T5 [MS Word 2010]

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Describe basic computer hardware, software, input, output, communication and network devices.

To apply the suitable office application to fulfill given task.

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Objective & Learning Outcomes Outcomes Objective To ensure that each student can use and demonstrate the basic and extra functions of MS Office Word 2010. Learning Outcomes At the end of the lessons, students will be able able to: use basic probability concepts. manipulate basic functions. format the text and work with table. t able. demonstrate extra touches to complete a document. review and print the documents. •

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Introduction •

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Word 2010 is a word processor that allows us to creat c reate e various types of documents such as letters, papers, flyers, faxes and more For Word 2010 versions; they kept the Ribbon and the Quick Access Toolbar. However a few commands such as Open and Print are housed in Backstage view, which replaces the Microsoft Office Button .

Ribbon

Quick Access Toolbar

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Ribbon Document 1- Microsoft Word

Click on a command to do something

Each tab will have one or more groups

Click on a tab to see more commands

The Ribbon contains commands to do common tasks. It is also contains multiple tabs, each with several groups of commands. Ribbon can be minimized/ maximized according to the need. Just click the arrow or

Some groups will have an arrow that you can click for more options

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Quick Access Access Toolba Toolbarr •

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The Quick Access Toolbar is located above the ribbon, and it lets access common common commands no matter which tab are on. By default, it shows the Save, Undo, and Repeat commands. To add other o ther commands users may customizes it according to needs. -Click on the arrow to have the drop down menu.

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Backstage View •

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Backstage view gives various options for saving, opening a file, printing, or sharing document; like Office Button Menu (Word 2007) or the File Menu (earlier versions of Word). To get to Backstage view, click on File tab

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Backstage View (cont.) SAVE, SAVE AS, OPEN & CLOSE

These familiar tasks, can be found in Backstage view

INFO

Contains information about current document RECENT

For easy access, recent documents will appeared here NEW

Can create new, blank document/ choose any templates HELP

To access Microsoft Office help or check for updates

PRINT

Provide print and print setting

SAVE & SEND

Easy to email documents, post it on web or change

OPTION

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Create and Open A Document •

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To CREATE a new document, go to the Backstage view. Select New; then Select Blank document under Available Templates . It will be highlighted by default.

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To OPEN previous document, select Open. Then Open dialog box appears. Select your document and then click Open.

Or just go to Recent Documents

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Working With Text Insert Text •

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Move mouse to a location where the text need to appear in the document. Click the mouse. The insertion point appears.

Delete Text •

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Place the insertion point next to the text and press the Backspace key on the keyboard to delete text to the left. Press the Delete key to delete text to

Select Text •

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Place the insertion point next to the and click the mouse, and while holding it down, drag your mouse over the text to select it. Release the mouse button. A highlighted box will appear over the selected text.

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Working With Text (cont.) Copy and Paste •

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Select the text and click the Copy command on the Home tab. Else, right-click on the document and Copy. select Copy. Then place the insertion point where the text to appear. Click the Paste command on the Home tab and the text will appear. appear.

Cut and Paste •

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Select the text and click the Cut command on the Home tab/ rightCut. click on the document and select Cut. Place your insertion point where you wish the text to appear. Click the Paste command on the Home tab. The text will w ill appear app ear..

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Working With Text (cont.) Drag and Drop •

Select the text you wish to copy. Click and drag the text to the location you wish it to appear. The cursor will have a rectangle under it to indicate that you are moving text.

Dragging and dropping text •

Release the mouse button and the text will appear. If text does not appear in the exact location, click the Enter key on the keyboard to move the text to a

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Find and Replace To Find •

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Word can automatically search specific text text within the document using the Find feature.

To Replace Replace •

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It can even allows user to change Replace. words or phrases using Replace. Click the Replace command

Click the Find command. Type in text that need to be find and it will be highlighted in yellow, and a preview will appear in the Navigation pane. •

Type text that need to be find in Find what and text that need to be replace in Replace with.

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Formatting Text •

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Formatting the text enable our document look more interesting and more appealing. It can draw the reader's attention to specific parts of the document and help communicate message. size, style, style, and color; color; Formatting text included the font size, highlight the text; and use the Bold, Bold, Italic, Italic, Underline, Underline, and Change Case commands. In order to all the formatting, user need to highlight the related text that need to be formatted; before click on the command buttons.

