Minute of Meeting 1st Meeting (CW1)
[Date] : 10 October 2013
[Time] : 10am
[Location] : Grand View Department
Meeting Called By : Chew Yi Xuan (Lead Project Manager) Type of Meeting : (Group Meeting)To plan how the project work Timekeeper : Koay Phaik Chin (Lead System Analyst) Notekeeper : Leong Kah Chun (Lead System Analyst) Facilitator : Lim Wei Hung (Lead Programmer) List of Attendance : Chew Yi Xuan, Koay Phaik Chin, Lim Wei Hung, Leong Kah Chun, Fong Wei Lung Day : Tuesday
Agenda topics Time Allocated : 1 Day Time Allocated : 1 Day Summary :
Conclusion :
Actions Items To study the project case study and then write the project description and to define and list out the project scope, assumptions, constraints. To draw the project structure(organization chart/structure) and list out the individual roles and responsibilities To write a report about the roles and responsibilities Next Meetings : [Date] : 27 October 2013
Topic : Project Plan
In charged by : Chew Yi Xuan Topic : Individual Roles & In charged by : Fong Wei Responsibilities Lung We have a plan how to work the project step by step and to separate the work to each group member and each member know their responsibilities. Finally, we have understand our individual roles and responsibilities and implement our work follow the project plan. Person responsible Deadline Chew Yi Xuan(Lead 27 October 2013 Project Manager), Fong Wei Lung(Lead Programmer)
Koay Phaik Chin(Lead System Analyst), Leong Kah Chun(Lead System Analyst)
27 October 2013
Each group member
27 October 2013
[Time] : 8am
[Location] : Grand View Department
2nd meeting (CW1)
[Date] : 26 October 2013
[Time] : 8am
[Location] : Grand View Department
Meeting Called By : Chew Yi Xuan(Lead Project Manager) Type of Meeting : Group Meeting ( To discuss the method, tools and timeline for the system Timekeeper : Leong Kah Chun( System Analyst) Notekeeper : Koay Phaik Chin ( System Analyst) Facilitator : Fong Wei Lung (Lead Programmer) List of Attendance : Chew Yi Xuan, Koay Phaik Chin, Lim Wei Hung, Leong Kah Chun, Fong Wei Lung Day : Saturday
Agenda topics Time Allocated : 1 Day
Time Allocated : 1 Day Summary :
Conclusion :
Actions Items To list out the project life cycle used and the method and tools to implement the project To draw the gantt chart and activity diagram Next Meetings : [Date] : 7 November 2013
Topic : Gantt Chart, Activity Diagram
In charged by : Leong Kah Chun (Lead System Analyst) Topic : Project Life Cycle In charged by : Lim Wei and Methods and tools Hung (Lead Programmer) After discussion, we draw out a draft about activity diagram and gantt chart as well as choose the method and tools to use in the project. We will use the Ms Project to draw the Gantt chart and Microsoft Visio to draw the activity diagram and use the Dreamwaever become main program software to coding by using php, javascript and phpMyAdmin to create database. Person responsible Deadline Lim Wei Hung (Lead 7 November 2013 Programmer)
Leong Kah Chun(Lead System Analyst)
7 November 2013
[Time] : 9am
[Location] : Segi College Penang(Segi Space)
3rd meeting (CW1)
[Date] : 7 November 2013
[Time] : 9am
[Location] : Segi College Penang(Segi Space)
Meeting Called By : Fong Wei Lung(Lead Programmer) Type of Meeting : Group Meeting (To calculate the resource and budget allocation) Timekeeper : Leong Kah Chun( System Analyst) Notekeeper : Koay Phaik Chin ( System Analyst) Facilitator : Lim Wei Hung(Lead Project Manager) List of Attendance : Chew Yi Xuan, Koay Phaik Chin, Lim Wei Hung, Leong Kah Chun, Fong Wei Lung Day : Thursday
Agenda topics Time Allocated : 1 Day Time Allocated : 1 Day
Time Allocated : 1 Day Summary :
Conclusion :
