1.0 INTRODUCTION
Background of the Study
Library System is designed to help users maintain and organize the library. This will help the library management to make their work easier and faster. This system will be designed to help the librarian identify a book that the students or teachers want to borrow; this will also help the librarian to easily identify the unreturned books. The basic operation in a library system is adding new member, new books, and update new information, searching books, members and faculty to borrow and returned books.
The purpose of Library system is to provide a medium for the library to computerize their entire functioning and would contribute as a first step in digitalizing their library. As till now in every library, they had their entire records on paper which again required maintenance and the problem of finding relevant information proved to be a herculean task. Even if the required information was found it was usually at cost of much valuable time. Library System would not only simplify this process but also speedup the entire functioning of the library. It will also contribute towards increasing the efficiency of the library as a whole, right from the data entry to maintaining the historical records. One major purpose is to provide user or the library members the opportunity to not only search through the books but to reserve books that are issued by other users and also request newer books.
Statement of the Problem
Wrong Folder Location
Some library repositories have different folder structures. It may need to re arrange things to make sure that the library files are correct.
Security
This is one of the problems of a library system because some unauthorized persons may access the system.
1.3 Statement of Objectives
1.3.1 General Objective
Generally, the proponents "aims to design, develop, and implement a library system for St. Andrew's Academy" that will speed up library transactions processes such as retrieving or borrowing, and returning any other reading materials and would provide better maintenance safe-keeping library records for St. Andrew's Academy. The proposed system will automate the current manual library system.
1.3.2 Specific Objectives
To design and develop a less time consumed in browsing the availability of the books.
This proposed system will lessen the time and effort being exerted in browsing the availability of the books. With this module, the librarian and her assistant will no longer have to do browsing manually. They would just encode the book information and it will automatically located.
To design and develop a database system that will ensure the security of the library records.
Library system management will assure the security of the users to provide them assurance for no lost or misplaced records. The security is provided with user name and password wherein only authorized persons can access the system.
To design and develop a borrowing module.
The proposed system has a borrowing module, where somebody borrows a book, the librarian will just input the book information and the borrower information then it will be stored inthe database.
To design and develop a audit trail module
The proposed system provides an audit trail module so that every action of the user is recorded together with a time and date tracer.
To design and develop an archive module.
The proposed system has a module which lets the user restore a deleted file.
To design and develop a computerized based system for faster and easier reports.
The Library System will have a database wherein all the data are stored. Generation of reports such as list of borrowers, list of borrowed books, list of damaged books, list of lost books as well as list of acquired books will be easier because this report are ready for printing.
1.4 Significance of the study
St. Andrew's Academy
St. Andrew's Academy will be effortless find their reading and study materials in their library. Since the library operation provides the way that enables the library to operate effectively and efficiently by managing the system of circulation in the library as well as security functions. The system will provide a positive impact on the standards of the school regarding providing library services to the students. With this computerized library system, errors will be eliminated when it comes to library transaction processes.
Students/Faculty/Staff (Borrowers)
Through library system, students/Faculty/Staffs can easily find the books that they are looking for without going through the traditional way of searching a library material. They can find it just for a short period of time. It is not time-consuming, so they can do some other stuff in school.
Librarian
The head librarian, who is an authorized person, will be able to maintain the security with the use of password to log in to the system. The library system would improve the monitoring capacities of those who maintain the library. It would be easier for them to determine whether a particular book is on-shelf or not. In addition, they can easily identify when will the borrowed material be return and if a borrower has failed to return the book on its due date. Further more, the librarian would be much guided when it comes to recognizing new inventory books, letting them arrange it promptly and accordingly.
Future Researchers
With this study, the future thesis students will be inspired doing this if they are interested with this system. This will serve as a reference to help the future researchers.
Proponents
This study will help the proponents enhance their knowledge and develop their skills in creating software. In continuing effort of the researchers to provide information system through the Library System of St. Andrew's Academy, they acquired learning as well as skill in improving the library circulation.
1.5Scope and Limitations
Scope :
File maintenance
The system will let the user add, edit and delete the following:
Books
Student
Category
Transactions
Borrowing
In borrowing transaction, the information of a book will be automatically displayed by the system and shows if the particular book is available or not.
Returning
In returning transaction, penalty will be automatically computed for the overdue and lost books.
Reports
The generation of reports will be generated daily, monthly, and annually by the librarian. The reports include the following:
List of books
List of registered students
List of students/teachers who borrowed books
List of students/teachers who returned books.
List of lost, damaged, overdue books
Utilities
Archive
This module will let the user to restore the deleted record/s.
User account settings
This module will allow the user to change its username and password.
Back-up/Restore
This module will allow the user to back up and restore all database records.
Audit Trail
This will help to trace the action that the library users have been done together with the time and date. All the information that made by the user are recorded in audit trail.
Limitations :
The proposed system will not cover online reservation
The proponents intend to develop will not handle online reservation of books because the system is not a web-based.
The system will not cover payments due to the penalty in returning a books
The system will not handle payments due to penalty whether the book is damage or lost because a payment of penalty is done on the registrar's office.
A Computerized Library System for St. Andrew's Academy 1 – 1
