Material Over Head Cost + Resource Cost ) Inventory Vision Operations ( USA )  Items  Master Items  (or ) Inventory Vision Operations ( USA )  Items  Organization Items  Master Item form contains 16 Tabs : one of the tab is Costing tab Under the Costing tab the following details Costing Enabled Inventory Asset Value Include In Rollup If the all the above are checked, then it will be available for costing

Costing is at the organization level Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

111

Item Cost is only for Purchased Item not for Manufacturing and Sales Items Login to the organization level for Costing an Item Inventory Vision Operations ( USA )  Costs  Item Costs  Item : Click here and Query for the Item, It shows all Costing items. If the following are disabled at time of Items creation, then it will not shows in the list Costing Enabled Inventory Asset Value Include In Rollup For checking go to Inventory Vision Operations ( USA )  Items  Organization Items  Item : VIS_FDD And go to Costing Tab, uncheck the above three and save, then check for the Cost using Inventory Vision Operations ( USA )  Costs  Item Costs  M1 Costing an item : 1) Eg : VIS_CDDrive Item : VIS_CDDrive Cost Type : Frozen ( 4 Types of costing 1) Frozen 2) LIFO 3) FIFO 4) AVG Select Find Select Open Make/Buy : Buy ( Buy : purchased Items, Make : Manufactured Item ) Select Cost Cost Element Sub Element Basis Amount Material Material Item 250 Material Over Head 2) VIS_HDD Repeat the above steps Costing Types information is available in the table called : CST_COST_TYPES Unit Costing information is available in the table called : CST_ITEM_COSTS

Material Transaction Cost : Items :

1) Receivings When received from the Suppliers, the Godown on hand stock will be increased 2) Issues When Issued to the Customers, the Godown on hand stock will be decreased


112

Transactions are of three types 1) Buying 2) Selling 3) Manufacturing Buying is a Receiving transaction. In oracle terminology it is called as MISC Receipt Selling is Issue transaction. In oracle terminology it is called as MISC ISSUES

Pre-requisite to create a transaction 1) Inventory Vision Operations ( USA )  Items  Master Items  Inventory ( tab ) If Transactable flag is enabled then item comes under transactable and it can received / issued . 2) Period of transaction should be open

Checking for transactable flag Inventory Vision Operations ( USA )  Items  Master Items  Inventory ( tab ) as shown below

2) Set Of Books Period of transaction should be open SELECT * FROM ORG_ORGANIZATION_DEFINITIONS WHERE ORGANIZATION_CODE='M1'


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Take the SET_OF_BOOKS_ID value = 1 select * from GL_SETS_OF_BOOKS where SET_OF_BOOKS_ID=1 take either of the follwing SHORT_NAME :Vision Operations NAME : Vision Operations (USA)

Go to Inventory Vision Operations ( USA ) Setup  Financials  Books Query for the any one of the following SHORT_NAME :Vision Operations NAME : Vision Operations (USA)

Get the Calendar Name = Accounting ( copy into note pad ) Get the period Go to Inventory Vision Operations ( USA ) Setup  Financials  Accounting Calendar  Accounting


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Get the name : Eg : Jan-09, feb-09, mar-09 Check Period Status is Open or Not Inventory Vision Operations ( USA ) Accounting Close Cycle  Inventory Accounting Period


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Creation of a Transaction : Inventory Vision Operations ( USA )  Transactions  Miscellaneous Transactions ( M1 ) 

Select Transaction Lines Item Name : VIS_Monitor Sub Inventory : Stores Account : 01-580-7740-0000-000 (Miscellaenous )

UOM : Ea

Quantity : 10

All the transaction type information is available in the table : MTL_TRANSACTION_TYPES select * from MTL_TRANSACTION_TYPES Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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WHERE TRUNC(CREATION_DATE)=TRUNC(SYSDATE) Transaction information is available in the table : MTL_MATERIAL_TRANSACTIONS select * from MTL_MATERIAL_TRANSACTIONS WHERE TRUNC(CREATION_DATE)=TRUNC(SYSDATE) Checking for on hand quantity Inventory Vision Operations ( USA )  On-hand, Availability  On-hand Quantity  On hand Quantity = ( Total Quantity – Reservable Quantity )

Organization : M1 Sub inventory : Stores Item : VIS_Monitor Select Find

Checking for Material transaction : Inventory Vision Operations ( USA )  Transactions  Material Transactions  it check between date as shown below

Select Find


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Steps in the purchasing of Goods (Purchase Order ) 1) Requisition  2) RFQ  3) Quotations  4) PO  5) Receipts 

Updating Banks

The documents, which are related to above will be prepared by the clients. 1) Requisition a) Internal Requisition  It will be placed between branches ( transfer of Goods from Inventory to another Inventory of the Company (or) on Godown to another Godown ) b) Purchase  It process of purchasing from the out side. It can be from approved supplier or from the local suppliers . If goods are not available at approved supplier, then it will be purchased from local suppliers . if purchase form the local suppliers, then buyer should purchase the goods with in the cost of certain limit. If cost is more than the certain limit , the it should be approved by the Top Management .


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Purchase form Approved Suppliers If the purchase from Approved Supplier then, then it involves the following steps. 2) RFQ  3) Quotations  4) PO  5) Receipts 

1) AP Interface 2) Inventory Interface

RFQ ( Request for quotation ) Quotations call for to different suppliers in market. It is through the advertisement. Quotation : Quotations will be received from suppliers such IBM, TVS, WIPRO, ACEL Quotations from the suppliers will be received through E-Mail, FAX, Courier, of by Hand On receiving quotations. These will be analyzed by the purchasing committee. ( quotation analysis ). The purchasing committee will decide the supplier. Once quotation has been approved, the supplier will be an approved supplier of that company. The approved supplied has to supply the goods through out the year as per the requirement. Once quotation has been Approved, the confirmation document will be sent supplier. Confirmation document consists of terms and conditions such Price, quality of the goods, payment terms,

Purchase Order : The Order requisition will be placed by the concerned person ( Stores Manager ) Quotation is only once and it is valid for one year. Order can be placed at any time in the year with out any prior intimation to the supplier . Supplying the Material : Supplier supplies the material as per the quality sample mentioned in the quotation. If not meet the quality, then goods will be treated as inferior quality and it will be rejected. Once goods have been received, the stores manger will issue the receipt of the goods. Requisition Types 1) Benefits of On–line Requisitions : You can save time, money, and paper by processing requisitions on–line. With a paper system, you must provide forms to the requestor, the requestor must send the form to someone else to be approved, and the buyer must manually consolidate requisitions to place on a purchase order. Throughout all of these transactions, you Requisitions 3 – 7 may


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generate a number of errors, waste time, and lose money. Some of the many problems you may incur with paper requisitions include: • The requestor may not fill in the requisition completely or accurately. • The requestor’s handwriting may be illegible. • Someone without proper authority can potentially approve a requisition. • The requestor might have to mail the requisition to an approver at a different location and wait a number of days to get it back. • The approver or buyer may lose or damage the requisition . • The buyer may translate the information from the requisition to the purchase order incorrectly. • You may lose significant quantity discounts if the buyer cannot locate all the requisitions that reference a particular item.

Implementing On–line Requisitions Many companies want to provide on–line requisitions to everyone in the company. Others want to limit the number of users who have access to the system. Purchasing is flexible enough to meet the needs of your company. To give everyone access to the system, simply create a user name for each employee in the company and assign the employee the appropriate responsibilities. You can easily designate a smaller group of individuals as requisition preparers if you want to limit the number of requestors on the system. These people can create requisitions for anyone in the company by identifying the appropriate requestor directly on the requisition line. You might also want to limit some preparers to internal requisitions and others to purchase requisitions. You can also print requisitions to obtain signature approvals if some of the approvers do not have access to the system. You can then assign an individual to update the authorization status for these requisitions.

Purchase Requisitions Use the Requisitions window to create requisitions. You must choose the requisition type (internal or purchase). You can also provide a description, unlimited notes, and defaults for requisition lines. For each requisition line, you choose the item you want to order along with the quantity and delivery location. You can get sourced pricing from catalog quotations or open blanket purchase agreements. You can also choose a price from a list of historical purchase order prices. In the Distributions window, you can charge the item to the appropriate 3 – 8 Oracle Purchasing User’s Guide accounts, or you can let the Account Generator create the accounts for you. Once you complete the requisition, you send it through the approval process.


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Internal Requisitions Unlike purchase requisitions, which are supplied from purchase orders, internal requisitions are supplied from internal sales orders. Internal requisitions are not picked up when you AutoCreate RFQs or purchase orders, nor can they be assigned to a buyer in the Assign Requisitions window. Requisition Templates Use the Requisition Templates window to define requisition templates for items you purchase frequently. For example, if you frequently buy certain office supplies, you can set up an office supplies template for your requestors. This template consists of a list of all items, prices, and sourcing information you want available to the requestor. When you want to order items from this template, use the Supplier Item Catalog, choose the office supplies template, and indicate the quantity you want to order. Purchasing supplies default sourcing and delivery information. Imported Requisitions Purchasing lets you import or reschedule requisitions from other Oracle or non–Oracle systems. For example, Work in Process uses Requisition Import to create requisitions for outside processing. Similarly, Master Scheduling/MRP automatically creates requisitions using Requisition Import when you mass load purchase requisitions. Master Scheduling/MRP also automatically reschedules existing requisitions by updating the need–by date during this process. If you are using Inventory, you can send a requisition requirement to Purchasing and then run Requisition Import in Purchasing to create the requisition. Paper Requisitions You do not need to create a requisition on–line to purchase an item. Instead, you can reference a paper requisition number directly on the Requisitions 3 – 9 purchase order Distribution Details.

Prerequisite for Purchase : 1) Items  Purchasing  Purchased and purchasable flag must be enabled 2) Supplier  Should in Active State 3) User  Must be Employee of the company and Must be a buyer Types of Purchase 1) Standard Purchase  One time purchase 2) Blanket Purchase  Deal with Amount 3) Contract Purchase  Purchase for some period ( contract may be for one year or five years etc..) 4) Planned Purchase  Purchase plan is base past history Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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Checking for Purchased and purchasable flag must be enabled 1) Items  Purchasing  Purchased and purchasable flag must be enabled Inventory Vision Operations ( USA )  Items  Master Items  Purchasing ( Tab )

Purchased and Purchasable flags must be enabled as shown below.


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User  Must be Employee of the company and Must be a buyer System Administrator  Security  User  Define

Person : Stock, Ms.Pat ( employee )


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Creation of Employee : Human Resources, Vision Enterprises  People  Enter and Maintain Select New

Gender : Male Action : Create Employement Last : MNRAO Person Type for Action : Buyer Save the above information and select Address Address Style : India Address Details : as desired Type : Date From

Primary ( enable )

Save the above Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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Select Picture for Photo of the Employee Save the above Select Assignments : Organization : Vision Corporation Job : MM100_Manager Grade : 500.2.west Location : HR – Newark Status : Active Assignment Assignment Number : 1315 ( will be generated automatically ) Save the above Employee Master information will be stored into the table : PER_ALL_PEOPLE_F Job information will be stored into the table: PER_JOBS Address information will be stored into the table : PER_ADDRESSES Assignments information will be stored into the table : PER_ASSIGNMENTS Note : Employee will be assign to user with the help of fullname Suppliers : Supplier Master Information : Supplier

Address1

Contact Person1

Address2

Contact Person2

 Supplier

Address3

 Sites

 Contact Points

1) Supplier  Global information 2) Sites  Specific to Operating Unit 3) Contact Points  Specific to site Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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Creation of a Supplier : Navigation Purchasing Vision Operations (USA )  Supplier Base  Supplier

Supplier Name : VIS_SUPP Headers / Master infromation Alt Name : VIS_SUPP ( as desired ) General ( Tab ) Classification ( tab ) Type : Government Control ( tab ) Invoice Match Options : Purchase Order Payment ( tab ) Terms : 45 Net Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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Purchasing ( tab ) Ship To Location: M1- Seattle Bill To Location: V1- New York City Save the above Select Sites ( to enter address )

Site Name : VIS_PURCHASE Country : India Address : as desired ------------------City : Hyderabad General ( tab) Pay ( Disable/Un Checked)

Alternate Name : Inactive unchek

State : A.P

Postal Code : 500072

Purchasing ( Checked/enable )

Communication Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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Code Number Voice : 040 6656321 Fax : 040 6656321 Contacts ( tab ) Last Name: MNRAO Save the above For the Address2 ( OFFICE ) place the cursor at Site Name and select New and repeat the above steps Address2 ( OFFICE ) Site Name : VIS_OFFICE Country : India Address : as desired ------------------City : Hyderabad

Alternate Name : Inactive unchek

State : A.P

Postal Code : 500072

General ( tab) Pay (Checked/enable) Purchasing (Disable/Un Checked ) On creation of supplier, Supplier Number will generated automatically Supplier Master information will be stored in a table called : PO_VENDORS ( Master table ) Primary Key  VENDOR_ID select * from PO_VENDORS where trunc(creation_date)=trunc(sysdate) Sites information will be Stored in table called : PO_VENDOR_SITES_ALL VENDOR_ID is the foreign key between PO_VENDORS and PO_VENDOR_SITES_ALL select * from PO_VENDOR_SITES_ALL where trunc(creation_date)=trunc(sysdate) Contacts information will be stored in a table called : PO_VENDOR_CONTACTS select * from PO_VENDOR_CONTACTS where trunc(creation_date)=trunc(sysdate) Purchasing : For the purchase Demand Sheet (or) REQ Sheet will be prepared by sales dept / Manufacturing Dept / Inventory Dept / Planning Dept / etc….. It Involves Following Personnel

1) Requestor  Employee, who is requesting the goods ( stores manger ) 2) Preparer  who is preparing the purchase document ( clerk ) 3) Buyer  who is going to buy a product ( Asst. Manager, Stores ) Demand Sheet contains : Name of the Item: Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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Quantity : Need By : The employee, who need the item called as Requestor. The above demand sheet will be forwarded to Requisition Dept, where demand sheet will be converted into Requisition .Requisition is of two types 1) Internal called Internal Requisition ( IR ) 2) Suppliers called Purchase Requisition ( PR ) Requisition : Purchasing Vision Operations (USA )  Requisitions  Requisitions

Number : Desc :

Type : Purchase Requisition Status : Incomplete

Preparer : Stock, Ms. Pat

Lines ( tab ) Sno Type 1 Goods

Item Category Description Hyd CD Drive MISC.MISC

Destination Type : Inventory Requester : Stock, Ms. Pat Organization : Seattle Manufacturing Location : M1- Seattle Subinventory : Stores

UOM Each

Quantity 10

Price Need By 2100 30-MAY-2011 00:00:00

Source : Supplier Supplier : HYD_SUPP Site : HYD_PUR Contact : MNRAO

Note : Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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If Source is Supplier , then Type is : Purchase Requisition If Source is Inventory, then Type is : Internal Requisition Save the above : Once saved the Requisition Number will be generated Automatically (5632, 5633 ) these copy into notepad for the following transaction Select Distributions for Account, Total No.of items will be distributed to multiple accounts or some times Single account.

Headers information will be stored into the table : PO_REQUISITION_HEADERS_ALL select *from PO_REQUISITION_HEADERS_ALL where trunc ( creation_date) = trunc(sysdate) Lines information will be stored into the table called : PO_REQUISITION_LINES_ALL select *from PO_REQUISITION_LINES_ALL where trunc ( creation_date) = trunc(sysdate) Distributions (Accounting)information will be stored into the table : PO_REQ_DISTRIBUTIONS_ALL select *from PO_REQ_DISTRIBUTIONS_ALL where trunc ( creation_date) = trunc(sysdate) Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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Copy the Requisition Number ( 5634 ) into note pad the tables ends with ALL means Multi Arg tables provides business group information. With out ALL means Multi Arg views, provides only specific Organization information ( O.U ) Setting Organization Id to View First get Organization from the Requisition form Help  Diagnostics  Examine

Block : $PROFILES$ Field : ORG_ID Value : 204 ( this value will be populated automatically ) Go to TOAD and execute the following package BEGIN FND_CLIENT_INFO.SET_ORG_CONTEXT ( '204'); END; Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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Procedure success fully completed FND_CLIENT_INFO  Is a name of the package SET_CURRENCY_CONTEXT  name of the procedure Approval of the Requisition Purchasing Vision Operations (USA )  Requisitions  Requisitions Query Number : 5634 Select Approve  to get approval of the request Check the Submit for Approval  OK Once approved data will not be available for Requisition form. It will be converted into Purchase Order. To check the requisition : Purchasing Vision Operations (USA )  Requisitions  Requisition Summary


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In the above enter the Requisition Number : 5632 ( which was generated earlier ) And Select Find(B)

The above Total purchase value in a particular request ( eg Number : 5634 ) Select lines and distributions to see the more details To find the Request Approver and Request Submitter In the above after Find(B)  Go to Tools  View Action History


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The above RFQ will be sent to Suppliers. Supplier will prepare the Quotation and will send the same to the purchase Dept. Purchase dept analyze quotations and convert the RFQ into the Purchase Order. There are 4 types of purchase orders 1) Standard Purchase  One time purchase 2) Blanket Purchase Deal with Amount 3) Contract Purchase  Purchase for some period ( contract may be for one year or five years etc..) 4) Planned Purchase  Purchase plan is base past history Conversion from Requisition to Purchase Order Purchasing Vision Operations (USA )  Auto Create 


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Select Clear in the above form and clear the form Enter the Requisition : 5632 Select Find


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Check as shown above ( Check box at Requisition ( beginning ) ) Select Manual / Automatic If it is manual we have to create the purchase document If it is automatic System will generate the do purchase document automatically For Manual Select Manual Supplier : VIS_SUPP Supplier Site : VIS_PURCHASE Select Create  ( Place the cursor at Requisition )  Add To Document  Create


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Close the above It generates the Purchase Order as Shown below.


