Construction of 500 Houses for 2005 Earthquake Victims Victims
Table of Contents Executive Summary ...................................................................................................................................... iii Introduction .................................................................................................................................................. 1 Project Life Cycle ........................................................................................................................................... 1 Defining the project .................................................................................................................................. 1 Goals ..................................................................................................................................................... 1 Specifications ........................................................................................................................................ 1 Tasks ...................................................................................................................................................... 1 Project Team Members ......................................................................................................................... 2 Responsibilities ..................................................................................................................................... 2 Planning .................................................................................................................................................... 2 Budget: .................................................................................................................................................. 2 Resources: ............................................................................................................................................. 2 Risks: ..................................................................................................................................................... 2 Execution ................................................................................................................................................... 2 Status Report: ....................................................................................................................................... 2 Changes: ................................................................................................................................................ 2 Forecast: ................................................................................................................................................ 2 Delivery ..................................................................................................................................................... 2 Stakeholder Analysis ..................................................................................................................................... 3 Activities ........................................................................................................................................................ 4 Phase I: Project Initiation and Selection ................... ............................ .................. .................. .................. .................. .................. .................. .................. ................... ............ .. 5 Identification of needs .............................................................................................................................. 5 Project Screening Matrix ....................................................................................................................... 5 Cause and effect diagram ..................................................................................................................... 6 Phase II: Project Organization ....................................................................................................................... 6 Project trade off ........................................................................................................................................ 6 Project Priority ...................................................................................................................................... 7 Organizational Structure ........................................................................................................................... 7 Work Breakdown Structure ...................................................................................................................... 1
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Construction of 500 Houses for 2005 Earthquake Victims Victims
Linear Responsibility Chart ....................................................................................................................... 1 Phase III: Project Scheduling ......................................................................................................................... 2 Activities – Precedence relations .............................................................................................................. 2 Gantt Chart ............................................................................................................................................... 3 CPM ........................................................................................................................................................... 3 AoN ........................................................................................................................................................... 4 AoA ............................................................................................................................................................ 5 Slack Table................................................................................................................................................. 6 Phase IV: Resource Management ................................................................................................................. 6 Resource Management Table ................................................................................................................... 6 Manhattan Graph/ leveling....................................................................................................................... 7 Phase V: Risk Management ........................................................................................................................... 8 PERT .......................................................................................................................................................... 8 Phase VI: Project Control .............................................................................................................................. 8 Project Cost ............................................................................................................................................... 8 Project Progress Report at Day 3 .............................................................................................................. 9 Phase VII: Project Termination ..................................................................................................................... 9 Conclusion ................................................................................................................................................... 10 References .................................................................................................................................................. 11 Annexure ..................................................................................................................................................... 12
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Construction of 500 Houses for 2005 Earthquake Victims
Executive Summary This report is about the project of constructing 500 houses for 2005 earthquake victims of Muzzafarabad. Midterm and long term rehabilitation is needed for the victims of 2005 earthquake. So our organization is constructing houses for 500 families of Muzzafarabad. This report consists of different phases of this project. The processes and the steps taken to complete this project are discussed below. Firstly the project life cycle has been discussed which includes the definition, planning, execution and delivery of the project. Further stakeholder’s analysis has been done following the activities that will be performed to complete this project. Next the seven phases of project management have been applied in the whole process to complete the project of rehabilitation of earth quake victims of Muzzafarabad 2005.
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Construction of 500 Houses for 2005 Earthquake Victims
Introduction This project is about rehabilitation of 500 victims of 2005 Earth Quake victims of Muzzafarabad. This is an imitative for long term rehabilitation of 2005 Earth Quake victims.
Project Life Cycle Defining the project On 8 October 2005 Pakistan was struck by the most devastating earthquake in its history. Affecting an area of some 30,000 sq. km, largely in Azad Kashmir and the North-West Frontier Province, it caused over 73,000 deaths, left many more people seriously injured, and destroyed [1]
homes, schools, hospitals and infrastructure on a massive scale.
A lot of efforts were done but
still a lot of people require the help and aid to lead a normal life. Our organization will be helping the 500 victim families in Muzzafarabad. Goals
Our goal is to rehabilitate 500 families in Muzz afarabad. Specifications
To provide assistance in rehabilitation of the earthquake victims of 2005. Tasks
To rehabilitate people of Muzzafarabad in
1
Health
Education
Housing
Communication
Transportation
Agriculture
www.ndma.gov.pk/Publications/EQBook.pdf
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Construction of 500 Houses for 2005 Earthquake Victims
Project Team Members
Muhammad Jalal ud Din Akbar
Hamnah Butt
Arslan Khalid
Abdul Quyyum
Muhammad Bilal
Responsibilities
Project Manager: Muhammad Jalal ud Din Akbar Project Advisor: Hamnah Butt Procurement Manager: Arslan Khalid Project Liaison Manager: Muhammad Bilal Finance Manager: Abdul Quyyum
Planning Budget: Rs. 300 million Resources: Human resource (Labor, Masons, Architecture, Volunteers etc), Capital (Funds for
construction etc). Risks: Political interference
Execution Status Report: The project has been completed and report has been finalized for submission to
our resource person. Changes: Some changes were done according to changes in information. Forecast: We compared our progress with execution and modified accordingly.