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Formatting Text (cont.) To Change the Font Size •

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To Change the Font Style

Click the drop-down arrow next to the Font Size box on the Home tab. Select the font size that wish to use. Else, used Grow Font and Shrink Font commands to change the size.

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Highlight the text. Click the drop-down arrow next to the Font box on the Home tab. Select the font you wish to use. The font will change in the document.

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Formatting Text (cont.) To Change the Font Colour

To Highlight Highlig ht Text •

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Select the text and click the Font Color drop-down arrow on the Home tab. The Font Color menu appears. Select the colour needed.

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From the Home tab, click the Text Highlight Color drop-down arrow. The Highlight Color menu appears. Select the desired highlight color. Select the text you wish to modify. It will then be highlighted.

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Formatting Text (cont.) Bold, Italic, & Underline Underl ine •

Highlight the text and select Bold, Bold, Italic or Underline Commands to format the text.

To Change the Text Case •

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Select the text that wish to modify. Click the Change Case command in the Font group on the Home tab.

To Change Text Alignment Alignme nt •

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Select the text. Select one of the four alignment options from the Paragraph group on the Home tab. –

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Align Text Left: Aligns all the selected text to the left margin. Center: Aligns text an equal distance from the left and right margins. Align Text Right: Aligns all the selected text to the right margin. –

Justify: Justified text is equal on both sides and lines up equally to the right and left margins. Many newspapers and

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Saving the Document •

All document can be stored by using Save and Save As commands; as well as to save as a Word 97-2003 PDF. compatible document, and as a PDF.

To Save as Other File Format: Format : •

Click the File tab.

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As. Select Save As.

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Save- The document will be saved in its current location with the same file name.

In the Save as type drop-down menu, Word 97-2003 Document or select Word PDF or any other format required.

Save As- allows to choose a name and location for document. It's useful if it is a new document or to save a different version of a document while keeping the original.

// To Save/ Save/ Save As; As; go to the File tab,

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Select the location to save the

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Page Page Layout & Formatting •

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Page Layout tab allow user to setup the document layout. The printing can be on a different page orientation, orientation, margins, margins, columns, columns, and few others.

To set a new page orientation :  Go to Page Setup group  Click on Orientation

command  Select either Portrait or Landscape.

To Set Margin : For margin, click on Margin Command and select any margin size desired. •

To Set Column : •

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is to divide the text into two or more segments/ sections. Click on the Column command and select any number of column required.

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Tabs, Line & Paragraph Spacing Tab Key •

Can be used to control exactly where text is placed. By default, it will move 1/2 inch to the right every time user click tab on the keyboard.

Line Spacing - give space between lines. Paragraph Paragraph Spacing - spacing options between each paragraph.

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Working with List •

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Bulleted and numbered lists can be used in documents to format, arrange and emphasize emph asize text. text. With Word 2010, user could modify existing bullets, insert new bulleted lists, select symbols as and numbered lists, lists . bullets, and format multilevel lists.

Create a List: •

Select text> Click the Numbering or Bullets drop-down arrow on the Home tab.

Create Multilevel Lists •

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to create an outline with multiple levels. Pressing the Tab key to change the level for that line. Or use the Multilevel List command to choose the types of bullets or numbering that are used.

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Illustrations Documenting would also need graphics, pictures or images to support the texts. With Word 2010, user may use the Illustrations group within the Insert tap.

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To add Picture, Clip Art, and Shapes: Shapes : i.

Clic lick on on th the re requir quired ed command and> Picture dialog box /Clip Art option/ Shapes drop down menu will appear.

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Sele Select ct from from the the dial dialog og box/ box/ opti option on or drop down menu the required picture, clip art or shape.

iii. iii. All pictur pictures, es, clip clip arts arts and and shapes shapes are are able to be formatted (edit). The Illustrations included: - Picture - Clip Art - Shapes

- Chart - Screenshot

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Illustrations (cont.) •

To add SmartArt: SmartArt: i. Click lick on the the Smar martArt Art com comm mand> and> SmartArt dialog box will appear.

Select a category on the left of the dialog box and review center. appear in the center. iii. iii. Sele Select ct the the d ired ired Sm tArt tArt ii.

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To Add Text to a SmartArt Graphic : i.