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Fro multiple shipments select Shipments


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For Multiple Distributions select Distributions Finally Approve for the approval Submit for Approval  OK


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It shows status as Approved IMP Note : Requisition Details 1) Headers 2) Line 3) Distributions Here a header can have multiple lines A line can have multiple distributions RFQ Details will be stored into the following tables Headers  PO_REQUISITION_HEADERS_ALL Lines  PO_REQUISITION_LINES_ALL Distributions  PO_REQ_DISTRIBUTIONS_ALL Purchase Order Details : 1) Headers 2) Lines 3) Shipments Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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4) Distribution A header can have multiple lines A line can have multiple Shipments A shipment can have Multiple Distribution Purchase order Details will be stored into the following table Headers  PO_HEADERS_ALL select *from PO_HEADERS_ALL where trunc ( creation_date) = trunc(sysdate) Lines  PO_LINES_ALL select *from PO_LINES_ALL where trunc ( creation_date) = trunc(sysdate) Shipments  PO_LINE_LOCATIONS_ALL select *from PO_LINE_LOCATIONS_ALL where trunc ( creation_date) = trunc(sysdate) Distributions ( A/C )  PO_DISTRIBUTIONS_ALL select *from PO_DISTRIBUTIONS_ALL where trunc ( creation_date) = trunc(sysdate) Click on lines  Shipments Distributions and go to More tab it shows the requisition number ( way to identify the requisition number from purchase order) Requisition  Line1  Purchase Order1 Line2  Purchase Order2 Line3  Purchase Prder3 Purchase Order can also be created with out RFQ. Demand sheet can directly be converted into Purchase order. Purchase Order Types Summary Standard Purchase Order

Planned Purchase Order

Blanket Purchase Agreement

Contract Purchase Agreement

One Time

Multiple Times

Multiple Times

Multiple Times

Terms and Conditions Known

Yes

Yes

Yes

Yes

Goods or Services Known

Yes

Yes

Yes

No

Pricing Known

Yes

Yes

May be

No

Quantity Known

Yes

Yes

No

No

Account Distributions Known

Yes

Yes

No

No

Delivery Schedule Known

Yes

May be

No

No

Can Be Encumbered

Yes

Yes

No

No

Can Encumber Releases

N/A

Yes

Yes

N/A

No.of Times Purchase


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Creation of Standard purchase order. Navigation : Purchasing Vision Operations ( USA )  Purchase Orders  Purchase Orders Type : Standard Purchase Order Supplier : VIS_SUPP Site : VIS_PURCHASE Contact : MNRAO ( auto ) Ship to : M1- Seattle ( auto ) Bill To : Seattle Maintenance Buyer : Stock, Ms. Pat Lines : Num 1

Types Goods

Item Hyd CD Drive

Category Desc MISC.MISC as desired

UOM Quantity Each 20

Price 1275

Promised Need By 05-JUN-2011 00:00:00 06-JUL-2011 00:00:00 Note : Need By Date must be greater than the Promised Date. Enter the above details as shown in the below form.


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Select Shipments It can be single shipments or Multiple Shipments Select Distributions It can be single Distribution or Multiple Distribution Save the above ( take Purchase order No (4422 ) into note pad before approval ) Select Approve and check the Submission for Approval  OK Creating Blanket Purchase Order : Type : Blanket Purchase Agreement Supplier : REG10_SUPP Site : PUR_SRNAGAR Contact : EMP_NAME ( auto ) Ship to : M1- Seattle ( auto ) Bill To : Seattle Maintenance Buyer : Stock, Ms. Pat Amount Agreed : 10,000.00 ( it is not known in standard purchase ) Lines : Num 1

Types Goods

Item Hyd Printer

Category Desc UOM Quantity MISC.MISC as desired Each ( Disabled ) Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

Price 250 143

Blanket will not have these Two dates Promised and Need By Date Enter the above details as shown in the below form.

Blanket Purchase will not have the Shipments and Distributions Standard Purchase will not have Price Breaks ( Discounts ) Select Price Breaks for Discounts enter details as shown below ( as desired )


144

Save the above ( take Purchase order No (4423 ) into note pad before approval ) Select Approve and Check the Submit for Approval  OK Status Converts into Approved Note : In the case of conversion form RFQ to Purchase order, once converted from RFQ to Purchase, then RFQ details will not be available Conversion of Blanket Purchase to Release Order: Only blanket purchase convert into the release order Navigation : Purchasing Vision Operations ( USA )  Purchase Orders  Releases PO, Rev : 4423 ( Purchase Order Number : enter this only remaining automatically populated ) Shipments ( tab ) Num Line 1 1

Org M1

Ship To M1- Seattle

Quantity 5

Promised 31-MAY-2011 00:00:00


Need By 30-MAY-2011 00:00:00

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Select Agreement  for terms and Conditions Select Approved  to Approve the release The following are the steps before converting Purchase to Release REQ

 ( Demand Sheet)

RFQ

 ( Requisition )

Quotations  ( from Supplier ) Purchase Order  ( to suppliers ) After finishing above steps Receiving the Goods ( Items ) Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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Creation of Receiving : Pre-requisite for receiving : 1) Purchase Status should be Open ( Approved ) 2) Calendar Period Should Open for ( INV, GL and PO ) Checking for Purchase Status : Purchasing Vision Operations ( USA )  Purchase Orders Enter the Purchase Order No : 4422 ( was created in the previous step : Standard purchase ) Shipments  Status Tab  Received : should be less than the ordered

2) Checking for Calendar period open for ( INV, GL, PO ) From the following get the get Ship-to : (M1- Seattle)


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Go to Back end select * from HR_LOCATIONS where LOCATION_CODE = 'M1- Seattle'

get the INVENTORY_ORGANIZATION_ID value : 207 Both are same. select * from ORG_ORGANIZATION_DEFINITIONS WHERE ORGANIZATION_ID=207 get ORGANIZATION_CODE = M1 and ORGANIZATION_NAME = Seattle Manufacturing get the SET_OF_BOOKS_ID = 1 select * from GL_SETS_OF_BOOKS where SET_OF_BOOKS_ID=1; get Name : Vision Operations (USA) SHORT_NAME : Vision Operations go to Books and get the type of calendar Navigation : Inventory Vision Operations (USA) Setup  Financial  Books  Define Query for the Short Name : Vision Operations


148

Get the Calendar Name : Accounting as shown below


149

Go to Calendar and check for status of period open or not Inventory Vision Operations (USA) Setup  Financial  Calendar  Accounting Query for the Calendar : Accounting as shown below


150

Shows the following

In the above if period is not available then create new period by using new ( green Colour ) Prefix May

Type Month

Year 2011

Quarter Num ( Month ) From To 2 5 01-MAY-2011 31-MAY-2011 Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

Name May-11 151

Name will be generated automatically Name : Prefix ( May) – last two Digits of the Year (11) Save the above Accounting Calendar Now Check for period is open or not Checking for INV Login into inventory Inventory Vision Operations ( USA )  Accounting Close Cycle  Inventory Accounting Periods  M1

Go to Change Status to Open

( May -11

5

2100

)

Checking for ( PO and GL ) Login into Purchase Purchase Vision Operations ( USA )  ( Ctrl + L ) it will open all the forms Find : %period% Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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Select Find


153

In the above : Control Purchasing Periods  is for PO Open and Close Periods  is for GL Select Control Purchasing Periods for PO Make the Status as Open for the period May – 11 as shown below and save it

Again ( Ctrl + L ) Find : %period% Select Open and Close Periods  for GL


154

Select Open Next Period  Yes  your request Id is 2718521  OK Go to SRS window and check for Request status View  Request Back End Process to Open GL Periods : SELECT * FROM all_tables WHERE table_name like '%PERIOD%STAT%'; SELECT * FROM GL_PERIOD_STATUSES; UPDATE gl_period_statuses SET closing_status ='O' WHERE Period_Name ='Jun-11'; Receiving Goods ( Items ) :Items can be received in the following Methods 1) 2-Way

2) 3-Way

3) 4-Way

1) 2 – Way method : Purchase Order for the Items  Receiving the Items  All the items will be received and Invoice will also be prepared all Ordered Items Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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2) 3-Way Method :   

Purchase Order for the Items Receiving the Items. Counting the Items. Invoice will be prepared for only received items ( Count ).

3) 4 – Way Method :     

Purchase Order for the Items Receiving the Items. Counting the Items. Inspecting Items Invoice will be prepared for only items with out damage. Inferior Quality Items will be rejected and Invoice will be prepared after quality inspection.

Creation of a Receipt :Purchasing Vision Operations ( USA )  Receiving  Receipts 

Enter the Purchase Order No : 4422 and Select Find Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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In the above we can select New Receipt / Add to receipt Receipt Date : 30-dec-2010 ( it should be open ) Comments : Receipt for the Purchase Order No.4422 Close the form Lines ( Tab ) Check

Quantity 75

Select Headers Save it It generates the receipt Number : 9609 Receipt Master Information will be stored in a table :

RCV_SHIPMENT_HEADERS

Lines information will be stored in a table : RCV_SHIPMENT_LINES Shipment Information will be stored in a table : RCV_TRANSACTIONS_INTERFACE select * from RCV_TRANSACTIONS_INTERFACE where trunc(creation_date) = trunc(sysdate) Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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Counting Items: Purchasing Vision Operations ( USA )  Receiving  Receiving Transactions 

Enter the Purchase Order : 4422 and Select Find Lines ( tab ) Quantity Check 75 Check 25 As shown below


158

Save the above The above counting information will be stored into the table called : RCV_TRANSACTIONS View  Request  to see the receiving transactions (Receiving Transaction Processor ) It moves the data from RCV_TRANSACTIONS_INTERFACE table RCV_TRANSACTIONS select * from RCV_TRANSACTIONS where trunc(creation_date) = trunc(sysdate) Once data has been moved it will impact on the following table 1) MTL_MATERIAL_TRANSACTIONS select * from MTL_MATERIAL_TRANSACTIONS where trunc(creation_date) = trunc(sysdate) 2) MTL_TRANSACTION_ACCOUNTS select * from MTL_TRANSACTION_ACCOUNTS where trunc(creation_date) = trunc(sysdate) 3) MTL_ONHAND_QUANTITIES_DETAIL select * from MTL_ONHAND_QUANTITIES_DETAIL where trunc(creation_date) = trunc(sysdate) Check Purchase Order Purchase Orders  Purchase Orders Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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Query for the purchase order : 4422 Select Shipments Status ( tab ) Check the ordered and received Number Checking For Transactions ; Inventory Vision Operations ( USA)  Transactions  Material Transactions  M1 From Date :

To Date :

Select Find

Payments: REQ  RFQ  QUATATION  PO  RECV  PAY Payable Vision Operations ( USA )  Ctrl + L : %period% Ap Accounting ( period should be open ) Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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Creating Invoice : Pre-Req : Calendar Period Should be Open Payable Vision Operations ( USA ) ( Ctrl + L ) Find : %period% Ap Accounting Period

Creating Invoice : Payable Vision Operations ( USA )  Invoices  Entry  Invoices Type

Supplier REG10_SUPP

5037

Supplier Num Site Invoice date REG10_SRNAGAR 21-MAY-2011 Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

Standard 161

Invoice Number HYD_INV_JUN_10

Invoice Amount 15000 ( 3 items X 5000 )

Save the above Note : the above information will be stored into the table : AP_INVOICES_ALL Select Match Purchase Order Num : 4422 Select Find Check for the Match as shown below

Select Distribution


162

Check Match and Enter the following Quantity Invoiced : 3 Match Amount : 15,000 ( auto ) See the Control Amount and Actual Amount ( ensure that, both are same amount) Save the above Note : Distributions Information will be stored into the table : AP_INVOICE_DISTRIBUTIONS_ALL


163

Checking for status : Initially Status : Never Validate Select Actions Check Validations as shown below and OK


164

Status : Validated ( shows after Validate Checked ) Checking for Accounting : Tools  View Accounts ( enabled / disabled ) ( initially it will be disabled ) Go to Actions and Check the Create Accounting  OK Now see the Status : Validated Accounted : Yes. Tools  View Accounts ( it will be enabled )


165

Accounting Entries in a tables AP_ACCOUNTING_EVENTS_ALL AP_AE_HEADERS_ALL AP_AE_LINES_ALL

Once accounting completed the above tables will be impacted. Paying Amount : Go to Actions Check Pay in full  OK Type Quick

Bank Account BofA

Document CHECK

Doc Num 2472

Save the above Checking Status of Purchase Order ( Checking for Billing ) Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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Purchasing Vision Operations ( USA )  Purchase Orders  Purchase Orders  Query with P.O Num : 4422 ( F11 and Ctrl + F11 ) Status : Approved, Closed Go to Shipments and Status ( tab ) it shows Billed ( No.Of Items )

Ordered 3

Received 3

Billed 3

Update Banks (Accounting): Payable Vision Operations ( USA )  Payments Entry  Payments Query for the Check Num as shown below : Document Num : 2472


167

It shows following


168

Go to Tools  View Accounting ( it will be disable mode ) Select Actions Check Create Accounting  OK Go to Tools  View Accounting ( it will be enable mode )


169

Close the above Go to Actions and Select Format ( check format )  OK Bank information will be available in the following tables : Bank Branches : AP_BANK_BRANCHES Bank Accounts : AP_BANK_ACCOUNTS_ALL Checks : AP_CHECKS_ALL Check Formats : AP_CHECK_FORMATS


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Updating the Bank Account : Cash Management Vision Operations ( USA )  Bank Statements  Bank Statements and Reconciliation

Select New


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Enter Account name : Bofa ( Remaining Details will be populated automatically ) Date : 11-JUN-2011 Statement Number : 11-JUN-2011 ( auto ) GL Date : 11-JUN-2011 ( auto ) Save the above Select Lines


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Type Payment

Number ( Check Num ) 2472

Transaction Date ( auto ) 12-JUN-2011

Amount 15000

Save the above Bank Statements Master ( Header ) information Table : CE_STATEMENT_HEADERS_ALL Bank Statements lines information Table : CE_STATEMENT_LINES Clearing the Transactions : Bank Statements  Manual Clearing  Clear Transaction


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In the above Enter Account Name : BofA Select Find


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In the Query for the Check Number


175

Check Type ( payment Select Clear Transaction  it clears the transaction Checking for Cleared or not Enter the Check Number and Query for it ( It will not show any details i.e it was cleared )


176


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Bill Of Material ( BOM ) Manufacturing Cost = Material Cost + Resources Cost + Dept Maintenance Cost Refer the Business process flow document page No.09. Material Cost : The Purchase cost of a CPU Sub Assembly Item is as follows CPU (Sub Assembly) Mother Board 1000 USD + CD Drive 750 USD + Floppy Drive 250 USD -------------Purchase Item Cost 2000 USD ========= Manufacturing Cost of CPU Sub assembly is as follows Purchase Item Cost is 2000 USD Operations Cost Soldering Dept Cost 100 USD Fixing Dept Cost 500 USD 600 USD Departmental Overheads 650 USD -------------Manufacturing Cost of CPU 3250 USD ======== The Purchase cost of a CPU Sub Assembly Item is as follows CPU (Sub Assembly) 2000 USD Mouse 100 USD Printer 900 USD Monitor 500 USD -------------Purchase Item Cost 3500 USD ========= Manufacturing Cost of CPU Sub assembly is as follows Purchase Item Cost is 3500 USD Operations Cost Soldering Dept Cost 100 USD Fixing Dept Cost 500 USD Variable cost of an Item Assembly Dept Cost 400 USD 1000 USD Departmental Overheads 1000 USD Fixed Cost Apportionment -------------Manufacturing Cost of Dell Computer ======== Selling Price of Dell Computer is

