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Business Process Expert General General Dis cussion (Read Only Archiv Archive) e)
Actions 4 Replies Replies Latest reply: reply: Feb 13, 2010 8:33 PM by Syed Huss ain
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Ajay kumar kumar
Feb 13, 2010 2:58 PM
auttomatic payment program pr ocess au Hi, plz tell me the process of Automatic payment program? how to execute execute the program and wht are the the steps involved while running this Automatic paymen paymen t program..? pls give me a detailed e xplanation on Automatic Payment Program? Regards Ajay.. Ajay ..
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Syed Hussain Feb 13, 2010 8:29 PM (in response to Ajay kumar) Re: automatic payment program process Dear, As found.. Automa tic payment program in SAP sel ects appropriate invoices to be paid bas ed on following paramete: 1. Documents entered upto . The selects i nvoices entered in SAP system with entry date upto the date specified in the filed. 2. Nex payment run date: The progam selects invoices in SAP system whcih will be overdue or incur lost cash dis counts if paid on the date specified in this field. hen executing the automatic payment program (F110 transaction), a proposal run must be always be carried out in SAP system first. The proposal list will som etimes include exceptions. Comm on exceptions are: SAP Invoice contains paymen t block. To pay this in voice, remove the payment bl ock when edi ting the proposal list (unless the payment block is one whch cannot be edited during payment proposal) or remove payment blo ck via FB02 for each SAP invoice. Payment method in vendor master/invoice is different from the one specified in the payment program param eter. To pay this in voice, allocate the paymen t method in the param eter of the paymen t run to his invoice while editing the proposal list. Vendor master does not contain information specified as mandatory in the payment method in teh paramter of the SAP paymement program. For example, depending on the payment method configuration for the country, certain fileds such a s city or PO Box mus t be populated in the vendor mas ter. In this case, delete the proposal run, make the necessary changes in the vendor master and execute the proposal run again. Typically, Paymen t program pa ys due invoices in full. To cater for partial payment via autom atic payment program, payment request will be used (optional). Down payments to staff and vendorcan
If foreign currency invoice is paid via autom atic payment run, the relevant exchange rate type s hould be selected in the payment run parameter. Exchange rate gain/ loss on making the payment will be automatically posted to their relevant profit and loss account based on the reconciliation account of vendor. The payment m ethod specified in the parameter of the payment program determines the bank account and the GL account used to make the payment. Also, depending on the payment method, cheques, other forms and payment files will be generated. Continued....
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Syed Hussain Feb 13, 2010 8:32 PM (in response to Syed Hussain) Re: automatic payment program process After automatic payment run, the remittance advices can be generated automaticall y for each vendor and printed or sent via email. For email option, Acrobat Reader (PDF) file containing remittance information is created and attached to em ail.
Alternative ways to make payment: Manual Payment Cheque Lot Manual Payment Unlike in automatic payment via F110 Transaction, when making manual payment in SAP, only one vendor can be paid at a time. Also, the bank clearing account from which the payment is to be done must also be manually entered. Moreover, the specific invoice in SAP syetem to be paid must be manually selected. Cheque Lot Maintenance For facilities using cheques with pre-printed numbers to settle their payables, SAP system can be configured to keep track of their cheque numbers usage in the system to ensure fraud is prevented. This can be done by utilizing the cheque lot management functionality.
The following can be done through cheque lot m anagement: Create a cheque lot with the corresponding cheque number range as given by the bank. Multiple cheque lots can be maintained as needed. henever the payment method for cheque printing is specified, the payment program will select he first available cheque number from the correct check lot (as specified by the user) and attach it to the payment document. Therefore, every cheque number is accounted for. Cheque numbers will not be utilized more than once. Cheques can be voided and audit trail is available as user ID is attached to a voided cheque. Every voided cheque needs to be tied with a void reas on code contd....
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Syed Hussain Feb 13, 2010 8:32 PM (in response to Syed Hussain) Re: automatic payment program process Steps for configuring the automatic payment program: First, Set up the following: 1.Co. code for Payment transaction. 2.Define sending and paying company code. 3.Tolerance days for payable. 4.Minimum % for cash dis count. 5.Maximum cash discount. 6.Special GL transactions to be paid. Next, Set up the followin g: 1.Paying company code for payment transaction. 2.Minimum amount for outgoing payment. 3.No exchange rate diff. 4.Separate payment for each ref. 5.Bill/exch payment.
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Next, Set up the followin g: 1.Payment method p er country. 2.Whether Outgoing payment. 3.Check or bank trans fer or B/E. 4.Whether allowed for personnel payment. 5.Required master data. 6.Doc types. 7.Payment medium programs. 8.Currencies allowed. Next, Set up the followin g: 1.Payment method per company code for payment transactions. 2.Set up per payment method and co. code. 3.The minimum and maximum amount. 4.Whether payment per due day. 5.Bank optimization by bank group or by postal code or no optimization. 6.Whether Foreign currency allowed. 7.Customer/Vendor bank abroad allowed. 8.Attach the payment form check. 9.Whether payment advice required. Next, Set up the followin g: 1.Bank Determination for Payment Transactions. 2.Rank the house banks as per the following. 3.Payment method, currency and give them ranking nos. 4.Set up house bank sub account (GL code). 5.Available amounts for each bank. 6.House bank, account id, currency, available amount. 7.Value date specification. Regards, Syed Huss ain.
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ussa n Feb 13, 2010 8:33 PM (in response to Syed Hussain)
Re: automatic payment program process Also visit: http://help.sap.com/saphelp_ides/helpdata/en/6e/121aad9f0411d189b80000e829fbbd/
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