Sele Select ct the the grap graphi hic. c. A bor border der will will appear around it with an arrow on the left side.

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Click the arrow on the left side of the graphic to open the task pane

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Illustrations (cont.) •

To add Chart: Chart: i.

Click lick on the Chart art comman mmand> d> Chart dialog box will appear.

iv. iv. Once Once the the gr graph aph sele select cted ed;; exce excell Select the graphic. An excel worksheet worksheet will appear along with the graph. v.

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Select a category on the left of the dialog box and review

The The dat data a can can be edit edit usin using g the the worksheet.

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Formatting Illustr Illustrations ations Images or any illustration can be edited into any form user like them to be. User could either crop, add borders, resizing, rotate and remove, arrange position or wrap text..

To Add Borders i.

Sele Select ct the pi pictur cture e> Se Select lect the the Format tab> Click the Picture Border command> A drop-down menu will appear.

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From From the the drop drop-d -dow own n men menu; u; sele select ct a

To Crop i.

Select an an image> The Format tab will appear>Select the Format tab.

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Click the Crop command. The black cropping handles appear. The black cropping handles

iii. ii. Clic Click k an and drag drag a handle to crop an image. Click the Crop command to deselect the crop tool.

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Formatting Illustrations (cont.) To Re-sizing i. Clic Click k on the the imag image e to sele select ct.. ii. Clic Click k an and dr drag one one of of th the sizing handles on the corners and sides of the text box until it is the desired size. iii. Drag th the sizing handles on any of the four corners, it will be able to change the height and width at the same time. //The sizing handles on the top or bottom vertically, while the left and allow to resize vertically, right sides will resize the shape horizontally. horizontally . To Rotate/ Move i T h h

To Arrange Order/ Position i.

Over Overla laps ps imag images es posi positi tion on can can be be rerearranged either by bringing the image to the front or send it to the back. back.

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If ther there e are are mul multi tipl ple e imag images es,, use use Bring Forward or Send Backward to finetune the ordering; or move an image in front of or of or behind text.

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Formatting Illustrations (cont.) To Re-sizing i. Cl Clic ick k on th the e im imag age e to se sele lect ct.. ii. Cl Clic ick k an and dr drag on one e of of th the sizing handles on the corners and sides of the text box until it is the desired size. iii. Drag th the sizing handles on any of the four corners, it will be able to change the height and width at the same time. //The sizing handles on the top or bottom vertically,, while the left and allow to resize vertically right sides will resize the shape horizontally.. horizontally To Rotate/ Move i T h h

To Arrange Order/ Position i.

Overla Over laps ps im imag ages es po posi siti tion on ca can n be be rerearranged either by bringing the image to the front or send it to the back back..

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If th ther ere e ar are e mul multi tipl ple e im imag ages es,, use use Bring Forward or Send Backward to finetune the ordering; or move an image in front of or of or behind text.

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Style & Themes STYLE •

A style is a combination of font style, color, and size of text that can text. be applied to selected text.

THEMES •

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Select the text and click on the style desire. Click the More drop-down arrow to see additional styles Set and Creating a // look out for Style Set and •

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A theme is a set of formatting choices that can be applied to an entire document; document; includes theme colours, fonts, and effects. Default setting is Office theme. To change the theme; go to page layout> and select any theme desire.

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Header & Footer By using header and footer it will make make document look professional and polished. Headers and footers generally contain information such as page number, date, document name, etc. •

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Header is a section of the document margin. that appears in the top margin. Footer is a section of the document margin. that appears in the bottom margin.

To insert header or footer; go to insert tab> click on Header or Footer button> select any style desire.

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Working with Table •

To insert a table, place the insertion point> Select Insert tab> click on Table command.

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To Insert/ Delete Row and Column •

highlight the row/ column> right click> select the require command on the menu that appear

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Working with Table (cont.) To Apply a Table Style •

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Click on the table. The Design tab will appear on the Ribbon. Select the Design tab and locate Styles. the Table Styles. Click the More drop-down arrow to see all of the table styles.

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Hover the mouse over the various styles to see a live preview.

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Select the desired style. The table style will appear in the document.