5500 USD 6000 USD

Resources : 1) Man Power 2) Machine Power Total Cost Material Cost + Fixing Resources Cost + Soldering Resources Cost + Assembling Resources Cost + Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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Fixing Dept Maintenance Cost + Soldering Maintenance Dept Cost + Assembly Dept Cost BOM Module consists of the Following 1) Items 2) Resources 3) Routing 4) BOM ( child components ) Creation of Resources : This involves following steps : 1) Create the resources 2) Create the Dept 3) Create the Association between Resources and Dept. Navigations : We can either of the following responsibilities 1) Bill OF Material 2) Manufacturing and Distribution Manager. If not available add the above to OPERATIONS user. Bill OF Material Routing  Resources  M1 (or ) Manufacturing and Distribution Manager  Bill Of Material  Routing  Resources M1


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Resource : FIX_RSRC1 Desc : Fixing Resources One ( as desired ) Type : person UOM : HR Charge Type : WIP Move Check the Costed Absorption Account : 01-000-5810-0000-000 ( Ctrl + L )  Misc Variance Account : 01-000-5380-0000-000 ( Ctrl + L )  Misc Company : 01 Department : 000 Account : 5380 Sub-Account : 000 Product : 000 Absorption Account  means actual Salary Account ( fixed one ) Variance Account  Allowances + Over Time + others benefits ( variable ) Select

Rates


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Cost Type : Pending

Desc : Pending Standard Cost Type

Unit Cost : 125.00 ( Rate per hr)

Save the above Over head  it is for Company Officials ( Conveyance and other allowances ) And for Machinery ( extra expenses such oil, grease etc ) Resources Master information is available in the table called : BOM_RESOURCES select * from BOM_RESOURCES where trunc(creation_date)=trunc(sysdate) Resource Cost information is available in the table called : CST_RESOURCE_COSTS select * from CST_RESOURCE_COSTS where trunc(creation_date)=trunc(sysdate) Similarly crate for Fixing alternative resource ( second ) Similarly create for Soldering Resource ( first and second ) Similarly create for Assembling ( first and second ) Creation of Dept : Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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Bill OF Material Routing  Department  M1 (or ) Manufacturing and Distribution Manager  Bill Of Material  Routing  Department M1( if not showing go to change Organization and Change to M1 )

Dept : DEPT_FIX Desc : Fixing Department Location : HYD_AMEERPET ( value from HR_LOCATIONS table ) Select Resources


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Save the above Borrowed  barrowed from the other dept or from the out side. When un checked available for 24 hours, then Shifts ( tab ) will be enabled Save the above Select Rates

Cost Type :pending Over Head : Indirect

Basis : Item Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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Save the above Dept master information is available in the table called : BOM_DEPARTMENTS select * from BOM_DEPARTMENTS where trunc(creation_date)=trunc(sysdate) Dept resource information is available in the table called : BOM_DEPARTMENT_RESOURCES select * from BOM_DEPARTMENT_RESOURCES where trunc(creation_date)=trunc(sysdate) Routing : It is a sequence of Manufacturing. Eg: To Manufacture a CPU the following sequence should be required. 1) Fixing Department

2) Soldering Department.

Pre-Requisite for Routing. BOM flag of the Items should enabled Inventory Vision Operations ( USA )  Items  Master Item  Bills ( tab ) BOM Allowed ( should be enabled ) Navigation for Routing : Manufacturing and Distribution Manager  Bills Of Material  Routing  Routing


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Item : Hyd_CPU Main (tab) Seq 10

Department DEPT_FIX

Effective Date 26-MAY-2011 00:01:38

WIP (TAB ) Back Flash Enable ( decreasing the raw material quantity Increasing the finished goods quantity)

ECO ( tab ) Engineering Change ( Implemented enabled ) Place the cursor on the Dept filed then select Operation Resources

Seq 1

Resources FIX_RSRC2

UOM HR

Basis Item

Usage Inverse (auto ) Units 4 .25 1

Schedule Yes

Similarly for Soldering Dept. BOM Routings Master information will be stored into the table called : BOM_OPERATIONAL_ROUTINGS select * from BOM_OPERATIONAL_ROUTINGS_V where trunc(creation_date)=trunc(sysdate) Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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BOM Sequence of Operations information will be stored into the table called : BOM_OPERATION_SEQUENCES select * from BOM_OPERATION_SEQUENCES_V where trunc(creation_date)=trunc(sysdate) BOM Sequence Resources information will be stored into the table called : BOM_OPERATION_RESOURCES_V select * from BOM_OPERATION_RESOURCES_V where trunc(creation_date)=trunc(sysdate) Routing Details  where to item to be moved ( Sub Inventory Information ) Creation of BOM : Navigation: Manufacturing and Distribution Manager  Bills Of Material Bills  Bills

Enter the Child Items information Item Seq Operation Seq Component Quantity From Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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10

1

Hyd Mother Board

1

Supply Type : Assembly Pull ( Purchase from Third party Operational Pull ( Internal Purchase )

26-MAY-2011 00:47:11 Sub Inventory stores

Checking for the Cost Manufacturing and Distribution Manager  Inventory Costs  Item Costs BOM Master information table : BOM_BILL_OF_MATERIALS_TEMP BOM Child Components information Table : BOM_INVENTORY_COMPONENTS_TEMP BOM Parameters : BOM_PARAMETERS Generating Bill : Manufacturing and Distribution Manager  Bills Of Material Bills  Bills Item : Hyd CPU ( Query for it ) Tools  Rollup Cost Cost Type : Pending OK  Submit Request Id  OK Cost Rollup - Print Report ( Refresh it and View output ) Checking for the Cost Manufacturing and Distribution Manager  Inventory Costs  Item Costs


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O-2-C Cycle 1) 2) 3) 4) 5) 6)

( Order – To – Cash ) Sales Order Shipping Invoice Receiving Accounting Bank Updates

Creation of a Sales Order Pre-requisite : 1) 2) 3) 4) 5)

Item should exist Item on hand stock should be available in stores. Pricing List should be defined ( Pricing ) Customer should exist. Periods should be opened

Creation of Selling Price : Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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Pricing is a Module where we can define the pricing of an Item. Navigation : Oracle Pricing Manager  Price List  Price List Setup Name : Corporate ( Query it ) it shows the following.

Go to List Lines ( tab ) and create New Product Context Item

Product Attribute Item Number

Product Desc Hyd Computer

UOM Ea

Value 13500

Application Method Unit Price Pricing Master information stored in the table called : QP_LIST_HEADERS select * from QP_LIST_HEADERS where NAME='Corporate' Pricing Lines information will be stored in the table : QP_LIST_LINES select * from QP_LIST_LINES where trunc(creation_date)=trunc(sysdate) Creation of a Customer : To create a customer profile should defined Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

189

Profile contains 1) Payment Terms

2) Collector

3) Statement ( installments )

After creating profiles it should be assign to customer. Creation Payment Terms : Receivable Vision Operations ( USA )  Setup  Transactions  Payment Terms

Name : IMMEDIATE ( instead of creating take existing ) Seq 1

Amount 100

Days 0

If Name : IMMEDIATE Amount : 100 ( 100% payment ) Due Date : 0 Payment terms for amounts due immediately: chargebacks, quickpay, grants ************** If Name : 2 Net Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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Amount : 100 or can be changed Due Date : 2 days ************** iF Name : 2/10, Net 30 Amount : 100 ( 100% payment ) Due Date : 30 2% discount earned if paid within 10 days. Payment terms can include a discount % for early payment and you can assign multiple discounts to each payment term line. If Name : 3/10,2/30,Net60 Multiple discount terms, if paid within 10 days a 3% discount is applied, if paid within 11-30 days 2% discount is applied, if paid after 30 days no discount is allowed. Payment terms Master information such as NAME will be stored into the table : RA_TERMS select * from RA_TERMS where NAME='IMMEDIATE' Payment terms Line information will be stored into the table : RA_TERMS_LINES select * from RA_TERMS_LINES Payment terms Discount information will be stored into the table : RA_TERMS_LINES_DISCOUNTS select * from RA_TERMS_LINES_DISCOUNTS

Creation of Collector : Receivable Vision Operations ( USA )  Setup  Collections  Collectors


191

Ctrl + F11 will be obtained all Place the cursor in the lines and select New to create New Collectors information will be stored into the table called : AR_COLLECTORS Name : Hyd_Rao Employee name : MNRAO, RAO ( Employee of the company) from the table PER_ALL_PEOPLE select * from AR_COLLECTORS where NAME='Hyd_Rao' select * from AR_COLLECTORS where trunc(creation_date) = trunc(sysdate);

Creation of Statement : Receivable Vision Operations ( USA )  Setup  Print  Statement Cycle Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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Query for the existing one ( ctrl + F11)

Name : Monthly / Quarterly / Weekly Recommended one is Monthly Statement Master information will be stored into the table called : AR_STATEMENT_CYCLES Statement Cycle Dates information will be stored into the table : AR_STATEMENT_CYCLE_DATES Statements Intervals information : AR_STATEMENT_CYCLE_INTERVALS Creation of Profile : Create the profile with the following 1) Payment Terms 2) Collector

3) Statement ( installments )

Receivable Vision Operations ( USA )  Customers  Profile Class Name : HYD_PROF_CLASS

Desc : Profile Class for Hyderabad Company Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

Check Active 193

Profile Class ( Tab ) Collectors : Name : Hyd_Rao

Payment Terms : IMMEDIATE

Finance Charge : Days in Period : 30 Statements : Cycle : Monthly Dunning : Letter Set : STANDARD Note : Dunning is for defaulters for one time settlement. Credit Profile ( tab) Classification : Low Risk Period Review Cycle : Monthly Analyst : Stock, Ms. Pat Tolerance : 0 Profile Class Amount ( tab ):

Profile Class information will be stored into the table called : HZ_CUST_PROFILE_CLASSES select * from HZ_CUST_PROFILE_CLASSES where trunc(creation_date) = trunc(sysdate) Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

194

Profile Amount information will be stored into the table called : AR_CUST_PROF_CLASS_AMOUNTS select * from AR_CUST_PROF_CLASS_AMOUNTS where trunc(creation_date) = trunc(sysdate)

Customers are of types : 1) Person

2) Organization

Person  Purchase by the Individual Person Organization  Purchase by a Company Customer Hierarchy : 1) Type of Customer

2) Name of the Customer

Customer Master

3) Customer Number

4) Address : Address1, Address2, Address3…… ( Called as Sites ) Sites Site use Contacts

1) Ship To Location2) Bill To Location Person, Mobile, FAX, E-Mail.

Customer Master

Customer Location

 Global Information  Address ( Physical Location ) ( INDIA, USA, UK )

Site

Site Usage

Contact Points

 Ship To and Bill To

 1) Global Level

2) Address Level


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Creation of a Customer : TCA ( Trading Community Architecture ) is a Customer Module in 11i Navigation : Receivable Vision Operations ( USA ) Customers  Standard Customer Type : Organization Customer Name : HYD_CUST

Select Find

Select

Customer Type : Organization Name : HYD_CUST

New  to create new customer Check Active


196

Skip the Address (tab) Classification (Tab) Profile Class : HYD_PROF_CLASS

Type : external

Order Management ( tab ) Price List : Corporate Marketing ( tab ) it is an Optional Communication ( tab ) Communication Type : Telecommunication ( Choose ) / E-mail Country Code Area Code 1 040

Telephone Number Extension Type Primary 66361220 2 Telephone Check


Purpose Business

Active Check

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Contacts ( tab ) Last : xxPerson and details

Active ( check)

Address ( tab ) at the beginning Select

New

Country : India ( preferred United Stattes bcoz Taxation rules have been defined for US ) Address : Flat No-01, Block No-A, Ameerpet, Hyderabad Check Active Usage Bill To ( first create Bill to ) Ship To ( don’t in the immediate line , first save the Bill to and close, then Select Address New, then Ship To Address )


198

Save the above Bill to and Ship to Location : ( 9204 and 9206 will be generated automatically ) Customer Master information available in the table : Organization Information  HZ_CUST_ACCOUNTS select * from HZ_CUST_ACCOUNTS where trunc(creation_date) = trunc(sysdate) Customer Information  HZ_PARTIES select * from HZ_PARTIES where trunc(creation_date) = trunc(sysdate) All TCA tables starts with HZ Address information  HZ_LOCATIONS select * from HZ_LOCATIONS where trunc(creation_date) = trunc(sysdate) Sites Information ( Organization )  HZ_CUST_ACCT_SITES_ALL select * from HZ_CUST_ACCT_SITES_ALL where trunc(creation_date) = trunc(sysdate)


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Sites Information ( Person )  HZ_PARTY_SITES select * from HZ_PARTY_SITES where trunc(creation_date) = trunc(sysdate) Creation of a Sales Order Pre-requisite : 1)Item Should exist 2) Cost should be defined ( Pricing ) 3) Check for the periods are opened 1 and 2 have already been completed . Check for the periods are opened Receivable Vision Operations ( USA ) – ( Ctrl + L ) Fined : %period% Select Open / Close Accounting period Make the Status as Open as shown below


200

Navigation to create Order Entry ( sales order ) Order Management Super User, Vision Operations ( USA ) Orders, Returns  Sales Orders

Order Information ( tab ) Main ( tab ) Customer : HYD_CUST ( remaining details will be populated automatically ) Order Type : Mixed ( choose ) / Standard / Returned Standard  Sending goods from the Organization to Customer Returned  Returned goods from Customer to Organization ( case of damaged goods ) Mixed  Both ways ( it is recommended ) Others ( tab ) ( will populated automatically, need not enter any one ) Payment Terms : IMMEDIATE


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Where House : M1 ( inventory location ) Destination)

FOB ( fright on board ) : Standard ( Returning Damaged goods to

Line Items ( tab ) Lien 1.1

Ordered Item Hyd CD Drive

Qty 2

Unit Price Extended Price ( Qty * Unit Price ) Request Date 1500.00 3000.00 31-MAY-2011 22:49:42

Save the above it generates Order Number : 56699 ( any one ) 56703 Check for availability Select Availability ( place the cursor on Qty ) If items are available fine.

Master Information ( Headers )  OE_ORDER_HEADERS_ALL select * from OE_ORDER_HEADERS_ALL where trunc(creation_date) = trunc(sysdate) Lines Information  OE_ORDER_LINES_ALL select * from OE_ORDER_LINES_ALL where trunc(creation_date) = trunc(sysdate) to check the on hand quantity transaction period should be open ( for this check the previous in the above ) If items are not available increase on hand stock Creation of a Transaction : Inventory Vision Operations ( USA )  Transactions  Miscellaneous Transactions ( M1 ) 

Customer Service Representative will enter the all the above details and takes the confirmation from the customer based on the payment terms weather it is Immediate payment or Credit Limit. After entering all the details Header level Status :Entered Line Level Status : Entered If do not have the credit limit order to be cancelled or it put into hold. Canceling the Order Select Actions Cancel To Cancel specific line only, place the cursor on the specific line and select Actions and Cancel Depending on credit limit Cancellation of entire order / specific line. Select the reasons for cancel and Specify the comments Stopping order temporarily ( holding the order ) Place the cursor header level and select Actions and Apply Holds Apply Hold Name : Booking Hold Hold Unit : ( for next three days ) Hold Comments : Select Apply Holds  OK Holding information is available in the table called : OE_HOLD_DEFINITIONS Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

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select * from OE_HOLD_DEFINITIONS where trunc(creation_date)=trunc(sysdate) Once order is in Hold we can not Book the order. Checking for Order is in Hold : Select Book Order and check it (or ) Select Actions  Additional information

Releasing Hold Select Actions  Release Holds Reason : Configuration is valid. Comments : Customer has paid the Amount. Select Release  OK

Release information is available in a table : OE_HOLD_RELEASES select * from OE_HOLD_RELEASES where trunc(creation_date)=trunc(sysdate) Each line can be applied for release. Booking Order: Select Book Order Order has been booked OK Header Status : Booked Line Status : Awaiting Shipping After the order has been Booked, the Customer Service Representative will send following information to Shipping Department through E.Mail / FAX Customer Details Ship To Order Num Schedule Date Shipping department will forward the same to Inventory Department. If the items are available, then it will be delivered ( pick release ) is based on LIFO/FIFO/RANDOM Default is FIFO. Once picked the item from the inventory, it will be moved to Security Point Called as Staging Area The items which are in Staging Area are called as Reserved Items


203

Picking the Item from the Inventory : Order Management, Super User Vision Operations ( USA )  Shipping  Transactions

From Order Number : 56703 Select Find


204

Line Status : Ready to release Select Lines/LPNs Actions : Launch pick release Select GO It shows following Number of concurrent requests launched successfully: 1. Number of requests that failed: 0. IMP NOTE : Launch pick release will run the following three Concurrent Programs 1) Pick Selection List Generation 2) Pick Slip Report 3) Shipping Exceptions Report View  Request  Find it shows the status above three programs


205

Sales Order Summary : Operations

Header Level Status

Line Level Status

Order Entry Level

Entered

Entered

Booked

Booked

Awaiting for Shipping

Pick Confirm

Booked

Picked

Ship

Booked

Shipped

Acknowledgement

Booked

Closed

Shipping Confirmation :

1) Bill of Lading ( Weight of Item ) 2) Packing Slip Report ( Where to Deliver : Ship To location and Bill To location ) 3) Commercial Invoice ( Sales people will be collecting Money from customer and they prepare Invoice for Material Cost only excluding tax and others and sent to Inventory . This Invoice is called as Commercial Inventory ) 4) Vehicle Load Sheet Details ( LIFO, FIFO ) 5) Interface Trip Stop ( delivery points1, points2, points3,……. ) Some goods at point1, and some goods at point2, ….