Delivery The houses are provided to the victims and documents have been prepared. The lessons learned throughout the project are also considered.
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Stakeholder Analysis Stakeholder type
Organization
Customer
Sponsor
End Users
Stakeholder
Expectations
Helping Hands
To provide medium to long term rehabilitation program for the earth quake victims.
500 families of Muzzafarabad
To help the earth quake victims.
World bank, fund institutions, donors
To generate the maximum funds in order to help us rehabilitating the dislocated earth quake victims.
Victims quake
of
Muzzafarabad
raising
earth
They are the major stake holders as they are going to get benefits from our efforts.
They are expected to provide us with the supplies as soon as possible and according to our requirements, so that we can carry out our project effectively.
Contractors
Construction company
Government Agencies
NADRA, MDA, District Counsel To provide a complete data base of the Muzafrabad, Disaster management families affected by the earth quake. authorities
Volunteers
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Students, doctors, teachers
They are the strong backbone as they are going to help us in distributing the supplies and medicines and doctors will help us in carrying out the medical treatment of the ill people out there.
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Construction of 500 Houses for 2005 Earthquake Victims
Activities
Collaboration with government authorities o
Communication with District counsel Muzafrabad
o
Communication with NADRA office Muzafrabad
o
Communication with Muzaffrabad Development Authority
o
Communication with Muzaffrabad Disaster authority
Identification of 500 deserving families
Identification of needs of people o
Information collection of Medical needs from doctors
o
Information collection for infrastructure requirement
Shelter
Sewerage
o
Information collection of Education level and awareness in people from teachers
o
Information collection of Environment to give employment through agriculture
o
Information collection for transportation requirements
To deliver basic food items
For transportation purposes
Charity Event for collection of funds
Funds to be collected from sponsors
Quotations from vendors
Finalizing Vendors
Procurement of the project selected through project screening m atrix
Implementation of the project
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Construction of 500 Houses for 2005 Earthquake Victims
Phase I: Project Initiation and Selection Identification of needs Project Screening Matrix
Project Screening Matrix Problem: Rehabilitation of 2005 Earth Quake Victims of Muzafrabad, Azad Kashmir.
l a y t c i i l n i b h c a e i T V
s s e n t s e o v i C t c e f f E
y t e f a S
6
4
7
3
5
8
2
3
7
Education
2
4
1
5
Housing
5
7
6
Employment
4
2
Communication
6
Transporation Agriculture
Criteria
y t i l i b a s s e c c A
l y o t i l r a t u n o Q C
Weight
2
Health
l s a t t n n e e m m n e r i o r i u v q n e E R 1
t n e e m m r i e T i u q e r
d e t l h a g t o i e T W
4
-
1
6
133
3
1
2
85
5
7
2
1
138
1
2
3
1
2
56
4
1
4
1
1
2
80
6
3
1
4
5
2
2
87
5
5
3
4
1
5
1
92
Scale to measure each project is 1-10. According to Project Screening matrix we have chosen Construction of houses as our project for rehabilitation of 2005 earthquake victims.
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Construction of 500 Houses for 2005 Earthquake Victims
Cause and effect diagram
Phase II: Project Organization Project trade off
Conatruction of 500 houses
Time = 409 days Project Management
Cost = Rs. 300 million
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Construction of 500 Houses for 2005 Earthquake Victims
Project Priority Matrix
Time
Performance
Cost
O
Constrain
O
Enhance
O
Accept
Organizational Structure
Muhammad Jalal Ud din Akbar Project Manager
Hamnah Butt Project Advisor
Muhammad Bilal
Arslan Khalid
Abdul Quyyum
Project Liason Manger
Procument Manager
Finance Manager
Volunteers
Volunteers
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Construction of 500 Houses for 2005 Earthquake Victims
Work Breakdown Structure Rehabilitation of Earth Quake Victims (Housing)
1.1 Charity Event
1.3 Collaboration with Government authorities
1.2 Funds Collection
1.3.1 NDMA MZD
1.1.1 Venue Selection
1.1.2 Advertisement
1.3.3 NADRA
1.3.4 LDA MZD
1.5 Quotations from Vendors
1.6 Procurement of Raw Materials
1.7 Construction of houses
1.8 Inspection of Houses
1.8.1 Allotment of houses
1.5.1 Finalizing Vendors
1.1.3 Invitation to guests
1.2.1 Teams in different Institutes
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1.3.2 DC MZD
1.4 Short listing of victims
1.2.2 Charity Boxes in Malls
1.6.1 Procurement of Bricks
1.6.2 Procurement of Cement
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1.6.3 Procurement of Sand
1.6.4 Procurement of Iron
1.6.5 Procurement of light, paints etc
Construction of 500 Houses for 2005 Earthquake Victims
Linear Responsibility Chart
Activities
A
r e g a n a M t c e j o r P
r o s i v d A t c e j o r P
P
R
n o s r i a e i L g a t n c a e j M o r P
t n e r e m g e r a n u c a o r M P
r e g a n a M e c n a n i F
S P
B
P
C
A, O
D
R, A
I
P
I
P
I
P
A
I
S = Support
O = Output
I = Input
G
I
P, O
R
J
P, A
R
A= Approval
P= Primary responsibility
R = Review
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S
P R
H
S
P
E F
s r e e t n u l o V
B = Initiation
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Construction of 500 Houses for 2005 Earthquake Victims
Phase III: Project Scheduling
Activities – Precedence relations Activity
Description
Precedence
Duration (days)
A
Charity Event
-
3
B
Funds collections
A
7
C
Collaboration with government authorities
-
6
D
Short listing of victims
C
5
E
Quotations from vendors
C
10
F
Finalizing Vendors
E
3
G
Procurement of raw material
B,F
10
H
Construction of houses
B,G
350
I
Inspection of Houses
H
20
J
Allotment of houses
D,I
10
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Gantt Chart
CPM
The critical path method is the largest path of activities. In this project we have the following critical activities. C→E→F→G→H→I→J Critical path is shown in network diagram.