Modifying a Table Using the Layout Tab nsert/ delete

To merge/ split

To edit cell size

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Create a New Document with a Template To Insert In sert a Template: •

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view. Click File tab to go to Backstage view. New. The New Document pane Select New. appears> Click Sample templates to choose a built-in template, or select an Office.com template category to download a template. Select the desired template and Create. click Create.

To Insert I nsert Text into in to a Template: •

Click on the text you want to replace. The text will appear highlighted and a template tag will appear.

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Working with Hyperlink 1.

Sele Select ct the the te text or imag image e you you woul would d lik like e to to make a hyperlink.

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Righ Rightt-cl clic ick k the the sele select cted ed text or imag image e and and click Hyperlink. Or, if you would prefer, you can right-click in a blank area of the document and click Hyperlink.

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The The Ins Inser ertt Hyp Hyper erli link nk dial dialog og box box wil willl ope open. n. You can also get to this dialog box from the Insert tab by clicking Hyperlink.

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If you you sel selec ectted text text,, the the wor words will will appe appear ar in the Text to display: field at the top. You can change this text if you want.

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Type ype the the addr addres esss you you would ould lik like to to lin link k to to in the Address: field. Cl k

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You can also insert a hyperlink that links to another portion of the same document by selecting Place in This Document from the Insert Hyperlink dialog box.

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Mail Merge Mail Merge: Step 1 •

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Choose the type of document you wish to create. In this example, select Letters. Click Next: Starting document to move to Step 2.

Mail Merge: Step 2 •

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Select Use the current document. Click Next: Select recipients to move to Step 3.

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Mail Merge (cont.) Mail Merge: Step 3 Now you'll need an address list so that Word can automatically place each address into the document. The list can be in an existing file, such as an Excel workbook, or you can type a new address list from within the Mail Merge Wizard. •

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From the Mail Merge task pane, select Use an a n existing list and then click Browse. Locate your file in the dialog box (you may have to navigate to a different folder) and click Open. If the address list is in an Excel workbook, select the worksheet that contains the list and click OK. In the Mail Merge Recipients dialog box, you can check or uncheck each recipient to control which ones are used in the mail merge. When you're done, click OK to close the dialog box. From the Mail Merge task pane, click Next: Select recipients to move to Step 4.

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Mail Merge (cont.)

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Mail Merge (cont.) Mail Merge: Step 4 •

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Place the insertion point in the document where you wish the information to appear. Select Address block, Greeting line, Electronic postage, or More items from the task pane. Depending on your selection, a dialog box may appear with various options. Select the desired options and click OK. A placeholder appears in your document. For example: «AddressBlock». Repeat these steps each time you need to enter information from your data record. From the Mail Merge task pane, click Next: Preview your letters to move to

For some letters, you'll only need to add an Address block and Greeting line. Sometimes, however, you may wish to place recipient data within the body of the letter to personalize it even further.

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Preview the letters to make sure the information from the recipient list appears correctly in the letter. You can use the left and right scroll arrows to view each document. Click Next: Complete the merge to move to Step 6.

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Click Print to print the letters. The Merge to Printer dialog box opens. Click All, and then click OK. The Print dialog box will appear. Adjust the print settings if needed, and then click OK.

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A Proper Assignment 1. Structure and organize the assignment 2. Follow the specific/ standard format 3. Find and filter the good sources/ materials 4. Use the right citation 5. No plagiarism 6. Do spell checking/ proof-reading

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Structure And Organize The Assignment Outline your main points and plan your contents/ subject matter. Such as: i.

The The foc focus us of the the ass assig ignm nmen entt - what what is the the mai main n sub subje ject ct? ? Wha Whatt is the most subject matter you need to focus and highlight? ii. The key conce concepts pts - writ write e down down word wordss rela relate ted d to to the the topi topic. c. iii. iii. Under Underst stand and the issue issuess - write write dow down n thin things gs you you think think will will be important to be written and can fulfil the requirement of the assignment. iv. The sour sources ces - wher where e will will you you find find materi material al and and resou resourc rces es for for your assignment. From books in the library or online searching journals, websites websites and so on. on.

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Follow Specific/ Standard Format Standard format for assignment: •

Cover Page: Use the template given

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Header: Programme (left) Module Code (right)

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Footer: Page No (center)

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Margin: Normal

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Alignment: Justify

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Font Type: Arial

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Font Size: Title

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14 pt

Sub Title

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12 pt

Content/ Body

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Follow Specific/ Standard Format (Cont.) •

Picture and table : Center

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Title for pictures, diagram, tables etc etc : •

Table : The title of each table must be shown at the top of the table.