206

Navigation : Order Management Super User, Vision Operations ( USA )  Shipping  Transactions

Enter the From Order Number : 56703 Select Find


207

Place the Cursor on Deliveries ( tab ) Select Action : Ship Confirm ( as shown above ) Select

GO  OK

When click on

GO

delivery was successfully confirmed

OK

Ship Confirm request will call all the above five programs

Shipping Tables are WSH_DELIVERIES WSH_NEW_DELIVERIES WSH_DELIVERY_DETAILS


208

WSH_DELIVERY_ASSIGNMENTS Trip information tables are 1) WSH_TRIPS 2) WSH_TRIP_STOPS To check the status after shipping Order Management Super User, Vision Operations ( USA ) Orders, Returns  Sales Orders Query with Order Number : 56703

Headers Status : Booked Line Status : Shipped Once Delivered to the Customer. Acknowledgement ( consignment ) will taken from the customer.


209

Acknowledgement ( consignment )  means taking the customer signature stating that, received the so and so goods on so and so date Once Acknowledgement ( consignment ) has been taken from the customer, Inventory should be updated.

Updating Inventory : Order Management Super User, Vision Operations ( USA )  View  Request and run program called : Workflow Background Process.

Process Differed : Yes Process Timeout : No Click OK  Submit


210

Workflow Background Process in turn will run the 1) Autoinvoice Master Program and 2) Autoinvoice Import Program. Request Id (2727521 , 2727522, 2727523, 2727524 ) in the following screen. Note : Autoinvoice Master Program is the parent of Autoinvoice Import Program. It showing in the following screen.

Auto invoice Master Program  it will transfer the data from O.M base tables to RA Interface tables RA Interface tables RA_INTERFACE_LINES_ALL RA_INTERFACE_DISTRIBUTIONS_ALL RA_INTERFACE_ERRORS_ALL


211

Auto invoice Import Program  It will transfer the data from RA Interface tables to AR Base tables. Checking for weather data has been moved or not ( Invoice has been generated or not ). Here invoice is Customer Invoice. Order Management Super User, Vision Operations ( USA ) Receivables Control  Auto Invoice Interface Lines Here Sales Order number is a Last filed. Go to Sales Order field and Query with the Sales Order number ( 56703)

If no lines getting, then successfully data has been moved from RA Interface tables to AR Base tables. If getting any lines, then error in moving data Click on Errors to see the errors. Take the Sales order Number into a Notepad


212

Check for the Customer : Receivable Vision Operations (USA )  Customers Standard

Select Find It shows Customer Bill to and Ship To Addresses It shows Customer Number : 3845 and party Number : 31197


213

Generating Customer Invoice: Receivable Vision Operations (USA) Transactions Transactions Query ( F11 )

Reference : 56703 ( Enter the Sales Order Number ) and Query for it ( CTRL + F11 ) It shows as shown below


214

Take the Invoice Number : 10020677 and Total : 16,837.50 into a Notepad Go to Number and Select JSP page ( Right side ) it shows the Invoice as below


215

Select Lines Item for lines information.


216

Receivable / Customer Invoice Master information will be stored in a table : RA_CUSTOMER_TRX_ALL CT_REFERENCE is a column where Order Number ( 56708) stores. select * from RA_CUSTOMER_TRX_ALL where trunc(creation_date)=trunc(sysdate) Lines information table : RA_CUSTOMER_TRX_LINES_ALL select * from RA_CUSTOMER_TRX_LINES_ALL where trunc(creation_date)=trunc(sysdate) Take the Invoice Number : 10020677 into a Notepad


217

Collecting Money from the Customer : Create the receipt and collect the money from the customer Creation of a receipt : Receivable Vision Operations ( USA )  Receipts  Receipts Payment Method : Manual Remittance Receipt Number : 12345 ( Enter any number randomly )

Receipt Amount (USD ) : 12000 Receipt Type : Standard Status : Confirmed Details Identify By Transaction Number : 10020677 ( Paste the Invoice Number, which was taken into notepad ) ( remaining details will be populated automatically ) It shows as below.


218

Take the receipt number : 12345 ( into the note pad ) Take the Account Number : 10271-17621-619 ( into the notepad ) Select Apply Save the above Receipt details will be stored into the table : AR_CASH_RECEIPTS_ALL select * from AR_CASH_RECEIPTS_ALL where trunc(creation_date)=trunc(sysdate) Depositing into the bank : Receivable Vision Operations ( USA )  Receipts  Remittance Account Number : 10271-17621-619 ( paste from the note pad )


219

Select Auto Create


220

Enter the Receipt Number as shown above and Click on OK Submit Auto Creation : Yes  OK View  Request  find (Automatic Remittances Creation Program will be running )

After Completed Normal View the Output Take the Batch number : 1050 ( into the Notepad ) it can be from the output / remittance form


221

Confirmation to Bank people ( Approval ) Query with the Batch Number : 1050 as shown below.

Auto Create Select Approve  for Collecting and depositing into bank Select Yes View  Request  find (Automatic Remittances Creation Program)


222

Check the receipt status : Receivable Vision Operations (USA) Receipts  Receipts Query with Receipt Number : 12345 as shown below

Select Receipt History


223

Check the Bank statement : Cash Management Vision Operations (USA)  Bank Statements  Bank Statements and reconciliation Account Number : 10271-17621-619 ( get from the notepad and paste here ) Remaining details will be populated automatically.


224

Date : 06-JUL-2011 Receipts : 12000 ( enter the receipt amount ) Select Lines and New


225

Line

Type

Number ( receipt number )

Amount

1

Receipt

12345

12000

Save the above


226

Clearing Transactions : Cash Management Vision Operations ( USA )  Bank Statements  Manual clearing 

Enter the Account Number : 10271-17621-619 Select Find Query ( F11)


227

Enter Receipt Number : 12345 and Query


228

Check Transaction Select

Clear Transaction

Receipt Status : Receivable Vision Operations ( USA )  Receipts  Receipts Query with receipt Number : 12345


229

Status : Cleared Select Receipt History


230

Invoice Status : Receivable Vision Operations ( USA )  Transactions  Transactions Number : 10020677 ( Enter the Invoice Number and Query ) as shown below


231

It shows as below


232

To check the Payment History Click on JSP Page


233

See the payment and Outstanding Balance details in the above To find table information of JSP Page Select About this Page and View Option


234

Discounts : Oracle Pricing Module provides Qualifiers and Modifiers Concept for the Discount. Qualifier  The Customer, who is eligible for discount. Modifier  Defines rate of Discount which will be given to a Good Customer ( Qualifier ) If discount is given Invoice amount will reduced. If Survice charge is applied on the Customer, then invoice amount will be increased. Defining a Qualifier : Before going to define a Qualifier we should run program called : Build Attribute Mapping Rules Oracle Pricing Manager View Request  Submit New Request Single Request  OK Name : Build Attribute Mapping Rules Submit and refresh. Navigation : Oracle Pricing Manager  Qualifier Setup


235

Name : REG10_QUALIFY_GROUP Description : as desired Context

Attribute

Customer

Customer Name

Operator =

Value From

Start Date

REG10_CUST ( name of the customer ) 07-JUN-2011

End Date 07-JUL-2011

Start Date Must be before the End Date. Save the above . Qualifier Header information will be stored into the table called : QP_QUALIFIER_RULES select * from QP_QUALIFIER_RULES where trunc(creation_date)=trunc(sysdate) Qualifier Line information will be stored into the table called : QP_QUALIFIERS Defining a Modifier : Oracle Pricing Manager Modifiers  Modifier Setup


236

Type : Discount List

Number : REG_10_MODIFIER

Check Active

Name : REG_10_MODIFIER ( same as Number or can be different ) Version :1.0 ( depends on 1st time, 2nd time ) Check Automatic Currency : USD

Start Date : 07-JUN-2011

End Date : 07-JUL-2011

Desc : as desired Select List Qualifier  to attach the Qualifier Check the box at Name as shown below


237

Select OK  OK


238

Modifier No

Level

Modifier Type Start Date

End Date

Auto Generated

Order ( i.e Header Level )

Discount

07-JU-2011

07-JUN-2011

Pricing Phase : Header Level Adjustments ( depends on Level . if it is order then, Header Level Adjustments If it is line then, All Lines Adjustment. ) Application Method : Percent

Value : 10

Save the above Note : The above information will not be stored into any table but it will impact the table : QP_LIST_LINES select * from QP_LIST_LINES where trunc(creation_date)=trunc(sysdate) Create the Sales and Check for the discount . Order Management Super User, Vision Operations ( USA )  Orders, Returns Sales Orders Enter the Item Quantity in lines and save it, then Discount will be applied for the Item


239

Apps Reports Using some Functional Concepts : Eg : SONY is a Company wants to Migrate from Main Frame Applications to Oracle Applications. Step1: GAP Analysis : It GAP between the Oracle ERP Package and Requirement of SONY Company. GAP Analysis will be done by Solution Architect. He will prepare the High level document. GAP Analysis document is called as : MD020. Step2 : It will be sent to Sr. F.C for more Analysis. F.C will Analyase the exact requirement to fulfill the GAP. He define what are the RICE Components are required to fulfill the GAP. F.C prepare the document for the Required components and sent to the T.C Functional Document is Called as : MD050 Step3 : Technical Consultant will go through the entire document and he will prepare the technical approach

for the requirement given by the F.C Technical Consultant Approach Document is called as : MD070 Technical Consultant Analysis : 1) What is type of Report ( XML / RDF / (SQL or PL/SQL ) / OBIEE ) 2) Type of output expected ( PDF / TEXT / XML / HTML ) 3) Single Report / Multi Purpose report After getting above information To develop the report T.C should identify the following 1) Tables

2) Columns

3) Mapping Columns 4) Join Condition / Filtering Condition.

To develop the above T.C should get information such as Application Name, Responsibility and Form Name from the F.C Eg: ORGNAME ITEMNAME

DESCRIPTION

UOM

STATUS

Application Name : Inventory Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

240

Responsibility : Inventory Vision Operations ( USA ) Form : Item  Master Item Required tables ORGNAME from the table : ORG_ORGANIZATION_DEFINITIONS Column :ORGANIZATION_NAME ITEMNAME from the table : MTL_SYSTEM_ITEMS_B Column : SEGMENT1 DESCRIPTION from the table : MTL_SYSTEM_ITEMS_B Column : DESCRIPTION UOM from table : MTL_SYSTEM_ITEMS_B Column : PRIMARY_UNIT_OF_MEASURE STATUS from the table : MTL_SYSTEM_ITEMS_B Column : INVENTORY_ITEM_STATUS_CODE After identifying all the tales and columns then write the Query with ( n-1 ) Join conditions Here only two table, then one Join Condition is enough. Fro the Join condition take the Common column between two tables Query : SELECT

ood.organization_name

ORGNAME,

msib.segment1

ITEMNAME,

msib.description

DESCRIPTION,

msib.primary_unit_of_measure

UOM,

msib.inventory_item_status_code STATUS FROM

mtl_system_items_b

msib,

org_organization_definitions WHERE

ood

ood.organization_id = msib.organization_id;

Manual Development : Data Model : Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

241

Query as above Layout Model : Tools  Report Wizard Title : Item Details Report Choose Table Option  Next  Next Next  Shuttle the fields to display Next  Next  Next  Choose No Template ( as desired )  Finish Save the above report : Naming Conventions used in the Name of the Report : CustomerName ApplicationShortName Purpose .rdf ( extension must be lower case ) Here : XXINVITEMDETAILS.rdf Parameters : P_CONC_REQUEST_ID ( not mandatory ) Type : Number Go to Properties of the Report Comments write the following $Header:

POGVPRPL.rdf

115.7

2004/03/18

23:42

brajaman

ship

$ /*======================================================================+ | Copyright (c) 1994 Oracle Corporation |

All rights reserved.

|

Oracle Manufacturing

Redwood Shores, CA. USA

|

| |

+=======================================================================+ Developed By : Developed On : Purpose :


242

User Profiles A user profile is a set of changeable options, which will be used to change the way of applications execution. Oracle Application Object Library establishes a value for each option in a user’s profile when the user logs on or changes responsibility. Your user can change the value of profile options at any time. Oracle Application Object Library provides many options that your users can set to alter the user interface of your applications to satisfy their individual preferences. Purpose of change of execution Eg: There is a company called Reliance, for which Oracle Application has been installed Different authority at different levels are working on the same Application For example, login are CLERK SUPERVISOR MANAGER GENERAL MANAGER MANAGING DIRECTOR CEO The above all authorities will not have same limits, every authority will have their own limits For example

CLERK can purchase items for max value of $1000 SUPERVISOR ………………………………$2000 MANAGER…………………………………..$3000

Hence based their limits way of applications execution should be changed. Based on profile of the employee application is to executed Here profile means employee personal details such as clerk limits, branch of working, dept of working, position of working. Every module consists of 40 to 50 profiles.


243

User Profile Levels 1) User Level 2) Responsibility Level 3) Application Level 4) Site Level

Oracle Application Object Library treats user profile levels as a hierarchy, where User is the highest level of the hierarchy, followed by Responsibility, Application and at the lowest level, Site. Higher–level option values override lower–level option values. Each user profile option ordinarily exists at each level. For example, Oracle Application Object Library provides a site–level Printer option, an application–level Printer option, and so on. Oracle Application Object Library enforces the level hierarchy to ensure that higher–level option values override lower–level values. As a result, if your Site–level Printer value is ”Printer1”, but your User–level Printer value is ”Printer2”, your reports print on the printer2. User Level : User is the highest user profile level and is immediately above Responsibility. User–level option values affect the way applications run for an application user. Responsibility Level : Responsibility is the user profile level immediately above Application. Responsibility–level option values affect the way applications run for all users of a responsibility. Application Level : Application is the user profile level immediately above Site. Application–level option values affect the way a particular application runs. Site Level : Site is the lowest user profile level. Site–level option values affect the way all applications run at a given installation. Note : Default is site level  If we assign profile value at Site Level, then it is applicable for all users.  If we assign profile for more than on level then top level value will be given more priority  Application level profile overwrites the profile value at the SITE LEVEL  Responsibility level profile overwrites the profile value at the SITE LEVEL and APPLICATION LEVEL  User level profile overwrites the profile value at the SITE LEVEL ,

APPLICATION LEVEL , and

RESPONSIBILITY LEVEL.


244

Latest Version Provides two more 1) SERVER LEVEL 2) ORGANISATION These two are for future purpose. Note : Most of the responsibilities will be assigned at the RESPONSIBILITY LEVEL. Responsibility is a group of FORMS, REPORTS and PROGRAMS . It is for specific position in the organization Application is also a group of FORMS, REPORTS and PROGRAMS . It is for specific buisiness in the organization Application will be divided into responsibilities and the responsibilities will given to employees Same forms will be grouped and named as responsibility and assigned user. Diff between Application and Responsibility: ============================================ Both are Group of Forms(Menu) Group of Concurrent Programs(Request Group) Group of Users (Data group) But Application as per the Business functionality requirement Responsibility will group as per the position requirement. Profiles : Profiles are used to change the run behavior of an application. These are 1) 2) 3) 4) 5) 6)

Site ( Global ) Application Responsibility User Server Organization

5 and 6 will be used by the DBA. Priority : 1) User 2) Responsibility 3) Application 4) Site ( Bottom to Top ) Access : 1) Site 2) Application 3) Responsibility 4)User ( Top to Bottom )

APPS ERP

AP

AP-INDIA USER

AR

AP-US

Global /Site Level

GL


Application Level 245 Responsibility Level User Level

Customization of profiles : Navigation : System Administrator  Profile  System

Profiles are as shown below.