Actions Items To use Ms Project to calculate the budget allocation(costing) and use consideration To use Ms Project list or show out the resource utilization and the allocation plan for the project Use the risk management for the project Next Meetings : [Date] : 20 November 2013
Topic : Resource Utilization and Allocation Plan Topic : Costing, resourse requirement and use consideration Topic : Risk Management
In charged by : Koay Phaik Chin In charged by : Fong Wei Lung
Leong Kah Chun(Lead System Analyst)
20 October 2013
Chew Yi Xuan(Project Manger)
20 October 2013
[Time] : 9am
[Location] : Gurney Drive Starbuck
In charged by : Chew Yi Xuan We have write out a draft that list down the resource will be used and plan how to use it moreover calculate the costing for the recourse and show out the risk We will use the Ms Project to show out the budget allocation and recourse utilization , allocation plan and resource requirement and do risk management Person responsible Deadline Fong Wei Lung(Lead 20 October 2013 Programmer)
4th meeting (CW1)
[Date] : 20 November 2013
[Time] : 10am
[Location] : Gurney Drive Starbuck
Meeting Called By : Chew Yi Xuan(Lead Project Manager) Type of Meeting : Group Meeting ( To write down business case,5ps, rich picture) Timekeeper : Leong Kah Chun( Lead System Analyst) Notekeeper : Koay Phaik Chin (Lead System Analyst) Facilitator : Lim Wei Hung(Lead Programmer) List of Attendance : Chew Yi Xuan, Koay Phaik Chin, Lim Wei Hung, Leong Kah Chun, Fong Wei Lung Day : Wednesday
Agenda topics Time Allocated : 1 Day
Topic : Business Case & Rationale Topic : 5ps
In charged by : Leong Kah Chun Time Allocated : 1 Day In charged by Koay Phaik Chin Time Allocated : 1 Day Topic : Rich Picture In charged by : Chew Yi Xuan Summary : We have discuss how to write a rationale about the business case and list out 5ps and draw out rich picture Conclusion : Finally, we use the Ms Visio to draw the rich picture and we know how to write the business case & rationale as well as 5ps Action items Person responsible Deadline To write out a business case Fong Wei Lung(Lead 20 December 2013 and rationale for business Programmer) case To list out people, problem, Lim Wei Hung(Lead 20 December 2013 project, process and Programmer) product(5ps) To draw the rich picture for Koay Phaik Chin (Lead 20 December 2013 the entire system System Analyst) Next Meetings : [Date] :21 December 2013 [Time] : 1pm [Location] : Segi College Penang(4th floor, Lab 1)
5th meeting (CW1)
[Date] : 21 December 2013
[Time] : 1pm
[Location] : Segi College Penang(4th floor, Lab 1)
Meeting Called By : Chew Yi Xuan(Lead Project Manager) Type of Meeting : Group Meeting ( To write down root definition & CATWOE and function and non-functional requirement as well as logbook and report Timekeeper : Leong Kah Chun( Lead System Analyst) Notekeeper : Koay Phaik Chin (Lead System Analyst) Facilitator : Fong Wei Lung(Lead Programmer) List of Attendance : Chew Yi Xuan, Koay Phaik Chin, Lim Wei Hung, Leong Kah Chun, Fong Wei Lung Day : Saturday
Agenda topics Time Allocated : 1 Day Time Allocated : 1 Day
Time Allocated : 1 Day Summary :
Conclusion :
Action items To write the root definition & CATWOE To list functional and nonfunctional requirement Individual logbook and report Next Meetings : [Date] : 24 January 2014
Topic : Root Definition & In charged by : Lim Wei CATWOE Hung Topic : List of functional In charged by : Fong Wei and non-functional Lung requirement Topic : Individual Logbook In charged by : Leong Kah and report Chun We have discuss how to write the root definition & CATWOE and list out the functional and non -functional requirement as well as individual logbook and report for coursework 1 After discussion, we understand the concept of root definition and CATWOE as well as list functional and non functional requirement and also write report for coursework and done the logbook Person responsible Deadline Lim Wei Hung(Lead 24 January 2013 Programmer) Koay Phaik Chin(Lead 24 January 2013 System Analyst) Each group member 24 January 2013