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Pictures/ figure : The titles of figures should appear below them .

Table 1.5: Tree Population in the Research Area

Figure 2.1: Apple iPad 3

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Follow Specific/ Standard Format (Cont.) Standard format for assignment contents: contents: •

Cover Page (Please use standard cover page given [CP1 [ CP1]] [CP2] [CP2]))

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Acknowledgement (for Group Project only)

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Table of Content Co ntent

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Introduction

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Report (Please use appropriate format)  Body/ Content  Self Opinion/ Point of View  Conclusion

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References

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Find and Filter Good Sources/ Materials In order to get a better output, you need to: •

Search more than one database to find a good source.

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Find more books, journals, and reliable websites for reference

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Make a comparison or the best idea between several references/resources

Types of Resources of Resources

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Use The Right Citation For Reference Reference , you must use the right citation and within an assignment, it must have ONE style of citation only. As for our standard format, you will be using APA style. Citation for journals . . . . . . . . . . . . . . Authors 1 Authors 2

Authors 6

Harris, M., Karper, E., Stacks, G., Hoffman, D., DeNiro, R., Cruz, P., et al. (2001). Writing labs and the Hollywood connection. Journal connection. Journal of Film and Writing, 44(3), 213-245. Article pages Journal volume

Journal title

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Use The Right Citation (Cont.) Citation for books

Book title

Calfee, R. C., & Valencia, R. R. (1991). AP (1991). APA A guide to preparing preparing manuscripts manuscripts for journal publication. publication. Washington, DC: American Psychological Association.

Citation for websites

Place of publish

Publisher

Date of publication

Irving, I & Jacobs, P. (2010). Smoking cessation products to help you quit. Retrieved Retrieve d January 11, 2011, from http://fda.gov/hea http://f da.gov/hearthealt rthealth/risk h/risk factors.html/.

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Use The Right Citation (Cont.) Citation Citation for online journals Kenneth, I. A. (2000). A Buddhist response to the nature of human rights. Journal of Buddhist Buddhist Ethics, Ethics, 8(2). Retrieved January 11, 11, 2011 http://www.cac.psu.edu/jbe/.

Citation for dictionaries Merriam-Webster's Merriam-Webster's collegiate dictionar y (11th ed.). (2005). Springfield, MA: Merriam-Webster.

//Reference must be listed out in an alphabetical order. //Every commas and full stop must be placed correctly.

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Use The Right Citation (Cont.) By using Word 2010, you can create this APA style for citation and bibliography at ease. To Create a Citation/ Bibliography •

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Place the curson to the text that need to be citated> Click on reference tab> selecet Insert Citation> add New Source Fill in all the related box in the pop-up window like: Type of source; Author name; Title of the source; the year publish; city and publisher. Then click OK.

// Try and find out the outcome..

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End of the writing; and done with all the citation, MS Word 2010 will gather all the source citations and list it in the bibliography. > Click on the button.

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No Plagiarism Lecturers will not tolerate with any plagiarism activities. Thus, how NOT to Plagiarize? •

Do not copy any online source entries, especially Wikipedia.

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Do not copy your friends’ works.

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Rephrase every sentence of the source that you find, relevant to your assignment in your own style and language (if you want to use the data and information).

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Strictly no “cut and paste” (Please use your own word).

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List down your references

// Today’s technologies and the predictability of students make

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Do Spell Checking/ Checking/ Proof-reading Proof-reading Always Always proofread your assignment before turning it in to your lecturer. A badly written assignment is a paper that is written by a lazy student, not a stupid student. •

Check your spelling and grammar

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Ensure you are using a standard language: English

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You can use MS Word 2010 Spelling & Grammar tool •

Click on Review tab on the ribbon> Select all or select only text that need to be checked> Click on Spelling.

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Edit And Organize Your Final Output Verify and edit your assignment for the final. Ensure your assignment is in a good condition, proper appearance and neat. Recheck and take a good look at: •

Page numbers

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Titles

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Labels

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Headers and footers,

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List of pictures/figures pictures/figures and tables

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Text formatting

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Alignment of your contents and etc

T5 [MS Word 2010]

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