246

Eg : Inventory Vision Operations ( USA )  Items  Master Items  M1 ( Seattle Manufacturing )


247

In the form change of default value of Primary filed as per the following requirement. Level

Value

Site

Box

Application ( INV )

Dozen

Responsibility

KG

User

Each

Steps :


248

1) Identify the profile name After opening Mater Item Form : Edit  Preferences  Profiles

Query for the profile  Profile Name ( F11 )  INV% ( ctrl + F11 )


249

Take the INV: Default Primary Unit of Measure into the notepad 1) Customization at Site level Go to System Administrator  Profiles  System 

Select Site Profile = INV: Default Primary Unit of Measure ( paste, which was copied into the notepad )

Click on find and site level value as BOX as shown below


250

Save and close the form Go to Mater Item form and check the default value at all levels Inventory Vision Operations ( USA )  Item  Master Item  M1 2) Application Level Go to System Administrator  Profiles  System  Select Application = inventory Click on Find Application ( Inventory ) = Dozen Save and close the form Go to Mater Item form and check the default value at all levels Inventory Vision Operations ( USA )  Item  Master Item  M1 Add Manufacturing and Distribution Manager Application to OPERATINS User and test Manufacturing and Distribution Manager  Inventory  Items  Master Item  M1


251

3) Responsibility level Select Responsibility = Inventory, Vision Operations (USA) Profile = INV: Default Primary Unit of Measure Click on Find Responsibility = Kilogram Save and close the form Go to Mater Item form and check the default value at all levels Inventory Vision Operations ( USA )  Item  Master Item  M1 4) User level Select Responsibility = Inventory, Vision Operations (USA) Profile = INV: Default Primary Unit of Measure Click on Find Responsibility = Kilogram Save and close the form Go to Mater Item form and check the default value at all levels Inventory Vision Operations ( USA )  Item  Master Item  M1 To test the above create New User and Add the following responsibilities 1) Inventory Vision Operations ( USA )

2) Manufacturing and Distribution Manager Go to Master Item form for Testing Inventory Vision Operations ( USA )  Items  Master Item  M1 Manufacturing and Distribution Manager  Inventory  Items  Master Item  M1


252

Eg 2 : Default of Item Status in the Master Item Form at different levels

Item Status Level

Value

Site

Prod

Application ( INV )

Lease

Responsibility

Engineer

User

Active


253

Flex Fields : There are two types of flex fields 1) DFF ( Descriptive Flex fields ) 2) KFF ( Key Flex Fields ) In Oracle Applications Table contains 6 types of columns 1) Data Columns

2) Derived columns

3) Who Columns

4) Global Activity columns

5) Additional Columns 4) Key Columns

Additional Columns are used to store the DFF Data Key Columns are used to KFF Data Steps : 1) Obtain the profile as explained in previous example After opening Mater Item Form : Edit  Preferences  Profiles Query for the Profile name (INV: Default Item Status ) Follow the as in the previous example. 1) Site Level Eg: Users X1

MO : Operating Unit

Vision Operations

Y1

MO : Operating Unit

Vision Sweden

Z1

MO : Operating Unit

Vision Germany

Create the above users Create User X1 with following responsibility Application Developer System Administrator Purchasing, Vision Operations (USA) Create User Y1 with following responsibility Application Developer System Administrator


254

Purchasing, Vision Colombia Create User Z1 with following responsibility Application Developer System Administrator Purchasing Vision Australia Login as user X1 and purchase an item Purchasing, Vision Operations (USA)  Requisitions  Requisitions Login as user X1 and purchase an item Purchasing, Vision Operations (USA)  Requisitions  Requisitions How to get the user profiles Fnd_Profile.Get('ProfileName', local Variable); local Variable:= Fnd_Profile.Value('Profile Name'); Both API's will be used to retrieve the Profile value frombackend Get() is Procedure Value() is Function Oracle Has provided both Procedure and Function becuase in some of the areas we can not use procedure then we can use function. For Ex: in SELECT clause we can not use procedure we have to go for using the Function. Prepare the following report Submitted By :


255

VendorId

VendorName

Cdate

TotalPO

Data Model Query: SELECT VENDOR_ID, VENDOR_NAME, CREATION_DATE FROM PO_VENDORS Take a formula at group level for TotalPO Name : TOTALPO PL/SQL Formula : function TOTALPOFormula return Number is l_total number(9); begin select count(*) into l_total from PO_HEADERS_ALL where Vendor_Id=:Vendor_Id; return l_total; end; First time check the report with out using Submitted User : Submitted By User To get current user ( profile ) fnd_profile.value(‘USERNAME); to get the user name we have need profiles multiorg flexfields Go to report builder and follow the following steps Step1: create a bind parameter by name P_CONC_REQUEST_ID ( name always same and mandatory ) Step2 : Create bind parameter to hold the user name P_USER ( as desired ) Step3:


256

Go to before report trigger and write the following code function BeforeReport return boolean is begin srw.user_exit('FND SRWINIT' ); -- it will initialize the profile values :P_USER:= fnd_profile.value('USERNAME'); return (TRUE); end; Step4: Go to after report trigger and write the following code function AfterReport return boolean is begin srw.user_exit('FNS SRWEXIT'); --it will remove the all profile values from memory and makes the memory as free return (TRUE); end; Layout Model Add the label and text field Submitted By : < Text _ field >  Map to bind parameter ( P_USER )

Responsibility Name Take one more parameter (P_RESP ) Go to before report trigger and write the following code function BeforeReport return boolean is begin srw.user_exit('FND SRWINIT' ); -- it will initialize the profile values :P_USER := fnd_profile.value('USERNAME'); :P_RESP := fnd_profile.value('RESP_NAME'); -- It is added to previous. return (TRUE); end; Layout Model Add title responsibility name and text field


257

Responsibility Name : < text_field>  map to P_RESP To get Name of the Operating Unit Add place holder column ( UNIT ) Go to before report trigger and write the following code function BeforeReport return boolean is l_id number(9); begin srw.user_exit('FND SRWINIT' ); -- it will initialize the profile values :P_USER:= fnd_profile.value('USERNAME'); :P_RESP:=

fnd_profile.value('RESP_NAME');

fnd_profile.Get('ORG_ID',l_id); select name into :UNIT from HR_OPERATING_UNITS where organization_id=l_id; return (TRUE); end; Layout Model : Add label Organization : < Text Filed >  map to UNIT If login user is Operations then, display the Total field otherwise not requires Right click on POTOTAL field in the Layout Model and write PL/CODE as shown below. begin If( : P_USER = ‘OPERATIONS’) then return true; else return false; end if; end PL/SQL Program

Create or replace procedure test_param_proc( ErrBuff out varchar, RetCode out number, V_Id IN number, Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

258

V_Name IN varchar ) as l_id number(2); begin select Vendor_Id into l_id from PO_VENDORS where Vendor_ID=V_ID; update PO_VENDORS set Vendor_Name = V_name where Vendor_Id=V_Id; commit; FND_FILE.PUT_LINE(Fnd_File.Output, 'Vendor name has been updated successfully

'||

V_Name ); exception when NO_DATA_FOUND then FND_FILE.PUT_LINE(Fnd_File.Output, 'Vendor ID does not exits '|| V_Id ); when TOO_MANY_ROWS then FND_FILE.PUT_LINE(Fnd_File.Output, 'Duplicate Vendor Found '|| V_Id ); when OTHERS then FND_FILE.PUT_LINE(Fnd_File.Output, 'Other Errors '); end; 5) create executable method as PL/SQL Stored Procedure 2) Create concurrent program as PL/SQL Stored Procedure Out put format must be in text format only for PL/SQL Stored Procedure Parameters While supplying parameters Token is not necessary, as the parameters will be maintained in sequential order by the stored procedures. Input: Vendor Id : 1 Vendor Name : DELL India Pvt. Ltd. Important Questions 1) what is a profile 2) Which level most of the profile will be used 3) What are the important profiles 4) Tell some important profiles 5) How to get profiles from the back end. Predefined User Profile Options Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

259

USERNAME : Your user’s current Oracle Application Object Library username. USER_ID : Your user’s current Oracle Application Object Library user ID. RESP_ID : Your user’s current responsibility ID. APPL_SHRT_NAME : The short name of the application connected to your user’s current responsibility. RESP_APPL_ID : The application ID of the application connected to your user’s current responsibility. FORM_NAME : The name of the current form. Not available for concurrent programs. FORM_ID : The form ID of the current form. Not available for concurrent programs. FORM_APPL_NAME : The name of the application for which the current form is registered. Not available for concurrent programs. FORM_APPL_ID : The application ID of the application for which the current form is registered. Not available for concurrent programs. LOGON_DATE : Your user’s logon date for the current session. LAST_LOGON_DATE : Your user’s logon date for the previous session. LOGIN_ID

: Your user’s Sign–On Audit login ID in Oracle Application Object Library.

CONC_REQUEST_ID : The request ID associated with a particular instance of your running current program. You Can only use this profile option in a concurrent program. You use this profile option to fill the REQUEST_ID Who column. CONC_PROGRAM_ID : The program ID associated with a running current program. You can only use this profile option in a concurrent program. You use this profile option to fill the PROGRAM_ID Who column.


260

Working with FORMS Development Of A Form Vendor Id Vendor Name Cdate Total PO : From PO_VENDORS ( table name ) 1) Download the TEMPLETE.fmb from AU_TOP\Resource Folder D:\oracle\visappl\au\11.5.0\forms\US 2)Open with Forms6i builder and delete the existing Window, Canvas, Block Delete BLOCKNAME in Windows Create new window Properties Name : SUPPWIN Sub Class Information: Select property class : WINDOW Delete BLOCKNAME in Canvases Create new Canvas Properties Name : SUPPCAN Sub Class Information: Select property class : CANVAS Delete BLOCKNAME in Block Create new Block Table Name: PO_VENDORS Columns : Vendor Id, Vendor Name, Creation Date Layout Frame Properties Sub Class Information :


261

Property Class : FRAME_RECT Text Fields Properties ( select all fields at a time ) Sub Class Information : Property Class : TEXT_ITEM Data Block Properties Name : VENDORSBLOCK Sub Class Information : Property Class : BLOCK Form Module Modify the following Triggers Pre-Form FND_STANDARD.FORM_INFO('$Revision: 115.12 $', 'Template Form', 'FND', '$Date: 2003/12/19 11:02 $', '$Author: appldev $'); app_standard.event('PRE-FORM'); app_window.set_window_position('BLOCKNAME', 'FIRST_WINDOW'); /* In place of 'BLOCKNAME' supply the new window name as shown below /* app_window.set_window_position('SUPPWIN', 'FIRST_WINDOW'); Compile and close WHEN-NEW-FROM-INSTANCE FDRCSID('$Header: TEMPLATE.fmb 115.12 2003/12/19 11:02 mzasowsk ship $'); FDRCSID('$Header: SUPPFORM.fmb 115.12 2003/12/19 11:02 mzasowsk ship $'); In the above statement replace the name TEMPLATE with FILENAME.fmb APP_STANDARD.EVENT('WHEN-NEW-FORM-INSTANCE'); --- app_folder.define_folder_block('template test', 'folder_block', 'prompt_block', 'stacked_canvas', 'window', 'disabled functions'); -- app_folder.event('VERIFY'); -Compile and close


262

Program Units APP_CUSTOM ( package body ) if (wnd = '') then replace the if (wnd = 'SUPPWIN’) then 3) Compile and create .fmx file To create fmx : File  administration  Compile File Create backup folder where the fmb file is located. When compiled any errors generated, then it will be logged into the backup folder. 4) move the fmb into the au_top D:\oracle \ visappl \ au \ 11.5.0 \ forms \US : SUPPFORM.fmb Move the fmx into the custom top Here for eg PO top:

D:\oracle\visappl\po\11.5.0\forms\US

5) Goto Applicaton Developer Create Form Application Developer Application  form Name of FMX file name FORM

APPLICATION

USER FORM NAME

DESRIPTION

SUPPFORM

PURCHASING

SUPPFORM_DETAILS ( COPY )

AS DESIRED

Create Function FUNCTION

USER FUNCTION NAME

SUPPFUNCT (any name )

SUPPFUNCT1 ( any name ) ( COPY )

Type : form Form : SUPPFORM_DETAILS ( PASTE ) Create Menu Menu : SUPPMENU ( any name ) User Menu Name : SUPPMENU_USER ( copy ) SEQ

PROMPT

SUBMENU

FUNCTION


263

1

as desired

optional

SUPPFUNCT1 ( paste )

6) System Administrator  create responsibility Menu : SUPPMENU_USER ( paste ) Here request group is not necessary 7) attach the responsibility to user Responsibility : RESP_SUPP. 8) go to responsibility  RESP_SUPP. Adding Total PO to existing form Go to form layout and add label and text filed Text filed Properties : Name : TOTALPO Sub Class Property : Property Class : TEXT_ITEM. Write the trigger on the above text filed For non data base item edit the Block trigger called POST-QUERY ( block level ) begin select count(segment1) into :TOTALPO from PO_HEADERS_ALL where vendor_id=:vendor_id; end; Q. What is the reason to down load the existing TEMPLATE.fmb file and customize it Ans : to acquire AOL features into the new form such as open form, querying ( f11 ) and ctrl+f11 TEMPLATE.fmb is pre defined file which was developed to get the actions such as open form, querying ( f11 ) and ctrl+f11 . TEMPLATE.fmb was developed with triggers and packages to achieve the actions. Creation of New Tables ( User Own tables ) Steps 1) New Table

1) First connect to Schema ( INV ) and create the table Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

264

2) Grants to APPS 3) Create Synonym 2) Register table Using buil-in package AD_DD we can register the table 1) New Table connect to Schema ( INV ) and create the table go to SQL * PLUS User name : inv/inv@vis Or SQL> conn inv/inv@vis ; SQL> show user ; USER is "INV" Create table SQL> create table item_test ( item varchar2(100), item_desc varchar2(100), item_date date, item_price number(9,2) ) ; Grants SQL> grant all on item_test to apps ; SQL> CONN APPS/APPS@VIS SQL> show user ; USER is "APPS" SQL> CREATE PUBLIC SYNONYM ITEM_TEST FOR INV.ITEM_TEST ; 2) Registration of table Using AD_DD package we can register the table To see the contents of above package go to TOAD tool and AD_DD ( f4 ) AD_DD package provides register_table procedure to register the table register_column procedure to register the table columns go sql command prompt and register SQL> EXEC AD_DD.REGISTER_TABLE('INV', 'ITEM_TEST', 'T'); SQL>EXEC AD_DD.REGISTER_COLUMN('INV','ITEM_TEST','ITEM',1,'VARCHAR2',100,'N','Y'); SQL> EXEC AD_DD.REGISTER_COLUMN('INV','ITEM_TEST','ITEM_DESC',2,'VARCHAR2',100,'N','Y'); SQL> EXEC AD_DD.REGISTER_COLUMN('INV','ITEM_TEST','ITEM_DATE',3,'DATE',11,'N','Y');


265

SQL> EXEC AD_DD.REGISTER_COLUMN('INV','ITEM_TEST','ITEM_PRICE',4,'NUMBER',9,'N','Y'); SQL> COMMIT ; To see the above table from the front end Go to application developer  Application  Database  Table  Query ( F11) Q. why the table should be register Ans : to get the AOL features such as WHO Columns, Table value sets, Flex Fields, Multi Args and Profiles Attaching Calendar to From : 1) Select the field Property List of values : ENABLE_LSIT_LAMP Validate list : no Write the item level trigger ( KEY_LISTVAL ) calendar.show(); /* API packaageName.procedure */ Attaching LOV on ITEM field of ITEM_TEST table : Create Record Group Based on Query : select segment1 from MTL_SYSTEM_ITEMS_B where ORGANIZATION_ID = fnd_profile.value('ORG_ID') ; Properties : Name : ITEM_RG Create LOV : Use the LOV Wizard Select Return Item : ITEM_TEST.ITEM Go to Properties of ITEM field List of values : ITEM_LOV Who Columns : Values of these columns will be populated automatically  Table must be registered  Select the columns into the datablock Eg : Table

ITEMS_INV

Contains 17 Clomns


266

1-7  Normal columns 8-11  Who Columns 12-17  DFF Columns Who Columns are 

CREATED_BY CREATION_DATE LAST_UPDATE_DATE LAST_UPDATED_BY

The following Triggers are required (BLOCK LEVEL ) PRE_INSERT Fnd_standard.set_who(); PRE_UPDATE Fnd_standard.set_who(); PRE_INSERT is for the following Columns CREATED_BY CREATION_DATE PRE_UPDATE is for the following Columns LAST_UPDATE_DATE LAST_UPDATED_BY Development and Registration of Master Detail Form with Oracle Application Requirement

Vendor Id : Vendor Name : Invoice

Type

Date

Amount

Paid Amount

Balance

Master Table : PO_VENDORS (Vendor_Id , Vendor_Name )


267

Detailed Table : AP_INVOICES_ALL ( VENDOR_ID ( Join cond ), INVOICE_ID, INVOICE_TYPE_LOOKUP_CODE, INVOICE_DATE, INVOICE_AMOUNT, AMOUNT_PAID) Balance is a Non database Item. 1) Down load the form TEMPLATE.FMB

2) Remove old window, canvas, data block and Create new window, canvas, data block (master : PO_VENDORS ) as explained previously 3) Edit PRE-FORM and WHEN-NEW-FORM-INSTANCE 4) Edit program units APP_CUSTOM ( APCKAGE BODY )

5) Create detailed block ( AP_INVOICES_ALL ) VENDBLOCK 6) Relation ( join : PO_VENDORS.VENDOR_ID = AP_INVOICES_ALL.VENDOR_ID )