[Time] : 10am
[Location] : Grand View Department
6th meeting (CW2)
[Date] : 24 January 2014
[Time] : 10am
[Location] : Grand View Department
Meeting Called By : Chew Yi Xuan(Lead Project Manager) Type of Meeting : Group Meeting ( To draw UML class diagram, use case diagram and activity diagram) Timekeeper : Leong Kah Chun( Lead System Analyst) Notekeeper : Koay Phaik Chin (Lead System Analyst) Facilitator : Fong Wei Lung(Lead Programmer), Lim Wei Hun g (Lead Programmer) List of Attendance : Chew Yi Xuan, Koay Phaik Chin, Lim Wei Hung, Leong Kah Chun, Fong Wei Lung Day : Friday
Agenda topics Time Allocated : 1 Day Time Allocated : 1 Day Time Allocated : 1 Day Summary : Conclusion :
Action items UML Class Diagram UML Use Case Diagram Activity Diagram for system Next Meetings : [Date] : 18 February 2014
Topic : UML conceptual In charged by : Chew Yi class diagram Xuan Topic : UML Use case In charged by : Koay Phaik diagram Chin Topic : Activity diagram for In charged by : Lim Wei system Hung We have discuss how to draw the UML conceptual class diagram, use case diagram and the activity diagram After discussion, we decide use the Ms Visio to draw the diagram and following the requirement inside the case study of the coursework Person responsible Deadline Chew Yi Xuan (Lead 18 February 2014 Programmer) Koay Phaik Chin (Lead 18 February 2014 System Analyst) Leong Kah Chun ( Lead 18 February 2014 System Analyst) [Time] : 8am
[Location] : Grand View Department
7th meeting (CW2)
[[Date] : 18 February 2014
[Time] : 8am
[Location] : Grane View Department
Meeting Called By : Chew Yi Xuan(Lead Project Manager) Type of Meeting : Group Meeting ( To draw the UML sequence, state-chart and design class diagram Timekeeper : Leong Kah Chun( Lead System Analyst) Notekeeper : Koay Phaik Chin (Lead System Analyst) Facilitator : Chew Yi Xuan(Lead Project Manager) List of Attendance : Chew Yi Xuan, Koay Phaik Chin, Lim Wei Hung, Leong Kah Chun, Fong Wei Lung Day : Tuesday
Agenda topics Time Allocated : 1 Day Time Allocated : 1 Day Time Allocated : 1 Day Summary : Conclusion :
Action items UML sequence diagram UML state chart diagram UML design class diagram Next Meetings : [Date] : 7 March 2014
Topic : UML sequence In charged by : Chew Yi diagram Xuan Topic : UML state chart In charged by : Fong Wei diagram Lung Topic : UML design class In charged by : Lim Wei diagram Hung We have discuss how to draw the UML sequence diagram, state chart diagram and the design class diagram After discussion, we understand the how to draw the UML sequence diagram, state chart diagram and design class diagram and draw it by using Ms Visio Person responsible Deadline Leong Kah Chun (Lead 7 March 2014 System Analyst) Koay Phaik Chin(Lead 7 March 2014 System Analyst) Fong Wei Lung (Lead 7 March 2014 Programmer) [Time] : 9am
[Location] : Segi College Penang(4th floor, Lab 1)
8th meeting (CW2)
[Date] : 7 March 2014
[Time] : 9am
[Location] : Grane View Department
Meeting Called By : Chew Yi Xuan(Lead Project Manager) Type of Meeting : Group Meeting ( To plan how to do the web design, templates and coding for the system and draw ERD diagram for database Timekeeper : Leong Kah Chun( Lead System Analyst) Notekeeper : Koay Phaik Chin (Lead System Analyst) Facilitator : Lim Wei Hung(Lead Programmer) List of Attendance : Chew Yi Xuan, Koay Phaik Chin, Lim Wei Hung, Leong Kah Chun, Fong Wei Lung Day : Friday
Agenda topics Time Allocated : 1 Day Time Allocated : 1 Day Time Allocated : 1 Day Summary :