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Construction of 500 Houses for 2005 Earthquake Victims
AoN
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AoA
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Slack Table Slack Calculations Rehabilitation of Earth Quake Victims of Muzzafarabad Activity
Precedence
Duration (days)
ES
EF
LS
LF
Slack
Critical
A
-
3
0
3
19
22
19
B
A
7
3
10
22
29
19
C
-
6
0
6
0
6
0
D
C
5
6
11
394
399
388
E
C
10
6
16
6
16
0
Critical
F
E
3
16
19
16
19
0
Critical
G
B,F
10
19
29
19
29
0
Critical
H
B,G
350
29
379
29
379
0
Critical
I
H
20
379
399
379
399
0
Critical
J
I
10
399
409
399
409
0
Critical
Critical
Phase IV: Resource Management Resource Management Table Rehabilitation of Earth Quake Victims of Muzzafarabad Resources Required (Per day)
Activity
Precedence
Duration (Days)
A
-
3
3
B
A
7
2
C
-
6
2
D
C
5
3
E
C
10
6
F
E
3
4
G
F
10
9
H
B,G
350
12
I
B,H
20
5
J
I
10
3
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Construction of 500 Houses for 2005 Earthquake Victims
Manhattan Graph/ leveling Before Leveling
Resources Required (Per day) 15 10 5 0 3
6
10
11
16
19
29
379
399
409
After Leveling
Resources Required (Per day) 15 10 5 0 3
6
Project Management
9
11
12
16
19
29
379
319
409
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Construction of 500 Houses for 2005 Earthquake Victims
Phase V: Risk Management PERT PERT Rehabilitation of Earth Quake Victims of Muzzafarabad Activity
Precedence
Optimistic Time (a)
Most Likely Time (m)
Pessimistic Time (b)
Mean Time
Standard Deviation
A
-
2
3
4
3.00
0.33
B
A
5
7
9
7.00
0.67
C
-
5
6
8
6.17
0.5
D
C
4
5
6
5.00
0.33
E
C
8
10
13
10.17
0.83
F
E
2
3
5
3.17
0.5
G
F
8
10
13
10.17
0.83
H
B,G
320
350
380
350.00
10
I
B,H
17
20
22
19.83
0.83
J
I
8
10
12
10.00
0.67
Phase VI: Project Control Project Cost Project Cost Rehabilitation of Earth Quake Victims of Muzzafarabad Total Cost (in '000' Rs.)
Cost Per Day (in '000' Rs.)
66.67
Activity
Precedence
Duration (Days)
A
-
3
200
B
A
7
50
C
-
6
10
D
C
5
20
E
C
10
50
F
E
3
10
G
F
10
250000
H
B,G
350
50000
I
B,H
20
100
J
I
10
200
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1.67
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Construction of 500 Houses for 2005 Earthquake Victims
Project Progress Report at Day 3 Project Progress Day 3 Day 1 Activity
A
Day 3
Status
Actual Cost
Status
Actual Cost
Status
Actual Cost
Started
70
In Progress
130
Completed
200
1.5
In Progress
3.2
In Progress (2/6)
5.5
Started
C
Day 2
Comments
Green Signal: Activity being completed on time. Red Signal: Activity being completed Ahead of time and budget.
Earned Value Approach Activity
BCWS
ACWP
BCWP (Earned Value)
A
200.00
200
200
0
0.00
1
1
C
5.00
5.5
3.33
-2.17
-1.67
0.61
0.67
C.V
S.V
C.I
S.I
Phase VII: Project Termination The project has been completed and all the documents have been prepared. Financial reports have been checked and audited. All site operations are closed. Actual WBS, schedules and costs have been prepared. Final report had been submitted to customers and government authorities. The houses are delivered to 500 families and documents have been approved by all stakeholders. The project now is terminated.
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Conclusion This report was about the project of constructing 500 houses for 2005 earthquake victims. Different phases of project have been discussed. The project had been completed and terminated.
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References 1 www.ndma.gov.pk/Publications/EQBook.pdf
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Annexure Network
Diagram
Gantt Chart
LP Model
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