7) Create Layout for Master ( PO_VENDORS ) and Detailed AP_INVOICES_ALL 8) On Layout of Detailed AP_INVOICES_ALL Create Balance Create non database item balance ( bal ) 9) Write Block level trigger called ( POST_QUERY ) 10) POST_QUERY trigger :BAL := :INVOICE_AMOUNT - NVL(:AMOUNT_PAID,0) ; 11) move the fmb and fmx files and the same steps Eg : Table Name : ITEM_INV Down load the template form and develop the form

O Yes O No

Fields Mapping Itemitem   I t item i I  item I In i 

m

e

t

_

v

n

 P u po_i R  Y ( Gr e ao d u io p Y  BRu e at d s t i o n Y No N  Ap   F D R


268

 g t so e clicd ko  u b l e (pac se  'I Descr  i p t i v

Calling a form from another form Vendor Id : 1456 Vendor Name :

SITES When Click on Sites VendorId 1456

SiteCode ------

CreationDate ------


Address ----

City ---

269

1) Develop the Vendor Form with Vendor Id and Vendor Name and Sites ( button with out trigger ) Table Name : PO_VENDORS 2) Register the Vendor Form 3) Develop the Sites form with VendorId, SiteCode, CreationDate, Address, City Table Name : PO_VENDOR_SITES_ALL Data block fields are : Vendor_ID, Vendor_Site_Code , Creation_Date, Address_line1, City 4) Register the Sites form 5) Write the trigger on Button of the Vendor Form WHEN-BUTTON-PRESSED Fnd_FunCtion.execute(function_name => 'Second form function Name', open_flag => 'Y' , OTHER_PARAMS => 'P1 = '||:PO_VENDORS.VENDOR_ID ); Open Flag : Y  Multiple forms can be opened N  only single form can be opened. P1 is Second form parameter 6) Create the parameter ( P1) in the Sites form Properties : Name : P1 Data type : Number Maximum Length : 9 7) write the trigger in the sites form WHEN-NEW-FORM-INSTANCE GO_BLOCK ( 'PO_VENDOR_SITES_ALL'); EXECUTE_QUERY(); 8) Write the block level trigger PRE_QUERY :PO_VENDOR_SITES_ALL.VENDOR_ID := :PARAMETER.P1; --:Blockname .fieldname := :PARAMETER.Parametername Passing Parameters at the time of creating Functions: Form Form Function  Parameters ( read only parameters ) Menu


270

Responsibility User Application developer Function :

Sites form make it as read only :

1)Develop the form ( eg : sites form ) 2)Register the form 3)Create Two functions for the same form. Application developer  Application  function 


271

first function without parameters second function is with parameter called 'QUERY_0NLY="YES" ' Description Tab :

Properties Tab :


272

Form Tab :


273

In the above form the value in the form for the both function will be same ( SITESFORM ) Here parameter is for the second function only, which will be linked to first function by the giving same names in the form filed (SITESFORM ).

4) attach to menu


274

Call the function from following form


275

The read only report shows as below. Hence the records can not be modified


276

SUB MENU CREATION In the following + symbol is sub menu and with out + symbol it is a form


277

Eg: creation of sub menus in the following menu form


278

Application developer  Application  menu  Copy the functions which are to be paced into a sub menu VENFUN1 SITESFUN1 Delete the functions which are deleted from the menu Create menu with above two functions

Copy the user menu name value (FUNCTIONS) and attach to main menu as submenu


279

Attaching System Administrator menu as sub menu of the above Go to System administrator and get name of the menu and attach to above menu To get the name of the menu System administrator  Security  responsibility  define  Query for the menu ( F 11 ) Responsibility Name : system administrator Copy the menu : Navigator Menu - System Administrator GUI Hiding the forms and Menus at Responsibility level Go to system administrator  Security  responsibility  define  Query for menu F11 -Responsibility Name : Supply the responsibility Go to menu exclusion  Type : menu Name : submenu name


280

Hiding a form : Open the required form and get the name of function To get the function name : help  About Oracle Applications  Current Form  Form name Application developer  application  Form  ( F11 )  Form : supply the name of the form ( ctrl + F11 ) Copy the value from User Form name Select function : Form Tab : Form : paste the copied one Description Tab : Function : Copy ( 1st field ) Go to responsibility  Menu Exclusion  type : function Name : paste copied one


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CUSTOMIZATION OF A FORM There are two ways to customize the form 1) Using Custom.pll  used till 11.5.8 version 2) Forms personalization  11.5.9, 11.5.10.2, R12 - 12.0.0, 12.1.1, 12.1.1, 12.1.2 ( since last 6 years ) FORMS PERSONALIZATION Can be done to achieve the following 1) Changing Labels 2) Hiding Fields 3) Making as Mandatory / Optional Fields 4) Validate 5) LOVs The following Triggers can be modified 1) WHEN-NEW-FROM-INSTANCE 2) WHEN-NEW-BLCK-INSTANCE 3) WHEN-NEW-RECORD-INSTANCE 4) WHEN-NEW-ITEM-INSTANCE 5) WHEN-VALIDATE-RECORD 6) SPECIAL 7) ZOOM


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Eg1: Order Management Super User, Vision Operations ( USA )  Orders, Returns  Sales Orders

In the Form Client would like to change the title ( Order Number to Claim Number ) Get the Block Name : ORDER Get the filed name : ORDER_NUMBER Help Diagnostics  Custom Code  Personalize


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Seq : 1 Description : Changing label Order Number to Claim Number Level : Function Check Enabled Target Event : WHEN-NEW-FORM-INSTANCE Processing Mode : Both Level : Responsibility Value : Order Management Super User, Vision Operations (USA) Actions ( Tab ) Seq : 1 Type : property Language : All


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Object Type : Item Target Object : ORDER.ORDER_NUMBER ( Block Name . Column Name ) Property Name : PROMPT_TEXT Value : Claim Number ( It is new Label, which would like to set ) Select Validate Select Apply Now Save all and Call the form at different Responsibilities and Check it. Check with Manufacturing and distribution Manager  Order Management  Orders, Returns  Sales Orders Eg2: Purchase Vision Operations ( USA)  Purchase orders  Purchase orders Requirement : Disabling the Description field in the following form First step : find the name of the corresponding table and column Place the cursor in the description field : Help  Diagnostics  examine  Get the BLOCK Name : PO_HEADERS, field Name : COMMENTS

Personalization navigations :

Help Diagnostics  Custom Code  Personalize  Password : apps


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Seq : 1 Description : Hiding the description field Conditions : Trigger Event : WHEN-NEW-FROM-INSTANCE Processing Mode : Both ( Only in Enter Query Mode i.e F11 ) ( Not in Enter Query Mode ) Level : Responsibility Actions :


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Seq : 1 Type : Property Language : All

( Check ) Enabled

Object Type : item Target Object : PO_HEADERS.COMMENTS ( name column in the database table, it can be obtained by examine ) Property Name : DISPLAYED Value : false ( true : field will be enabled, false : disabled ) Select Apply Now Save and call the form To enable the same field call the form To remove the specific personalization Help Diagnostics  Custom Code  Personalize  deselect the Enable option ( check box ) To remove all personalizations on the form Help  Diagnostics  Custom Code  Off To get back all personalizations


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Help  Diagnostics  Custom Code  Normal. Requirement : Making as Mandatory / Optional Fields In the following form Source filed as Optional field

Block : LINES Field : SOURCE_TYPE_DISP Help Diagnostics  Custom Code  Personalize


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Seq :1 Description : Making Source Field as Optional Field Level : function Target Instance : WHEN-NEW-FORM-INSTANCE Processing Mode : Both Level : Responsibility Actions (tab) Type : Property Object Type : Item Target Object : LINES.SOURCE_TYPE_DISP Property Name : REQUIRED Value : false


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Requirement : When the cursor enter to into lines block Description field enabled Conditions : Seq : 1 Description : Displaying the description field Trigger Even : WHEN-NEW-BLOCK-INSTANCE Target Object : PO_LINES Action : Seq : 1 Type : Property Object type : item Target Object : PO_HEADERS.COMMENTS Property Name : displayed Value : true Save and call the from Requirement : Setting default value to Supplier field Conditions : Seq : 1 Description : Default value for supplier field Trigger Even : WHEN-NEW-RECORD-INSTANCE Target Object : PO_HEADERS Action : Seq : 1 Type : Property Object type : item Target Object : PO_HEADERS.VENDOR_NAME Property Name : INITIAL_VALUE Value : GE Capital Save and call the from Note : Initial value can be set at WHEN-NEW-RECORD-INSTANCE level only Messages :


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Requirement : On sat and sun, user should not access the sales orders form Test the following in the TOAD select trim(to_char(sysdate, 'DAY')) from dual; Order Management Super User, Vision Operations ( USA )  Orders, Returns  Sales Orders

Seq : 1 Description : Sat and Sun User Should Not Acces the Sales Order Form Level : Function Trigger Event : WHEN-NEW-FROM-INSTANCE Condition : trim(to_char(sysdate, 'DAY')) in ( 'SATURDAY', 'SUNDAY') Select Validate  To validate the condition. Processing Mode : Both Level : Responsibility Value : Order Management Super User, Vision Operations (USA)


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Actions ( tab )

Seq : 1 Type : Message Language : All Message Type : Error Message Text : Sat and Sun User Should Not Acces the Sales Order Form Select Validate  to validate the Message Text Save all the Above and Call the form

Requirement : When the cursor entered into the Ship-To field, Bill–To field should become null.


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Conditions : Seq : 1 Description : Null values Trigger Even : WHEN-NEW-ITEM-INSTANCE Target Object : PO_HEADERS.SHIP_TO_LOCATION Action : Seq : 1 Type : Property Object type : item Target Object : PO_HEADERS.BILL_TO_LOCATION Property Name : ENABLED Value : false Save and call the from Messages : Any modifications in the form, then has to be displayed Conditions : Seq : 4 Description : Show Message Trigger Even : WHEN-VALIDATE-RECORD Target Object : PO_HEADERS Action : Seq : 1 Type : Message Message type : Show Target Object : PO_HEADERS.BILL_TO_LOCATION Property Name : ENABLED Value : false Save and call the from

FLEX FIELDS ==========


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Flexfield are made up with Attribute columns or Segment columns . which are more flexible than the normal fields. Flex fields are two types 1)DFF (Descriptive Flex Field) 2)KFF (Key Flex Field) DFF: It will be used to capture the Additional information from the end user without change the code in the form and without Alter the DB object. ATTRIBUTE Columns will be used to Capture the DFF data. Eg : EMP Form(old )

Emp Table

Emp No :

empno

Emp Name :

ename

Sal

sal

:

Additional fields Project : Designation : Loc

: [ ]  called as flex fields

Additional fields will be stored into attribute columns ( attr1, attr2, …..attr15) Data Type of attribute columns is varchar2 If DFF is available then need not down load the form and customize the form Pre-Requisite to create DFF: 1) Application Name

2) Form Name

Purchasing Vision Operations ( USA )  Items  Master Item  M1 Help  Diagnostics  Examine  Password : apps Block : $DESCRIPTIVE_FLEXFIELD$ Filed : mtl_system_items.DF Value : Items (Inventory) Here Item is a title Inventory Application Copy the Value = Items (Inventory) into some notepad System Administrator  Application  Flex Fields  Descriptive  Segments 


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Enter the Application : Inventory

Title : Items

Query it ( ctrl + F11 )


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Un Check Freeze Flex Field definition Place the cursor at Global Data Elements and Select Segments Add the require Number

Name

Window Prompt

Column

Value Set

50

Company

Company

Attribut4

100 Characters

Select Open and Check Required ( as desired ) Save the above Check Freeze Flex Filed Definition  OK  Compile  OK OK Warning OK  Close the form

Checking for DFF


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Purchasing Vision Operations ( USA )  Items  Master Item  M1 Removing existing DFF: ( Query with the following )

Enter the Application : Inventory

Title : Items

Query it ( ctrl + F11 )


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Un Check Freeze Flex Field definition Place the cursor at Global Data Elements and Select Segments Uncheck the Displayed and Enabled Save the above Check Freeze Flex Field definition  OK  Compile  OK  Warning OK 

MENUS


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Special triggers: Every menu option of Oracle Application forms, will have trigger Special Triggers : Menu Options Special1, Special2, Special3, …………………….. Special45. Tools Menu : Special1, Special2, Special3, …………………….. Special15 Inquiry Menu / Reports Menu : Special16, Special17, …………………….. Special30. Action Menu : Special41, Special17, …………………….. Special45. Adding new options to menu Conditions : Seq : 5 Description : Attach Menu Trigger Even : WHEN-NEW-FORM-INSTANCE Action : Seq : 1 Type : Menu Menu Entry : Special23 ( Inquiry menu ) ( as desired ) Menu Label : Procedure ( as desired ) Render line before menu : enable ( to get the separator ) Save and call the from GO to Inquiry menu and select Procedure option, then it shows Special23 on the status bar ( no such trigger ) Requirement : When selected the Procedure option, then Condition : Seq : 6 Description : Action Trigger Even : Special23 Action : Seq : 1 Type : Builtin Built Type : Execute Procedure , Argument : num_proc Save and call the from GO to Inquiry menu and select procedure , then num_proc will be executed automatically Create a table : num_test


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create table num_test ( num number(9), descript varchar2(10) ) Create a procedure : num_proc create or replace procedure num_proc as begin insert into num_test values ( 1, 'hello'); commit; end ; 1) Built Type : Execute Procedure Argument : num_proc 2) Built Type : Launch URL, Argument : http://apps.ora.com:8000 Customization of a from by using CUSTOM.PLL We can implement Following actions by using CUSTOM.pll 1) Hide the Fields 2)Make the field as Mandatory or optional 3)change field prompt 4)Change the Visuval attaribute Dynamically. The trigger which are used in Customization of a from by using CUSTOM.PLL WHEN-NEW-BLOCK-INSTANCE WHEN-NEW-RECORD-INSTANCE WHEN-NEW-ITEM-INSTANCE WHEN-VALIDATE-RECORD ZOOM SPECIAL TRIGGERS Zoom Trigger will be used to call the another forms from the standard forms. Special triggers will be used to attach the menu options. CUSTOM.pll will be located in AU_TOP/11.5.0/Resource/ To work with the CUSTOM.pll the following are required


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1) Form Name 2) Block Name 3) Field Name 4) What customization 5) When customization will be executed Eg: When the form is opened : WHEN-NEW-FORM-INSTANCE Steps to Customization of a from by using CUSTOM.PLL 1) down load the CUSTOM.PLL from the location AU_TOP/11.5.0/Resource/ 2) Open the CUSTOM.PLL with forms 6i 3) Go to PL/SQL Libraries  CUSTOM  Program units  CUSTOM ( package body ) Goto Event Procedure Write the Following Code in the place of 'Real Code Starts Here' form_name

varchar2(30) := name_in('system.current_form');

block_name

varchar2(30) := name_in('system.cursor_block');

begin if (event_name = 'WHEN-NEW-FORM-INSTANCE') then if (form_name = 'APXWCARD' and block_name = 'CARDS') then APP_ITEM_PROPERTY2.SET_PROPERTY('CARDS.DEPARTMENT_NAME', -BlockName.FieldName DISPLAYED, PROPERTY_OFF); APP_ITEM_PROPERTY2.SET_PROPERTY('PO_HEADERS.SEGMENT1', PROMPT_TEXT, 'PO Number'); APP_ITEM_PROPERTY2.SET_PROPERTY('REGIONS.REGION_LONG_NAME', CASE_RESTRICTION, UPPERCASE); end if; end if; (attach the Library called APPCORE2.pll) as the APP_ITEM_PROPERTY2 is package form APPCORE2.pll SET_PROPERTY is a procedure from package called APP_ITEM_PROPERTY2


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4)

Compile the Library we can get .pll

(Program link Library)

Execute the Library we will get .plx (Program Link Executable) (File ->Administration->Compile File) 5)Transfer both .pll and .plx files into the Resource folder in the AU top. (D:\oracle\visappl\au\11.5.0\resource ) (Note: before going to copy into the server close the complete Application) ZOOM Option :  ZOOM Icon is used to To open a form from another from  ZOOM Icon can not be used in the form personalization.  ZOOM Trigger is similar to the Button  It is a global to the Oracle Application, Using this any form can be invoked  It is a global. It can be used for all forms. ZOOM Triggers are 1) Enable

2) Executable

Enabling ZOOM Trigger Custom ( package body ) function zoom_available return boolean is form_name varchar2(30) := name_in('system.current_form'); begin if (form_name = 'POXPOEPO' ) then return TRUE; end if; return FALSE; end zoom_available; Execute Custom ( package body ) Go to vent procedure and write the following code if (event_name = 'ZOOM') then if (form_name = 'POXPOEPO' ) then fnd_function.execute(FUNCTION_NAME=>'PO_POXPOEPO', OPEN_FLAG=>'Y',


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SESSION_FLAG=>'Y' ); end if; end if; Note: When we are copying the custom.PLL in to the Resource folder we have to close the application because If application is opened CUSTOM.pll being used , All the forms in oracle applications developed with TEMPLETE.fmb contains CUSTOM.pll If file is being used by other program we can not Update the file. thats why we will close the application. When we are working in the project all the Users will be connected to Oracle apps we can not ask every one to close the application. for that we will get the Alternative Path(Link File Path), which will be provided by DBA, we will place the CUSTOM.pll in that folder only we have to reLogin we can find the Customization Other users no need to Logout


303

XML Publisher Oracle Reporting Tools are 1) SQL 2) PL/SQL 3) RDF 4) Discoverer 5) XML Publisher 6) BI Publisher 7) OBIEE Other Reporting Tools are Dataware Housing Tools 1) COGNOS 2) INFORMATICA Microsoft SQL Server MS-BI Oracle Reporting Tools SQL : Using SQL we can generate report in a ASCII format.  We can not in a GUI format.  Images can not be displayed as it is ASCII output  SELECT statement is used to generate the report PL/SQL : Using SQL we can generate report in a ASCII format.  We can not in a GUI format.  Images can not be displayed as it is ASCII output  Cursors are used to generate the report. RDF :

We can display out put in GUI format.