Conclusion :
Action items Web design & Template
Coding for system functionality
ERD diagram Next Meetings : [Date] : 5 April 2014
Topic : Web design & template Topic : Coding(system functionality) Topic : ERD Diagram
In charged by : Lim Wei Hung In charged by : Fong Wei Lung In charged by : Koay Phaik Chin We have discuss about the web design & template that we want to use and coding for the system functionality and draw ERD diagram for the database After discussion, we decide to use the Dreamweaver to be the main program software and using css, javascript, jquery and php to code the system Person responsible Deadline Chew Yi Xuan(Project 5 April 2014 Manager), Leong Kah Chun(Lead System Analyst) Fong Wei Lung(Lead 5 April 2014 Programmer), Lim Wei Hung(Lead Programmer), Chew Yi Xuan(Lead Project Manager) Koay Phaik Chin(Lead 5 April 2014 System Analyst) [Time] : 10am
[Location] : Segi College Penang(4th floor, Lab 1)
9th meeting (CW2)
[Date] : 5 April 2014
[Time] : 10am
[Location] : Segi College Penang(4th floor, Lab 1)
Meeting Called By : Chew Yi Xuan(Lead Project Manager) Type of Meeting : Group Meeting ( To do documentation for test plan & test case ) Timekeeper : Leong Kah Chun( Lead System Analyst) Notekeeper : Koay Phaik Chin (Lead System Analyst) Facilitator : Fong Wei Lung(Lead Programmer) List of Attendance : Chew Yi Xuan, Koay Phaik Chin, Lim Wei Hung, Leong Kah Chun, Fong Wei Lung Day : Saturday
Agenda topics Time Allocated : 1 Day Time Allocated : 1 Day Time Allocated : 1 Day Summary :
Conclusion :
Action items Documentation for list of codes for the system Design Pattern
Test Case & Test Plan
Next Meetings : [Date] : 9 April 2014
Topic : List of codes
In charged by : Lim Wei Hung Topic : Design Pattern In charged by : Koay Phaik Chin Topic : Test Plan & Test In charged by Leong Kah Case Chun We have discuss how to do documentation for the list of codes of the system and design pattern as well as test plan and test case After discussion, we understand how to done the documentation. The programmer will discuss with the system analyst to match the coding with the diagram and after that project manager will do the documentation for the coding. Person responsible Deadline Chew Yi Xuan(Project 9 April 2014 Manager) Koay Phaik Chin(Lead 9 April 2014 System Analyst), Lim Wei Hung(Lead Programmer) Leong Kah Chun(Lead 9 April 2014 System Analyst), Fong Wei Lung(Lead Programmer) [Time] : 9am
[Location] : Grane View Department
10th meeting (CW2)
[Date] : 9 April 2014
[Time] : 9am
[Location] : Grane View Department
Meeting Called By : Chew Yi Xuan(Lead Project Manager) Type of Meeting : Group Meeting ( To draw HCI and write group and individual report) Timekeeper : Leong Kah Chun( Lead System Analyst) Notekeeper : Koay Phaik Chin (Lead System Analyst) Facilitator : Fong Wei Lung(Lead Programmer) List of Attendance : Chew Yi Xuan, Koay Phaik Chin, Lim Wei Hung, Leong Kah Chun, Fong Wei Lung Day : Wednesday
Agenda topics Time Allocated : 1 Day Time Allocated : 1 Day Time Allocated : 1 Day Summary : Conclusion :
Action items HCI
Group Report
Individual Report
Topic : HCI
In charged by : Lim Wei Hung Topic : Group report In charged by : Chew Yi Xuan Topic Individual report In charged by : Leong Kah Chun We have discuss how to do HCI for the system/project or documentation for the group and individual report We will use the HCI to show out the benefit or advantages of the system as well as create group and individual report and pair to each member Person responsible Deadline Koay Phaik Chin(Lead 16 April 2014 System Analyst), Leong Kah Chun (Lead System Analyst) Gather(Chew Yi Xuan, 16 April 2014 Leong Kah Chun, Fong Wei Lung, Lim Wei Hung, Koay Phaik Chin) Each group member 16 April 2014
