A guide to writing Cover Letter for undergraduates
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A guide to writing Cover Letter for undergraduates
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Writing Writing Skills Skills Serie S eries s
Formal vs. Informal Business correspondence can range from the very formal to the very informal. This depends, of course, on who you are writing to. This can be: • • • • •
a a a a a
company rather than a specific person person that you do not know person with whom you have had some work contact person you know quite well through work good friend with whom you also have work contact.
The relationship with your reader(s) is more important than whether the document is a fax, e-mail or letter. For example, you would never write to an official as informally as you would to a good friend.
Here are some general guidelines on what type of vocabulary, punctuation and grammar to use in formal and informal letters.
Formal
Informal
Latin based words
Anglo Saxon words (phrasal verbs)
Uncommon words
Common words Slang Colloquialisms Acronyms
Full words
Contractions Abbreviations
Passive constructions
Active constructions
Noun phrases
Verb phrases
Complex sentences
Simple sentences
We (when writing on behalf of a company)
I
Do not start sentences with ‘and’ or ‘but’
May start sentences with 'and’ or ‘but’
Always include relative pronoun Full form of dates
May omit relative pronoun Short form of dates
GnosisLearning, 2008
Writing Skills Series Useful phrases Some useful phrases are shown below. There is no absolute right and wrong, and often the difference between the two is quite minor. Please remember to avoid very formal, old-fashioned phrases: e.g.
“I enclose herewith ” (use “ please find enclosed ” instead) “ pursuant to your enquiry ” (use “in answer to your enquiry ” instead) “at your earliest convenience ” (use “as soon as possible ” instead).