Images can also be displayed.


304

 We can not display the output at a time in multiple formats such as PDF, HTML, TEXT, EXCEL … 

Layout designing is very complicated.

Discoverer :- Older one . it is not being used with current version Oracle Apps. XML Publisher :  It is a mostly used one in the current version of Oracle Apps.  It is an extension to RDF.  Easy to design the layout BI Publisher and OBIEE:  It is an extension to XML Publisher.  XML is used to develop the reports. Working with XML Publisher Softwares used in XML Publisher 1) MS-WORD 2) MS-Excel

3) PDF

4) RDF

Features of XML Publisher 1) Good Look and Feel 2) Easy to design Layout Designing 3) Layout can be designed in a short time 4) Multiple Outputs Can be Generated 5) Sending Report as E-Mail is a Dynamic. 6) Less development time. 7) Platform Independent platforms such as Reports-6i, Discoverer, OBIEE and any one which can generate the XML files ) 8) Tool Independent ( MS-Word, MS-Excel, PDF )

9) XML Bursting  Can handle E-Mail, FAX and FTP FTP  through FTP Report can be sent to Server, that can be viewed by multiple users 10) Language Translation  English text into local language by using XLIFF technology  Just Mapping between English and local language. It will done at the on site by the language translator


305

in Oracle reports there is a option called CLSF ( Customer Language Specific Format ) to generate the language specific report. Disadvantages : XML Coding required. Development of Simple Report : Eg :

Empno

Ename

Sal

Deptno

TOTAL : 14 Steps : 1) Data Model Query SELECT EMPNO, ENAME, SAL, DEPTNO FROM EMP Take a Summary Column for TOTAL Properties : Name : TOTAL Function : count Source :

EMPNO

After Development of the above Generate the XML file File  Generate to File  XML Supply the name of the file with extension .xml 2) Design the Layout Using MS-Word It Can be designed in two ways 1) Automatically

2) Manually

1) Automatically Open MS-WORD Check for the Template Builder ( when the XML Publisher is installed this Option will be Enabled Automatically. Check for the Template Builder Tool Bar View  Tools Bars  Template Builder ( Enable ) When it is Enabled it shows the following Tools on the Tool Bar Data

Insert

Preview

Tools

Help


306

Step1: Go to Data Menu and Select Load XML Data Select the .xml from through the Browser Step2 : Go to Insert Menu Select All Fields Step3 : Go to Preview Menu and select Required output format ( PDF / HTML / EXCEL / RTF ) as desired Any Headings are required, it can be inserted Directly like Normal Word Document. 2) Manual Development 1) Open the new file 2) Adjust the Margins either by dragging the Margins or By Page Setup. 3) Save the file as .rtf file 4) Prepare the Header ( go to View Menu  Header and Footer Option It will be displayed on the every page of the Report. 5) Insert the Table with Required No.of Columns ( as desired ) and Rows ( 2) 6) Place Headers on the First Row ( Select Row, Make them Bold and Rt.Click Center Align ) 7) Insert the Fields on by one into Columns in the Second Row View  Tool Bars  Enable the Form Place the cursor inside the Column Select text ( ab | ) Double Click on Filed Default Text : as desired Add Help Text : FIELD-NAME Can be Obtained from the .rdf report or from the XML file. From the .rdf : Go to properties of the field and take XML Tag 8) Repeat the Same for Remaining Fields 9) Insert the Group to get All records in a group ( use for loop ) Place for loop Beg before the first field and place for loop end after the last filed. Beginning Eg: Ending

or Group-Name is an Optional

10 ) Load the XML data and save the rtf file


307

11) Preview to Check the output Note : To Display the labels on every Page Select the Header Row  Rt. Click  Table Properties  Row Select Repeat as Header Row at the top of Each page

Developing Apps Report and Registering with Apps Application Eg :

UID 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2024 2044

User Name AGENT02 AGENT03 AGENT04 AGENT05 AGENT06 AGENT07 AGENT08 AGENT09 AGENT10 AGENT11 AGENT12 AGENT13 AGENT14 AGENT15 CSDUMMY FRANCE

Creation Date 08-JUL-99 08-JUL-99 08-JUL-99 08-JUL-99 08-JUL-99 08-JUL-99 08-JUL-99 08-JUL-99 08-JUL-99 08-JUL-99 08-JUL-99 08-JUL-99 08-JUL-99 08-JUL-99 15-JUL-99 21-JUL-99

Total Users : 16 Steps to develop the above report 1) 2)

Start report developer Go to data model Write the following Query SELECT

USER_ID, USER_NAME, CREATION_DATE

FROM 3)

FND_USER

Create Summary Column for Total Users;


308

4)

Properties : Function : count Source : user_id Generate XML file File  Generate to file  ( user.xml )

5)

Save as the report as .rdf file ( user.rdf )

6)

Start MS – OFFICE, Design the Layout as explained in the previous example

7)

Save the Word file as .rtf file ( user.rtf )

8)

Go to preview and select the required option such as HTML, PDF, EXCEL, RTF The above shows only one record as shown below User Id 2004

User Name AGENT02

Creation Date 08-JUL-99

Total No.of Users : 1851

XML Publisher front end Registration Steps : 1) develop the report ( .rdf ) file and move into server

Go to data model Write the following Query SELECT

USER_ID, USER_NAME, CREATION_DATE

FROM

FND_USER

Create Summary Column for Total Users; Properties : Function : count Source : user_id 2) Develop the .rtf and save it. 3) Register the .rdf file and take the following While Defining Concurrent Program Out put format must be XML


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Concurrent Program Short Name : Application name 4) Register the .rtf file ( MS Office Doc ) Steps :

Users Information Report User Id

User Name

Description

Creation Date

FRO BEG USER ID

USER NAME

DESC

CREATION DATE FOR END

Total No of Users : TOTAL USERS Go to XML publisher Administrator responsibility Home  Data Definition Select create data definition Name : any name ( User DD )

Code : CP Short Name (USER_SHORT)

Application : Purchasing

Starting Date : Today Date

Select Apply Select Template Create Template Name : any ( user_xx)

Code : Any One

Application : Purchasing

Data Definition : User DD

Type : RTF File : C:\XML\user_reports.rtf Browse Language : English Territory : united states Click on Apply


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Result shows Name : user_XX ( .rtf file )

code : USER_SHORT ( .rdf file )

Close the window. Responsibility SRS Name : user_xx (automatically ) Lay out : user_xx (rtf file Template name automatically ) Submit

Select Options in the above for different Format outputs such PDF / XML / HTML / TEXT Report with parameters : Example :


311

( parameters ) From Vendor Id To Vendor Id Vendor Id

Vendor Name Creation Date

PO

Invoice

Total Suppliers : Total No.of Pos: Total No.of Invoices : Create three parameter P_CONC_REQUEST_ID ( Optional ) P_From : number type (10) P_To

: number type (10)

Data Model Query : Select vendor_id, vendor_name, creation_date from po_vendors where vendor_id between :P_FROM and :P_TO take group level formula column for PO function POFormula return Number is l_total number (9) ; begin select count ( * ) into l_total from po_headers_all where vendor_id = :vendor_id ; return l_total ; end; Take group level formula column for Invoices function InvoiceFormula return Number is l_total number (9) ; begin select count ( * ) into l_total from ap_invoices_all where vendor_id = :vendor_id ; return l_total ; end; Take three summary columns 1) Suppliers ( CS_1) 2) Total PO ( CS_2)

: sum function source : Vendor_ID : sum function source : PO


312

3) Invoices ( CS_3)

: sum function source : invoice

Develop the .rtf file ( MS OFFICE doc ) as shown below

ID BEG VENDOR_ID

Vendor Name PO VENDOR_NAME PO

Creation date Invoices CREATION_DATE INVOICE END

Total Suppliers : CS_1 Total PO

: CS_2

Total Invoices : CS_3 Master and detailed relation ship beg-vendor-loop  Vendor Id: vendor-id  Vendor Name : vendor name  Site Id

Site Code

Address

beg-sites-loop site-id

site-code

Address

City City

end-sites-loop

end-vendor-loop 


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INTERFACES Interface is a Connector or Bridge between two Applications. It is used to transfer data from Legacy Applications to Oracle Application and vice-versa Legacy Systems could be SAP, Main Frame, SIEBEL, JD Edwerds, BANN, People Soft Interface is one of the Program which is used to transfer the data from Oracle database tables in to flat file (or) Flat files

into Database tables

There are two types of Interfaces. 1)Inbound Interface 2)Outbound Interface Inbound Interface : Inbound Interface is used to upload the data from legacy system (Flat files) into Oracle Applications base tables. If it is Only one time of time data transfer, then it is called Conversion / Migration If it is Multiple times of data transfer ( i.e every day / week / month ), then it is inbound interface Outbound Interface: Outbound Interface is used to extract the data from oracle Database tables into the flat files. While developing the outbound Interface we use UTL_File to Extract the data. While Developing the Inbound interface we use SQL * loader to import the data into base tables. UTL_FILE Package : ================== This is One of the PL/SQL Package which will be used to transfer the data from table to files and from files to tables But when we are transferring data from file to table SQL *Loader can also be used. It is recommended.


314

To transfer from table to file we don’t have alternative, we have to use only UTL_FILE.

We use following three functions to generate the file. 1)Utl_File.fopen

= To open (or) Create the file

2)Utl_File.Put_line = To Transfer the data into the File. 3)Utl_File.fclose

= To close the File after Data transfer.

Outbound Interface Process: ============================= 1)Develop the PL/SQL Program (Either Procedure or Package) . 2) Register the Procedure or Package as Concurrent Program and submit from SRS Window. 1)Develop the PL/SQL Program (Either Procedure or Package) with the following statements 1)Write the Cursor to retrieve the data from database tables. 2)Create file or Open the File by using UTL_File.fopen(). 3)Open the Cursor 4)If any validations are there write the validations 5)Transfer the Data into File by using UTL_File.Put_Line(). 6)Close the Cursor. 7)Close the File by using UTL_File.fclose(); Eg : create or replace procedure test_proc (errbuf out varchar2, retcode out varchar2) as cursor c1 is select vendor_id, segment1, vendor_name from po_vendors; l_po number(9); l_inv number(9); l_sites number(9); l_id

utl_file.file_type ;

l_timeStamp varchar2(15); begin


315

select to_char(sysdate, 'dd-MON-yyyy') into l_timeStamp from dual; l_id:= utl_file.fopen('D:\oracle\visdb\9.2.0\plsql\temp', l_timeStamp ||'.txt', 'w'); for

x1 in c1 loop

select count(*) into l_po from po_headers_all where vendor_id=x1.vendor_id; select count(*) into l_inv from ap_invoices_all where vendor_id=x1.vendor_id; select count(*) into l_sites from po_vendor_sites_all where vendor_id=x1.vendor_id; utl_file.put_line( l_id, x1.segment1 || '#' || x1.vendor_name || '#' || l_po || '#' || l_inv ||'#' || l_sites ); end loop; utl_file.fclose(l_id); end ; / 2)Register the Procedure or Package as Concurrent Program and submit from SRS Window. 3) go to D:\oracle\visdb\9.2.0\plsql\temp' and check the data in the file called : 13-APR-2001.txt 4) Opening with excel Start excel  file  open  brows for D:\oracle\visdb\9.2.0\plsql\temp and open 13-APR-2001.txt file Select delimiter  next  Others  specify ( # )  next  finish. One more example create or replace procedure user_proc( errBuff OUT varchar2, retCode OUT number, From_Uid number, To_Uid

number

) as cursor c1 is


316

select USER_ID, USER_NAME, CREATION_DATE, DESCRIPTION from

fnd_user

where USER_ID between From_Uid and To_Uid; File_Handler

UTL_FILE.file_type;

l_rCount number default 0; begin File_Handler=UTL_FILE.fopen('D:\oracle\visdb\9.2.0\plsql\temp','users.txt','w'); for X in C1 loop UTL_FILE.PUT_LINE(File_Handler, X.USER_ID ||'#'|| X.USER_NAME ||'#'|| X.CREATION_DATE ||'#'||' X.DESCRIPTION ); l_rCount:=l_rCount+1; end loop; UTL_FILE.fclose(File_Handler); fnd_file.put_line("No of Records Written to the File :'||l_rCount); retCode:=0;

exception when utl_file.invalid_filehandle then fnd_file.put_line(fnd_file.log,'Invalid File Handler'); UTL_FILE.fclose_all; retCode:=2; when utl_file.invalid_path then fnd_file.put_line(fnd_file.log,'Invalid File Path');


317

UTL_FILE.fclose_all; retCode:=2; when utl_file.invalid_filename then fnd_file.put_line(fnd_file.log,'Invalid File Name'); UTL_FILE.fclose_all; retCode:=2; when utl_file.invalid_mode then fnd_file.put_line(fnd_file.log,'Invalid Mode'); retCode:=2; when utl_file.invalid_operation then fnd_file.put_line(fnd_file.log,'Invalid Operation'); UTL_FILE.fclose_all; retCode:=2; when utl_file.write_error then fnd_file.put_line(fnd_file.log,'Write Error'); UTL_FILE.fclose_all; retCode:=2; when utl_file.internal_error then fnd_file.put_line(fnd_file.log,'Internal Error'); UTL_FILE.fclose_all; retCode:=2; when others then fnd_file.put_line(fnd_file.log,'Unknown'); UTL_FILE.fclose_all; retCode:=2; / One More Example : create or replace procedure inventory_proc1 ( errBuff out varchar2, retCode out number,


318

from_orgid number, to_orgid number ) as cursor C1 is select msib.INVENTORY_ITEM_ID item_id, msib.SEGMENT1 item_name, msib.DESCRIPTION item_desc, msib.PRIMARY_UNIT_OF_MEASURE item_uom, mc.SEGMENT1||'.'||mc.SEGMENT2 item_cat_code, ood.ORGANIZATION_ID org_id, ood.ORGANIZATION_NAME org_name from mtl_system_items_b msib, mtl_item_categories mic, mtl_categories mc, org_organization_definitions ood where ood.ORGANIZATION_ID = msib.ORGANIZATION_ID and msib.INVENTORY_ITEM_ID=mic.INVENTORY_ITEM_ID and msib.ORGANIZATION_ID = mic.ORGANIZATION_ID and mic.CATEGORY_ID = mc.CATEGORY_ID and msib.PURCHASING_ITEM_FLAG='Y' and msib.ORGANIZATION_ID between from_orgid and to_orgid ; File_Handler utl_file.file_type; l_rCount number default 0; begin File_Handler:=utl_file.fopen('D:\oracle\visdb\9.2.0\plsql\temp','Inventory.txt','w'); for x in C1 loop l_rCount:=l_rCount+1; utl_file.put_line(File_Handler,x.item_id || '#' || x.item_name||'#'|| x.item_desc||'#'|| x.item_uom||'#'|| x.item_cat_code||'#'|| x.org_id ||'#'|| x.org_name); end loop; utl_file.fclose(File_Handler); fnd_file.put_line(fnd_file.output,'No of Records Transferred to file : '||l_rCount); fnd_file.put_line(fnd_file.output,' '); fnd_file.put_line(fnd_file.output,'Submitted User :'||fnd_profile.value('USERNAME')); fnd_file.put_line(fnd_file.output,' '); fnd_file.put_line(fnd_file.output,'Submitted Responsibility :'||fnd_profile.value('RESP_NAME'));


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fnd_file.put_line(fnd_file.output,' '); fnd_file.put_line(fnd_file.output,'Submitted Date :'||sysdate); retCode:=0; exception when utl_file.invalid_filehandle then fnd_file.put_line(fnd_file.log,'Invalid File Handler'); utl_file.fclose_all; retCode:=2; when utl_file.invalid_path then fnd_file.put_line(fnd_file.log,'Invalid File Path'); utl_file.fclose_all; retCode:=2; when utl_file.invalid_filename then fnd_file.put_line(fnd_file.log,'Invalid File Name'); utl_file.fclose_all; retCode:=2; when utl_file.invalid_mode then fnd_file.put_line(fnd_file.log,'Invalid Mode'); utl_file.fclose_all; retCode:=2; when utl_file.invalid_operation then fnd_file.put_line(fnd_file.log,'Invalid Operation'); utl_file.fclose_all; retCode:=2; when utl_file.write_error then fnd_file.put_line(fnd_file.log,'Write Error'); utl_file.fclose_all; retCode:=2; when utl_file.internal_error then fnd_file.put_line(fnd_file.log,'Internal Error'); utl_file.fclose_all; retCode:=2; when others then fnd_file.put_line(fnd_file.log,'Unknown'); utl_file.fclose_all; retCode:=2; end; / INBOUND INTERFACE It is process, which will be used load the data from Flat file to Oracle Apps base table. It is process of Loading data form legacy systems ( other applications : flat files) into oracle applications


320

It can be in methods 1) Using SQL * LOADER ( recommended ) 2) UTL FILE Package 3) Data Loader ( External / Third party tool ) Data Loader : in this Source file will be mapped to table columns. Steps involved in the Inbound Interface :

Flat File Bad file/ discard file

SQL * LOADER ( .ctl file )

Staging Table Error Tables

PL/SQL Program ( Procedure / Package )

Interface Tables Error tables/ Columns/Reports

Standard Program

Base Tables Staging table : It is a temporary table create by the user. It is called as pre-interface table Purpose of staging table  if flat file structure is not similar to the base table, then we need create a table, which is similar to the structure of the Flat File, called as staging table. Eg : Flat file with the following data Empno, ename, deptno, hiredate, sal Table with the following columns Empno, ename, deptno, hiredate, sal, Comm, Tax Here comm and tax columns may be conditional data columns Eg :

if sal < 2000  Comm = 250 if sal

2000 to 5000  Comm = 450

if sal

5000 to 10000  comm = 600

if sal > 10000

 comm. = 800

========================= if sal < 2000  Tax = NIL if sal

2000 to 5000  Tax = 12% of Sal


321

if sal

5000 to 10000  Tax = 15% of Sal

if sal > 10000

 Tax = 20% of Sal

The control file can not be developed with the controlling statement as above. Hence we can not use directly control file to transfer data from Flat file to oracle applications base table Inter face table : It is a built-in table need not to create by the users. Here data will be stored temporarily. Hence it is called as temporary table. This table is used to store valid data temporarily. SQL * Loader :

It is used to load the from Flat file to staging table by using control file

PL/SQL procedure : It is used to read the data form the staging table and validate then insert into the interface table. Standard Program :

It performs the post validation such validating users ( i.e whether the using is the correct user or not .) After performing validation it loads the data into the base tables

In the above Interface table, Standard program , base tables and error table/ columns / reports are built-in need not to develop by the user. To develop the In-bound interface the following four actions are required 1) Staging table Creation 2) Develop the SQL * LOADER program and register 3) Develop the PL/SQL procedure and register 4) Submit standard program SQL * LOADER It is one of the oracle tools and it is used to load the data from flat file to oracle base table. It is used in the development of Interfaces (

I ) and conversions ( C ) of

the RICE components

There are five types of files are used with SQL * LOADER. 1) Data file 2) Control File 3) Discard File 4) Bad File 5) Log File 1) Data File or Flat file :


322

File contains data in a specific format as per the requirement of the client. It will be received from the client. Extension is( .dat , .txt, .csv) .csv is an excel file csv common separated value. If data is available in excel file with extension .xls then save it as .cvs file before going to load into database table. Mostly data in the form of excel files. 2) Control file : It is SQL * LOADER program. It provides syntax to load the data form flat file to database table. This file has to be developed and executed by the Technical Consultant. It will be developed in the notepad and saved with extension ( .ctl ) 3) Bad File : It will be generated automatically by the SQL * LOADER. Bad file contains the records, which are rejected by the SQL * LOADER SQL * LOADER rejects the records in the following scenario 1) Any Data Type mismatch, 2) No. of fields mismatched 3) Internal Errors, 3) Data file Format problem . Extension of this file is ( .bad ) 4)Discard File: It will be generated automatically by the SQL * LOADER. It contains the records, which are rejected by the Control file. Control file rejects the record, when the record is not as per the specified format in the Control file. Discard File Extension is ( .dis) 5)Log File : It contains the Log information like Program Time of start, Time of end, No of records, which are successfully uploaded into the database table. Rejected Records which are sent to the Bad file and Discard file. Error Message during the execution of Control file. Extension is ( .log ) Steps in loading the flat file data into the database table 1) Received the flat file form the client and check the file format. 2) Identify the data base table name and database 3) Develop the control file using notepad and save it. Syntax to develop the control file. LOAD DATA INFILE ‘ Data File Path with file name ‘ INSERT INTO TABLE

FIELDS TERMINATED by ','

OPTIONALLY ENCLOSED BY ' " '

TRAILING NULLCOLS


323

(Column1

,

column2

,

column3

,......)

Order of the columns in the flat file Eg1: Data file Path ( C:\ MyUser\User10\emp.txt ) Data format order Empno, empname, salary, comm, deptno 1001, Smith, 5600, 300, 20 1002, Allen, 4500, , 10 1003, Ramu, 7600, , 30 1004, Krishna, 5400,, 40 Table into which data to be transferred create table MyEmp ( empno number (10), ename varchar2(20), salary number(10), deptno number(10) ) Control file LOAD DATA INFILE 'C:\MNRAO\emp.txt' INSERT INTO TABLE MyEmp FIELDS TERMINATED by ',' (empno, ename, salary, comm, deptno ) Save as control file ( eg : C:\user\EmpLoader.ctl ) 4) Go to Command Prompt where the SQL * Loader is Installed. ( start  run cmd ) D:Oracle\Proddb\8.1.7\bin\ SQLLDR Username/Password@PROD Control = Control file Path. D:Oracle\vis\9.2.0\bin > SQLLDR scott/tiger@vis Control = C:\user\EmpLoader.ctl Eg2: if data is available in the format ( empno, ename, deptno, salary, comm.) 1001,Smith,20,5600,300 1002,Allen,10,4500,,


324

1003,Ramu,30,7600,350 1004,Krishna,40,5400,, Then write control file as below LOAD DATA INFILE 'C:\MNRAO\emp.txt' INSERT INTO TABLE MyEmp FIELDS TERMINATED by ',' (empno, ename, deptno, salary, comm ) Appending records to database table LOAD DATA INFILE 'C:\MNRAO\emp.txt' APPEND INTO TABLE MyEmp1 FIELDS TERMINATED by ',' ( empno, ename, salary, comm, deptno ) Truncate table and insert records into table LOAD DATA INFILE 'C:\MNRAO\emp.txt' TRUNCATE INTO TABLE MyEmp1 FIELDS TERMINATED by ',' ( empno,ename,salary,comm,deptno ) INSERT  database table should be empty APPEND  table may be with record or empty TRUNCATE  it will delete the existing records and inserts the new records into the database table SQL LODER options D:\oracle\visdb\9.2.0\bin> SQLLDR scott/tiger@vis - LOAD n -LOAD n  To load first n No.of records of flat file into database table -SKIP n  to skip first n No. of records of flat file and to load the remaining records of flat file to the end.


325

-SKIP n -LOAD n  to skip first n No.of records of flat file and load the next n No.of records of flat file into the database table D:\oracle\visdb\9.2.0\bin> SQLLDR scott/tiger@vis -SKIP n -LOAD n -ROWS n  for every n No.of records commit FILLER  to ignore the columns of the table ( it will be empty ) LOAD DATA INFILE 'C:\MNRAO\emp.txt' TRUNCATE INTO TABLE MyEmp1 FIELDS TERMINATED by ',' ( empno, ename, salary, comm FILLER, deptno ) METHOD  Method loading the data These are of two types

3) Conventional  consider all constraints and inserts the records into the table. It is a default 4) Direct  No constraints will be effective ( it is a faster ) D:\oracle\visdb\9.2.0\bin> SQLLDR scott/tiger@vis DIRECT=true Note : for DIRECT need not to precede with symbol

- (hyphen)

Imp Note : if file has been received in the excel file format with extension ( .xlc ), then save the file with extension (.cvs ) . The filed separator will be comma ( , ) ( default ) Loading data with default values Eg: create table EMP_DEFAULT( empno number(10), ename varchar(50), jdate date, sal number(10), comm number(10), location varchar(50), deptno number(10)) Test it select * from EMP_DEFAULT EmpNo

g

Enameb  i s ce ase

enh es

re p

u byusingadatabase se p

u

Jdate sysdate 


326

Comm  10% of basic sal ( sal * 0.10) Location 

‘H’ : Hyderabad ‘B’ : Banglore ‘C’ : Chennai : Mumbai

Deptno  constant =10 Steps to develop the application for above requirement 1) create the sequence using TOAD utility Create  Sequence  Sequence owner : SCOTT Sequence name : EMP_SEQ Start with

: 1

Code generated by TOAD utility 2) Develop the control file ( DEFAULTS.ctl ) LOAD DATA INFILE * INSERT INTO TABLE EMP_DEFAULT FIELDS TERMINATED by ',' TRAILING NULLCOLS ( empno "EMP_SEQ.nextval", ename "UPPER(:ename)", sal, location "DECODE ( :location, 'H','HYDERABD', 'B','BANGLORE', 'C','CHENNAI', 'MUMBAI')", COMM "(:sal*0.1)", jdate sysdate, deptno constant "10" ) begindata ,Saritha,12000,H Compiled and Developed by M.Nageswar Rao, B.Tech, MBA

327

,Ramu,13500,B ,Ranjith,5600,C ,Rakesh,8600,, ,venkat,12400,B Leave space for the first filed (empno) as it is being generated automatically by using sequence. Note : in the above UPPER, DECODE are the sql functions. We can use all built-in SQL functions but we can not use the user defined functions. 3) go to command prompt and SQL * Loader LOG file and BAD file The log file will be generated automatically in the ORACLE bin directory. It will be generated by the name of control file D:\oracle\visdb\9.2.0\bin \ DEFAULTS.txt Sample of LOG file as shown below

Number to load: ALL Number to skip: 0 Errors allowed: 50 Bind array: Continuation: Path used:

64 rows, maximum of 256000 bytes none specified Conventional

Table EMP_DEFAULT, loaded from every logical record. Insert option in effect for this table: APPEND TRAILING NULLCOLS option in effect Column Name

Position Len Term Encl Datatype

------------------------------ ---------- ----- ---- ---- --------------------EMPNO

FIRST

* ,

CHARACTER

SQL string for column : "EMP_SEQ.nextval" ENAME

NEXT

* ,

CHARACTER

SQL string for column : "UPPER(:ename)" SAL

NEXT

* ,

CHARACTER


328

LOCATION

NEXT

* ,

CHARACTER

SQL string for column : "DECODE ( :location, 'H','HYDERABD', 'B','BANGLORE', 'C','CHENNAI', 'MUMBAI')" COMM

NEXT

* ,

CHARACTER

SQL string for column : "(:sal*.1)" JDATE

SYSDATE

DEPTNO

CONSTANT

Value is '10' Table EMP_DEFAULT: 5 Rows successfully loaded. 0 Rows not loaded due to data errors. 0 Rows not loaded because all WHEN clauses were failed. 0 Rows not loaded because all fields were null. Space allocated for bind array:

82752 bytes(64 rows)

Read buffer bytes: 1048576 Total logical records skipped :

0

Total logical records read :

5

Total logical records rejected :

0

Total logical records discarded :

0

Run began on Mon Mar 14 11:17:57 2011 Run ended on Mon Mar 14 11:18:00 2011 Elapsed time was:

00:00:03.25

CPU time was:

00:00:00.03

BAD File : It will be generated in the folder, where control file is located. Registering with Oracle Application Ensure that, the table is already exist in the database


329

TOAD Login :

APPS/APPS@VIS

1) Develop the control file LOAD DATA INFILE * discardfile 'C:\MNRAO\test.dis' TRUNCATE INTO TABLE EMP_TEST FIELDS TERMINATED by ',' TRAILING NULLCOLS ( empno, ename,deptno ) begindata 1001,Ramesh,55 1002,Sirisha,43 1004,Venkat,76 1005,Ramu,23 (OR) Control file and Data file separately Control file LOAD DATA INFILE 'C:\MNRAO\myemp.txt' discardfile 'C:\MNRAO\test.dis' TRUNCATE INTO TABLE EMP_TEST FIELDS TERMINATED by ',' TRAILING NULLCOLS ( empno, ename,deptno ) Data File 1001,Ramesh,55 1002,Sirisha,43 1004,Venkat,76 1005,Ramu,23 Note : 1) When data file is using with oracle application then, the file should be provided with new line at the end of the data file ( if new line is not provided, then last record will not be loaded into the table )


330

2) When data file is using with at the command prompt then, the file should not have the new line at the end of the data file ( if new line is provided, then empty record will be loaded into the table ) Move the file from local machine to Server D:\oracle\visappl\po\11.5.0\bin 2) Create exe file with Execution Method as SQL * LOADER 3) Create concurrent program with Execution Method as SQL * LOADER Repeat the remaining as explained in the previous examples

OPTIONALLY ENCLOSED BY ' " ' It is used, If the data is in the following format. 1000, “name, S/o Father Name”, 5600 Here name and father name are of same field but the filed terminator ( , ) presents in the data Eg: LOAD DATA INFILE * discardfile 'C:\MNRAO\test.dis' TRUNCATE INTO TABLE ITEM_TEST FIELDS TERMINATED by ','

OPTIONALLY ENCLOSED BY ' " '

TRAILING NULLCOLS ( Item_Code, Item_Name, Item_desc, Item_price ) begindata ACD01, Key Board , “ Computer Peripherals, Input device”, 350 BFS03, Monitor, “Computer Peripherals, Output device”, 6500 CFG21, Chair, “ Front Office, Reception”, 2300 GHT2A, Table, “Office, Conference Hall”, 8500

Control file with parameters These are used to pass the data dynamically For example we can pass the data file name dynamically as the input parameter Syntax to pass the Parameters


331

“&1” “&2” “&3” We must use the parameter names in a sequential order such as 1, 2, 3, 4…..100 The maximum parameters that we can define are 100 Eg: Table :

Control file LOAD DATA INFILE

‘&1’

TRUNCATE INTO TABLE ITEM_TEST FIELDS TERMINATED by ',' TRAILING NULLCOLS ( Item_Code, Item_Name, Item_desc, Item_price )

4) Screate Q executable withexecutable method as 5) Scr Q eate the concurrent programwith executablemethodas Request Set : Request Set is used in the interfaces / conversions. Request set is group of concurrent programs. Using request set, multiple programs can be submitted at a time in SRS window either sequentially or in parallel.

Executable

Concurrent Program Request Set Request Group SQL * LOADER Responsibility Compiled and Developed by PL / SQL PROGRAM M.Nageswar Rao, B.Tech, MBA STANDARD PROGRAM

332

User

SRS Diff Between Inbound Interface and Conversion: Interface 1) Interface will be used to upload the data multiple times.

Conversion 1) Conversion is one-Time Data Transfer

Regularly every week or month or day 2) Client may be using Legacy system and also Oracle

2) Client will use Only Oracle Applications. once data has

Applications

been uploaded from legacy then legacy system will be closed.

3) We will not be knowing the Data file volume.

3) Here we will be knowing the data file volume exactly.

4) Interface we will be used in Customization and as well

4) conversions will be used in the Implementation Projects

as implementation Projects. 5) Interface will be used to load the current data.

5) Conversions are used to load old or historical data.

Difference between Apps 11i and R-12 Apps 11i

Apps R-12

There are four Executables

Same

PO – AP – GL PO_VENDORS PO_VENDOR_SITES_ALL PO_VENDOR_CONTACTS AP_INVOICES_ALL AP_INVOICE_DISTRIBUTIONS_ALL Profiles

AP_SUPPLIERS AP_SUPPLIER_SITES_ALL AP_SUPPLIER_CONTACT AP_INVOICES_ALL AP_INVOICE_LINES_ALL AP_INVOICE_DISTRIBUTIONS_ALL Same

Mutli Orgs


333

BG Set Of Books LE OP IP GL_SETS_OF_BOOKS

-doLedgers ( Currencies, Calendar, Chart Of Accounts, Method ) -do-do-doGL_LEDGERS

Only one Operating Unit for one responsibility

MOAC ( Multi Org Access Control ) For single responsibility Multiple Operating Units

MO : Operating Unit

MO : Operating Unit MO: Security Profile

Flex Fields

Same

Forms

Same

Forms 6i

Forms 10g

To generate fmx F60GEN

FRMCRM

Interfaces

Same Same

OM-AR-GL TCA in AR Module Trading Community Architecture Banks Suppliers Customers Employees HZ_PARTIES


334

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